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Home My WebLink About2002-09-18 - Minutes - ArchiveMINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY • OF THE CITY OF FAYETTEVILLE, ARKANSAS • • The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at 8:00 a.m., Wednesday September 18th, 2002 in the office of the Authority #1 North School Ave., Fayetteville, Arkansas. Janet Richardson, Chairperson, called the meeting to order. Commissioners Present: Richardson, Watson, Childress Commissioners Absent: Clinehens, Garton Others Present: Bromo Wilson, Fredia Sawin The Minutes of the August 21st, 2002 Regular Meeting were approved by motion, seconded, and carried unanimously. The Minutes of the August 28th, 2002 Special Meeting were corrected, approved by motion, seconded, and carried unanimously. Correction was made to the date from August 27th to August 28th, 2002. Ms. Watson questioned Ms. Richardson as to the follow up from the previous meeting and have we heard from Ms. Hart with Lifestyles. Ms. Richardson answered, they are in the progress of getting clients to apply and Ms. Hart has faxed a list of agencies to this office that need a letter mailed to them. Ms. Watson asked Mr. Wilson about the two checks paid out to a Mr. William Drain for the month of August. Mr. Wilson explained that Mr. Drain hauls off the trash from our empty apartments and around our dumpsters. He also does tree cutting and trimming along with other odd and end jobs for the Housing Authority. This month is unusual since he turned in his July bill late and it looks like we paid him twice in August, 2002. After further discussion, the August Financial Statement was approved by motion, seconded, and carried unanimously. RESOLUTION AUTHORIZING THE WRITE OFF OF CERTAIN NON -EXPENDABLE EQUIPMENT THAT WAS JUNKED. Resolution No. 674 was approved by motion, seconded, and carried unanimously. Mr. Wilson acknowledged to the board that all the delinquent accounts of former tenants are turned over to the Credit Bureau for collection and that this current amount is within the usual amount. Ms. Childress pointed out a former tenant who had a large amount of rent and damages owed. Page 2 Ms. Sawin confirmed that this particular tenant was evicted and • the Housing Authority had to go to court to get them out and they left the unit with considerable amount of damages. The unit was torn up bad and lots of holes in the walls. RESOLUTION TO CHARGE OFF DELINQUENT ACCOUNTS OF FORMER TENANTS FOR PERIOD 4/1/02 - 9/30/02. Resolution No. 675 was approved by motion, seconded, and carried unanimously. Mr. Wilson gave insight to the board as to the fact that the budget is based on last years expenditures and that salary money comes from HUD Subsidy. This year the salary raises are around four percent. To arrive at this figure for the salary raises, a wage survey is done every two years. This survey is sent out to area apartment complexes it is then sent to HUD for them to compile the information and they send back giving the amount of raise. Ms. Richardson questioned Mr. Wilson as to the personnel evaluations and who conducts them for the Housing Authority employees. Mr. Wilson explained that no personnel evaluations are done due to the small amount of employees that we have. We have a personnel policy and if we fire an employee, it is based on this policy. RESOLUTION APPROVINGG OPERATING BUDGET FOR PUBLIC HOUSING FOR PERIOD ENDING 9/30/03. Resolution No. 676 was approved by • motion, seconded, and carried unanimously. RESOLUTION ESTABLISHING FLAT RENTS FOR LOW-INCOME PUBLIC HOUSING SITES. Resolution No. 677 was approved by motion, seconded, and carried unanimously. • RESOLUTION APPROVING ANNUAL SALARY INCREASES. Resolution No. 678 was approved by motion, seconded, and carried unanimously. Ms. Richardson asked for it to be recorded in the minutes that she feels that personnel evaluations are needed. Ms. Richardson handed out a draft letter to the board that will be sent out to all the agencies regarding the special board meeting on August 28th, 2002 and what transpired. Ms. Richardson also updated the other board members as to the Housing Coalition meeting that she attended on the first of last month. There is a lot of criticism about this agency and the long waiting list for Section 8. They did not give any specifics just that we are uncooperative. Ms. Richardson stated that the Housing Coalition board will start charging for membership in the upcoming months. Mr. Wilson volunteered that it will be a great benefit for our image to stay involved and therefore the Housing Authority will pay for the membership and the business cards for Ms. Richardson to represent the Fayetteville Housing Authority at the Housing Coalition meetings. • PAGE 3 Ms. Watson expressed concern to Mr. Wilson and the board regarding the Hillcrest Towers laundry facilities. The current company, AAA Appliances, does not maintain or do timely repairs on the washers and dryers. Tenants are constantly complaining that they are losing money and never get it back. They would also like a large load washer for blankets and large items. After further discussion, Ms. Watson and Mr. Wilson determined that it would be best to call around and get prices for a possible change of companies. There being no further business, the meeting was adjourned. ATTEST: 7 /SECRETARY 4,- THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS • Dear September 18. 