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Home My WebLink About2000-08-15 - Minutes - Archive• • MINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at 8:00 A.M. Tuesday August 15th, 2000 in the office of the Authority #1 North School, Fayetteville, Arkansas. Charles Clinehens, Chairperson, called the meeting to order. Commissioners Present: Clinehens, Childress Commissioners Absent: Hudspeth, Richardson, Watson Others Present: Bromo Wilson, Fredia Sawin No Quorum was present. However, Mr. Wilson needed Resolution No. 647 passed and approved so that it could be mailed to HUD area office for approval. Therefore, Mr. Clinehens and Mrs. Childress voted and approved Resolution #647 in the office on August 15, 2000 and Mr. Hudspeth was polled over the phone, for his vote, by Mr. Wilson on August 16, 2000. RESOLUTION APPROVING PUBLIC HOUSING OPERATING BUDGET FOR F/Y ENDING 9/30/01. Resolution No. 647 was approved by motion, seconded, and carried unanimously. There being no further business, the meeting was adjourned. ATTEST: THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS CAetneit- CHAIRPERSON 1'r7A/I11A tioara Resolution Approving Operating Budget or Calculation of Performance Funding System Operating Subsidy u.a. uepanmenr or Housing and Urban Development Office of Public and Indian Housing \'`RRE80LUTI ON NO. 647 OMB Approval No. 2577-0026 (Exp. 10/31197) blic Reporting Burden for this collection of information is estimated to average 15 minutes per response, including the time for reviewing instructions. searching existing a sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate any other aspect of this collection of information, including suggestions for reducing this burden, to the Reports Management Officer, Office of Information Policies and Systems. U.S. Department of Housing and Urban Development, Washington, D.C. 20410-3600 and to the Office of Management and Budget. Paperwork Reduction Project (2577-0026). Washington. D.C. 20503 Do not send this completed form to either of the above addressees. Acting on behalf of thc Board of Commissioners of the helow-n:uned Public Housing Agency (PHA )/Indian Housing Authority (IIA). Its its Ch:urnnn, I make the lid lowing cerlifiicatiuns and agreements 10 the Department of Ilousing and Urban Development (1 -HUD) regarding the Hoard's approval of (check one or more :Is applicable): . X Operating Budget Submitted on: Operating Budget Revision Submitted on: Calculation ul' Performance Funding System Submitted on: Revised Calculation of Performance Funding System Submitted on: (date) 8/15/00 1 certify on behalf of the: (PHA/IHA N:une) Fayetteville Housing Authority I, All regulatory and statutory requirements have been mel: The PHA has sufficient operating reserves to meet the working capital needs of its developments: Haat: Proposed budget expenditures:ire necessary in diecf liicient and economical operation oldie housing for the purpose of serving low-income residents: 4. The budge indicates a source of hinds adequate to cover all proposed expenditures: 5. The calculation of eligibility for Federal funding is in accordance with the provisions of the regulations: 6. All proposed rental charges and expenditures will he consistent with provisions ul' law; 7. The PHA/I1-1A will comply with the wage rate requirements under 24 CFR 968.110(e) and (1) or 24 CFR 91)5.121)(c) Will(d): 8. The P11A/I11A will comply with the requirements for access to records and audits under 24 CFR 968.1111(i) or 24 CFR 91)5.120(g): 9. The PHA/11-IA will comply with the requirements for the reexamination of Fancily income itndcumpositiun under 24CFR 9611 209.99(1.1 15 and 905.315: and III. The PHA will comply with the requirements for certification of Housing Manager and Assisted (lousing Manager positions (24 CFR 967.304 and 967.3115). 