HomeMy WebLinkAbout2001-11-21 - Minutes - Archive•
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MINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY
OF THE CITY OF FAYETTEVILLE. ARKANSAS
The Housing Authority of the City of Fayetteville.
Arkansas met in Regular Session at 8:00 a.m.. Wednesday
November 21st. 2001 in the office of the Authority #1
North School, Fayetteville. Arkansas.
Janet Richardson. Chairperson. called the meeting to
order.
Commissioners Present: Richardson, Childress, Clinehens
Watson. Garton
Commissioners Absent: None
Others Present: Bromo Wilson & Fredia Sawin
The Minutes of the October 17th, 2001 Regular Meeting were
approved by motion, secondecl, and carried unanimously.
The October Financial Statement was approved by motion,
seconded, and carried unanimously.
Ms. Watson reported a leak in the elevator hall on the
12th Floor of Hillcrest Towers. Mr. Wilson will get
Maintenance to look at it.
Ms. Watson questioned a balance sheet entry as to Mr. James
Waddell and his connection with the Housing Authority.
Mr. Wilson noted that Mr. James Waddell is the Fayetteville
Housing Authority's construction contractor who is basically
a jack_of all trades.
Mr. Wilson discussed the contents of Resolution #664
stating that Public Housing currently has a 40 percent
turnaround rate in a calender year. RESOLUTION AUTHORIZING
THE SUBMISSION OF PUBLIC HOUSING MANAGEMENT ASSESSMENT PROGRAM
(PHAS) CERTIFICATION FOR FISCAL YEAR ENDING 9/30/01.
Resolution No. 664 was approved by motion, seconded. and
carried unanimously.
Ms. Sawin explained the guidelines and aspects of the Public
Housing and Section 8 programs. Public Housing has 252 units
and our Section 8 has 402 units. The Section 8 Rental
Assistance Program covers all of Washington County except
Springdale which has their own Section 8 program.
RESOLUTION AUTHORIZING THE SUBMISSION OF SECTION 8
MANAGEMENT ASSESSMENT PROGRAM (SEMAP) CERTIFICATION FOR
FISCAL YEAR ENDING 9/30/01. Resolution No. 665 was
approved by motion, secondecl. and carried unanimously.
Mr. Wilson updated the board on the current status of
the Capital Funds for the new windows in Hillcrest
Towers. The window work was completed last week except
four windows. due to no parts. This Capital Funds job
will be closed out as soon as we receive the extra
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spare parts and spare windows on order. Remaining
funds will purchase a new maintenance truck. 2001 funds
will be used to replace windows and plumbing at Lewis Plaza.
Ms. Richardson informed the board of a possible question
that could come up in the near future. Carol Hart with Life
Styles has inquired as to the Fayetteville Housing Authority's
policy and the definition of a family. Her office works
with the Developmentally Disabled persons who sometimes
will live together for convenience and to assist each other.
Under the Housing Authority's current rules, they would not
be eligible for Section 8 or Public Housing.
The rules state that you must be related by blood, marriage
o r adoption to he eligible as a family. This definition of a
family is a local Housing Authority decision. Mr. Wilson
explained to the hoard that to change this definition
could open up a pandoras box that would allow roommates to
be eligible for Housing assistance which is not what the
program is meant to be used for. Ms. Sawin questioned that
if the definition was changed to (two or more people
✓ egularly living together whose finances are combined),
how would the Social Security office look at this situation
since they would need to prove to their office that their
finances are separate or lose their disability income.
Ms. Richardson stated that times are changing and the rules
could he affected by these changes. Ms. Childress
stated that there should be some way of helping the
d isabled people, in these situations.
There being no further business, the meeting was adjourned.
ATTEST:
THE HOUSING AUTHORITY OF THE
CITY OF FAYETTEVILLE. ARKANSAS
!HAIRPERSON
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RESOLUTION NO. 664
RESOLUTION AUTHORIZING THE SUBMISSION OF PUBLIC HOUSING
MANAGEMENT ASSESSMENT PROGRAM (PHAS) CERTIFICATION FOR
FISCAL YEAR ENDING 9/30/01
WHEREAS, The Board of Commissioners 'of the Fayetteville
Housing Authority is required to review the Annual PHAS
Certification and authorize the submission of the PHAS
Certification and
WHEREAS, the Board of Commissioners of the Fayetteville
Housing Authority did review the attached PHAS
Certification for Fiscal Year Ending 9/30/01
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS
OF THE FAYETTEVILLE HOUSING AUTHORITY:
That the Executive Director of the Housing Authority is
authorized to execute the attached PHAS Certification for
Fiscal Year ending 9/30/01. ,I
• PASSED AND APPROVED THIS .21S+ -DAY /V
OF O VPI leat2001 .
