HomeMy WebLinkAbout2001-08-15 - Minutes - Archive•
•
MINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY
OF THE CITY OF FAYETTEVILLE. ARKANSAS
The Housing Authority of the City of Fayetteville.
Arkansas met in Regular Session at 8:00 a.m., Wednesday
August 15th, 2001 in the office of the Authority #1
North School, Fayetteville. Arkansas.
Janet Richardson, Chairperson, called the meeting to
order.
Commissioners Present: Richardson, Childress, Watson,
Clinehens
Commissioners Absent: None
Others Present: Bromo Wilson, Fredia Sawin
The Minutes of the July 18th, 2001 Regular Meeting were
approved by motion, seconded, and carried unanimously.
The July Financial Statement was approved by motion,
seconded, and carried unanimously.
Mr Charles Clinehens updated the board on the quest to fill
the commissioner vacancy. He has called Mr. JoHn Lewis (President
of the Bank of Fayetteville) three times but never received
a call back. Will keep trying and talk to someone from
the University.
RESOLUTION APPROVING OPERATING BUDGET FOR ARK 097 FOR
FISCAL YEAR ENDING 9/30/02, Resolution No. 660 was approved
by motion. seconded. and carried unanimously.
Ms. Watson praised the new washers and dryers that were
installed in the Hillcrest Towers Laundry room.
Ms, Janet Richardson presented Ms. Betty Turner (former
Exec. Director of the Adult Center) with a Retirement
g ift from the Board of Commissioners and the Fayetteville
Housing Authority. Ms. Betty Turner introduced Ms. Janet
L inebaugh (New Exec. Director of the Adult Center) to the
Board. Ms. Lindbaugh was former Director for United Way
for many years. Her office will be located in the new
S enior Citizen Center. by Walker Park. and Stacy Bowen
w ill stay at the Hillcrest Towers office.
There being no further business, the meeting was adjourned.
ATTEST:
THE HOUSING AUTHORITY OF THE
CITY OF FAYETTEVILLE, ARKANSAS
CHAIRPERSON
PHA/IHA Board Resolution Approving
Operating Budget or Calculation of
Performance. Funding System
Operating Subsidy•RESOLUTION NO. 660 OMB Approval No. 2577-0026 (Exp. 10/31/97)
Public Reporting Burden for this collection of information is estimated to average 15 minutes per response, including the time for reviewing instructions. searching existing
data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate
ny other aspect of This collection of information, including suggestions for reducing this burden, to the Reports Management Officer, Office of Information Policies
Systems. U.S. Department of Housing and Urban Development, Washington, D.C. 20410-3600 and to the Office of Management and Budget. Paperwork Reduction
eject (2577-0026), Washington, D.C. 20503. Do not send this completed form to either of the above addressees. ..
U.S. Department of Housing •
and Urban Development
Office of Public and Indian Housing
Acting on hehalf of the Board of Commissioners of the below -named Public I lousing Agency (PHA)/Indian Housing Authority (IRA). as its
Chairman. 1 make the following cerlifical ions and agreements to the Department of !lousing and Urban Development (HUD) regarding the
Boards approval of (check one or more as applicahle):
xx
Operating Budget Submitted on:
Operating Budget Revision Submitted on:
Calculation of Performance Funding System Submitted on:
Revised Calculation of Performance Funding System Submitted on:
I ccrlily on behalf of the: (PITA/IHA Name)
(dale)
R/15/01
I. All regulatory and statutory requirements have been incl:
2. The PITA has sufficient operating reserves 10 meet the working capital needs of its developments:
that
13Proposed budget expenditures are necessary in Iheefficienl and economical operation oldie housing for the purpose serving low-income
resldenls:
4. The hudget indiealcsst source of funds adequate to cover all proposed expenditures:
5. The calculation of eligibility for Federal funding is in accordance with the provisions of the regulations;
6. All proposed rental charges and expenditures will he consistent with provisions of law:
7. The PlIA/IHA will comply will) the wage rate requirements under 24 CFR 968.110(e) and (f) or 24 CFR 91)5.120(c) and (d 1:
8. The PHA/II-IA will comply with the requirements for access 10 records and audits under 24 CFR 96K. 1 IO(i) or 24 CFR 905.120(g):
•
9. The PHA/IHAwill alnply with the requirements for the 6:exam 'nation of family income iuul composition under 24 CFR 960.2119.990.115
and 905.315: and
IU. The PHA will comply with the requirements for certification of Housing Manager and Assisted Housing Manager positions
(24 CFR 967.11)4 and 967.105).