1 hereby certify that all the information staled within, as well as any information provided in the accompaniment herewith. is true and accurate. •ntng: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S'.C. 1001. 1010, 1012; 31 U.S.C. 3729. 3802) Bowe Chairman's Name nypel Charles Clinehens, Jr. SlenmurW nate: Cly )'V $ —is .1.e>oc2 form HUD -52574 (3/95) ref. Handbook 7575.1 operating uuaget v.a. uepanmeni oT nousing and Urban Development Office of Public and Indian Housing OMB Approval No. 2577-0026 (exp. 10/31/97) Public reporting burden for this collection of Information is estimated to average 116 hours per response, Including the time Ice reviewing Instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of Information. Send comments regarding this burden estimateor any other aspect of this collection of Inlormalion, Including suggestion for reducing This burden, to the Reports Management OIllcer, Office of Inlormallon Policies and Systems, U.S. Department al using and Urban Development, Washington, D.C. 20410-3600 and to the Office of Management and Budget, Paperwork Reduction Project (2577-0026), Washington, D.C. . Do not send Ihl completed form to either of the above addressee . awe ol Submission b. Fiscal Year Ending c. No. ol months (check one) d. Type of HUD assisted project(s) A OriQInal n Revision No.: 9/30/01 j7 12 mo. 0 Other (specify)_ 01 ® PHA/IHA-Owned Rental Housing I I __ e. Name of Public Housing Agency Fayetteville Housi %Indian Mousing Authority (PHA/IHA) nq Authority 02 fl IHA Owned Mutual Help Homeownership 03 Ei PHA/IHA Leased Rental Housing f. Address (city, State zip mde) 04 O PHA/IHA Owned Turnkey III Homeownership #1 North School Avenue Fayetteville AR 72701 05. PHA/IHA Leased Homeownership g. ACC Number 3Q1 h. PAS/ LOCCS Project AR097001005 No. I HUD Field Office Little r k 1. No77 o(Dwelgng UNIs 252 k. No. Available4 of Unit Months in. No. of Projects 2 ii %� jSi�7�% //j /iji j//i(t/ //�,�%�� %i:, ;7 4; '/' /.1t. ;/�/ / /i Line No. Acct. No. Description (1) Actuals Last Fiscal Yr. 1999 X Estimates Requested Budget Estimates ❑ or Actual Current Budget Yr. 8100 PHA/ HA Estimates HUD Modifications PUM (4) Amount (to nearest $10) (5) PUM (6) Amount (to nearest $10) (7) PUM (2) PUM (3) Homebuye 010 7710 s Operating Monthly Payments Expense tor: 020 7712 Earned Home Payments 030 7714 Nonroutine Maintenance Reserve 040 Total Break -Even Amount (sum of lines 010, 020, and 030) 050 7716 Excess (or deficit) in Br6bk-Even 060 7790 Homebuyers Monthly Payments - Contra Aging 110 Receipts Dwelling Rental 98.01 106.07 110.25 333,390 080 3120 Excess Utilities 1 25 .99 ` 99 3 , 000 090 3190 Nondwelling Rental 100 Total Rental Income (sum of lines 070, 080, and 090) 99.26 107.06 111.24 336,390 110 3610 Interest on General Fund Investments 3 18 3.61 3 61 10,900 11 31 34,200 120 3690 Omer Income 11.23 6.61 130 Total Operating Income (sum of lines 100, 110, and 120) 113.68 117.28 126.1E 381,490 Ope 140 sting 4110 Expenditures - Administration: Administrative Salaries 28.34 24.62 25.0; 75,820 150 4130 Legal Expense 2.13 6.94 3.64 11 000 160 4140 Staff Training 170 4150 Travel 2.13 2.96 2,96 8,950 180 4170 Accounting Fees 190 4171 Auditing Fees _ .13 ,38 .3: 1,000 '200 4190 Other AdminlstratveExlenses 6.53 8 19 8 19 24 770 210 Total Administrative Expense (sum of line 140 thru line 200) 34 75 43 04 40 19 121,540 Tenant 220 Services: 4210 Salaries 230 4220 Recreation, Publications and Other Services 240 4230 Contract Costs, Training and Other 250 Total Tenant Services Expense (sum of lines 220, 230, and 240) UM 260 es: 4310 Water 11.23 13 25 9 22 14 00 14.06 14.55 11 13.72 5' 9.99 35 41 30.200 000 500 270 4320 Electrld 280 4330 Gas 290 4340 Fuel 4350 Labor 3 4390 Other Witless ex.ense 13,10 46180 16.35 58.96 13 23. 