HomeMy WebLinkAbout2002-06-19 - Minutes - ArchiveMINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY
OF THE CITY OF FAYETTEVILLE, ARKANSAS
The Housing Authority of the City of Fayetteville,
Arkansas met in Regular Session at 8:00 a.m., Wednesday
June 19th, 2002 in the office of the Authority #1 North School
Ave., Fayetteville, Arkansas.
Janet Richardson, Chairperson, called the meeting to
order.
Commissioners Present: Richardson, Watson, Garton,
Childress, Clinehens
Others Present:
Bromo Wilson, Randal Hoeschen
(with Ledford Engineering &
Planning, LLc.
The Minutes of the May 15th, 2002 Regular Meeting were approved
by motion, seconded, and carried unanimously.
The June Financial Statement was approved by motion, seconded,
and carried unanimously.
RESOLUTION NO. 668: RESOLUTION ACCEPTING THE FINANCIAL AUDIT
STATEMENTS FOR FISCAL YEAR ENDED SEPTEMBER 30, 2001 was approved
by motion, seconded, and carried unanimously.
RESOLUTION NO. 669: RESOLUTION AUTHORIZING THE AWARD OF CONTRACT
FOR CAPITAL FUNDS PROGRAM WORK FOR YEAR OF 2002 PROJECT AR097001
was approved by motion, seconded, and carried unanimously.
RESOLUTION NO. 670: RESOLUTION OF PHA CERTIFICATIONS OF
COMPLIANCE WITH THE PHA PLAN FOR SUBMISSION OF 5 -YEAR PLAN AND
ANNUAL PLAN FOR FISCAL YEAR BEGINNING 10/1/02 was approved by
motion, seconded, and carried unanimously.
Ms. Richardson suggested that the Board of Commissioners decide
by the August meeting if there is any way the Housing Authority
can do any thing to help out Life Styles on their clients. A
motion was made, seconded, and carried unanimously.
Ms. Richardson reported on her attendance at the Housing
Coalition meeting last month and will continue to meet with
them on a regular basis to find out more about the Housing
Needs of this Area.
There being no further business, the meeting was adjourned.
ATT
THE HOUSING AUTHORITY OF THE
L. TY OF FAYETT• LL# ARKA, SAS
_ i L 4A /i
/AIRPERSON
SECRETARY
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RESOLUTION NO. 668
RESOLUTION ACCEPTING THE FINANCIAL AUDIT STATEMENTS FOR
FISCAL YEAR ENDED SEPTEMBER 30, 2001
WHEREAS, The Board of Commissioners of the Fayetteville
Housing Authority has received the financial audit
statements for fiscal year ended September 30, 2001
and has reviewed them.
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS
OF THE FAYETTEVILLE HOUSING AUTHORITY:
That the Board of Commissioners of the Fayetteville
Housing Authority accept the financial audit statements
and forward them to the HUD offices for review.
PASSED AND APPROVED THIS /YS DAY OF2002
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ATTEST:
THE HOUSING AUTHORITY OF THE CITY
OF FAYETTEVILLE, ARKANSAS
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CHAIRP RSON
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RESOLUTION NO. 669
RESOLUTION AUTHORIZING THE AWARD OF CONTACT FOR CAPITAL
FUNDS PROGRAM WORK FOR YEAR OF 2001 PROJECT AR097001
WHEREAS, The Fayetteville Housing Authority received bids
on June 12, 2002 for Capital Funds Work for 2001 Funds and
which bids have been opened, tabulated and found in proper
form and are listed on attached pages:
AND WHEREAS, the lowest bid has been reviewed, and is
w ithin the. Capital Fund budget, and Ledford Engineering &
P lanning, LLC firm, after review, recommend that we award
contract to Johnson Mech. Contractors Inc.
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS
OF THE FAYETTEVILLE HOUSING AUTHORITY:
1. That the contract for this work be awarded to
Johnson Mech. Contractors Inc in amount of $236,544.00
2. That, Bromo Wilson, Executive Director of the
Housing Authority is hereby appointed to serve as
contracting office for the project. The contracting
o fficer is also delegated by the Authority to execute the
contract and all change orders of the project.