1 hereby certify That all the information stated within, as well as any information provided ill the accompaniment herewith. is true and accurue.
Warning; HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001. 1010, 1012; 31 U.S.C. 3729, 3802)
*Chairman's Name Mee)
Janet Richardson Chairperson
Date:
2- IC- o/
form HUD -52574 (3/95)
rel. Handbook 7575.1
OPERATING BUDGET
U.S. Department of Housing
and Urban Development
Office of Public and Indian Housing
OMB Approval No 2577-0026 (exp 10/31/97)
Public reporting burden for this collection of information is estimated to average 116 hours per response, including the time reviewing instructions, searching existing data
sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding This burden estimate or any other aspect
of this collection of information, including suggestions for reducing this burden, to the Reports Management Officer, Office of Information Policies and Systems. U.S. Department
of Ho g and Urban Development, Washington, D.C. 20410-3600 and to the Office of Management and Budget, Paperwork Reduction Project (2577-0026), Washington, D.C.
205 not sent this comp eted form to either of the above addressees.
a. Ter Submission
x Orig. Rev. No[
]
b. Fiscal Year Ending
September 30, 2002
c. No.
[X]
of months
12 mo.
(check
[ 1
one)
Other
d. Type of
01 [X] PHA/IHA
02 [ ] INA
03 [ ] PHA/IHA
04 [ ] PHA/IHA
05 [ ] PHA/IHA
HUD assisted project(s)
-Owned Rental
Owned Mutual Help
Leased Rental
Owned Turnkey
Leased Homeownership
Housing
Homeownership
Housing
III Homeownership
e. Name of Public Housing Authority (PHA/IHA)
Fayetteville Housing Authority
f. Address (City. Stale Zip code)
#1 North School Avenue
Fayetteville , Ark 72701
g. ACC Number
###
h. PAS/LOCCS Project No.
AR09700100s
i. HUD Field Office
Little Rock, AR
j. No. of Dwelling Units
252
k. No. of Unit Months
Available
3,024
m. No. of Projects
2
Line
No.
Acct.
No.
Description
(1)
Actuals
Last Fiscal
Yr.
2000
PUM
(2)
[ x 1 Estimates
[ 1 or Actual
Current Budget Yr.
2001
PUM
(3)
Requested Budget Estimates
PHA/IHA Estimates
HUD Modifications
PUM
(4)
Amount
(To Nearest $10)
(5)
PUM
(6)
Amount
(To Nearest $10)
(7)
Home
010
Buye
7710
s Monthly Payments For:
Operating Expenses
020
7712
Earned Home
Payments Account
030
7714
Nonroutine Maintenance Reserve
040
Total
Break -Even Amount (sum of 010, 020 8 030)
050
7716
Excess (or Deficit) in Break -Even Amount
060
7790
Home Buyers Monthly Payments - Contra
Operating
070
Receipts
110
Dwelling Rentals
90.54
110.25
109.27
330,430
08
20
Excess Utilities
1.26
0.99
0.99
3,000
090
190
Nondwelling Rentals
100
Total
Rental Income
(sum of lines 070, 080, and 090)
91.80
111.24
110.26
333,430
110
3610
Interest
on General Fund Investments
2.75
3.61
3.61
10,900
120
3690
Other Operating Receipts
10.25
11.31
11.31
34,200
130
Total
Operating Income (sum of lines 100, thru 120)
104.79
126.16
115.18
378,530
Operating
140
Expenditures
4110
-Administration:
Administrative Salaries
22.03
25.07
25.17
76,110
150