2002 The Fayetteville Housing Authority has had inquiries over the past several months concerning the availability of Public Housing and Section 8 vouchers to non -related disabled persons wishing to share a housing unit. After a thorough search and study of HUD regulations relevant to such situations, it has been determined that non -related disabled persons who wish to share a Public Housing or HUD unit do qualify as a family. Therefore, as long as other current financial and elegiblity requirements are met, those persons may apply and be eligible for both types of housing that the FHA currently offers. We are making you aware of this recent clarification because we know your organization serves individuals who might want to apply for Public Housing or Section 8 vouchers Please tell the individuals you serve about their recently determined eligiblity. If you have questions about the housing available through the FHA, please • call the office at 521-3850 or come by to pick up an application. The FHA office is located at #1 N. School Street m Hillcrest Towers. We the staff and commisssioners at FHA are happy for the opportunity to work with you and the people you serve to promote housing accessibility in our community for those who need it most. Sincerely, • • • • RESOLUTION NO. 674 RESOLUTION AUTHORIZING THE WRITE-OFF OF CERTAIN NON -EXPENDABLE EQUIPMENT THAT WAS JUNKED. WHEREAS, the HUD Manual 7510.1 provides for the write off of certain non -expendable equipment that is junked, and WHEREAS, the most recent list of equipment that has been declared not in working order and non -repairable and has been junked needs to be written off. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE FAYETTEVILLE HOUSING AUTHORITY, that the attached list of equipment be written off the property ledger of the Fayetteville Housing Authority. (see. attached list for equipment.) PASSED AND APPROVED THIS ,Z YAY OF ,15,427/P07::;0-02. ATT THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS HAIRPERSON SECRETARY • J 1:06 '2002 - 08/31/2002 ASSET DESCRIPTION DISPOSED ASSET REPORT BY DATE and G/L ACCOUNT NUMBER PAGE 1 Housing Authority, City of Fayetteville PHA PRJ ACCOUNT CD ITEM SERIAL NUMBER COST 04/02/2002 05/09/2002 05/19/2002 07/02/2002 07/23/2002 07/23/2002 07/24/2002 08/22/2002 • • HOT POINT REFRIGERATOR Kenmore Refrigerator KENMORE REFRIGERATOR KENMORE REFRIGERATOR KENMORE REFRIGERATOR KENMORE REFRIGERATOR HOT POINT REFRIGERATOR MODEL 4CTXI4CYX Brown Gas Range 001 1465.1 001 1465.1 001 1465.1 001 1465.1 001 1465.1 001 1465.1 001 1465.1 001 1465.1 4 533 RA -319840 4 168 S-63430279 4 477 0526089284 4 483 0526088613 4 456 S-63430360 4 524 0526089459 4 566 LN 751852 4 254 3V40493 ACCOUNT TOTAL PROJECT TOTAL PHA TOTAL 333.00 369,00 311.00 371.00 311.00 371.00 368.00 230.15 2184.15 2784.15 2784.15 RESOLUTION NO. 675 RESOLUTION TO CHARGE OFF DELINQUENT ACCOUNTS OF FORMER TENANTS FOR PERIOD 04/1/01 -09/30/02 A resolution of the Board of Commissioners of the Fayetteville Housing Authority authorizing the charge off of delinquent accounts of certain former tenants in the AR 97-1 & 2 Housing Projects for period of April 1, 2001 thru September 30, 2002. WHEREAS, in accordance with the Accounting Handbook RHM 7510.0, Chapter 3, Section 13, certain past due accounts in•the AR 97-1 & 2 Low Rent Public Housing Projects are considered uncollectable and all means of collections have been exhausted, and there is no reasonable prospect of collections of such delinquent rents and that the probable cost of further efforts to collect said rents would not be warranted. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS THAT: Accounts in the amount designated, due from the former tenants listed on the attached sheets are hereby authorized to be charged off. PASSED AND APPROVED THIS /K -DAY 0 2002 THE HOUSING AUTHORITY OF ITY OF F YETT __ LLE AR ATTEST: SECRETAR HAIRPERSON 109/30/2002 08:00:45 A/R BALANCE DUE REPORT Housing Authority, City of Fayetteville Effective Posting Date: Most Current Data .HA PrI Site Bldg Unit Tenants and Name Formal SecDep Crtime kli Al i;n �i1 s^r Page 1 Amount Due Net Due 1 001 A LP 0002-C 14400 LOFTIS CHRISTINA 5440 LIA40 603.00 603.00 UU1 A LN 0u02 -D 14598 ANNUIU IAUIIKA _ 6T[.00 02.0u . 1 UUI A 1.Y -UIIUS-A 14JU9 KtAKN URMn P /7 9!4.1U 971.00 001 A IP 0007-A 13732 MCQUESTEN LUELLA y2 424.50 424.50 001 A IP 0008-B 14962 ELSAID ARWAN -0-- grace 60.00 80.00 1 001 A LP 0009-0 13698 WOODWARD KIMBERLY (k.caa 1.bn stator, 5.alp 1036.00 1166.00 1036.00 1766.00 1 001 A LP 0010-B 13441 PINE SARAH 1 001 A LP 0011-D 14753 CARRADINE JENNIFER ' - . 10.04 422 00 422.00 001 A LP 0015-0 13455 RANCHO DAWN rand folyasp 2614.00 2614.00 001 B WH 0019-A 14746 BENDICKSON AMY ypg,pp LLe 1163.00 1163.00 1 001 B WH 0020-D 14490 BROWN BRANDY yo nn jvz b 387.50 387.50 r 001 8 WH 0022-C 13548 SCARBROUGH KRISTIE_ -- pp / 175.00 175.00 r 1 031 B WH 0024-0 14019 LEWIS TONYA f9p,Q1D 865,00 865,00 001 B WH 0027-A 12123 MCKLOSKEY PATRICK -,m-- 2 475.50 475 50 r 1 001 B WH 0029-0 14163 SHELBY BARBARA S'6ao AGi +( 313,50 313.50 1 001 B WH 0030-A 13611 JONES ROSE Walt. j2Sfeig> 356.00 356,00 1 001 J HR 0612 11723 STUCKS MARVIN S1.oa ',asp 182.00 182,00 001 J HR 0612 15069 MILLION JAMES /AtAp nog 200.00 200.00 .. 1 001 J HR 0802 14652 DENZER LARRY 4,A1 op /42e 512.00 512.00 a 001 J HR 1012 14608 ZAJAC JEFF..p... 7 Q 7.50 l.bU 001 J BR ITU 14884 BURTON HAROLD 11900 9asio 129.50 199 50 001 J HR 1109 14600 LANDERS CANDACE _a fit -0A 55.00 55.00 rip1 001 J HR 1110 14875 HALE VICTOR 41i,O4 .