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Home My WebLink About2001-07-18 - Minutes - Archive• • • MINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE. ARKANSAS The Housing Authority of the City of Fayetteville? Arkansas met in Regular Session at 8:00 a.m., Wednesday July 18th, 2001 in the office of the Authority #1 North School, Fayetteville, Arkansas. Janet Richardson. Chairperson, called the meeting to order. Commissioners Present: Richardson, Childress, Watson, C1inehens Commissioners Absent: Duggan Others Present: Bromo Wilson The Minutes of the June 19th, 2001 Regular Meeting were approved by motion, seconded, and carried unanimously. The June Financial Statement was approved by motion, seconded, and carried unanimously. RESOLUTION APPROVING REVISED OPERATING BUDGET FOR ARK 097 FOR FISCAL YEAR ENDING 9/30/01. Resolution No. 659 was approved by motion, seconded, and carried unanimously. There being no further business. the meeting was adjourned. ATTEST: THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS S-QnTCZ/ aAllfaen__ AIRPERS /0„„,a,C,L, SECRETARY PHA/IIA board Hesolution Approvhiy U.S. Department of Housing Operating Budget or Calculation of and Urban Development p g g Office of Public and Indian Housing Performance Funding System Operating Subsidy RESOLUTION NO: 659 OMB Approval No. 2577-0026 (Exp. 10/31/97) Public Reporting Burden for [his collection of information is estimated to average 15 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate oriother aspect of this collection of information, including suggestions for reducing this burden, to the Reports Management Officer, Office of Information Policies stems. U.S. Department of Housing and Urban Development, Washington, D.C. 20410-3600 and to the Office of Management and Budget, Paperwork Reduction I (2577-0026), Washington, D.C. 20503. Do not send this completed form to either of the above addressees. Acting on behalf of the Board Of Commissioners of the below -named Public Housing Agency (PIIA)/Indian Housing Authority (IIIA). as its Chairman. I make the following ccrtificaiiuns and agreements in the Department of I lousing and Urban Development (111.1D) regarding the Board's approval of (check one Of nmro as applicable): Operating Budget Submitted on: x I Operating Budget Revision Submitted on: C:dculaiiun of Performance Funding Syslenl Stihmilied on: Revised Calculaiionof Performance Funding System Suhntiiied on: (dale) 7/18/01 1 certify on behalf of the: (PI-IA/II-1A Name) that: I. All regulatory and staituory requirenlcros have hcen mel: '_. The PI IA has sufficient operating reserves to meet the working capital needs of its developments; 3. Proposed budget expenditures are necessary in lie efficient and economical operation oldie housing lot the purpose of serving low-income •NlcnIs: • 4. The budget indicates a source of funds adcyu;de Iu cover all proposed expenditures: 5. The calculation of eligibility lin Federal funding is in accordance wiili the provisions of the regulations: 6. All proposed rental charges and expenditures will he consistent with provisions of law: 7. The PHA/IIIA will comply with the wage rale requircn)cnls under 24 CFR 968.110(e) and (1') or 24 CFR 905.12111c):uul(1); 8. The PIIA/IIIA will comply with the requirements for access lo records and audits under 24 CFR 968.110(i) or 24 C'FR 905.120(g): The PIIA/IIIA will comply with the requirements for the recx:univalinn of Lmrily income and cumposiliun undcr24 CFR 9611.2119.91n 1.1 1 5 and 9115.315: and 111. The NIA will comply with the requirements for ccriiHeal ion of Housing Manager and Assisted Ilousing Manager positions (24 CFR 967.304 and 967.305), I hereby certify titi all Ilio information staled wilhin,;is well asany inhumalinn provided in the accompaniment herewith. is Irue and anionic. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S'.C. 1001, 1010, 1012; 31 U.S.C. 3729. 