48.5 40 146 000 700 320 Total Utilities Expense (sum of line 260 thru line 310) Previous editions are obsolete Page 1 of 4 form HUD -52564 (3/95) ref. Handbook 7475.1 Fayetteville Housing Authority 9/30/01 Actuals )( Estimates Requested Budget Estimates Last Fiscal or Actual PHA/IHA Estimates HUD Modifcations Yr. Line Acct. 19 99 Current Budget 1� 9 Amount Amount No. No. Description 11) PUM (2) PUfvT�0- rat PUM (4) (to nearest (5) $10) PUM (6) (to nearest (7) $10) inary 330 Malnlenance 4410 and Operation: Labor 27.62 35.12 36.81 111,300 340 4420 Materials 21.25 30.09 30.09 91,000 350 4430 Contract Costs 44,27 55.49 52,21 157,900 360 Total Ordinary Maintenance & Operation Expense (lines 330 to 350) 93.13 120.74 119 11 '360,200 Prolective 370 4460 Services: Labor 12.47 14 07 14.61 44,180 380 4470 Materials 390 4480 Contract costs .• _. .. 2-1 400 Total Protective Services Expense (sum of lines 370 to 390) 1? 47 14 07 14 61 44 180 410 General Exsense: 4510 Insurance 14.91 14 64 14 64 44.270 420 4520 Payments In Lieu of Taxes 5 25 r 6,45 7 60 22.970 430 4530 Terminal Leave Payments 2.51 440 4540 Employee Benefit Contributions 19.73 24.20 24.60 74,400 450 4570 Collection Losses ' 11.02 14 88 11.57 35,000 460 4590 Omer General Expense 4.96 4.96 4.96 15.000 470 Total General Expense (sum of lines 410 to 460) 58 37 65.18 63.37 191,640 480 Total Routine Expense (sum of lines 210, 250 320 360 400 and 4701 245.52 301.95 285.80 • 864,260 Rent 490 for Leased 4710 Dwellings: Rents to Owners c1 Leased Dwellings . 500 Total Operating Expense of lines 480 and 490) 245.52 301.95 285 80 864,260 (dm Non ouline 4610 Expenditures: Extraordinary Maintenance 22,14 29.70 16.53 50 000 7520 Replacement of Nonexpendable Equipment - 10,25 3 52 3 53 10.670 530 7540 Property Betterments and Additions 640 Total Nonroutine Expenditures (sum of lines 510 520 and 530) -1271-9 33,22 20.05 60 , 670 550 Total Operating Expenditures (sum of lines 500 and 540) 277 92 335.17 305.86 924.930 Prior 560 Year 6010 Adjustments: Prior Year Adjustments Affecting Residual Receipts Other 570 Expenditures: Deficiency In Residual Receipts at End of Preceding Fiscal Yr. 580 Total Operating Expenditures, Including prior year adjustments and other expenditures (line 550 plus or minus line 560 plus line 570) 277.92 335.17 305.86 924,930 590 Residual Receipts (or Deficit) before HUD Contributions and provision for operating reserve (line 130 minus line 580) ' 164.24) (217 90) (181.65) (549 440; HUD 600 Conlr 8010 buttons: Basic Annual Contribution Earned - Leased Projects:Current Year 175. 