4130
Legal Expense
6.94
4 3.64
3.64
11,000
160
4140
Staff Training
170
4150
Travel
2.13
2.96
2.96
8,950
180
4170
Accounting Fees
190
4171
Auditing Fees
0.31
0.33
0.33
1,000
200
4190
Other Administrative Expenses
6.03
8 8.19
8.19
24,700
210
Total
Administration Expense (sum of 140 thru 200)
37.46
40.19
40.29
121,760
Tenant
220
Services:
4210
Salaries
230
4220
Recreation, Publications and Other Services
240
4230
Contract Costs - Training and Other
250
Total
Tenant Services Expense (sum of 220 thru 240)
Utilit'es:
260
4310
Water
10.15
11.57
11.57
35,000
270
4320
Electricity
12.98
13.72
13.72
41,500
280
4330
Gas
9.04
19.91
19.91
60,000
290
4340
Fuel
300
4350
Labor
310
4390
Other utilities
expense
11.86
13.28
13 23
40,000
320
otal
Utilities Expense (sum of line 260 thru Line 310)
44.02
58.48
58.36
176,500
form HUD
-52564 (3/95)
Previous editions are obsolete
Page 1 of 4
ref. Handbook 7475.1
Name of PHA/IHA
Fayetteville Housing Authority
Fiscal Year Ending
9/30/02
Lin t.
No. o.
Description
(1)
Acluals
Last Fiscal
Yr.
2000
PUM
(2)
( x) Estimates
1 1 or Actual
Current Budget Yr.
2001
PUM
(3)
Requested Budget Estimates
PHA/IHA Estimates 1 HUD Modifications
PUM
(4)
Amount
(To Nearest $10)
(5)
PUM
(6)
Amount
(To Nearest $10)
Ordinary
330
Maintenance
4410
and Operation:
Labor
30.31
36.81
36.59
110,650
340
4420
Materials
27.26
30.09
30.09
91,000
350
4430
Contract Costs
46.81
52.21
52.21
157,900
360
Total
Ordinary Maint & Operation Exp (lines 330 to 350)
104.99
119.11
118.89
359,550
Protective
370
Services:
4460
Labor
11.96
14.61
15.17
45,860
380
4470
Materials
390
4480
Contract Costs
400
Total
Protective. Services Expenses (lines 370 to 390)
11.96
14.61
15.17
45,860
General
410
Expense:
4510
Insurance
11.71
14.64
14.64
44,270
420
4520
Payments in Lieu of Taxes
4.78
7.60
6.51
19,690
430
4530
Terminal
Leave Payments
440
4540
Employee Benefits Contributions
19.76
24.60
28.90
87,380
450
4570
Collection Losses -.
9.99
11.57
11.57
35,000
460
4590
Other General Expense
4.50
4.96
4.96
15,000
470
Total
Total General Expenses (sum of lines 410 to 460)
50.74
63.37
66.58
201,340
480
Total
Rout. Exp.(sum
of 210,250,320,360,400, and 470)
249.15
295.72
299.27
905,010
Rent
490
for Leased
4710
Dwellings:
Rent to Owners of Leased Dwellings
500
Total
Operating Expense (sum of lines 480 and 490)
249.15
295.72
299.27
905,010
Nonroutine
510
4610
Expenditures:
Extraordinary Maintenance
25.79
16.53
16.53
50,000
520
7520
Rep
acement of Equipment
0.28
3.53
3.53
10,670
530
0
Betterments and Additions
0.64
540
aI
Non outine Expend. (sum lines 510, 520, and 530)
26.06
20.06
20.06
60,670
550
Total
Operating. Expenditures (sum of lines 500 and 540)
Prior
560
Year Adjustments:
6010
Prior Year Adjustments Affecting Residual Receipts
Othe
570
Expenditures:
'
Deficiency in Residual Receipts at End of Prior F Y
580
Total
Operating'Expenditures including prior year adj and
275.86
315.78
319.33
965,680
other expend.(line 550 + or - line 560 plus line 570)
590
Residual Receipts
and prov.