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ATTEST:
dart77-1
THE HOUSING AUTHORITY OF THE CITY
OF FAYETTEVILLE, ARKANS4,S
CHAIRPERSON
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Public Housing Assessment
System (PHAS) Management
Operations Certification
U.S. Department of Housing
and Urban Development
Real Estate Assessment Center
OMB No. 2535-0106
(exp. 8/31/2001)
Public reporting burden for this collection of information is estimated to average 1.8 hours per response, including the time for reviewing instructions, searching existing data
sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not collect this Information, and you are not required
to complete this form, unless it displays a currently valid OMB control number.
This information is collected to implement section 502 of the National Affordable Housing Act of 1990. as amended, which established specific Indicators to assess the management
performance of public housing agencies (PHAs) in all major areas of management operations. PHAs will complete the PHAS Certification foram HUD -50072 and electronically submit it
to HUD. If a PHA does not have this capability in-house, the PHA should consider utilizing local resources, such as the library or another local government entity that has Internet
aeons. In the event local resources are not available, a PHA may go to the nearest HUD Public Housing program office and assistance will be given to the PHA to transmit this PHAS
certification. The information is used by HUD as a component of PHAS to assess all major areas of PHA's management operations, designate PHAs as troubled and PHAs troubled
with respect to the program for assistance from the Capital Fund under Section 9, enter Into a Memorandum of Agreement (MOA) with Troubled PHAs and PHAs troubled with respect
to the program for ass'stance from the Capital Fund under Section 9, and report annually to Congress on the status of troubled PHAs and PHAs troubled with respect to the program
for assistance from the Capital Fund under Section 9. This information is required for HUD to fulfill statutory requirements of the 1990 Act. The information collected does not lend Itself
lo confidentiality.
Instructions: A PHA/AME's electronic responses to this certification must be the PHA/AME's actual data: e.g., prior to any adjustments to the indicators. Round percentages to the
nearest Iwo decimal points.
PHA/AME Name For FY Ending Submission Date
Fayetteville Housing Authority 9/30/01
Project name(s) if AME
AR 097001 & 002
The management functions for the following sub -indicator (s) have been assumed by an RMC, and the RMC certification will be completed and submitted to HUD (enter sub -Indicator
numbers or NIA):
Sub -Indicator #1: Vacant Unit Turnaround Time
V12400
Total number of turnaround days.
Total
end date
9.427
authorized
during the
V12500
Total number of vacancy days exempted
for Capital
Fund.
Total
0
V12600
Total number of vacancy days exempted
for other reasons.
end date
0
V12700
Total number of vacant units turned around and lease in effect in the PHA's immediate
past fiscal year.
94
V12800
Average number of calendar days units were in down time.
CF10300
0
V12900
Average number of calendar days units were in make ready time.
U
CF10400
15.8 /
V13000
Average number of calendar days units were in lease up time.
CF10500
Adjusted
13.81
funds.
VI3100
Average unit turnaround days.
[READ ONLY]
Sub -Indicator #2: Capital Fund
CF10000
Component #1:
Do you have any open Capital Fund programs (e.g., CIAP, CGP, Hope VI, LBPRA, VRP) (YIN)? Open =
any program that does not have a pre -audit end date or that received a pre -audit end date during the
fiscal year being assessed. Component #1 and 1/2 (please circle yes or no)
Unexpended Funds Over Three Federal Fi
No
Component #2: Timeliness of Fund Obliaadon
CF10050
Total
end date
funds
authorized
during the
over 3 FFYs old that do not have a pre -audit end date or that received a pre -audit
fiscal year being assessed.
$
0
CF10100
Total
funds expended over 3 FFYs old that do not have date that
0
$
end date
a pre -audit end or received a pre -audit
during the fiscal year being assessed.
CF10200
Unexpended
funds to be recaptured.
$
0
CF10300
Unexpended funds approved
by HUD over 3 FFYs old.
$
U
CF10400
Unexpended
funds with time extensions due to reasons outside of PHA control.
$ 0
CF10500
Adjusted
total unexpended
funds.
$
[READ ONLY)
Component #2: Timeliness of Fund Obliaadon
Previous editions are obsolete
Page 1 of 5
form HUD -50072 (4/2000)
ref. Handbook 7460.5
CF11100
Total funds authorized for grants older than 2 FFYs old.