1S7 --D L7- -� - ' D 71.0 610 8011 Prior Year Adjustments - (Debit) Credit _. , 620 Total Basic Annual Contributionjline 600 plus or minus line 610)_ 630 8020 Contributions Earned - Op. Sub: - Cur. Yr. before year-end adjj_ 170.32 167.80 175 1: 529,740 640 Mandatory PFS Adjustments net): 650 Other specify): 660 Other (specify): 670 Total Year-end Adjustments/Other (plus or minus lines 640 thru 660) 680 8020 Total Operating Subsidy -current rENO 630aIusaminus line 670) 170.32 167 80 175.1: 529,740 690 Total HUD Contributions (sum of lines 620 and 680) 170.32 167.80 175.1' 529 , 740 700 Residual Receipts (or Deficit) (sum of line 590 plus line 690) Enter here and on line 810 6 08 (50.091 (6.5) (19.700 Previous editions are obsolete Page 2 of 4 form HUD -52564 (3/95) rel. Handbook 7475.1 Fa>etteville Housing Authority 9/30/00 Operating Reserve Part I - Maximum Operating Reserve - End of Current Budget Year 740 2821 PHA I IHA-Leased Housing - Section 23 or 10(c) 50% of Line 480, column 5, farm HUD -52564 PHA/IHA Estimates HUD Modllicatlons 780 Part II - Provision for and Estimated or Actual Operating Reserve al Fiscal Year End 9/30/99 9/30/00 255,582 (151,466) Operating Reserve at End of Previous Fiscal Year - Actual for FYE (date): 790 Provision for Operating Reserve - Current Budget Year (check ane) Estimated for EYE Actual for FYE 800 Operating Reserve al End of Current Budget Year (check one) 9/30/00 104,116 Estimated for FYE Actual for FYE 810 Provision for Operating Reserve - Requested Budget Year Estimated for FYE Enter Amount tram line 700 9/30/01 I . (19,700) 820 830 Operating Reserve at End of Requested Budget Year Estimated for FYE (Sum of lines 800 and 810) 9/30/01 84,416 Cash Reserve Requirement - % al line 480 rents: PHA / IHA Approval Name Tide Signature Field 01ltce Approval Name • Tide Brom. Wilson E!utive Director .402-149 Dale Signature Dere form HUD -52564 (3/95) Previous editions are obsolete Page 3 of 4 rel. Handbook 7475.1 - Weekly, • Nameol Narang AuthorityFayetteville Housing Authority #1 North School Avenue/ Fayetteville, AR 72701 Pusan Rated met yeaf Seem al SmmIn by Program SalarEstimated PaymentNeu ... Rate Position TIBB end NatneAs o1 (date) Salary •'No. Sari 8 Omer Ey Organimtiaul Unit and Fuldai - Rats Name Amount Malagemnnimdm l Mode Deeeuamem Programs Pmpums 1m9r.ty Method of AMoation 8/1/00 ". (11 pal (2) (3) U1 (81 18) I pI (8) (9) 1101 On (12) ADMINISTRATION • Housing Sec`8.1 . 19 -80% 20% 48,020 12 49.940 24 970 - 24 970 50% 50% ni rcrrnr F ..;, a 12 Si G 1 • 1 �� Adm Assistant & Public Housing Director 100% • Section 8- D Public HousingDirector 2 25,980 ' 100% Assistant & Inspector 1130,12 20,800 12 21 640 21,640! 080 12 31 280 31.280 100% Sertinn8 Assistant & 1 a�3ector l 16,940 12 25 980 100% Secy & Rec 12 „ 16,640 12 17.310 17,310 182,660 75 820 106,840 MAINTENANCE 12 690 12 2a son 7H pm Working cForeman-'12 .20,460 12 21 280 21,280 All positions as Maint Mec 1"A" identified, do- Maint Mec "Ao,19.580 12 20 370 20.370 not exceed 100% Maint Met "A" y Q7,480 121 of any individual Maint tede'�'R 1 3,000 3 000 3,000 employee time. Estimated Overtime !l7 111 300 111,300 PLuOkr Executive Dir. PROTECTIVESE08ICE 12 %,.n r,�,y, 12 A2 140 47 120 3 Watchchmenn @7080 hrs 2 000 2.000 2 000 Estimated Overtime • . 44.180 44 180 • • %• I 'Executive Olr a Deegrmta Omo Date .. �mpanimer8 herewith, is due and accurate. ,(/A, �/ _ ... _ �__. _, _. i,....,nen,,. All the information stated Wein, as well as erry M,1111, 4in pim9ded In fie: ties. (15 U.S.C. 1001.1010,1012;31 U.S.C.3729. 3802) I i�� /�� c 13 c • mt 0 to Via. -Eno O N N -• 0 0 N w Cn a m N Ricca CN o 0 vt ;ma ill 9 dmo w a b 2 5 O IO C m n c 13 c • mt 0 to Via. -Eno O N N -• 0 0 N w Cn a m N Ricca CN o 0 vt ;ma ill 9 dmo w a b 2 5 O IO C m n 9 N .zv 3 U $ $ t ° ? ■ =3y=4 -o _ .. Ervapaewr wmwence and Bennments and Manion (Exacting Equipment Aaaean) Local horsing Auereniy Fayetteville Housing Authority T N OO a O d Z n - m m m n--.... O 0 u9 ID nn N N \ ax K Do T 0 = CI C... 0.1 Cr CD it 0 -o • m Desaigeon of Wodc Project (list Extraordinary Malntenanee and Betterments and Additions separately) (2) O O 29I 44 %%gR➢ csi Oo oOiayay� o 1 r gg •CCE H Loans N1 North School Avenue Fayetteville AR 72701 ring? _Tai i ,. i 4<0.0 J il 9 t rn 7o G, CD !D N co N -1.N anz .. - AN 71 -1• e Cu a m f .