<yoe 104.00 104.00 001 J HR 1212 12186 MCCALLION MILE 40,cp ifs° 81.00 81.00 PHA: 1 Project: 001 Totals Count: 24 c. 4/3/449 7 nd.40, 13657.00 13657.00 • 5797,50 5797.50 19454,50 19454.50 09/30/2002 08:13:44 BA Prj Site Bldg Unit A/R BALANCE DUE REPORT Housing Authority, City of Fayetteville Effective Posting Date: Most Current Dat Tenants and Name Formal Sec0ep Cr 1 002 C MM 302-C 14694 VANALLEN 1 002 C 1 002 C MM o7-1 002 C MM con MM 1 uut b MM MM 325-C 12299 HAWKINS Xuu C 333 343-0 4t 4-1 441-L 12242- 1T10MPS0N 14515 WHTGHT 14b49 171TLUH ,3537 MIOMIENFGHUT JACQUELINE MICHAEL CINDY 1-11 LAUHINA CHTHELL 511Erntnu NANDA • R14(6,we Page 2 CI Cr Amount Due Net Due 4a2f , /iQkfr 2094.00 2094.00 AWACS 209.50 209.50 876.50 816.50 —O. 9994 i4.Oo Vglao -372-00 3(2.00 371.O0- 371.00 992,00 992,00 665.50 665.50 1 GO[ C MT 435-C t4327 SMITH DENISE -o' 2/7>a0 217,00 11L00 PHA: 1 Project: 002 Totals Count: 8 PHA Totals Count: 32 Grand Totals Count: 32 • • 19454.50 19454.50 PHA/IHA Board Resolution Approving'Operating Budget or Calculation 0 Performance Funding System Operating Subsid U.S. Department of Housing and Urban Development Office of Public and Indian Housing RESOLUTION NO. 676 OMB Approval No. 2577-0026 (Exp. 10/31/97) Publicreparting burden far thls collection of information Is estimated to average 15 minutes per response, Including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any heor r aspect this collection of Information, Including suggestions for reducing this burden, to the Report Management Officer, Paperwork Reduction Project (25 ), Office of Information Technology, U.S. Department of Housing and Urban Development, Washington, D.C. 20410-3600. This agency may not collect this info , andyou are not required to complete this form, unless it displays a currently valid OMB control number. Do not send this form to the above address. Acting on behalf of the Board of Commissioners of the below -named Public Housing Agency (PHA)/Indian Housing Authority (IHA), as its Chairman, I make the following certifications and agreements to the Department of Housing and Urban Development (HUD) regarding the Board's approval of (check one or more as applicable): X Operating Budget Submitted on: Operating Budget Revision Submitted on: Calculation of Performance Funding System Submitted on: Revised Calculation of Performance Funding System Submitted on: (date) 9/18/02 • I certify on behalf of the: (PHA/IHA Name) that: 1. All regulatory and statutory requirements have been met; 2. The PHA has sufficient operating reserves to meet the working capital needs of its developments; 3. elosed budget expenditures are necessary in the efficient and economical operation of the housing for the purpose of serving low- income residents; 4. The budget indicates a source of funds adequate to cover all proposed expenditures; 5. The calculation of eligibility for Federal funding is in accordance with the provisions of the regulations; 6. All proposed rental charges and expenditures will be consistent with provisions of law; 7. The PHA/IHA will comply with the wage rate requirements under 24 CFR 968.110(e) and (0 or 24 CFR 905.120(c) and (d); 8. The PHA/IHA will comply with the requirements for access to records and audits under 24 CFR 968.110(1) or 24 CFR 905.120(g); and 9. The PHA/IHA will comply with the requirements for the reexamination of family income and composition under 24 CFR 960.209, 990.115 and 905.315. Ihereb certify that all the information stated within, as well as any information provided in the accompaniment herewith, is true and accurate. Warr IUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010,1012;31 U.S.C. 3729, 3802) Board Chairman's Name (type) Janet Richardson Previous edition is obsolete Date: 9/18/02 form HUD -52574 (10/95) rel. Handbook 7575.1 OPERATING BUDGET U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB Approval No 2577-0026 (exp 10/31/97) Public reporting burden for this collection of Information is estimated to average 116 hours per response, including the time reviewing Instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of Information. Send comments regarding this burden estimate or any other aspect lof • (lection of information, including suggestions for reducing this burden, to the Reports Management Officer, Office of Information Policies and Systems, U.S. Department ong and Urban Development, Washington, D.C. 20410-3600 and to the Office of Management and Budget, Paperwork Reduction Project (2577-0026), Washington, D.C. 20 Do not sent this oomplated form to either of the above addressees. a. Type [X] of Submission Orig. Rev. No[ J b. Fiscal Year Ending September 30, 2003 c. No. V] of months 12 mo. (check [ ] one) Other d. Type of 01 [X] PHA/IHA HUD assisted project(s) -Owned Rental Housing e. Name of Public Housing Authority (PRAIA) Fayetteville Housing Authority 02 [ 1 IHA Owned Mutual Help Homeownership 031 1 PHAAHA Leased Rental Housing I. Address (City, State, Zlp code) #1 North School Avenue Fayetteville, AR 72701 04 ( ] PHA/IHA Owned Tumkey III Homeownership 05 [ ] PHAAHA Leased Homeownership g. ACC Number FW7031 h. PASILOCCS Project No. AR097001035 I. HUD Field Office Little Rock, AR j. No. of Dwelling Units 252 k. N0. of Unit Months Available 3024 m. No. of Projects 2 Actuals Last Fiscal (x ] Estimates 1 1 or Actual Requested Budget Estimates Yr. Current Budget Yr. PHMHA Estimates HUD Modifications Line No. Acct. No. Description (1) 2001 PUM (2) 2002 PUM (3) PUM (4) Amount (To Nearest 510) (5) PUM (6) Amount (To Nearest $10) (7) Home 010 Buyers 7710 Monthly Payments For: Operating Expenses 0.00 0.00 0.00 020 7712 Eamed Home Payments