$
0
CF11200
Total funds obligated over 2 FFYs old.
$ 0
Previous editions are obsolete
Page 1 of 5
form HUD -50072 (4/2000)
ref. Handbook 7460.5
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Public Housing Assessment
System (PHAS) Management
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U.S. Department of Housing
and Urban Development
Real Estate Assessment Center
OMB No 2535-0106
(exp. 8131/2001)
CF11300
Unobligated
funds approved
by HUD over 2 FFYs old.
The number of findings related to contract administration.
$ 0
CF11400
Unobligated funds with time extensions due to reasons outside of PHA control.
0
$
0
CF11500
Adjusted
total unobligated funds.
of
$
[READ ONLY]
Component #3: Adequacy of Contract Administration
CF11700
The date of the last HUD/Army Corps of Engineers on-site inspection and/or audit related to contract
administration (include A-133 Audit).
2/ 10/ 00
(mm/dd/yyyy)
CF11800
The number of findings related to contract administration.
U
CF11900
The number of findings related to contract administration that have been corrected by the PHA.
0
CF12000
The number of findings related to contract administration that the PHA is in the
process of correcting.
0
Component #4: Quality of the Physical Work
CF12200
The date of the last HUD/Army Corps of Engineers on-site inspection and/or audit related to the quality of
physical work.
2/10/ 00
(mm/dd/yyyy)
CF12300
The number of findings related to the quality of
physical work.
0
CF12400
The number of findings related to the quality
of
physical work that have been corrected by the PHA.
0
CF12500
The number of finding related to the quality
of
physical work that the PHA is in the
process of correcting.
0
Component #5: Adequacy of Budget Controls
CF12700
Total amount of Capital
Funds expended
during the PHA fiscal year being assessed.
$ 90,325
Total number of emergency work orders completed
CF12800
The amount of Capital Funds expended on approved work items not subject to budget revisions during the
PHA fiscal year being assessed.
$
90,325
CF12900
The amount of Capital Funds expended under budget revisions with prior HUD approval during the PHA
fiscal year being assessed.
$ 0
CF13000
The amount of Capital Funds expended under budget revisions not requiring prior HUD approval during
the PHA fiscal year being assessed.
$ 0
%
Sub -Indicator #3: Work Orders
Component #1: Emergency Work Orders
W10000
Total number of emergency work orders,
1,551
71
W10100
Total number of emergency work orders completed
/ abated within 24 hours.
W10700
71
[READ ONLY]
W10200
Percentage
of emergency work orders completed
/ abated within 24 hours.
[READ ONLY]
%
Component #2: Non -Emergency Work Orders
W10500
Total number of non -emergency work orders.
1,551
W10600
Total number of calendar days it took to complete non -emergency work orders.
The sum of units exempted where the PHA made two documented attempts to inspect and is enforcing
the lease.
1 .701
W10700
Average number of days PHA has reduced the time it takes to complete non -emergency work orders over
the past three years
[READ ONLY]
W10800
Average
completion
days.
[READ ONLY]
Sub -Indicator #4: Annual Inspection of Dwelling Units and Systems
Component #1: Annual Inspection of Dwelling Units
Previous editions are obsolete
Page 2 of 5
form HUD -50072 (4/2000)
ref. Handbook 7460.5
A10000
The total number of ACC units.
752
A10100
The sum of units exempted where the PHA made two documented attempts to inspect and is enforcing
the lease.
0
A10200
Vacant units exempted
for Capital Fund.
0
Previous editions are obsolete
Page 2 of 5
form HUD -50072 (4/2000)
ref. Handbook 7460.5
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Public Housing Assessment
System (PHAS) Management
Operations Certification
U.S. Department of Housing
and Urban Development
Real Estate Assessment Center
OMB No. 2535-0106
(exp. 8131/2001)
A10300
Vacant units exempted
for other reasons.
4
A11200
0
A10400
Total number of units inspected
using the Uniform Physical Condition Standards (UPCS).
The total number of contiguous sites (adjoining with no natural boundaries) where all systems were
inspected in accordance with the UPCS.
-related problems. „
252
A10550
Total number of units inspected
that did not require
repairs.
A11500
Total number of buildings exempted
252
A10600
The number of units where necessary repairs were completed to comply with UPCS either during the
inspection, issued work orders for the repairs, or referred the deficiency to the current year's or next year's
Capital Fund program.
810400
0
A10700
Adjusted units available.