(or Deficit) before HUD Contrib.
for oper. res. (line 130 minus line 580)
-171.07
-189.62
-194.16
(587,150)
HUD
600
Contributions:
8010
Basic Annual
Contrib. Earned-Leased:Current Year
610
8011
Prior Year Adjustments -(Debit) Credit
620
Total
Basic Annual Contribution (line 600 plus line 610)
630
8020
Contrib Earned -Op. Sub.:Cur Yr(before year-end adj)
155.00
175.46
175.46
530,577
640
Mandatory PFS Adjustments (net):
650
Other (specify): Unfunded
660
Other (specify):
670
Total Year-end Adj./Other (lines 640 thru 660L
680
8020
Total Oper. Sub. -cur. yr.(line 630 + or - line 670)
155.00
175.46
175.46
530,577
690
Total
HUD Contributions (sum of line 620 and 680)
155.00
175.46
175.46
530,577
700
Residual Receipts (or
line 690) Enter here and
Deficit) (sum of line 590 plus
on line 810
-16.07
-14.17
-18.70
(56,573)
Pre111)
v editions are obsolete
Page 2 of 4
form HUD -52564 (3/95)
ref. Handbook 7475.1
Name of PHA/IHA
Fayetteville Housing Authority
Fiscal Year Ending
September 30, 2002
Part II -Provision for and Estimated or Actual Operating Reserve at Fiscal Year End
780
Operating Reserve
PHAIIHA Estimates
HUD Modifications
•
Part I-Maxl.Oper. Res. -End of Current Budget Year
740
2821
PHA/IHA-Leased
50%
of Line 480,
column
Housing
-Sec.
5, form
23 or 10(c)
HUD -52564
x
Estimated for FYE 09/30/01
Comments:
PHA IIHA Approval Name Bromo Wilson
Title Executive Director
Signature
Field Office Approval Name
•
Title
Date
Signature Date
Previous editions are obsolete
form HUD -52564 (3/95)
Page 3 of 4 ref. Handbook 7475.1
Part II -Provision for and Estimated or Actual Operating Reserve at Fiscal Year End
780
Operating Reserve at End of Prev
F Y -Actual
for FYE: 09/30/00
203,089
790
Prov
for Operating Res -Current Budget Yr (check one)
(42,863)
x
Estimated for FYE 09/30/01
Actual for FYE
800
O__pperating
Res at End of Current Budget Yr (check one)
160,226
x
Estimated for FYE 09/30/01
Actual
for FYE
810
Provision
Enter
for Operating Res -Req Bud Year Est for FYE 09/30/02
Amount from line 700
(56,573)
820
Oper. Res. at End of Req, Bud Yr. Est. for
(Sum of lines 800 and 810)
FYE 09/30/02
103,653
830
Recommended Cash Reserve -50% of line 480
Comments:
PHA IIHA Approval Name Bromo Wilson
Title Executive Director
Signature
Field Office Approval Name
•
Title
Date
Signature Date
Previous editions are obsolete
form HUD -52564 (3/95)
Page 3 of 4 ref. Handbook 7475.1
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To the best of my knowledge, all the information stated herein , as well as any informatio,
Waming: HUD will prosecute false claims and statements. Conviction may result in crimi
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Waming: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties.(18 USC 1001, 1010, 1012,:31 USC 3729. 3802)
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Opetating Budget U.S. Department of Housing
Schedule of Administration and Urban Development
Expenses Other Than Salary Office of Public and Indian Housing
OMB Approval No. 2577-0026 (Exp. 10/31/97)
Pub Reporting Burden for this collection of information is estimated to average 1.0 hour per response, including the time for reviewing
in ons, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding this burden or any other aspect of this collection of information, including suggestions for reducing
this burden, to the Reports Management Officer, Office of Information Policies and Systems, U.S. Department of Housing and Urban
Development, Washington, D. C. 20410-3600 and to the the Office of Management and Budget, Paperwork Reduction Project (2577-0026),
Washington, D.C. 20503. Do sent this completed form to either of the above addressees.