Account 0.00 0.00 0.00 030 7714 Nonroutine Maintenance Reserve 0.00 0.00 0.00 040 Total Break -Even Amount (sum of 010, 020 8 030) 0.00 0.00 0.00 0 050 7716 Excess (or Deficit) in Break -Even Amount 0.00 0.00 0.00 060 7790 Home Buyers Monthly Payments - Contra 0.00 0.00 0.00 O 0 ring Receipts 3110 Dwelling Rentals 89.50 109.27 124.20 375,580 08 3120 Excess Utilities 1.14 0.99 1.27 3,840 090 3190 Nondwelling Rentals 0.00 0.00 0.00 0 100 Total Rental Income (sum of lines 070 080 and 090) 90.64 110.26 125.47 379,420 110 3610 Interest on General Fund Investments 2.59 3.61 1.13 3,420 120 3690 Other Operating Receipts 10.13 11.31 12.90 39,000 130 Total Operating Income (sum of lines 100, thru 120) 103.36 125.18 139.50 421,840 Operating 140 Expenditures 4110 -Administration: Administrative Salaries 22.77 25.17 25.91 78,360 150 4130 Legal Expense 2.88 3.64 3.64 11,000 160 4140 Staff Training 0.00 0.00 0.00 0 170 4150 Travel 1.85 2.96 2.96 8,950 180 4170 Accounting Fees 0.27 3.40 1.98 6,000 190 4171 Auditing Fees 0.00 0.33 0.33 1,000 200 4190 Other Administrative Expenses 3.97 8.19 8.22 24,850 210 Total Administration Expense (sum of 140 thin 200) 31.74 43.69 43.04 130,160 Tenant 220 Services: 4210 Salaries 0.00 0.00 0.00 0 230 4220 Recreation, Publications and Other Services 0.00 0.00 1.93 5,850 240 4230 Contract Costs - Training and Other 0.00 0.00 0.00 0 250 Total Tenant Services Expense (sum of 220 thru 240) 0.00 0.00 1.93 5,850 Utilities: 260 4310 Water 9.83 11.57 5.16 15,610 270 4320 Electricity 14.79 13.72 16.12 48,760 280 4330 Gas 17.73 19.91 21.25 64,260 290 4340 Fuel 0.00 0.00 0.00 300 4350 Labor 0.00 0.00 0.00 310 4390 Other utilities expense 11.25 13.23 5.94 17,970 3 tat Utilities Expense (sum of line 260 thru Line 310) 53.60 58.43 48.48 146,600 Previous editions are obsolete Page 1 of 4 form HUD -52564 (3/95) ref. Handbook 7475.1 'Name of PkMHA Fayetteville Housing Authority Fiscal Year Ending September 30, 2003 No. Acct. No. Description U Actuals Last Fiscal Yr. 2001 PUM (2) [ x 1 Estimates [ ) or Actual Current Budget Yr. 2002 PUM (3) Requested Bud et Estimates PHMHA Estimates HUD Modifications PUM (4) Amount (To Nearest $lo) (5) PUM (6) Meant (To Nearest $1o) Ordinary 330 Maintenance 4410 and Operation: Labor 32.08 36.59 38.76 117,200 340 4420 Materials 24.25 30.09 30.09 91,000 350 4430 Contract Costs 49.18 52.21 54.83 165,820 360 Total Ordinary Maint & Operation Exp (lines 330 to 350) 105.51 118.89 123.68 374,020 Protective 370 Services: 4460 Labor 12.60 15.17 15.74 47,600 380 4470 Materials 0.00 0.00 0.00 0 390 4480 Contract Costs 0.00 • 0.00 0.00 0 400 Total Protective Services Expenses (lines 370 to 390) 12.60 15.17 15.74 47,600 General 410 Expense: 4510 Insurance 12.57 14.64 15.33 46,370 420 4520 Payments in Lieu of Taxes 3.70 6.51 7.70 23,280 430 4530 Terminal Leave Payments 0.54 0.00 0.00 0 440 4540 Employee Benefits Contributions 23.27 28.90 33.44 101,110 450 4570 Collection Losses 9.30 11.57 11.57 35,000 460 4590 Other General Expense 4.58 4.96 0.00 - 0 470 Total Total General Expenses (sum of lines 410 to 460) 53.96 66.58 68.04 205,760 480 Total Rout. Exp.(sum of 210,250,32Q360,400, and 470) 257.41 302.76 300.92 909,990 Rent 490 for Leased 4710 Dwellings: Rent to Owners of Leased Dwellings 0.00 0.00 0.00 0 500 Total Operating Expense (sum of lines 480 and 490) 257.41 302.76 300.92 909,990 Nonroutine 510 4610 Expenditures: Extraordinary Maintenance 12.56 16.53 8.27 25,000 52 7520 Replacement of Equipment 0.00 3.53 0.12 350 5 7540 Betterments and Additions 0.00 0.00 0.00 0 54 otal Nonroutine Expend. (sum lines 510, 520, and 530) 12.56 20.06 8.38 25,350 550 Total Operating Expenditures (sum of lines 500 and 540) 269.97 322.82 309.31 935,340 Prio 560 Year 6010 Adjustments: Prior Year Adjustments Affecting Residual Receipts 0.00 0.00 0.00 0 Othe 570 Expenditures: Deficiency in Residual Receipts at End of Prior F Y 0.00 0.00 0.00 0 580 Total Operating other Expenditures, including prior year adj and expend.(line 550 + or - line 560 plus line 570) 269.97 322.82 309.31 935,340 590 Residual Receipts and prov. (or for oper. res Deficit) (line before 130 HUD minus Contrib. line 580) -166.61 -197.64 -169.81 (513,500) HUD 600 Contributions: 8010 Basic Annual Contrib. Earned-Leased:Current Year 0.00 0.00 0.00 0 610 8011 Prior Year Adjustments -(Debit) Credit 0.00 0.00 620 Total Basic Annual Contribution One 600plus line 610) 0.00 0.00 0.00 0 630 8020 Contrib Earned -Op. Sub.:Cur Yr(before year-end adj) 162.06 175.46 175.64 531,136 640 Mandatory PFS Adjustments (net): 0.00 0.00 11.37 34,378 650 Other (specify): Unfunded 0.00 0.00 0.00 0 660 Other (specify): 0.00 0.00 0.00 0 670 Total Year-end Adj./Other (lines 640 thru 660) 0.00 0.00 11.37 34,378 680 8020 Total Oper. Sub. -cur. yr.