52
[READ ONLY]
The number of buildings and sites where necessary repairs were completed to comply with the Uniform
Physical Conditions Standards either during the inspection, issued work orders for the repairs, or referred
the deficiency to the current year's or next year's Capital Funds program.
A10800
Percent of units inspected
by PHA.
Percentage of contiguous sites (adjoining with no natural boundaries) inspected.
[READ ONLY)%
[READ ONLY)%
Component #2: Annual Inspection of Systems including Common Areas and Non-DwelI
A11100
Total number of contiguous sites (adjoining with no natural boundaries).
The date that the Board adopted
4
A11200
Total number of contiguous sites (adjoining with no natural boundaries) exempted from the inspection of
systems.
(mm/dd/yyyy)
0
A11300
The total number of contiguous sites (adjoining with no natural boundaries) where all systems were
inspected in accordance with the UPCS.
-related problems. „
4
A11400
Total number of buildings.
The date that the PHA implemented a current cooperative system for tracking and reporting crime to local
police authorities.
52
A11500
Total number of buildings exempted
from the inspection of systems.
police authorities.
0
810400
A11600
The total number of buildings where all systems were inspected in accordance with the UPCS.
52
A11700
The number of buildings and sites where necessary repairs were completed to comply with the Uniform
Physical Conditions Standards either during the inspection, issued work orders for the repairs, or referred
the deficiency to the current year's or next year's Capital Funds program.
0
A11800
Percentage of contiguous sites (adjoining with no natural boundaries) inspected.
[READ ONLY)%
A11900
Percentage of buildings inspected.
[READ ONLY)%
Sub -Indicator #5: Security
Component#1: Tracking and Reporting Crime -Related Pr
Component#2: Screening of Applicants
S10000
The date that the Board adopted
current
policies to track crime and crime -related
problems. 9/ 30198
(mm/dd/yyyy)
(mm/dd/yyyy)
810100
The date that the PHA implemented the current procedures to track crime and crime
-related problems. „
(mm/dd/yyyy)
(mm/dd/yyyy)
S10200
The date that the PHA implemented a current cooperative system for tracking and reporting crime to local
police authorities.
q / 198
7((n d yyyy)
S10300
The number of crimes that the PHA can document it reported
to local
police authorities.
8
810400
Percentage of developments where PHA can document it tracks crime and crime -related problems.
100 %
Component#2: Screening of Applicants
Component#3: Lease Enforcement
510900
The date the Board adopted current eviction procedures that reflect the One -Strike criteria. 9/ 23/98
S11000
The date the PHA implemented current eviction procedures that reflect the One -Strike criteria9/ 23/ 98
Previous editions are obsolete
Page 3 of 5
(mmidd/yyyy)
(mm/dd/yyyy)
form HUD -50072 (4/2000)
ref. Handbook 7460.5
810500
The date the Board adopted
current screening
policies that reflect the One -Strike criteria. 9/ 23/ 98
(mm/dd/yyyy)
S10600
The date the PHA implemented current screening procedures that reflect the One -Strike criteria.g/ 23/ 9E
(mm/dd/yyyy)
810700
PHA can document that current screening procedures result in successfully denying admission to
applicants who meet the One -Strike criteria. (please circle yes or no)
a No
S10800
The total number of applicants denied who met the One -Strike criteria.
7
Component#3: Lease Enforcement
510900
The date the Board adopted current eviction procedures that reflect the One -Strike criteria. 9/ 23/98
S11000
The date the PHA implemented current eviction procedures that reflect the One -Strike criteria9/ 23/ 98
Previous editions are obsolete
Page 3 of 5
(mmidd/yyyy)
(mm/dd/yyyy)
form HUD -50072 (4/2000)
ref. Handbook 7460.5
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Public Housing Assessment
System (PHAS) Management
Operations Certification
U.S. Department of Housing
and Urban Development
Real Estate Assessment Center
OMB No. 2535-0106
(exp. 8/31/2001)
Component#4: Drug Prevention and/or Crime Reduction Program Goals
S11350
PHA can document that current eviction screening procedures resulted in the eviction of residents who
prevention and/or crime reduction
programs.
0
S11100
meet the One -Strike criteria. (please circle yes or no)
Yes
S11550
No
S11200
The total number of evictions as a result of the One -Strike criteria.
S11600
5
[READ ONLY]%
Component#4: Drug Prevention and/or Crime Reduction Program Goals
S11350
The number of HUD -funded drug
prevention and/or crime reduction
programs.
0
311450
The number of non HUD -funded drug prevention and/or crime reduction programs that the PHA requests
to be assessed.