Name of
Fayetteville
Housing
Authority:
Housing Authority
Locality:
#1 North School Avenue
Fayetteville, AR 72701
Fiscal Year End:
9/30/02
(1)
Description
(2)
Total
(3)
Management
(4)
Development
(5)
Section 8
(6)
Other
1
Legal Expense Acct #4130
11,500
11,000
500
2
Training (Computer Software
&
Management Training)
3
Travel
Trips to Conventions and Meetings (list
and provide justification)
11,900
5,950
5,950
4
Other Travel:
Outside Area of Jurisdiction
3,000
1,500
1,500
5
Within Area of
Jurisdiction
3,000
1,500
1,500
6
Total
Travel Acct4150
17,900
8,950
8,950
7
Accounting
a Auditing Acct#4170.2
2,000
1,000
1,000
IMF
9
Sundry
Rental of Office Space
10
Publications Acct#4190.11
4,000
2,900
1,100
11
Membership Dues and Fees
2,540
1,270
1,270
12
Telephone, Fax, Electronic Communications
5,200
2,600
2,600
13
Collection Agent Fees and Court Costs Fiscal
1,440
1,440
14
Administrative
Services Contracts 1 Computer Support
1,560
1,560
15
Forms, Stationary and Office
Supplies Acct#4190.17
9,550
6,000
3,550
16
Other Sundry
Expense (provide
breakdowntAcct# 41911g
16,000
9,000
7,000
17
Total
Sundry
40,290
24,770
15,520
18
Total Administration
Expense Other
Than Salaries
71,690
45,720
25,970
To the best of my knowledge, all the information stated herein, as well as any information provided in the accompaniment herewith, is
true and accurate.
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties.
(18 U.S.C. 1001, 1010, 1012; U.S.C. 3729, 3801)
Signature of authorized representative & Date:
X •
Page 1 form HUD -52571 (3/95)
ref Handbook 7475.1
Operating Budget
Summary of Budget
and Justifications
U.S. Department of Housing
and Urban Development
Office of Public and Indian Housing
OMB Approval No. 2577-0026 (Exp 10/31/97)
Purporting Burden for this collection of information is estimated to average .075 hours per response, including the time for reviewing instructions, searching existin
dat ces, gatthering and maintaing the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate
or any other aspect of this collection of information, including suggestions for reducing this burden, to the Reports Management Officer, Office of Information Policies
and Systems, U.S. Department of Housing and Urban Development, Washington, D.C. 20410-3600 and to the Office of Management and Budget, Paperwork Reduction
Project (2577-0026), Washington, D.C. 20503. Do not send this completed form to either of the above addressees.
Name of Local Housing Authority: Locality: Fiscal Year Ending:
Fayetteville Housing Authority #1 North School Avenue September 30, 2002
Fayetteville, AR 72701
Operating Receipts
Dwelling Rental: Explain basis for estimate. For HUD -aided low -rent housing, other than Section 23 Leased housing, state amount of latest available total HA monthli
rent roll, the number of dwelling units available for occupancy and the number accepted for the same month end. Cite HA policy revisions and economic and other facto
which may result in a greater or lesser average monthly rent roll during the Requested Budget Year. For Section 23 Leased housing, state the number of units under
lease, the PUM lease price, and whether or not the cost of utilities is included. If not included, explain method for payment at utility costs by HA and/or tenant.
Based on PFS calculations. Rent Roll 7/1/' $24,696.00 Average 109.27 + $330,430
Excess Utilities: (NOT for Section 23 Leased housing.) Check appropriate spaces in item 1, and explain "Other". Under item 2, explain basis for determining excess
utility consumption. For example: Gas; individual check meters at OH -100-1, proration of excess over allowances at OH -100-2, etc. Cite effective date of present utility
allowances. Explain anticipated changes in allowances or other factors which will cause a significant change in the total amount of excess utility charges during the
Red Budget Year.