(line 630 + or - line 670) 162.06 175.46 187.01 565,514 690 Total HUD Contributions (sum of line 620 and 680) 162.06 175.46 187.01 565,514 700 Residual line 690) Receipts Enter (or here and Deficit) on (sum line 810 of line 590 plus -4.55 -22.18 17.20 52,014 Pre us editions are obsolete Page 2 of 4 form HUD -52564 (3/95) ref. Handbook 7475.1 Name of PHAl1HA Fayetteville Housing Authority Fiscal Year Ending September 30, 2003 IIPart 780 Operating Reserve PHAIIHA Estimates HUD Modifications at End of I-Maxi.Oper. Res. -End of Current Budget Year 740 2821 PHA/IHA-Leased 50% for 09/30/01 of Line Housing 480, column -Sec. 5, form 23 HUD or 10(c) -52564 (84,135) x Estimated for FYE 09/30/02 Actual for FYE 800 Comments: Lindsey and Company Inc. has replaced Operating Reserves on the Operating Budget with Expendable Fund Balance in an effort to make budgeting more compatible to the FDS. We appreciate your opinions and comments on this matter. The 9/30/01 Expendable Fund Balance was calculated from the Audited FDS. Line 790 is based on current trend PHA /IHAApproval Name Bromo Wilson Title Executive Director Signature Field Office Approval Name Title Date Signature Date form HUD -52564 (3/95) Previous editions are obsolete Page 3 of 4 ref. Handbook 7475.1 Part II -Provision for and Estimated or Actual Operating Reserve at Fiscal Year End 780 Expendable Fund Balance at End of Prev FY -Actual for 09/30/01 124,105 790 Income/Expence Difference -Current Budget Yr (check one) (84,135) x Estimated for FYE 09/30/02 Actual for FYE 800 Expendable Fund Balance of Current Budget Yr (check one) x I Estimated for FYE 09/30/02 39,970 Actual for FYE 810 Estimated Enter Income/Expense Amount from Difference 09/30/03 line 700 52,014 820 Estimated Expendable Fund (Sum of lines 800 and 810) Balance End of Req, Bud Yr 09/30/03 91,984 830 Total Estimated Projected Number Operating of Months Expense Per Expendable Month Fund Balance Req Bud Yr. 77,945 1.18 Comments: Lindsey and Company Inc. has replaced Operating Reserves on the Operating Budget with Expendable Fund Balance in an effort to make budgeting more compatible to the FDS. We appreciate your opinions and comments on this matter. The 9/30/01 Expendable Fund Balance was calculated from the Audited FDS. Line 790 is based on current trend PHA /IHAApproval Name Bromo Wilson Title Executive Director Signature Field Office Approval Name Title Date Signature Date form HUD -52564 (3/95) Previous editions are obsolete Page 3 of 4 ref. Handbook 7475.1 a In 2. N To the best of my knowledge, all the information stated herein , as well as any information provided in the accompaniment herewith, is true and accurate. Waming: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties.(18 USC.1001, 1010. 1012,:31 USC 3729, 3802) 1 T 3'''' 0 N£3F3'3m— 3'm'm'm 2888802 CD aammmmno �—' 3 MMMK intra ul vCD CD CD_ D 03 03 CO 0 33 Rage? NooDD 3 3 .� mPD cN!'in N 3 Q=. 0a) 0. y NaSfiim E "GI g0" o g2 N agg-D a o 3 Q°° 12— D0O DD 3 n'Rn Do 2 O ,O CD 0 a o 0 Position Title and Name By Organizational Unit and Function m 69 SI N VI 4A W O) J " N CON 8880 CO Cla OO CD W N 0 0 0 000000 t to to N�Mf/1 CO V 4NI CD CA ON W W 0 0 0 0 0 0 4-J tNap J A 0 0 (q W O 69 EA rA EA Co CD 10 N "alp 0- W W uI W 0 0 0 0 99 CT 0 r; 69 VI rA EA CDS WOCDA J -s Co' A O fA fA N O W Oa ID N 0 0 0 0 0 0 0 0 u at 0 Z Requested Budget Year 61 61 (R 0 0 0 0 0 N N N N N N N N N N N N 9 NO. Months m in 09 Van Co CON W+ 1 193,9201 (q "N W Co W W 0 0 0 0 0 {q to -•W k(�n CD CD A 0 CO 0 Amount y -4 8888888888 _CA 69 N d_/ CD 0 *AEA [A CD N 0 — 0 0 0 0 iA pa N (A fA 439�q CO — 1 000000100 a Management Allocation of Salaries by Pr -4 0 �y (p (p us us 0 0 0 0 (p 0 y1 �A (q (q (q iA (A 0 0 0 0 0 0 0 0 0 O (q 8888888 0 9 g co p 03 0 (q (/1 fp . ... Development 0 0 0 0 0 0 0 0 0 0 0 (p (q 0 0 0 0 0 0 0 0 8888888888 $115,558 EA 69 Va CO m CCA J CO J (q 000000030 n 2 a 3 N m (A (A (q �q �q iA {q (q (q o 9 gl 0 iirector or Desiganted Official Date 0 0 0 0 0 0 0 0 0 0 O 88888888 N s 0 s. 000000 n o aao 000000 ee ae > a [030 {m� nm Cli f aC1 a O O O 3 J 3 CD0O ---_. m a k I g • co co • To he best of my knowledge, all the information stated herein , as well as any Information provided in the accompaniment herewith, is tore and accurate. Waming: HUD v.411 prosecute false claims and statements. Conviction may result In criminal and/or dull penalties.(18 USC 1001, 1010, 1012,:31 USC 3729, 3802) ¥!!! )3337 CD 03 .;;7@ 0E 0 W 0 10 Position The and Name By Organizational Unit and Function ( § ■ oco IIth 2 SI _OK)NN fig ffl 4/1 SS 10 0 PO 0 . 88888888 Sf ' Requested Budget Year W, Locality Fiscal Year Ending #1 North School Avenue Fayetteville, AR 72701 I September 30, 2003 �� - 0z ■. _ 2 #JRR 888E880000 s 88888888 Amount I 3 ! 8888880000 fdt &I VIIS Ul U1 C11 @ snnsssss £ .10K) k ! |! | 8E88888888 n 88888888 a | | # 8888888888 s 88888888 Development 8888888888 s 88888888 ti - Section 8 Programs |g 18888888888 8 88888888 § \f 2 | } | glgg • Z. ! § a. 8 | as / £ICA • re.cocococn 0 J Z. a if cam} g Ski § #0 k kel # J g qC R 9 1. Floor Tile/Carpet/Kitchen Cabinets/ 25000 Drapes/Replace on all Sites 2. 3. 4. 5. 6. Total . . . . -1 2 .0. R. Extraonfinary Maintenance and Betterments & Additions (Excluding Equipment Additions) 11 Description of Work Project (List Extraordinary Maintenance and Betterments and Additions separately) (2) le Housing Authority 1 #1 North School AvenuFayetteville, AR 72701 v Housing Project Number y m 2 w C 3 m = I n N o o N o 0 m s < 3 Vi' e 3 1 Requested Budget Year o O 0 - Percent Complete Year End O 6i 6 S u m a 9 m f m & m m Q y.. A O E m Desaiption of Equipment Items (List Replacements and Additions Separately) 1 Equipment Requirements September 30 2003 iO w 3 Q M tRequested Budget w N 0 O {� Ny� {� {� (� {A y� {� (� {� �y1 y� O O N 8 O N N N 8 O O O 8888888888 O ; 5- QT.