HomeMy WebLinkAbout2002-08-21 - Minutes - ArchiveMINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY
• OF THE CITY OF FAYETTEVILLE, ARKANSAS
•
The Housing Authority of the City of Fayetteville,
Arkansas met in Regular Session at 8:00 a.m., Wednesday
August 21st, 2002 in the office of the Authority #1 North School
Ave., Fayetteville, Arkansas.
Janet Richardson, Chairperson, called the meeting to
order.
Commissioners Present: Richardson, Watson, Garton,
Childress, Clinehens
Commissioners Absent: NONE
Others Present: Bromo Wilson, Fredia Sawin
& Emily Williams (Homeless Liaison for
Fayetteville Public Schools)
The Minutes of the July 17th, 2002 Regular Meeting were
corrected, approved by motion, seconded, and carried unanimously.
Corrections made were in relation to a typo from Mr. to Ms. and
the time of the Residents meeting was corrected from 2:OOp.m. to
3:OOp.m.
The July Financial Statement was approved by motion, seconded,
and carried unanimously.
Mr. Wilson explained to the board certain reasons for the
Operating Budget revision resolution which consist of the need
for a French drain at Lewis Plaza at a cost of $16,500 and the
redoing of Building 15 at Lewis Plaza due to erosion.
After further discussion, RESOLUTION APPROVING OPERATING BUDGET
REVISION FOR F/Y ENDING 9/30/02 FOR PUBLIC HOUSING, Resolution
No. 671 was approved by motion, seconded and carried unanimously.
Ms. Sawin updated the board in relation to the new guidelines and
the new definitions which entail a change in the Public Housing
Occupancy Policy and the Section 8 Administrative Plan.
RESOLUTION ADOPTING REVISED PUBLIC HOUSING POLICY. Resolution
No. 672 was approved by motion, seconded and carried unanimously.
RESOLUTION ADOPTING REVISED SECTION 8 VOUCHER ADMINISTRATIVE
PLAN. Resolution No. 673 was approved by motion, seconded and
carried unanimously.
Ms. Richardson commented that she was impressed by the letter,
sent out to the commissioners by Ms. Carol Hart with Lifestyles,
in regards to the guidelines for two unrelated disabled persons
living together and the extensive research she put out on it.
Had I read this information, I feel that I would not have voted
to turn them down. I feel I was not educated.
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Ms. Richardson stated that she had called Mr. Jim Crouch,
Fayetteville Housing Authority Lawyer, for him to research this
information which he had also received the letter on. He could
not attend this meeting due to taking his daughter to college but
he should be able to attend our next meeting to give his analysis
of the Law and CFR code of Federal Regulations.
Mr. Clinehens addressed that more time is needed to look over
this information to he able to answer more intelligently.
Ms. Emily Williams, Homeless Liaison for the Fayetteville Public
Schools, asked why does the Fayetteville Housing Authority not
allow two people to live together which are unrelated?
Mr. Wilson answered that it would place an administrative burden
on the Fayetteville Housing Authority in regards to the Public
Housing where each person has to be approved as a tenant i.e.
arrest records, character references, and landlord references.
If the household changes on a regular basis as with boyfriends
and girlfriends, we would be continuously changing our leases and
paying the tenant tracker program to check for felony convictions
on each change of a household member.
Mr. Garton advised that the board should call a special meeting
in two weeks, we are willing to invite Ms. CarolHart. We want
to accommodate Lifestyles but we cannot cripple the Housing
Authority.
After further discussion between the board members, it was agreed
that a Special Board Meeting will be held next Wednesday, August
27th, at 8:00a.m. This meeting will be held to discuss this
issue and Mr. Crouch will be contacted and asked to be in
attendance along with Ms. Carol Hart.
Ms. Watson updated the board as to the ever changing Ozark
Transit and Trolley rides for Hillcrest Towers tenants. She
invited Ozark Transit back to the residents meeting. The news is
that they will start charging for the bus and trolley rides. The
amount has not been determined but the senior citizens should be
able to get a discount.
There being no further business, the meeting was adjourned.
THE HOUSING AUTHORITY OF THE
Y OTT LEv ARKANS S
AIRPERSON
PHA/H 4A Board Resolution Approving
Operating Budget or Calculation of
Performance Funding System
U.S. Department of Housing
and Urban Development
Office of Public and Indian Housing
Gating Subsidy RESOLUTION NO.. 671 OMB Approval No. 2577-0026 (Exp. 10/31/97)
P eporting Burden for this collection of information is estimated to average 15 minutes per response, including the time for reviewing instructions, searching existing
data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate
or any other aspect of This collection of information, including suggestions for reducing This burden, to the Reports Management 011icer, 011ice of Information Policies
and Systems. U.S. Department of Housing and Urban Development, Washington, D.C. 20410-3600 and to the Office of Management and Budget. Paperwork Reduction
Project (25770026), Washington, D.C. 20503. Do not send this completed form to either of the above addressees.