1. Utility Services Surcharged:
2. Comments:
Gas i 1 Electricity U Other 11 (Specify)
Approx 62 Units in Hir Rise Charged $12.00 per month for Elec Window A/C
4 Months $3,000
Monthly Average X =
Nondwelling Rent: (NOT for Section 23 Leased housing). Complete Item 1, specifying each space rented, to whom, and the rental terms. For example: Community
Building Space - Nursery School - $50 per month, etc. Cite changes anticipated during the Requested Budget Year affecting estimated Non -dwelling Rental Income.
Space Rented
Community Room Non PFS
N/D Rents from Dwelling Units
2. Comments:
To Whom Rental Terms
Monthly Average X
Prev editions are obsolete
form HUD -52573 (3/95)
Page 1 of 4 ref Handbooks 7475.1
•
•
Interest on General Fund Investments: Stale the amount of present General Fund investment and the percentage of the General Fund it represents. Explain
circumstances such as increased or decreased operating reserves, dwelling rent, operating expenditures, etc., which will affect estimated average monthly total
investments in the Requested Budget Year. Explain basis for distribution of interest income between housing programs.
•
Based on PFS Calculations
Other Comments on Estimates of Operating Receipts: Give comments on all other significant sources of income which will present a clear understanding of the HA's
prospective Operating Receipts situation during the Requested Budget Year. For Section 23 Leased housing explain basis for estimate of utility charges to tenants.
Laundry Commissions $100 per month x 12 $1,200
Cell Tower Rental $500 per month x 12
Sales & Services to Tenants & Damages
6,000
$27,000
Total $34,200
Operating Expenditures
Summary of Staffing and Salary Data
Complete the summary below on the basis of information shown on Form HUD -52566, Schedule of All Positions and Salaries, as follows:
Column (1) Enter the total number of positions designated with the corresponding account line symbol as shown in Column (1), form HUD -52566.
Column (2) Enter the number of equivalent full-time positions allocable to HUD -aided housing in management. For example: A HA has three 'A-NT•positions allocable
to such housing at the rate of 80%, 70%, and 50% respectively. Thus, the equivalent full-time positions is two. (8/10 + 7/10+ 5/10).
Column (3) Enter the portion of total salary expense shown in Column (5) or Column (6), Form HUD -52566, allocable to HUD -aided housing in management, other than
Section 23 Leased housing.
Column (4) Enter the portion of total salary expense shown in Column (5) or Column (10), Form HUD -52566, allocable to Section 23 Leased housing in management.
Column (5) Enter the portion of total salary expense shown in Column (5) or Column (7). Form HUD -52566, allocable to Modernization programs (Comprehensive
Improvement Assistance Program or Comprehensive Grant Program).
Column (6) Enter the portion of total salary expense shown in Column (5) or Column (9), Form HUD -52568, allocable to Section 8 Programs.
The number of equivalent full-time positions and the amount of salary expense for all positions designated •M' on Form HUD -52566 must be equitably
distributed to account lines Ordinary Maintenance and Operation • Labor, Extraordinary Maintenance Work Protect, and Betterments and
Additions Work Protects.
Account Line
Total Number
of Positions
(1)
HUD -Aided Management Program
Equivalent
Full-time
Positions
(2)
Salary Expense
Management
(3)
Section 23 Leased
Housing only
(4)
Modemization
Programs
(5)
Section 8
Programs
(6)
Administration -Nontechnical
Salaries 1/
6
6.00
76,110
106,840
Administration -Technical
Salaries 1/
Ordinary Maintenance & Operation -Labor 1/
5
5.00
110,650
Utilities - Labor 1/
Other: Protective Services 1/
4
3.00
45,860
Extraordinary Maintenance Work Projects 2/
Betterments and Additions Work Projects 2/
1/ Carty forward to the appropriate line on HUD -52564, the amount of salary expense shown in Column (3) on the corresponding line above. Carry forward to the
appropriate line on HUD -52564 (Section 23 Leased Housing Budget), the amount of salary expense shown in Column (4) on the corresponding line above.
2/ The amount of salary expense distributed to Extraordinary Maintenance Work Projects and to Betterments and Additions Work Projects is to be included in the cost
of each individual project to be performed by the HA Staff, as shown on form HUD -52567.