PASSED AND APPROVED THIS `9IE DAY OF 2002
ATTEST:
THE HOUSING AUTHORITY OF THE CITY
OF FAYETTEVILLE,JARKANSAS
?....,„.,th
1
t.
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CONTRACTOR
Fayetteville Housing Authority
Bid List
CGP Project No. AR37P09750101
June 12, 2002
10:00 AM
TOTAL
BASE BID
DEDUCTIVE
ALTERNATE
#1 #2
#3
Mid -Continental
400 E. Hudson
Fort Scott, KS 66701
620-223-3700
$282,702
$4,000
$2,800
$4,000
Johnson Mech. Cont. Inc.
513 Prarie Street
Fayetteville, AR 72701
479-442-5051
$236,544
$1,000
$1,000
$4,000
Crawford Builders Inc.
115 Main Street
McCrory, AR 72101
870-731-2091
No Bid
Maco General Contractors
130 West Railroad
Monticello, AR 71657
870-367-6921
No Bid
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RESOLUTION NO. 670
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
PHA Certifications of Compliance with the PHA Plans
and Related Regulations
Board Resolution to Accompany the PHA Plan
Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed
below, as its Chairman or other authorized PHA official if there is no Board of Commissioners,
I approve the submission of the 5 -Year Plan and Annual Plan for PHA fiscal year beginning
1 0 / O 2 hereinafter referred to as the Plan of which this document is a part and make the
following certifications and agreements with the Department of Housing Development (HUD) in
connection with the submission of the Plan and implementation thereof
I. The Plan is consistent with the applicable comprehensive housing affordability strategy (or any plan
incorporating such strategy) for the jurisdiction in which the PI IA is located.
2. The Plan contains a certification by the appropriate State or local officials that the Plan is consistent
with the applicable Consolidated Plan, which includes a certification that requires the preparation of an
Analysis of Impediments to Fair Housing Choice, for the NIA's jurisdiction and a description of the
manner in which the PHA Plan is consistent with the applicable Consolidated Plan.
3. The PHA has established a Resident Advisory Board or Boards, the membership of which represents
the residents assisted by the PITA, consulted with this Board or Boards in developing the Plan, and
considered the recommendations of the Board or Boards (24 CFR 903.13). The PIIA has included in the
Plan submission a copy of the recommendations made by the Resident Advisory Board or Boards and a
description of the manner in which the Plan addresses these recommendations.
4. The PITA made the proposed Plan and all information relevant to the public hearing available for public
inspection at least 45 days before the hearing, published a notice that a hearing would be held and
conducted a hearing to discuss the Plan and invited public comment.
5. The PITA will carry out the Plan in conformity with Title VI of the Civil Rights Act of 1964, the Fair
Housing Act, section 504 of the Rehabilitation Act of 1973, and title 11 of the Americans with Disabilities
Act of 1990.
6. The PHA will affirmatively further fair housing by examining their programs or proposed programs,
identify any impediments to fair housing choice within those programs, address those impediments in a
reasonable fashion in view of the resources available and work with local jurisdictions to implement any
of the jurisdiction's initiatives to affirmatively further fair housing that require the PIIA's involvement
and maintain records reflecting these analyses and actions.
7. For PHA Plan that includes a policy for site based waiting lists:
• The PHA regularly submits required data to HUD's MTCS in an accurate, complete and timely
manner (as specified in P111 Notice 99-2);
• The system of site-based waiting lists provides for full disclosure to each applicant in the selection
of the development in which to reside, including basic information about available sites; and an
estimate of the period of time the applicant would likely have to wait to be admitted to units of
different sizes and types at each site;
• Adoption of site-based waiting list would not violate any court order or settlement agreement or be
inconsistent with a pending complaint brought by IIUD;
• The PHA shall take reasonable measures to assure that such waiting list is consistent with
affirmatively furthering fair housing;
• The PITA provides for review of its site-based waiting list policy to determine if it is consistent with
civil rights laws and certifications, as specified in 24 CFR part 903.7(c)(I ).