�j -1 g d C g ntn s `P 0 < dm a 0 n m o 2»a O m N co •Operating Budget Schedule of Administration Expenses Other Than Salary U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB Approval No. 2577-0026 (Exp. 10/31/97) c Reporting Burden for this collection of information is estimated to average 1.0 hour per response, including the time for reviewing lions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden or any other aspect of this collection of information, Including suggestions for reducing this burden, to the Reports Management Officer, Office of Information Policies and Systems, U.S. Department of Housing and Urban Development, Washington, D. C. 20410-3600 and to the the Office of Management and Budget, Paperwork Reduction Project (2577-0026), Washington, D.C. 20503. Do sent this completed form to either of the above addressees. #14. Fiscal Agent Fees $80. Computer Services $1,560. To the best of my knowledge, all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; U.S.C. 3729 3801) Signature of authorized representative & Date: x, Page 1 form HUD -52571 (3/95) ref Handbook 7475.1 Name of Housing Fayetteville Authority: Housing Authority Locality: #1 North School Fayetteville, AR Avenue 72701 Fiscal September Year End: 30, 2003 (1) Description (2) Total Management (3) Development (4) (5) Section 8 (6) Other 1 Legal Expense 11500 11000 0 500 0 2 Training (Computer Software & Management Training) 0 0 0 0 0 3 Travel Trips to Conventions and Meetings (list and provide justification) 11900 5950 0 5950 0 4 Other Travel: Outside Area of Jurisdiction 3000 1500 0 1500 0 5 Within Area of Jurisdiction 3000 1500 0 1500 0 6 Total Travel 17900 8950 0 8950 0 7 Accounting 12000 6000 0 6000 0 Auditing 2000 1000 0 1000 0 9 Sundry Rental of Office Space 0 0 0 0 0 10 Publications 4000 2900 0 1100 0 11 Membership Dues and Fees (list organization and amount) 2540 1270 0 1270 0 12 Telephone, Fax, Electronic Communications 5200 2600 0 2600 0 13 Collection Agent Fees and Court Costs 1440 1440 0 0 0 14 Administrative Services Contracts (See Summary Below' 1640 1640 0 0 0 15 Forms, Stationary and Office Supplies 9550 6000 0 3550 0 16 Other Sundry Expense (provide breakdown) 16000 9000 0 7000 0 17 Total Sundry 40370 24850 0 15520 0 18 Total Administration Expense Other Than Salaries 83770 51800 0 31970 0 #14. Fiscal Agent Fees $80. Computer Services $1,560. To the best of my knowledge, all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; U.S.C. 3729 3801) Signature of authorized representative & Date: x, Page 1 form HUD -52571 (3/95) ref Handbook 7475.1 • Operating Budget Summary of Budget and Justifications U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB Approval No. 2577-0026 (Exp 10/31/97) Reporting Burden for this collection of Information is estimated to average .075 hours per response, including the time for reviewing Instructions, searching existing "'Reporting gatthering and maintaing the data needed, and completing and reviewing the collection of information. Send comments regarding This burden estimate or any other aspect of this collection of Information, including suggestions for reducing this burden, to the Reports Management Officer, Office of Information Policies and Systems, U.S. Department of Housing and Urban Development, Washington, D.C. 20410-3600 and to the Office of Management and Budget, Paperwork Reduction Protect (2577-0026). Washington, D.C. 20503. Do not send this completed form to either of the above addressees. Name of Local Housing Authority: Locality: Fiscal Year Ending: Fayetteville Housing Authority #1 North School Avenue September 30, 2003 Fayetteville, AR 72701 Operating Receipts Dwelling Rental: Explain basis for estimate. For HUD -aided low -rent housing, other than Section 23 Leased housing, state amount of latest available total HA monthly rent roll, the number of dwelling units available for occupancy and the number accepted for the same month end. Cite HA policy revisions and economic and other factor which may result in a greater or lesser average monthly rent roll during the Requested Budget Year. For Section 23 Leased housing, state the number of units under lease, the PUM lease price, and whether or not the cost of utilities is included. If not included, explain method for payment at utility costs by HA and/or tenant. Based on PFS calculations. 124.20 x 3,024 = 375,581 Excess Utilities: (NOT for Section 23 Leased housing.) Check appropriate spaces in item 1. and explain 'Other. Under item 2, explain basis for determining excess utility consumption. For example: Gas; individual check meters at OH -100-1, proration of excess over allowances at OH -100-2, etc. Cite effective date of present utility all noes. Explain anticipated changes in allowances or other factors which will cause a significant change in the total amount of excess utility charges during the F ted Budget Year. 1. Utility Services Surcharged: 2. Comments: Gas U Electricity U Other X (Specify) See Remark Below Approx 80 Units in Hi -Rise Charged $12. Per month for Elec Window NC for Jun/Jul/Aug/Sep Monthly Average 960.00 X 4 = 3840 Nondwelling Rent: (NOT for Section 23 Leased housing). Complete Item 1, specifying each space rented, to whom, and the rental terms. For example: Community Building Space - Nursery School - S50 per month, etc. Cite changes anticipated during the Requested Budget Year affecting estimated Non -dwelling Rental Income. Space Rented To Whom Rental Terms Community Room Non PFS 0.00 0.00 0.00 N/D Rents from Off Line Units 0.00 2. Comments: Monthly Average 11PreAEEs editions are obsolete 0 X 12 = 0 0.00 form HUD -52573 (3/95) Page 1 of 4 ref Handbooks 7475.1 Interest on General Fund Investments: State the amount of present General Fund Investment and the percentage of the General Fund it represents. Explain Circumstances such as increased or decreased operating reserves, dwelling rent, operating expenditures, etc., which will affect estimated average monthly total Investments in the Requested Budget Year. Explain basis for distribution