3802) irmar's Nance (type) Janet Richardson Chairperson Dare: f7 — /OP—O/ form HUD -52574 (3/95) rel. Handbook 7575 1 Operating Budget U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB Approval No. 2577-0026 (exp. 10/31/97) Public reporting burden for this collection of information Is estimated Io average 116 hours per response, Including the lime lor reviewing Instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection ol information. Send comments regarding this burden estimate or any other aspect of Ihls collection ol information, Including suggestions lot reducing lids burden, Io the Reports Management Officer, Office of Information Policies and Systems, U.S. Department of Ilousing and Urban Development, Washington, D.C. 20410-3600 and to the Office of Management and Budget, Papel work Reduction Project (2577-0026), Washington, D.C. Noun. uv uui beim mu wI p - a ubmission h. Fiscal Year Ending c. No. of months (check one) d. Type o11IUO assisted project(s) a Revision No.: 12 mo. Dibher (specify)- 01 kJ PHA/IHA-Owned Rental Housing Iginal 1 9l39L0l -tall e. Jame of Public Roush g Agency Fayetteville / Indian I lousing Authority (PFIA/IIIA) Housi hg Authority 02 ❑ !HA Owned Mutual Help Homeownership 03 n PHAMHA Leased Rental Housing 1. Address (city, Stale, zip code) 04 ❑ PHA/IFIA Owned Turnkey 111 Homeownership 111 North Sthool Avenue Fayetteville. AR 72701 05 PHA/IHA Leased Homeownership g ACC Number FW7031 h. PAS / LOCCS AR09700100S Project No. I HUD Field Office k,—$ A _Litt]e&Dcj. 'tct t it No of DwellingUnits 252 k. No. of 11 11 Months Available 3 024 m. No. of Projects 2 At iii./ - /� '.A ��%l �% "� /� r,.,�r, . iii.%'; / ` �i i �� '% i /;/ ,(c?/''. "' / .,, „ -, „<i424/, F //4/-, ,- .a./.,#,/,, ,>.. n Acti 's �� Estimates Requested Budget Estimates Last Fiscal lid or Actual PHA/IHA Estimates HUD Modifications Line No. Acct. No. Description (1) Yr. 99 PUM (2) Current Budget PUM 2000- (3) PUM (4) Amount (lo nearest $10) (5) PUM (6) Amount (to nearest $10) (7) Homebuye 010 17710 s Monthly Oferating Payments Expense lor: 020 7712 Earned Home Payments 030 7714 Nonroutine Maintenance Reserve 040 Total Break -Even Amount (sum of lines 010, 020, and 030) 050 7716 Excess (or deficit) in Break -Even 060 7790 Homebuyers Monthly Payments - Contra Ope 070 aging 3110 Receipts Dwelling Rental 98 01 90 54 -0 25' 1'43,190 3,000 080 0 Excess Utilities —1_25 — -;-1-r26 _-99 090 Nondwelling_Renlal100 otal Rental Income (sum al lines 070, 080, and 090) 99, 26 91.80 111.24 336.390 General Fund Investments 3,18 2 75 3.61 10.900 110 3610 Interest on 3690 Other Income 11 23 10.25 11 31 34.200 120 130 Total Operating Income (sum of lines 100, 110, and 120) 113,68 104.79. 126.16 381:490 Ope 140 sting 4110 Expenditures AdministratveSalaries - Adrnlnistration: 28,34 22.03 25:07 75.820 150 4130 Legal Expense 2 11 6.94 3 64 11.000 160 4140 Stall Training 170 4150 Travel 2'913 2.13 2.9E 8,950 180 4170 Accounting Fees 190 4171 Auditing Fees 13 .31 .33 1 000 200 4190 Other Administrative Expenses 6.53 6.03 8,1C 24 770 210 Total Administrative Expense (sum of line 140 Oyu line 200) 34.75 37.46 40 19 121. 540 Tenant 220 Services: 4210 Salaries 230 4220 Recreation, Publications and Other Services 240 4230 Contract Costs, Training and Other 250 Total Tenant Services Expense (sum of lines 220, 230, and 240) UIIIII 260 es: 4310 Water 11 23 • 10 H S 11 5 35.000 270 4320 Electricity 13 26 12 98 13 72 41 500 4330 Gas 9 04 19 60 200 280 _9_22 _9_ 290 4340 Fuel 300 4350 Labor Other 13.10 11 86 11.23 40 000 310 utilities ex•ense 320 al Utilities Expense (sum of line 260 UJru line 310) 46 80 44 02 58.43 176 700 Previous editions are obsolete Page 1 o14 form HUD -52564 (3/95) rel. Handbook 7475.1 Name of PHA /IHA Fayetteville Housing Authority Fiscal Year Ending 9/30/01 Line No. Acca. No. Description II) Actuals Last Fiscal Yr 1999 ❑ Estimates Requested Budget Estimates 1101 or Actual PHA/IHA Estimates HUD Modilications Current Budget Yr. 1000 PUM (4) Amount (lo nearest $10) (5) PUM (6) Amount (to nearest $10) (7) PUM (2) PUM (31 O 3 Maintenance 410 and Operation: Labor 21.-62 X125 44_21 93 1.3 12 47 30 91 _36 81 111,30n 91,000 27 26 340 4420 Materials _39_119 5? 21 157 900- 4.6_8L___ 104 99 96 350 4430 Contract Costs 119 11 160,200 180 360 Total Ordinary Maintenance & Operation Expense (lines 330 to 350) Prolective 370 4460 Services: Labor —14 -6-1—P4 —11 380 4470 Materials 390 4480 Contract costs 400 Total Protective Services Expense (sum of lines 370 to 390) 12.47 11.96 14.61 44 180 General 410 Ex 4510 • ense: Insurance 14 91 11.71 14.64 44 270 420 4520 Payments In Lieu of Taxes 5 25 4 78 7.6C 22 970 430 4530 Terminal Leave Payments 2.51 _ 440 4540 Employee Benefit Contributions 19.73 19 76 24 11._5.7 4 63.3; 6( 9E 74 35 15,000 191 400 000 640 450 4570 Collection Losses 11 4:96 02 9 99 50.73 4.50 460 4590 Other General Expense 470 Total General Expense (sum of lines 410 to 460) 53.37 480 Total Routine Expense (sum of lines 210 250 320 360 400 and 470) 245.52 249 15 295 72 . 