PI IA CertificationsofCompliance with the NIA Plans and Related Regulations
12/99
Page 1 uf3
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U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
8. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the
Age Discrimination Act of 1975.
9. The PITA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies and
Procedures for the Enforcement of Standards and Requirements for Accessibility by the Physically
Ilandicapped.
10. The PITA will comply with the requirements of section 3 of the Housing and Urban Development Act of
1968, Employment Opportunities for Low- or Very -Low Income Persons, and with its implementing
regulation at 24 CFR Part 135.
I I. The PITA has submitted with the Plan a certification with regard to a drug free workplace required by 24
CFR Part 24, Subpart F.
12. The PIIA has submitted with the Plan a certification with regard to compliance with restrictions on
lobbying required by 24 CFR Part 87, together with disclosure forms if required by this Part, and with
restrictions on payments to influence Federal Transactions, in accordance with the Byrd Amendment
and implementing regulations at 49 CFR Part 24.
13. For PIIA Plan that includes a PIIDEP Plan as specified in 24 CFR 761.21: The PIIDEP Plan is consistent
with and conforms to the "Plan Requirements" and "Grantee Performance Requirements" as specified in
24 CFR 761.21 and 761.23 respectively and the PIIA will maintain and have available for
review/inspection (at all times), records or documentation of the following:
• Baseline law enforcement services for public housing developments assisted under the PIIDEP
plan;
• Consortium sgreement/s between the PilAs participating in the consortium and a copy of the
payment agreement between the consortium and HUD (applicable only to PllAs participating in a
consortium as specified under 24 CFR 761.15);
• Partnership agreements (indicating specific leveraged support) with agencies/organizations
providing funding, services or other in-kind resources for PIIDEP-funded activities;
• Coordination with other law enforcement efforts;
• Written agreement(s) with local law enforcement agencies (receiving any PlIDEP funds); and
• All crime statistics and other relevant data (including Part 1 and specified Part II crimes) that
establish need for the public housing sites assisted under the PHDEP Plan.
14. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of I970 and implementing regulations at 49 CFR
Part 24 as applicable.
15. The PHA will take appropriate affirmative action to award contracts to minority and women's business
enterprises under 24 CFR 5.105(a).
16. The PIIA will provide 'IUD or the responsible entity any documentation that the Department needs to
carry out its review under the National Environmental Policy Act and other related authorities in
accordance with 24 CFR Part 58.
17. With respect to public housing the PIIA will comply with Davis -Bacon or IIUD determined wage rate
requirements under section 12 of the United States Housing Act of 1937 and the Contract Work flours
and Safety Standards Act.
18. The PI IA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine
compliance with program requirements.
19. The PIIA will comply with the Lead -Based Paint Poisoning Prevention Act and 24 CFR Part 35.
20. The PIIA will comply with the policies, guidelines, and requirements of OMB Circular No. A-87 (Cost
Principles for State, Local and Indian Tribal Govemments) and 24 CFR Part 85 (Administrative
Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian
Tribal Governments.).
21. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with
its Plan and will utilize covered grant funds only for activities that are approvable under the regulations
and included in its Plan.
PIIA Certifications of Compliance with the PIIA Plans and Related Regulations
12/99
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U.S. Department of I lousing and Urban Development
Office of Public and Indian (lousing
22 All attachments to the Plan have been and will continue to be available at all times and all locations that
the PMA Plan is available for public inspection. All required supporting documents have been made
available for public inspection along with the Plan and attachments at the primary business office of the
PHA and at all other times and locations identified by the PIIA in its PIIA Plan and will continue to be
made available at least at the primary business office of the PIIA.
Fayetteville Hsg, Auth.
PHA Name
AR097
PHA Number
ed/Dated by PHA Board Chair or other authorized PH • tcial
PIIA Certifications of Compliance with the PIIA Plans and Related Regulations
12/99
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