+n -3( CD .+ m Z Ar+lel CD O O n 10 N N com m a ag 121 Aga 3 $ 4 a -V fn 1...w rv+NNN in 0g Requested Budget w N wN NVfVV OOVtn —O p'=g O V O N A w LO 00 0 0 01 < 00 S co co C 17. co CO O a 7ca 10 2 c (D X N N Operating Budget U.S. Department of Housing and Urban Development Schedule of Administration Office of Public and Indian Housing Expense Other Than Salary OMB Approval No. 2577-0026 (Exp. 10/31/97) Public Reporting Burden for this collection of information is estimated to average 1.0 hour per response, including the time for reviewing instructions, searching existing ILsources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate y other aspect of this collection of information, including suggestions for reducing this burden, to the Reports Management Officer, Office of Information Policies and Systems, U.S. Department of Housing and Urban Development, Washington, D.C. 20410-3600 and to the Office of Management and Budget, Paperwork Reduction Project (2577-0026), Washington, D.C. 20503. Do not send this completed form to either of the above addressees. Name al Housing Authority: Fayetteville Housing Authority Locality.#1 N. School Fayetteville AR 72701 Fiscal Year End: 9/30/01. (1) Description (2) Total (3) Management (4) Development (5) Section 8 (6) Other 1 Legal Expense (see Special Note In Instrt3'9rls) 11 �V // 11 500 11,000 500 2 Training (list and provide justification) 3 Travel Trips To Conventions and Meetings (list and provide justification) 11 900 5 950 5,950 1, 1,500 8 500 950 4 Other Travel: Outside Area of Jurisdiction 3,000 1,500 5 Within Area of Jurisdiction 3.000 1,500 8,950 6 Total Travel (4150) 17,900 7 Accounting 8 Auditing "• (4170.2) 2 000 1,000 1,000 . Sundry Rental of Office Space 10 Publications (4190.11 4 000 2,540 2,900 1, 270 23 15,520 1,100 1,270 2 600 550 7 000 11 Membership Dues and Fees (list organizatiisr� 4U amgynt) 1[3 ))) 12 Telephone, Fax, Electronic Commullid 00)1006N4»ntFeesandCourtCost4s190.16) ps 13), 16.000 40,290 5,200 1 440 1.560 9.550 2,600 1,440 1 .560 6.000 9 000 24,770 13 14 q� r;s`cat Upport Contracts (Irtaa0.pto.idaj4snlication) Lomputer Jg41 L4/jl 15 Forms, Stationary and Office Supplie&190. 16 Other Sundry Expense (provide bre(n c)1 9U 18) 17 Total Sundry 18 Total Administration Expense Other Than Salaries 71.690 45.720 25.970 To the best of my knowledge, all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate illirnIng: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802) Signature of aulho epresentallve 8 Date: X 1St jO 7 5c 0..^ Q/0 Page 1 of 2 form HUD -52571 (3/95) ref Handbook 7475.1 • a001. 00 7 Justification s1 Trawl y C ---gin SWRC/NA fRO.1MEET111E rlon1 and Mootino, H 1 meeting x 2 person 4 days Lodging & Meals Travel • • SWR /NA1$RO.EXEC_MELTING •' y. r�!',. • e- ':..': 1. RC SW'NAN.RO;Maint FrquiG • 111 NT: MEET 6•� 1'ttl'• t. re • k0;MEETIIIG '" 1 STATEPNRIDAYS.MEETING t1_i • EETI.tIG_ • .1 meeting x 1 person 3 days Lodging & Meals Travel . COMMISSIONERS;NATIONAL 600 MEETING 1;.meeting'x 2 persons 250:- 850. 50 850 Lodgi ngJ &, 'Meal s,it ;;.'600 Travel 600 1200. 