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Home My WebLink About2001-06-19 - Minutes - ArchiveMINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE. ARKANSAS The Housing Authority of the City of Fayetteville. Arkansas met in Regular Session at 8:00 A.M. Tuesday June 19th. 2001 in the office of the Authority #1 North School, Fayetteville, Arkansas. Janet Richardson. Chairperson, called the meeting to order. Commissioners Present: Commissioners Absent: Richardson. Childress, Watson, Duggan Clinehens Others Present: Bromo Wilson, Fredia Sawin The Minutes of the May 15th, 2001 Regular Meeting were approved by motion, seconded, and carried unanimously. The May Financial Statement was approved by motion, seconded, and carried unanimously. After discussion, motion was made and seconded that the board meeting date would be changed from the third Tuesday of the month to the third Wednesday of the Month leaving the time of 8:00 a.m. the same. Randy Hoeschen with Barge, Wagner and Sumner explained to the Board what guidelines had to be met and the procedure for submitting the Fayetteville Housing Authority's five year plan to the HUD regional office. He also gave the board a contingent list of probable work that would be done through the Capital Funds Program for the next five years. RESOLUTION OF CERTIFICATION OF COMPLIANCE WITH THE 5 -YEAR PLAN AND ANNUAL PLAN FOR PHA FISCAL YEAR BEGINING 10/01/01. Resolution No. 656 was approved by motion, seconded, and carried unanimously. RESOLUTION AUTHORIZING THE AWARD OF CONTRACT FOR CAPITAL FUNDS PROGRAM WORK FOR YEAR OF 2000 PROJECT ARO97001. Resolution No. 657 was approved by motion, seconded, and carried unanimously. RESOLUTION ACCEPTING THE FINANCIAL AUDIT STATEMENTS FOR FISCAL YEAR ENDED SEPTEMBER 30, 2000. Resolution No. 658 was approved by motion, seconded, and carried unanimously. There being no further business, the meeting was adjourned. ATTEST: 'cnrbrIrn nv THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS cI( CHAIRPERSON RESOLUTION N0, (60 U.S. Department of Housing and Urban Development Office of Public and Indian Housing PHA Certifications of Compliance with the PHA Plans and Related Regulations Board Resolution to Accompany the PHA Plan Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairman or other authorized PHA official if there is no Board of Commissioners, I approve the submission of the 5 -Year Plan and Annual Plan for PHA fiscal year beginning 10/ 01/01 hereinafter referred to as the Plan of which this document is a part and make the following certifications and agreements with the Department of Housing Development (HUD) in connection with the submission of the Plan and implementation thereof: I. The Plan is consistent with the applicable comprehensive housing affordability strategy (or any plan incorporating such strategy) for the jurisdiction in which the PHA is located. 2. The Plan contains a certification by the appropriate State or local officials that the Plan is consistent with the applicable Consolidated Plan, which includes a certification that requires the preparation of an Analysis of Impediments to Fair Housing Choice, for the PHA's jurisdiction and a description of the manner in which the PHA Plan is consistent with the applicable Consolidated Plan. 3. The PHA has established a Resident Advisory Board or Boards, the membership of which represents the residents assisted by the PHA, consulted with this Board or Boards in developing the Plan, and considered the recommendations of the Board or Boards (24 CFR 903.13). The PHA has included in the Plan submission a copy of the recommendations made by the Resident Advisory Board or Boards and a description of the manner in which the Plan addresses these recommendations. 14. The PHA made the proposed Plan and all information relevant to the public hearing available for public inspection at least 45 days before the hearing, published a notice that a hearing would be held and conducted a hearing to discuss the Plan and invited public comment. 5. The PHA will carry out the Plan in conformity with Title VI of the Civil Rights Act of 1964, the Fair Housing Act, section 504 of the Rehabilitation Act of 1973, and title II of the Americans with Disabilities Act of 1990. 6. The PHA will affirmatively further fair housing by -examining their programs or proposed programs, identify any impediments to fair housing choice within those programs, address those impediments in a reasonable fashion in view of the resources available and work with local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing that require the PHA's involvement and maintain records reflecting these analyses and actions. i 7. For PHA Plan that includes a policy for site based waiting lists: • The PHA regularly submits required data to HUD's MTCS in an accurate, complete and timely manner (as specified in P111 Notice 99-2); • The system of site-based waiting lists provides for full disclosure to each applicant in the selection of the development in which to reside, including basic information about available sites; and an estimate of the period of time the applicant would likely have to wait to be admitted to units of different sizes and types at each site; • Adoption of site-based waiting list would not violate any court order or settlement agreement or be inconsistent with a pending complaint brought by HUD; • The PHA shall take reasonable measures to assure that such waiting list is consistent with affirmatively furthering fair housing; • The PHA provides for review of its site-based waiting list policy to determine if it is consistent with civil rights laws and certifications, as specified in 24 CFR part 903.7(c)(1). PHA Certifications of Compliance with the PHA Plans and Related Regulations 12/99 Page 1 of 3 • • • • U.S. Department of Housing and Urban Development Office of Public and Indian Housing 8. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act of 1975. 9. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies and Procedures for the Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped. 10. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of 1968, Employment Opportunities for Low- or Very -Low Income Persons, and with its implementing regulation at 24 CFR Part 135. 11. The PHA has submitted with the Plan a certification with regard to a drug free workplace required by 24 CFR Part 24, Subpart F. 12. The PHA has submitted with the Plan a certification with regard to compliance with restrictions on lobbying required by 24 CFR Part 87, together with disclosure forms if required by this Part, and with restrictions on payments to influence Federal Transactions, in accordance with the Byrd Amendment and implementing regulations at 49 CFR Part 24. 13. For PHA Plan that includes a PHDEP Plan as specified in 24 CFR 761.21: The PHDEP Plan is consistent with and conforms to the "Plan Requirements" and "Grantee Performance Requirements" as specified in 24 CFR 761.21 and 761.23 respectively and the PHA will maintain and have available for review/inspection (at all times), records or documentation of the following: • Baseline law enforcement services for public housing developments assisted under the PHDEP plan; • Consortium agreement/s between the PHAs participating in the consortium and a copy of the payment agreement between the consortium and HUD (applicable only to PHAs participating in a consortium as specified under 24 CFR 761.15); • Partnership agreements (indicating specific leveraged support) with agencies/organizations providing funding, services or other in-kind resources for PHDEP-funded activities; • Coordination with other law enforcement efforts; • Written agreement(s) with local law enforcement agencies (receiving any PHDEP funds); and • All crime statistics and other relevant data (including Part I and specified Part 11 crimes) that establish need for the public housing sites assisted under the PHDEP Plan. 14. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable. 15. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24 CFR 5.105(a). 16. The PHA will provide HUD or the responsible entity any documentation that the Department needs to carry out its review under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58. 17. With respect to public housing the PHA will comply with Davis -Bacon or HUD determined wage rate requirements under section 12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act. 18. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with program requirements. 19. The PHA will comply with the Lead -Based Paint Poisoning Prevention Act and 24 CFR Part 35. 20. The PHA will comply with the policies, guidelines, and requirements of OMB Circular No. A-87 (Cost Principles for State, Local and Indian Tribal Governments) and 24 CFR Part 85 (Administrative Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments.). 21. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with its Plan and will utilize covered grant funds only for activities that are approvable under the regulations and included in its Plan. • PHA Certifications of Compliance with the PHA Plans and Related Regulations 12/99 Page 2 of 3 • • U.S. Department of Housing and Urban Development Office of Public and Indian Housing 22. All attachments to the Plan have been and will continue to be available at all times and all locations that the PHA Plan is available for public inspection. All required supporting documents have been made available for public inspection along with the Plan and attachments at the primary business office of the PHA and at all other times and locations identified by the PHA in its PHA Plan and will continue to be made available at least at the primary business office of the PHA. Fayetteville Housing Authority AR97 PHA. Name PHA Number d -/9-U/ igned/Dated by PHA Board Chair or other authorized PHA official PHA Certifications of Compliance with the PHA Plans and Related Regulations 12/99 Page 3 of 3 • RESOLUTION NO. 057 RESOLUTION AUTHORIZING THE AWARD OF CONTACT FOR CAPITAL FUNDS PROGRAM WORK FOR YEAR OF 2000 PROJECT AR097001 WHEREAS, The Fayetteville Housing Authority received bids on June 12, 2001 for Capital Funds Work for 2000 Funds and which bids have been opened, tabulated and found in proper form and are listed on attached pages: AND WHEREAS, the lowest bid has been reviewed, and is within the Capital. Fund budget, and Barge, Waggoner, Sumner & Gannon firm, after review, recommend that we award contract to Johnson Mech. Contractors Inc. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OR THE FAYETTEV.ILL HOUSING AUTHORITY: 1. That the contract tor this work be awarded to Johnson Mech. Contractors Inc in amount of $241,400.00 2. That, Bromo Wilson, Executive Director of the Housing Authority is hereby appointed to serve as contracting office tor the project. The contracting officer is also delegated by the Authority to execute the contract and all change orders of the p .7ect. PASSED AND APPROVED THIS / DAY" OFi X1001 ATTEST: THE HOUSING AUTHORITY" OF THE CITY OF FAYETTEVILLE, ARKANSAS le -4440). ECRETAI RY - �1 • • • • CGP AR 37P09750101D BID TABULATION FOR THE FAYETTEVILLE ARKANSAS HOU SING AUTHORITY JUNE 12, 2001 @ 10:30 t.M, Johnson Mech. Contrs., Inc. 513 Prairie Street Fayetteville, AR 72701 License No. 0004651001 Lillich & Bossier, Inc. 116 S. Broadway Siloam Springs, AR 72761 License No. 0065810402 Description Amount Amount Base Bid $241,400.00 $314,000.00 Alternate No. 1 $6,000.00. $6,500.00 Modified Bid $235,400.00 $307,500.00 Alternate No. 2 $17,300.00 $17,500.00 Modified Bid $218,100.00 $290,000.00 • • • • RESOLUTION NO. 658 RESOLUTION ACCEPTING THE FINANCIAL AUDIT STATEMENTS FOR FISCAL YEAR ENDED SEPTEMBER 30, 2000 WHEREAS, The Board of Commissioners of the Fayetteville Housing Authority has received the financial audit statements for fiscal year ended September 30, 2000 and has reviewed them. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE FAYETTEVILLE HOUSING AUTHORITY: That the Board of Commissioners of the Fayetteville Housing Authority accept the financial audit statements and forward them to the HUD offices for review PASSED AND APPROVED THIS l DAY OF ATTEST: A SELRETAR 2001 THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS 1 CHAIRPERSON