The number of documented program goals that are related to economic self-sufficiency.
S11550
The number of documented
program goals that are related to drug prevention and/ or crime reduction.
S11600
The number of goals the PHA can document it met under the implementation plan(s) for any and all of
these programs.
[READ ONLY]%
S11700
Percentage of goals that the PHA can document it met under implementation plan(s) for any and all of
these programs.
[READ ONLY}%
Sub -Indicator #6: Economic Self -Sufficiency
E10000
The number of HUD -funded economic self-sufficiency programs.
0
E10100
The number of non HUD -funded economic self-sufficiency programs that the PHA requests to be
assessed.
E10200
The number of documented program goals that are related to economic self-sufficiency.
E10300
The number of goals the PHA can document it met under the implementation plan(s) for any and all of
these programs.
E10400
Percentage of goals that the PHA can document it met under implementation plan(s) for any and all of
these programs.
[READ ONLY]%
Adjustments for Physical Condition and/or Neighborhood Environment
Please enter project number and name and indicate which area the adjustment for Physical Condition and/or Neighborhood Environment applies for
a project. (Check all that apply)
Project No.
Project Name
Site
Common Areas
Building Exteriors
Please attach additional sheets as necessary for additional projects.
Previous editions are obsolete
Page 4 of 5
form HUD -50072 (4/2000)
ref. Handbook 7460.5
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Public Housing Assessment
System (PHAS) Management
Operations Certification
U.S. Department of Housing
and Urban Development
Real Estate Assessment Center
OMB No 2535-0106
(exp. 8/31/2001)
I certify that, as of the submission date, the above sub -indicators, under Public Housing Assessment System indicator #3 Management Operations
are true and accurate for the fiscal year indicated. I further certify that, to my present knowledge, there is no evidence to indicate seriously deficient
performance that casts doubt on the PHA's capacity to present and protect its public housing developments and operate them in accordance with
Federal law and regulations. Appropriate sanctions for intentional false certification will be imposed, including suspension or debarment of the
signatory.
A Board Resolution approving this certification is required I further certify that Board Resolution number 664 approving this
certification was passed on (mm/dd/yyyyy) 1 1 / 21 /01
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Executive Director (signature)
X gtn4rargi
Previous editions are obsolete
Date (mm/dd/yyyy)
X %17J/p/
Page 5 of 5 form HUD -50072 (4/2000)
ref. Handbook 7460.5
• RESOLUTION NO. 45
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RESOLUTION AUTHORIZING THE SUBMISSION OF SECTION 8
MANAGEMENT ASSESSMENT PROGRAM (SEMAP) CERTIFICATION FOR
FISCAL YEAR ENDING 9/30/01
WHEREAS, The Board of Commissioners of the Fayetteville
Housing Authority is required to review the Annual SEMAP
Certification and authorize the submission of the SEMAP
Certification and
WHEREAS, the Board of Commissioners of the Fayetteville
Housing Authority did review the attached SEMAP
Certification for Fiscal Year Ending 9/30/01
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS
OF THE FAYETTEVILLE HOUSING AUTHORITY:
That the Executive Director of the Housing Authority is
authorized to execute the attached SEMAP Certification for
Fiscal Year ending 9/3U/01. nn
PASSED AND APPROVED THIS �St�DAY OF fJnoe/118i 2001
THE HOUSING AUTHORITY OF THE CITY
OF FAYET 'EVILL At :ANS,y. /
ATTEST:
CHAIRPERSON
'/ V
Section 8 Management Assessment
Program (SEMAP)
Certification
U.S. Department of Housing OMB Approval No. 2577-0215 (exp. 8/31/2003)
and Urban Development
Office Of Public and Indian Housing
P blic reporting burden for this collection of information is estimated to average 12 hours per response, including the time for reviewing instructions,
ching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may
onduct or sponsor, and you are not required to respond to, a collection of information unless it displays a currently valid OMB control number.
This collection of information is required by 24 CFR sec 985.101 which requires a Public Housing Agency (PHA) administering a Section 8 tenant -based
assistance program to submit an annual SEMAP Certification within 60 days after the end of its fiscal year. The information from the PHA concerns the
performance of the PHA and provides assurance that there is no evidence of seriously deficient performance. HUD uses the information and other data
to assess PHA management capabilities and deficiencies, and to assign an overall performance rating to the PHA. Responses are mandatory and the
information collected does not lend itself to confidentiality.
Instructions
PHA Name
Fayetteville Housing Authority
Respond to this certification form using the PHA's actual data for the fiscal year just ended.