Acting on behall of the Board of Commissioners of the below -named Public Housing Agency (PLIA)/Indian Housing Authority (ILIA). as its
Chairman. I make the following certifications and agreements to the Department of Housing ami IJrhan Devclojunent (1IUD) regarding the
Board's approval of (check one or more as applicable):
Operating Budget Submitted on:
Operating Budget Revision Submitted on:
Calculation of Performance Funding System Submitted on:
Revised Calculation of Performance Funding System Submitted on:
I certify on behalf of the: (NIA/111A Name)
I. All regulatory and statutory requirements have heen met:
he PHA Inas sufficient operating reserves to meet the working capital needs of its developments;
3. Proposed budget expendit resare necessary in the el f ieieut and economical operation of the housing for the purpose of serving low-income
residents:
4. The budge) indicates a source of funds adequate 10 cover all proposed expenditures;
5. The calculation of eligibility for Federal funding is in accordance with the provisions of the regulations:
6. All proposed rental charges and expenditures will be consistent with provisions of law:
7. The PHA/I HA will comply with the wage rate requirements under 24 CFI( 968.110(c) and (f) or 24 CFR 905.120(c) and (d):
8. The PITA/I1-1A will comply with the requirements for access to records and audits under 24 CFR 968.1 10(1) or 24 CFR 905.120(g):
The PIIA/111A will comply with the requirements for the reemunination or family income andcompositiontinder24CFR960.209.990.115
and 905.3 15: and
Ill. The PHA will comply with the requirements for certification of (lousing Manager and Assisted Ilousing Manager positions
(24 CFR 967.3(14 and 967.31)5).
(dale)
8/21/2002
Mac
9.
litby certify that all the information slated within, as well as any information provided in the accompaniment herewith, is rue and accurate.
:
HUD will prosecute lalse claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001. 1010.1012;31 U.S.C. 3729. 3802)
Board Chairman's Name mane
Janet Richardson
ature:
Date:
8/21/02
form HUD -52574 (3/95)
rel. Handbook 7575.1
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Account
Statement of Operating Receipts end expenditures Page a
Fayetteville Housing Authority
PIIIt: 1 Projects: ALL
Peeled Ending: 07/11/2002
rites' rear Ending: 09/10/2002
NO. Of Utiles: 252 NO. Of U/M Avail. 2520 S. 1024
6 CMS
--Current 'Y T D Budget Budget
Amount P.U.M. Amount P.U.M. Amount Status
OPERATING RECEIPTS
RENTAL INCOME
Dwelling Rental 1 3110 5 -36,646.00 -106.53 .261.455.00 10).75 -330,130.00 -109.27 -68,975.00
Excess Utilities 1 )120 5 -944 00 -3.90 -1.962.00 -0 70 -1.000.00 -0.99 .1,036.00
Total Rental Income: -27.630.00 -110.44 -261.417.00 104.53 -121.410.00 -110.16 70.01).00
OTHER INCOME
Interest Earned On Gee Fu 1 1610 3 -295.53 1.13 3,384.59 .1.41 -10,500.00 -3.60 -1,311.11
Other Intern 1 1690 a -2,677.50 -11.42 -20,717.54 11.00 •36,215.00 -11.56 •0,497.16
Ocher Income -capital Fund 1 3690.1 5 -1,431.31 -5.69 -25,211.17 -10.01 -77,785.00 -7.51 7,446.17