of interest Income between housing programs. • Based on PFS Calculations $3,420.00 Other Comments on Estimates of Operating Receipts: Give comments on all other significant sources of income which will present a clear understanding of the TIA's prospective Operating Receipts situation during the Requested Budget Year. For Section 23 Leased housing explain basis for estimate of Wlity charges to tenants. Charges to City/PILOT Adult Center $4,800 Laundry 51,200 Tenant Damages/Sales Svc $27,000 Cell Tower Rental 5500 per month 56,000 Police Unit $0 Employee Rent 50 CFP Transfer 1406 $0 Total $39,000 Operating Expenditures Summary of Staffing and Salary Data Complete the summary below on the basis of information shown on Form HUD -52566, Schedule o/ All Positions and Salaries, as follows: Column (1) Enter the total number of positions designated with the corresponding account line symbol as shown in Column (1), form HUD -52568. Column (2) Enter the number of equivalent full-time positions allocable to HUD -aided housing in management. For example: A HA has three A-Nrpositions allocable to such housing at the rate of 80%, 70%, and 50% respectively. Thus, the equivalent full-time positions is two. (8/10 + 7/10 + 5/10). Column (3) Enter the portion of total salary expense shown in Column (5) or Column (8), Form HUD -52568, allocable to HUD -aided housing In management, other than Section 23 Leased housing. Column (4) Enter the portion of total salary expense shown in Column (5) or Column (10), Form HUD -52568, allocable to Section 23 Leased housing in management. Column (5) Enter the portion of total salary expense shown in Column (5) or Column (7), Form HUD -52566, allocable to Modernization programs (Comprehensive Improvement Assistance Program or Comprehensive Grant Program). Column (6) Enter the portion of total salary expense shown In Column (5) or Column (9), Form HUD -52588, allocable to Section 8 Programs. •te: The number of equivalent full-time positions and the amount o/ salary expense for all positions designated M on Form HUD -52588 must be equitably distributed to account lines Ordinary Maintenance and Operation - Labor, Extraordinary Maintenance Work Project, and Betterments and Additions Work Protects. Account Line Total Number of Positions (1) HUD -Aided Management Program Equivalent Salary Expense Full-time Positions (2) Management (3) Section 23 Leased Housing onty (4) Modernization Programs (5) Section 8 Programs (6) Administration -Nontechnical Salaries 1/ 6 2.30 78,362 0 0 115558 Administration -Technical Salaries 1/ 0 0.00 0 0 0 0 Ordinary Maintenance & Operation -Labor 1/ 5 5.00 117,200 0 0 0 Utilities - Labor 1/ Other. Protective Services 1/ 3 1.00 47,600 0 0 0 Extraordinary Maintenance Work Projects 2/ Betterments and Additions Work Projects 2/ 1/ Cany forward to the appropriate line on HUD -52564, the amount of salary expense shown in Column (3) on the corresponding line above. Carry forward to the appropriate tine on HUD -52564 (Section 23 Leased Housing Budget), the amount of salary expense shown In Column (4) on the corresponding line above. 2/ The amount of salary expense distributed to Extraordinary Maintenance Work Projects and to Betterments and Additions Work Projects is to be included in the cost of each Individual project to be performed by the HA Staff, as shown on form HUD -52567. Previous editions are obsolete Page 2 of 4 form HUD -52573 (3195) rel Handbooks 7475.1 Specify all proposed new positions and all present positions to be abolished In the Requested Budget Year. Cite prior HUD concurrence in proposed staffing changes w present justification for such changes. Cite prior HUD concurrence in proposed salary Increases for Administration Staff or give Justification and pertinent comparability Information. Cite effective date for anent approved wage rates (form HUD -52158) and lustily all deviations from these rates. • See Schedule of All Positions and Salaries. Travel, Publications, Membership Dues and Fees, Telephone and Telegraph, and Sundry: In addition to 'Justification for Travel to Conventions and meetings- shown on Form HUD -52571, give an explanation of substantial Requested Budget Year estimated increases over the PUM rate of expenditures for these accounts N the Current Budget Year Explain basis for allocation of each element of these expenses. Travel : SERC/NAHRO 1 meeting 2 people 4 days $850. SWRC/NAHRO Exec meeting 1 meeting 1 person 3 days $550. SWRC/NAHRO Maint, 1 meeting 2 people 3 days $800. State Maint Meeting , 1 meeting 3 people 3 days $1,000. State NAHRO, 2 meetings 4 people 3 days $1,200. State PHRIDAYS, 1 meeting 3 people 2 days $700. HAP, 8 meetings 4 people 2 days $2,400. Commissioners National, 1 meeting 2 people $1,200. National/NAHRO 1 meeting, 2 peaple 4 days $1,900. NAHRO/LEGIS Conference $1,300. Total Conventions and meetings $11,900. L/R $5,950. L/R Other Outside area $1,500. L/R Local $1,500. Sundry: UR Postage and Shipping $4,500. Budget, Revision, 22B, PFS $450. Other Miscellaneous $4,050. Utilities: Give an explanation of substantial Requested Budget Year estimated Increases over the PUM rate of expenditures for each utility service in the Current Budget Year. Describe and state estimated cost of each element of "Other Utilities Expense'. Water Electric Gas Sewer Sec. Lights Total COST $15,610 $48,760 $64,260 $17,970 $0 $146,600 • ru 0 Maintenance & Operation - Materials: res for materials in the Current Budget Year. Total Estimated Costs: $91 000 Give an explanation of substantial Requested