For PHA FY Ending (mm/dd/yyyy)
Sept. 30, 2001
Check here If the PHA expends less than $300,000 a year in Federal awards
Indicators 1 - 7 will not be rated if the PHA expends less than $300,000 a year in Federal awards and its Section 8 programs are not audited
for compliance with regulations by an independent auditor. A PHA that expends less than $300,000 in Federal awards in a year must still
complete the certification for these indicators.
Submission Date (mm/dd/yyyy)
Oct. 8, 2001
Performance Indicators
1. Selection from the Wailing List. (24 CFR 982.54(d)(1) and 982.204(a))
(a) The PHA has written policies in its administrative plan for selecting applicants from the waiting list.
PHA Response Yes X No
(b) The PHA's quality control samples of applicants reaching the top of the waiting list and of admissions show that at least 98% of the families in the
samples were selected from the waling list for admission in accordance with the PHA's policies and met the selection criteria that determined their places
on the waiting list and their order of selection.
PHA Response Yes
X
No
2. Reasonable Rent. (24 CFR 982.4, 982.54(d)(15), 982.158(0(7) and 982.507)
(a) The PHA has and implements a reasonable written method to determine and document for each unit leased that the rent to owner is reasonable based
on current rents for comparable unassisted units (1) at the time of initial leasing, (ii) before any increase in the rent to owner, and (iii) at the HAP contract
anniversary if there is a 5 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. The PHA's method takes into
consideration the location, size, type, quality, and age of the program unit and of similar unassisted units, and any amenities, housing services,
maintenance or utilities provided by the owners.
PHA Response Yes
X
No
(b) The PHA's quality control sample of tenant files for which a determination of reasonable rent was required shows that the PHA followed its written
method to determine reasonable rent and documented its determination that the rent to owner is reasonable as required for (check one):
PHA Response
X
At least 98% of units sampled
80 to 97% of units sampled
Less than 80% of units sampled
3. Determination of Adjusted Income. (24 CFR part 5, subpart F and 24 CFR 982.516)
The PHA's quality contro sample of tenant files shows that at the time of admission and reexamination, the PHA properly obtained third party verification
of adjusted income or documented why third party verification was not available; used the verified information in determining adjusted income; properly
attributed allowances for expenses; and, where the family is responsible for utilities under the lease, the PHA used the appropriate utility allowances for
the unit leased in determining the gross rent for (check one):
PHA Response
X
At least 90% of files sampled
80 to 89% of files sampled
Less than 80% of files sampled
Utility Allowance Schedule. (24 CFR 982.517)
The PHA maintains an up-to-date utility allowance schedule. The PHA reviewed utility rate data that it obtained within the last 12 months, and adjusted
its utility allowance schedule if there has been a change of 10% or more in a utility rate since the last time the utility allowance schedule was revised.
PHA Response Yes X No
HOS Quality Control Inspectons. (24 CFR 982.405(b))
A PHA supervisor (or other qualified person) reinspected a sample of units during the PHA fiscal year, which met the minimum sample size required by
HUD (see 24 CFR 985.2), fo quality control of HOS inspections. The PHA supervisor's reinspected sample was drawn from recently completed HQS
inspections and represents a cross section of neighborhoods and the work of a cross section of inspectors.
PHA Response Yes
X
No
6. HOS Enforcement. (24 CFR 982 404)
The PHA's quality control sample of case files with fa'led HOS inspections shows that, for all cases sampled, any cited life-threatening HOS deficiencies
were corrected within 24 hours from the inspecton and, all other cited HOS deficiencies were corrected within no more than 30 calendar days from the
inspection or any PHA -approved extension, or, if HOS deficiencies were not corrected within the required time frame, the PHA stopped housing assistance
payments beginning no later than the first of the month following the correction period, or took prompt and vigorous action to enforce the family obligations
for (check one):
PHA Response At least 98% of cases sampled I Less than 98% of cases sampled
X
Previous edition is obsolete
form HUD -52648 (8/2000)
Page 1 of 4 ref. 24 CFR Part 985
•
7, Expanding Housing Opportunities. (24 CFR 982.54(d)(5), 982.153(1)(3) and (b)(4), 982.301(a) and 983.301(14(4) and (b)(12)).
Applies only to PHAs with Jurisdiction In metropolitan FMR areas.
Check here if not applicable
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(a) The PHA has a written policy to encourage participation by owners of units outside areas of poverty or minority concentration which clearly delineates
areas in its jurisdiction that the PHA considers areas of poverty or minority concentration, and which includes actions the PHA will take to encourage
owner participation.