300 250 550 1 meeting x,2 persons 3 clays Lodging & Meals G00 Travel 200 800,. NARO/LEGIS CONFERENCE • 1 meeting.persons 1 meeting x 3 persons 3 days 4 days' 'Lodging & Meals 900 .:. Lodging ¢,' Meal s ' 800 Travel 100'1:. Traver.,•r,,;;,; =500 1 ,600-7 • .,. i 4 :•s;<...,5 ,300 • • NATI,ONAI-/NANRO.MEETING 1 meeting'? persons 4 days.. Lodging $,;Mealss .1,200. Travel "A'11 ,r.".; 700 ,900 2 meeting x 4 persons 3,days Lodging & Meals • 900 Travel • 300 1,200 1 meeting x 3 persons 2 days Lodging & Meals 600 Travel 100 700 8 meetin rs x 4 persons 2 day; Fudging.& Meals1,600 Travel 800 ' 2,400 • .:.i It:: ir..3ti d,r ep.9,0 • • . HUD•$2$7I • Operating Budget Summary of Budget Data and Justifications • Public Reporting Burden for this collection of information is estimated to average 0.75 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Reports Management Officer, Office of Information Policies and Systems, U.S. Department of Housing and Urban Development, Washington, D.C. 20410-3600 and to the Office of Management and Budget, Paperwork Reduction Project (2577-0026), Washington, D.C. 20503. Do not send this completed form to either of the above addressees. Name of Local Housing Aulhorlly: Locality: Fiscal Year Ending: #1 North School Fayetteville Housing Authority Fayetteville, AR 72701 Sept 30 20Ub U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB Approval No. 2577-0026 (Exp. 10/31/97) Operating Receipts Dwelling Rental: Explain basis for estimate. For HUD -aided low -rent housing, other than Section 23 Leased housing, state amount of latest available total HA rnonthly rent roll. the number of dwelling units available for occupancy and the number accepted for the same month end. Cite HA policy revisions and economic and other tactors which may result in a greater or lesser average monthly rent roll during the Requested Budget Year. For Section 23 Leased housing, state the number of units under lease, the PUM lease price, and whether or not the cost of utilities is included. 11 not included, explain method for payment at utility costs by HA and/or tenant. 8/1/00 Rent Roll as per HUD 52723 Calcuation $333,390 Excess Utilities: (Not for Secddn 23 Leased housing.) Check appropriate spaces in item 1, and explain 'Other'. Under Item 2. explain basis for determining excess utility consumption. For example, Gas; Individual check meters at OH -100.1, proration of excess over allowances at OH -100-2, etc. Cite effective date of present utility allowances. Explain anticipated changes in allowances or other factors which will cause a significant change in the total amount of excess utility charges during the • Requested Budget Year. • 1. Utility Services Surcharged: Gas 0 Electricity 9 Other 9 (Specify) 2. Comments Approx 62 Units in Hi Rise Charged $12,00 per month for Elec Window A/C 4 months $3000 Nondwelling Rent: (Nol for Section 23 Leased housing.) Complete Item 1, specifying each space rented. towhom, and the rental terms. For example: Community Building Space - Nursery School - $50 per month, etc. Cite changes anticipated during the Requested Budget Year affecting estimated Non -dwelling Rental Income. 1. Space Rented To Whom Rental Terms 2. Comments Previous editions are obsolete Page 1 of 4 form HUD -52573 (3/95) ref Handbooks 7475.1 Interest oh General Fund Investments: State the amount of present General Fund investment and the percentage of the General Fund it represents. Explain circumstances such as Increased or decreased operating reserves, dwelling rent, operating expenditures, etc., which will affect estimated average monthly total Investments In the Requested Budget Year Explain basis for distribution of Interest income between housing programs. Other Comments On Estimates of Operating Receipts: Give comments on all other significant