Ocher Income -pilot 1 3690.3 5 -400.00 -1.59 -4.000.00 -1.59 -4.1100.00 -1.59 -000.00
Total Other Incase: -4.996.14 -19.03 -60,505.30 -24.01 -71,700.00 -24.70 -14,194.50
Total income: 12.826.34 1)0.26
121,972.50 -122.54 .402.110.00 114.96
84.207.50
OTHER RECEIPT$
Operating Subsidy - Curre 1 8020 0 -43,233.00 -171.56 437,299.00 171.51 -510.571.00 .175.46 -93,275.00
Total Other Receipts: -43,233.00 -171.56 -437,299.00 173.53 -530.577.00 175.46 93,276.00
Total Operating Receipts,
-76,059-34 -301.52 761,221.50 -302.07 -930,707.00 -110.42 -177,465.50
OPERATING EXPENDITURES
ADMINISTRATIVE EXPENSE
Non-technical Salaries 2. 4110 5 5.814.17 23.07 63.957.74 29.36 76.110.00 25.17 12,152.26
Legal Expense 1 4130 5 1,339.00 0.31 2.166.00 1.26 11.000.00 3.64 7.814.00
Travel 1 4150 5 1,197.50 5.55 3.813.19 1.51 0.950.00 3.96 5,136.01
Accounting Fees 1 4110 S 0.00 0.00 0.00 0.00 7,050.00 0.68 2,050.00
Audit Fees 1 4171 5 0.00 0.00 075.00 0.35 1.000.00 0.31 125.00
Publications 1 4190.11 5 0.00 0.00 829.50 0.33 2,900.00 0.96 2.070.42
Membership Due: And Fees 1 4190.12 5 412.3n 1.72 560.00 0.35 1.200.00 0.10 212.00
Telephone 1 4190.13 5 174.50 0.49 1.201.41 0.51 2,600.00 0.06 1,215.59
Rental Of Office Space 1 4190.14 5 0.00 0.00 1.236.'. 0.49 0.00 0.00 1,236.75
Coll agent Fees And Court 1 4190.15 5 0.00 0.00 0.00 0.00 1,440.00 0.48 1.440.00
Fiscal Agent Pecs 1 4190.16 5 0.00 0.00 561.90 0.22 700.00 0.21 1)5.10
Forme 4 Office supplies 1 4190.17 5 0.00 0.00 711.10 0.29 6.000.00 1.90 5.267.90
Postage And Mite Sundry E 1 4190.10 5 302.27 1.20 1,363.65 0.50 9,000.00 2.90 7,716.35
Administrative Contracts 1 4190.19 5 0.00 0.00 0.00 0.00 1,560.00 0.52 1,560.00
Total Administrative Expense: 9.410.07 37.34 70.693.32 31.23 124.510.00 41.17 45.816.68
TENANT SERVICES
TOCal Tenant Services:
UTILITIES EXPENSE
0-00 0.00 0.00 0.00
0.00 0.00 0.00
08/15/7002 Prepared by Lindsey and Company, Inc.
£0i20'd SLTS09ZT0SI
DUI fiuedwoD g A3S3NI1
13:69:32
ZZ:PI 2002 -ST -ons
III £0'd 1U101
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Account
Statement of Operncing Receipt, and Empandi tures
Fayetteville KOualng Authority
TMA, 1 Projects: At.L
Period Ending' 01/11/2002
Fiscal Year Ending, 09/30/2002
No. of Unica, 252 no. of U/M Avail. 2520 5 3024
Current
Amount P.U.N. Amount
Amount P.U.M.
Neter
electricity
Gas
Ocher Utility Expense
Total Utlllciea Expense'
1
1
1
1
4311
4321
433C
4390
ORDINARY MAINTENANCE AND OPERATION
Labor
materials
Contract Costs
Garbage Removal
Total Ord. Maint
1
1
1
1
6 Operation,'
PROTECTIVE SERVICSS
Protective Services - Lab 1
Total Protective ServICbe'
GENERAL EXP!NSt
Insurance
1
Payments In Lieu Of Taxis 1
Employee Benefit Concribu 1
Bmployce ecnefit-udninlec 1
employee Benerlc-mrd. mai 1
Collecclnn 1A60es
Ochhr Oeneral Expense
Total General Expin..'
TOW Routine Expense:
1
1
OTHER EXPENDITURES
Extraordinary Maintenance 1
Replacement Or Nenexp tom 1
Replacement Of Nor4epreoi
Total Ocher Expcntitures:
I
Total Operating Expenditures.
Including Prlor Year Adj.