PHA Response Yes X No
(b) The PHA has documentation that shows that it took actions indicated in its written policy to encourage participation by owners outside areas of poverty
and minority concentration.
PHA Response Yes No
X
(c) The PHA has prepared maps that show various a eas, both within and neighboring its jurisdiction, with housing opportunities outside areas of poverty
and minority concentration; the PHA has assembled information about job opportunities, schools and services in these areas; and the PHA uses the maps
and related information when briefing voucher holders.
PHA Response Yes X No
(d) The PHA's information packet for voucher holde s contains either a list of owners who are willing to lease, or properties available for lease, under
the voucher program, or a lis of other organizations that will help families find units and the list includes properties or organizations that operate outside
areas of poverty or minority concentration.
PHA Response Yes X No
(e) The PHA's information packe includes an explanation of how portability works and includes a list of neighboring PHAs with the name, address and
telephone number of a portability contact person at each.
PHA Response Yes j No
(0 The PHA has analyzed whether voucher holders have experienced difficulties in finding housing outside areas of poverty or minority concentration
and, where such difficulties were found, the PHA has considered whether it is appropriate to seek approval of exception payment standard amounts in
any part of its jurisdiction and has sought HUD approval when necessary.
PHA Response Yes I X 1 No
Payment Standards. The PHA has adopted cur ent payment standards for the voucher program by unit size for each FMR area in the PHA jurisdiction
and, if applicable, for each PHA -designated part of an FMR area, which do not exceed 110 percent of the current applicable FMR and which are not
less than 90 percent of the current FMR (unless a lower percent is approved by HUD). (24 CFR 982.503)
PHA Response Yes X No
Enter current FMRs and payment standards (PS)
0 -BR FMR $321. 1 -BR FMR $403. 2 -BR FMR J531_ 3 -BR FMR $ 717. 4 -BR FMR $ 742 .
• PS $321. PS $403. Ps $531. Ps $717. PS $742.
If the PHA has jurisdiction in more than one FMR area, and/or If the PHA has established separate payment standards for a PHA -designated
part of an FMR area, attach similar FMR and payment standard comparisons for each FMR area and designated area.
Annual Reexaminations. The PHA completes a reexamination for each participating family at least every 12 months. (24 CFR 982.516)
PHA Response Yes X No
10. Correct Tenant Rent Calculations The PHA correct y calculates tenant rent in the rental certificate program and the family rent to owner in the rental
voucher program. (24 CFR 982, Subpart K)
PHA Response Yes X No
11. Precontract HQS Inspections. Each newly leased unit passed HQS inspection before the beginning date of the assisted lease and HAP contract. (24 CFR
982.305)
PHA Response Yes No
X
12. Annual HQS Inspections. The PHA inspects each unit under contract at least annually. (24 CFR 982.405(a))
PHA Response Yes X I No
13. Lease -Up. The PHA executes assistance contracts on behalf of eligible families for the number of units that has been under budget for at least one year.
PHA Response Yes [ g No
14a. Family Self -Sufficiency Enrollment The PITA has enrolled families in FSS as required. (24 CFR 984.105)
Applies only to PHAs required to administer an FSS program.
•
Check here if not applicable
PHA Response
a. Number of mandatory FSS slots (Count units funded under the FY 1992 FSS incentive awards and in FY 1993 and later
through 10/20/1998. Exclude units funded in connection with Section 8 and Section 23 project -based contract
terminations; public housing demolition, disposition and replacement; HUD multifamily property sales; prepaid or
terminated mortgages under section 236 or section 221(d)(3); and Section 8 renewal funding. Subtract the number of
families that successfully completed their contracts on or after 10/21/1998.)
X
or, Number of mandatory FSS slots under HUD -approved exception
Previous edition is obsolete
Page 2 of 4
form HUD -52648 (8/2000)
ref. 24 CFR Part 985
•
•
b. Number of FSS families currently enrolled
c. Portability: If you are the initial PHA, enter the number of families currently enrolled in your FSS program but who
have moved under portability and whose Section 8 assistance is administered by another PHA
Percent of FSS slots filled (b + c divided by a)
14b. Percent of FSS Participants with Escrow Account Balances. The PHA has made progress in supporting family self-sufficiency as measured by the
percent of currently enrolled FSS families with escrow account balances. (24 CFR 984.305)
Applies only to PHAs required to administer an FSS program.