894,260 Rent 490 ler Leased 4710 Dwellings: Rents to Owners of Leased Dwellings 500 Total lOperating Expense (sum of lines 480 and 490) 245,52 —22.414_ 11125_ 219 15 25 79 28 64 295 7i 16 .42 3 5' 894,260 50,000 10,670 Non 510 outine 4610 Expenditures: Extraordinary Maintenance 520 7520 Replacement or Nonexpendable Equipment 5 40 Property Betterments and Additions 60,670 26_06 _32_ 19 217 92 54 550 Prior 560 Ial_ Total Year 6010 Nonroutine Expengitu_res_Lum of lines 514 b20,_and 530) Operating Expenditures (sum of lines 500 and 540) Adjustments: Prior Year Ad'usbnents Affecting Residual Receipts _20.--nf 315 Z8 954 930 275 86_ Other 570 Expenditures: Deficiency in Residual Receipts al End of Preceding Fiscal Yr. 277.92 275.86 315.78 954,930 580 Total Operating Expenditures. including prior year adjustments and other expenditures (line 550 plus or minus line 560 plus line 570) 590 Residual Receipts (or Deficit) before HUD Contributions and provision for operating reserve (line 130 minus line 580) (14 24 ,11_tL..Q7) 189 62) ( 573 4411 ' HUD 600 Contributions: 8010 Basic Annual Contribution Earned - Leased Pects:Current Year 610 8011 Prior Year Ad'ustrnents - (Debit)_Credil 620 Total Basic Annual Contribution (line 600 plus or minus line 610) 17Il fit 155,_00 175 4 510 630 8020 Contributions Earned - Op. Sub: - Cur. Yr.(belore year-end adj) .6771 640 Mandatory Adjustments (net): 650 -PFS Other (specify): 660 Other (specify): 670 Total Year-end Adjustments/Other (plus or minus lines 640 Ihru 660) 680 8020 Total Operating Subsidy -current year (line 630 pills or minus line 670) 170_62 470 62 159 nn 155.110-- 175.4 , 530 47:7 t75:.4 • -5311 1572- 690 Total HUD Contributions (sum of lines 620 and 680) 6.08 (16.07) (I4 1 ^',)f(_ 42:861) 1 700 Residual Receipts (or Deficit) (sum of line 590 plus line 690) Enter here and on line 810 Previous editions are obsolete Page 2 of 4 form HUD -52564 (3/95) ret. Handbook 7475.1 Name al PHA / IHA Fayetteville Housing Part II - Provision for and Estimated or Actual Operating Reserve at Fiscal Year End Authority Fiscal Year Ending 9/10/01 780 Operating Reserve PHA/IHA Estimates HUD Modifications Part I - Maximum Operating Reserve - End oI Current Budget Year for Operating Reserve - Current Budget Year (check one) Estimated for FYE Actual for FYE 9/30/00 740 2821 al, PHA / IHA-Leased Housing - Section 23 or 10(c) 50% of Line 480, column 5, form HUD-52564 17 800 Comments: • PHA / IHA Approval Name Title Signature _Bruno Wilson Executive Director - Field Of lice Approval Name Title • Signature Dale _ 7/18/01 Dale Previous editions are obsolete form HUD -52564 (3/95) Page 3 of 4 ref. Handbook 7475.1 Part II - Provision for and Estimated or Actual Operating Reserve at Fiscal Year End 9/30/99 255.713 780 Operating Reserve at End of Previous Fiscal Year - Actual for FYE (date): 790 Provision for Operating Reserve - Current Budget Year (check one) Estimated for FYE Actual for FYE 9/30/00 (52,624) 17 800 Operating Reserve at End of Current Budget Year (check one) Estimated for FYE Actual for FYE 9/10/00 9/30/01 203 DRQ Fil 810 Provision Enter for Operating Reserve - Requested Budget Year Estimated far FYE Amount from line 700 (.42,863);_- 360; 226 820 Operating Reserve al End of Requested Budget Year Estimated for FYE ,Sum of lines 800 and 810) 9/30/01 830 Cash Reserve Requirement - % of line 480 Comments: • PHA / IHA Approval Name Title Signature _Bruno Wilson Executive Director - Field Of lice Approval Name Title • Signature Dale _ 7/18/01 Dale Previous editions are obsolete form HUD -52564 (3/95) Page 3 of 4 ref. Handbook 7475.1 • NARRATIVE STATEMENT IN SUPPORT OF REVISED BUDGET NO. 1 FAYETTEVILLE HOUSING AUTHORITY AR 0097-001 & 002 FOR PERIOD ENDING SEPTEMBER 30. 2001 T,TNE NO. DF.SC.RTPTTON ORIGIN.AI. BUDGET INCREASED (DECREASED) REVISED BUDGET 320 Gas 30,200 30,000 60,200 TOTAL EXPENSES 30,200 30,000 60,200 •