Budget Year estimated increases over the PUM rate of Ordinary Maintenance & Operation - Contract Cost: List each ordinary maintenance and operation service contracted for and give the estimated cost for each and justify new contract services proposed for the Requested Budget Year. Explain substantial Requested Budget Year Increases over the PUM rate of expenditure for Contract Services in the Current Budget Year. If LIIA has contract for maintenance of elevator cabs, give contract cost per cab. Garbage & Trash Pest Control Termite Control Elevator Grounds Work/contract/Tenants Skilled Work Sewer & Repair Boiler NC Oter Plum/Elect Total $35,000 $7,800 $2,100 $16,920 $12,000 $23,000 $15,000 $7,000 $5,000 $42,000 $165,820 Previous budget $34,000. Same as previous budget. Previous budget $1,500. Previous budget $15,600. Previous budget $12,000. Same as previous budget. Previous budget $12,000. Previous budget $6,000. Same as previous budget. Previous budget $41,000. Cite Pn editions are obsolete Page 3 of 4 form HUD -52573 (3/85) ref Handbooks 7475.1 Insurance: Give an explanation of substantial Requested Budget Year estimated Increases In the PUM rate of expenditures for Insurance over the Current Budget Year. Cite -changes In coverage, premium rates, etc. • Computer F&EC OL&T Workers Comp Officer Liab Truck & Auto Boiler A/C $400 $28,000 $5,000 $4,070 $2,500 $5,500 $900 Total $46,370 Same as previous budget Same as previous budget Same as previous budget Same as previous budget Previous budget $1 150 Previous budget $5,000 Previous budget $650. Employee Benefit Contribution List all Employee Benefit plans participated In. Give justification for all plans to be instituted In the Requested Budget Year for which Requested Budget Year for which prior HUD concurrence has not been given. FICA Health Insurance Retirement Unemployment Ins Total $18,449 $61,800 $18,610 $2,250 $101,109 • Collection Losses: State the number of tenants accounts receivable to be written off and the number and total amount of all accounts receivable for both present and vacated tenants as of the month in which the estimate was computed. Possible Write -Offs • 25 $35,000 Extraordinary Maintenance, Replacement of Equipment, and Betterments and Additions: Cite prior HUD approval or give justification for each nonroutine work project Included in the Requested Budget and for those for future years which make up the estimate on form HUD -52570. Justifying information Incorporated on or attached to Form HUD -52567 need not be repeated here. SEE FORM HUD -52567 Contracts: Ust all contracts, other than those listed on page 3 of this form under Ordinary Maintenance & Operation (OMO). City the name of the contractor, type of contract, cost of contract, and contract period. Justification must be provided for all contract services proposed for the Requested Budget Year (RBY). Explain substantial RBY Increases over the PUM rate of expenditure for these contracts in the Current Budget Year. 0vius editions are obsolete. form HUD -52573 (3/95) Page 4 of 4 ref Handbooks 7475.1 • RESOLUTION NO. 677 RESOLUTION TO ESTABLISH FLAT RENTS FOR LOW-INCOME PUBLIC HOUSING HILLCREST TOWERS, LEWIS PLAZA, WILLOW HEIGHTS, & MORGAN MANOR WHEREAS, the Quality Housing and Work Responsibility Act requires Public Housing Authorities (PHA's) to e stablish flat rents for public housing, and WHEREAS, PHA's have several options to use in establishing flat rents, such as Section 8 Rent Reasonableness files, survey of rents advertised in local newspapers, survey of similar unassisted units and "other". This PHA has chosen to use "other" and set the flat rents at 75% of the approved current payment standards for Washington County. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF • COMMISSIONERS, OF THE FAYETTEVILLE HOUSING AUTHORITY, that the flat rents for Hillcrest Towers, Lewis Plaza, Willow Heights and Morgan Manor Apartments are established as follows: HC TOWERS LEWIS PLAZA W ILLOW HEIGHTS MORGAN MANOR EFF BR 1 BR 2 BR 3 BR 4 BR $247 $254 $338 $254 $338 $254 $338 $464 $464 $464 $471 BE IT FURTHER RESOLVED, that the flat rents hereby e stablished will be reviewed annually to determine if adjustments are necessary. To become effective on October 1, 2002 for new admissions and effective on November 1, 2002 for re-examinations. PASSED AND APPROVED THIS "a DAY OF � � 2002. ATTEST; THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE ARKANSAS RESOLUTION NO. 678 RESOLUTION APPROVING ANNUAL SALARY INCREASES WHEREAS, the Approved budgets for the Housing Authority allows for salary increases for certain personnel: NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE FAYETTEVILLE HOUSING AUTHORITY the regular annual increases of salaries listed below are approved effective October 1, 2002. NAME & POSITION B romo Wilson Executive Director Fredia Sawin Administrative Assistant & Public Housing Director Laura Higgins Section 8 Director K rya McCown Section 8 Assistant & Inspector Debra L. Jones �ublic Hous. Asst & Inspector Karen K. Stacy Rec/Sec Mikeal Atwell Maintenance Working Foreman Lynn Smith Maint-Mechanic David J. Butt Maint-Mechanic Rick Durham Maint Aide A Robert R. Waller Maint Aide B N ight Watchmen PASSED AND APPROVED THIS -TTEST; AVA PRESENT SALARY PROPOSE SALARY $51,940 $54,020 37,970 39,490 32,530 33,830 27,020 19,760 18,000 29,950 22,130 21,190 17,990 16,390 28,100 20,550 18,720 31,160 23,030 22,050 19,430 18,530 14,620 15,200 DAY OF _Si 14 2002 THE HOUSING AUTHORITY OF THE TY OF FA ETT aLJ 0 ARKANS /17 HAIRPERSON