And Other Deductions'
DEFICII
5
5
5
2.492.91 9.19
4.949.92 19.74
1.679.48 6.27
2,821.64 11.20
11.742.97 46.60
4110 5 0.636.10 34,27
4120 5 3.909.92 15.52
4110 5 13,409.12 51.21
1431 5 0.00 0.00
25,955.22 103.00
•460 5
3,655.60 14.51
3,655.60 14.51
4510 5 1,524.19 13.96
4520 5 1.640.03 6.51
4510 5 1,417.62 5.63
4102 5 0.00 0.00
4433 5 0.00 0.00
4570 S -35.00 -0.14
4550 5 0.00 0.00
6,547.64 25,90
57.311,50 227.43
4610 5 11.660.00
7520.1 5 0.00
7520.9 5 0.00
13.660.00
08/15/2002
col/rn r1 CLTCAO7TACT
54.21
0.00
0.00
54.21
25.140,1B 10.06
36.606.94 15.31
16,541.60 10.47
29.163.62 11.57
139.652.92 55.42
93.916.58 37.27
70.394,97 27.93
137.779.50 54.67
0.00 0.00
302.091.13 139.88
37,399.60 14.04
37.399.60 14.84
33,672.95 13.76
16.408.77 8.51
61.250.95 24.31
0.00 0.00
0.00 0.00
25,129.67 9.97
6.171.59 2.57
142.913.45 56.72
39,000.00 11.59
46.500.00 15.38
60,000.00 19.84
40.000.00 13.23
101.500.00 60.02
110.650.00 26.59
91.000.00 30.09
165.500,00 54.73
34.000.00 11.24
401.150.00 132.64
45.860.00 15.17
45,060.00 15.17
44,270.00
19.690.00
0.00
35.607.00
51,773.00
49,000.00
15,000.00
211,340.00
14.64
4.51
0.00
11.77
17.12
11.69
4.96
69.65
700.770.42 270,00 064,260.00 318.90
64.570.00
0.00
0.00
64.536.00
25.61
0.00
0.00
25.61
75.000.00 24.80
10.120.00 3.11
150.00 0.12
95.670.00 28.13
Paga a 2
Budget
Status
9,659.22
7,993.16
13.456.32
10,616.3$
41,0.7.06
16.733,42
20,605.01
27.720.42
34,000.00
99.058.07
9.460.40
8,460.40
10.397.05
1.252.67
-61,250.95
25,607.00
51,771.00
19.070.17
6.528.41
GB.406.55
263,509.58
10.162.00
10.120.00
1s0.00
21.132.00
70,971.50 201.63 765,308.42 303.65 1.050.030.00 147.23 244,121.GO
5.067.64 -20.19
4.086.92 1.61 111.323.00 16.01 101,316.00
Prepared by Lindsey and Company, Inc.
aur fiuedwon 2 1.RRnNil
11.9932
22:PT 2002 -ST -Onu
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OPERATING BUDGET REVISION • SUPPORTING DATA
PHA:
Fayetteville
FYE: 9/30/2002
REVISION 01
tine tl
DESCRIPTION
120 Other Operably Receipts
Total Income Difference
180 Accounting Fees
200 Other Admin Exp
Total Administrative
270 Ekctricity
Total Utilities
350 Contract Cost
Total Maintenance
450 Collection Losses
Total General Expense
510 Extraordinary Maintenance
Total
ORIGINAL REVISED
39200 63800
0 2050
24700 25100
41500 46500
157900 199500
35000 45000
50000 75000
Reserves at End of Previous Year
Odgnal Budget Projected Reserves Rearrest FYE
Estimated Provision or Defecit from Original Budget Estimated
Revised income Difference
Revised Expense Difference
Revised Praysion or Defecit
Revised Reserves for Request fVE
Recommended Cash Reserve
Operating Reserve Percentage of Recommend Cash Reserve
£O/10'd SLIG89ZTOSI
INCREASE
(DECREASE)
29,600
29600
2,050
700
2750
5,000
5000
41,600
41600
10,000
10.000
25,000
25,000
188.136
131.563
56.573
29,600
84.350
111,323
76,8t3
462.160
16%
EXPLANATION
Based on Actual Trend
Based on Actual Trend
Based on Actual Trend
Based on Actual Trend
eased on Actual Trend
Based on Actual Trend
out Auedwoo g A3SOHIl
ZZ:PT 2002 -ST -one
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RESOLUTION NO. 672
RESOLUTION ADOPTING REVISED PUBLIC HOUSING POLICY
WHEREAS, the present Statement of Policies Governing
Admission to and Continued Occupancy for Low -Rent Public
Housing in Fayetteville, Arkansas needs to be updated to
reflect changes in regulations,
BE IT RESOLVED by the Commissioners of the Housing
Authority of the Fayetteville, Arkansas that the attached
Revised Public Housing Policy be adopted.
PASSED AND APPROVED THIS a'gJ,--DAY 0F4002
ATTEST:
THE HOUSING AUTHORITY OF THE CITY
OF FAYETTEVILLE, ARKANSAS
pc,P
SECRETARY
AIRPERSON
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RESOLUTION NO. 673
RESOLUTION ADOPTING REVISED SECTON 8 VOUCHER
ADMINSTRATIVE PLAN
WHEREAS, the present Section 8 Voucher Administrative Plan
for Rental Assistance, adminstrated by the Fayetteville
Housing Authority, needs to be updated to reflect changes
in regulations,
BE IT RESOLVED by the Commissioners of the Housing
Authority of the Fayetteville, Arkansas that the attached
Revised Section 8 Voucher Adminstrative Plan be adopted.
PASSED AND APPROVED THIS y1 DAY OF2002
THE HOUSING AUTHORITY OF THE CITY
OF FAYETTEVILLE, ARKANSAS
ATTEST:
RPERSON