sources of income which will present a clear understanding of the HA's prospective Operating Receipts situation during the Requested Budget Year. For Section 23 Leased housing explain basis for estimate of utility charges to tenants. Laundry 100 per month x 12 $ 1,200 Cell Tower' Rental $500 month x 12 6 000 Sales & Services to Tenants & Damages 27.000 $34,200 Operating Expenditures Summary of Staffing and Salary Data Complete the summary below on the basis of Information shown on form HUD -52566, Schedule of All Positions and Salaries, as follows: Column (1) Enter the total number of positions designated with the corresponding account line symbol as shown in Column (1), form HUD -52566. Column (2) Enter the number of equivalent lull -time positions allocable to HUD -aided housing in management. For example:A HA has three "A -NT" positions allocable to such housing at the rate of 80%, 70%, and 50% respectively. Thus. the equivalent full-time positions Is two. (8/10 + 7/10 + 5/10). •lumn (3) Enter the portion of total salary expense shown in Column (5) or Column (6), form HUD -52566, allocable to HUD -aided housing in management, other than Section 23 Leased housing. Column (4) Enter the portion of total salary expense shown In Column (5) or Column (10), form HUD -52566, allocable to Section 23 Leased housing In management. Column (5) Enter the portion of total salary expense shown in Column (5) or Column (7), form HUD -52566, allocable to Modernization programs (Comprehensive Improvement Assistance Program or Comprehensive Grant Program). Cloumn (6) Enter the portion of total salary expense shown in Column (5) or Column (9), form HUD -52566, allocable to Section 8 Programs. Note: The number of equivalent full-time positions and the amount of salary expense for all positions designated "M" on form HUD -52566 must be equitably distrtibuted to account lines Ordinary Maintenance and Operation—Labor, Extraordinary Maintenance Work Projects, and Betterments and Additions Work Projects. 1 Carry forward to the appropriate line on HUD 52564, the amoun of salary expense shown In Column 3) on appropriate line on HUD -52564 (Section 23 Leased Housing Budget), the amount of salary expense shown in 2 The amount of salary expense distributed to Extraordinary Maintenance Work Projects and to Betterments and of each individual project to be performed by the HA Staff, as shown on form HUD -52567. the corresponding line above. Carry forward to the Column (4) on the corresponding line above. Additions Work Projects is to be Included in the cost Previous editions are obsolete Page 2 of 4 form HUD -52573 (3/95. ref Handbooks 7475.1 ' Account Line Total Number of Positions (1) HUD -Aided Management Program Equivalent Full -Time Positions (2) Salary Expense Management (3) Section 23 Housing (4) Leased Only Modernization Programs (5) Section Program (6) 8 Administration—Nontechnical Salaries' 6 6 75,820 106 840 Administration—Technical Salaries' Ordinary Maintenance and Operation—Labor' 5 5 111,300 Utilities—Labor' Other (Specify) (Legs etc.)' Protection Service 4 3 44,180 Extraordinary Maintenance Work Projects' hederments and Additions Work Projects' 1 Carry forward to the appropriate line on HUD 52564, the amoun of salary expense shown In Column 3) on appropriate line on HUD -52564 (Section 23 Leased Housing Budget), the amount of salary expense shown in 2 The amount of salary expense distributed to Extraordinary Maintenance Work Projects and to Betterments and of each individual project to be performed by the HA Staff, as shown on form