Check here If not applicable
PHA Response Yes
No
Portability: If you are the ini ial PHA, enter the number of families with FSS escrow accounts currently enrolled in your
FSS program, but who have moved under portability and whose Section 8 assistance is administered by another PHA
Deconcentration Bonus Indicator (Optional and only for PHAs with jurisdiction in metropolitan FMR areas).
The PHA is submitting with this certification data which show that:
(1) Half or more of all Section 8 families with children assisted by the PHA in its principal operating area resided in low poverty census tracts at the end of the last
PHA FY;
(2) The percent of Section 8 mover families with children who moved to low poverty census tracts in the PHA's principal operating area during the last PHA FY
is at least two percentage points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at the end of the last
PHA FY;
or
The percent of Section 8 mover families with children who moved to low poverty census tracts in the PHA's principal operating area over the last two
PHA FYs is at least two percentage points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at the
end of the second to last PHA FY.
(3)
i
PHA Response Yes No It yes, attach completed deconcentratlon bonus Indicator addendum.
I hereby certify that, to the best of niy knowledge, the above responses under the Section 8 Management Assessment Program (SEMAP) are true and accurate
for the PHA fiscal year indicated above. I also certify that, to my present knowledge, there is not evidence to indicate seriously deficient performance that casts
doubt on the PHA's capacity to administer Section 8 rental assistance in accordance with Federal law and regulations.
Ing: HUD will prosecute false claims and statements. Conviction may result in criminal and/or dvil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 37 •, 3802)
Lit: Director, signature Ch •-rson, Board of C mmi opera-�ignatur
Date (mm/dd/yyyy) />f�.,/7.
The PHA may include with its SEMAP certification any information bearing on th
certification.
•
•
(mm/dd/yyyy)
giltod
ccuracy or completeness of the information used by the PHA in providing its
Previous edition is obsolete
form HUD -52648 (8/2000)
Page 3 of 4 ref. 24 CFR Part 985
SEMAP Certification - Addendum for Reporting Data for Deconcentration Bonus Indicator
Date (mm/dd/yyyy)
Name
Principal Operating Area of PHA
(The geographic entity for which the Census tabulates data)
Special Instructions for State or regional PHAs. Complete a copy of this addendum for each metropolitan area or portion of a metropolitan area (i.e.. principal
operating areas) where the PHA has assisted 20 or more Section 8 families with children in the last completed PHA FY. HUD will rate the areas separately
and the separate ratings will then be weighted by the number of assisted families with children in each area and averaged to determine bonus points.
1990 Census Poverty Rate of Principal Operating Area
Criteria to Obtain Deconcentration Indicator Bonus Points
To qualify for bonus points, a PHA must complete the requested information and answer yes for only one of the 3 criteria below. However,
State and regional PHAs must always complete line 1) b for each metropolitan principal operating area.
1)
2)
3)
a. Number of Section 8 families with children assisted by the PHA in its principal operating area at the end of the last PHA
FY who live in low poverty census tracts. A low poverty census tract is a tract with a poverty rate at or below the overall
poverty rate for the principal operating area of the PHA, or at or below 10% whichever is greater.
b. Total Section 8 families with children assisted by the PHA in its principal operating area at the end of the last PHA FY.
c. Percent of all Section 8 families with children residing in low poverty census tracts in the PHA's principal operating area
at the end of the last PHA FY (line a divided by line b).
Is line c 50% or more? Yes
No
a. Percent of all Section 8 families with children residing in low poverty census tracts in the PHA's principal operating area
at the end of the last completed PHA FY.
b. Number of Section 8 families with children who moved to low poverty census tracts during the last completed PHA FY.
c. Number of Section 8 families with children who moved during the last completed PHA FY.
d. Percent of all Section 8 mover families with children who moved to low poverty census tracts during the last PHA fiscal
year (line b divided by line c).
Is line d at least two percentage points higher than line a? Yes No
a. Percent of all Section 8 families with children residing in low poverty census tracts in the PHA's principal operating area
at the end of the second to last completed PHA FY.
b. Number of Section 8 families with children who moved to low poverty census tracts during the last two completed PHA FYs.
c. Number of Section 8 families with children who moved during the last two completed PHA FYs.
d. Percent of all Section 8 mover families with children who moved to low poverty census tracts over the last two completed
PHA FYs (line b divided by line c).
Is line d at least two percentage points higher than line a? Yes No
If one of the 3 criteria above is met, the PHA may be eligible for 5 bonus points.
See instructions above concerning bonus points for State and regional PHAs.
•
Previous edition is obsolete
form HUD -52648 (8/2000)
ref. 24 CFR Part 985