Previous editions are obsolete
•
Page 2 of 4
form HUD -52573 (3/95)
ref Handbooks 7475.1
•
Specify dil proposed new positions and all present positions to be abolished in the Requested Budget Year. Cite prior HUD concurrence in proposed staffing changes
or present justification for such changes. Cite prior HUD concurrence in proposed salary increases for Administration Staff or give justification and peninenl comparability
information. Cite effective date for current approved wage rates (form HUD -52158) and justify all deviations from these rates.
•
Travel, Publications, Membership Dues and Fees, Telephone and Telegraph, and Sundry: In addition to 'Justification for Travel to Conventions and
meetings' shown on Form HUD -52571. give an explanation of substantial Requested Budget Year estimated increases over the PUM rate of expenditures for these
accounts in the Curren Budget Year. Explain basis for allocation of each element of these expenses.
See HUD 52571
Utilities: Give an explanation of substantial Requested Budget Year estimated increases over the PUM rate of expenditures for each utility service in the Current
Budget Year. Describe and state estimated cost of each element of "Other Utilities Expense".
COST
Water $35,000
Electric $41,500
Gas $60,000
Sewer $40,000
Sec. Lights
Total $176,500
Ordi alntenance & Operation - Materials: Give an explanation of substantial Requested Budget Year estimated increases over the PUM rate of
expe s for materials in the Current Budget Year.
Total Estimated Costs:
Same as current year $91,000
Ordinary Maintenance S Operation - Contract Cost: List each ordinary maintenance and operation service contracted for and give the estimated cost for each. Cite
and justify new contract services proposed for the Requested Budget Year. Explain substantial Requested Budget Year increases over the PUM rate of expenditure
for Contract Services in the Current Budget Year. If LHA has contract for maintenance of elevator cabs. give contract cost per cab.
Elevator Servicer 1,300 x 12 $15,600
Temite $1,500
Sanitation/Garbage/Trash Hauls $34,000
Grounds $12,000
Work/Contract/Tenants $23,000
Skilled $12,000
Sewer & Repair $6,000
Boiler A/C $5,000
Oter Plum / Elect $41,000
Pest Control $7,800
Total
$157,900
Previous editions are obsolete
•
form HUD -52573 (3/95)
Page 3 of 4 ref Handbooks 7475.1
Insurance: Give an explanation of substantial
Cite changes in coverage, premium rales, etc.
Fire & EC
OL&T
Worksmen Comp
Officer Liability
Truck & Auto
Boiler
emputer
Requested Budget Year estimated increases in the PUM rate of expenditures for insurance over the Current Budget Year.
$28,000 28,000
5,000 5,000
4,070 4,070
1,150 1,150
5,000 5,000
650 650
400 400
Total
44,270
Employee Benefit Contribution List all Employee Benefit plans participated in. Give justification for all plans to be instituted in the Requested Budget Year for which
Requested Budget Year for which prior HUD concurrence has not been given.
FICA
FUTU
Hosp Ins
Retire
Total
17,800
2,250
48,720
18,610
87,380
Collection Losses: State the number of tenants accounts receivable to be written off and the number and total amount of all accounts receivable for both present and
vacated tenants as of the month in which the estimate was computed.
Possible Write -Offs
•
35,000
Extraordinary Maintenance, Replacement of Equipment, and Betterments and Additions: Cite prior HUD approval or give justification for each
nonroutine work project Included in the Requested Budget and for those for future years which make up the estimate on form HUD -52570. Justifying information
incorporated on or attached to Form HUD -52567 need not be repeated here.
SEE FORM HUD -52567
Contracts: List all contracts, other than those listed on page 3 of this form under Ordinary Maintenance & Operation (0M0). City the name of the contractor, type
of contract, cost of contract. and contract period. Justification must be provided for all contract services proposed for the Requested Budget Year (RBY). Explain
substantial RBY increases over the PUM rate of expenditure for these contracts in the Current Budget Year.
wows editions are obsolete.
form HUD -52573 (3/95)
Page 4 of 4 ref Handbooks 7475.1