HUD -52567. the corresponding line above. Carry forward to the Column (4) on the corresponding line above. Additions Work Projects is to be Included in the cost Previous editions are obsolete Page 2 of 4 form HUD -52573 (3/95. ref Handbooks 7475.1 Specify all proposed new positions and all present positions to be abolished in the Requested Budget Year. Cite prior HUD concurrence in proposed staffing changes or presentjustification for such changes. Cite prior HUD concurrence in proposed salary increases for Administration Stag or give justification and pertinent comparability information. Cite effective date tor current approved wage rates (form HUD -52158) and justify all deviations from these rates. • Travel, Publications, Membership Dues and Fees, Telephone and Telegraph, and Sundry: In addition to "Justification for Travel to Conventions and Meetings"shown on form HUD -52571, give an explanation of substantial Requested Budget Year estimated increases over the PUM rate of expenditures for these accounts in the Current Budget Year. Explain basis for allocation of each element of these expenses. See HUD 52571 Utilities: Give an explanation of substantial Requested Budget Year estimated increases over the PUM rate of expenditures for each utllity service in the Current Budget Year. Describe and state estimated cost of each element of 'Other Utilities Expense." Water Electricity 4Ipas ewer a $ 35.000 41,500 30,200 . 40,000 $146 700 Ordinary Maintenance & Operation—Materials: Give an explanation of substantial Requested Budget Year estimated increases over the PUM rate of expenditures for materials in the Current Budget Year. Same as current year$91,000 Ordinary Maintenance & Operation—Contract Costs: List each ordinary maintenance and operation service contracted for and give the estimated cost for each. Cite and justify new contract services proposed for the Requested Budget Year. Explain substantial Requested Budget Year increases over the PUM rate of expenditure for Contract Services in the Current Budget Year. If LHA has contract for maintenance of elevator cabs, give contract cost per cab. Elevator Service 1.300 x 12 Termite Sanitation/Garbage/Trash Hauls Grounds Work/Contract/Tenants killed $15,600 1,500 34 000 12,000 23,000 12,000 Sewer & Repair Boiler/AC Other Plum/Elec Pest Control $ 6,000 5,000 41,000 7,800 $157.900 Previous editions are obsolete Page 3 of 4 loim HUD -52573 (3/95) rel Handbooks 7475.1 Insurance: Give an explanation of substantial Requested Budget Year estimated increases in the P UM rate of expenditures for Insurance over the Current Budget Year. Citd changes in coverage, premium rates, etc. Fire & EC $28,000 01 & T 5,000 �rksmen Comp . 4 070 fficer Liab 1,150 Truck & Auto 5,000 Boiler 650 Computer 400 $44.270 Employee Benefit Contributions: List all Employee Benefit plans participated in. Give justification for all plans to be instituted in the Requested Budget Year for which prior HUD concurrence has not been given. FICA 7.65 x 231,300 FUTU 2,0% x 112,760 Hosp Ins 12 x 3,000 Retire 8% x '231,300 $17 690 2,250 36 000 18 500 $74 400 Collection Losses: Slate the number of tenants accounts receivable to be written oft and the number and total amount of all accounts receivable for both present and vacated tenants as of the month in which the estimate was computed. Estimated at $35,000 • Extraordinary Maintenance, Replacement of Equipment, and Betterments and Additions: Cite prior HUD approval or give justification for each nonroutine work project included in the Requested Budgetand for those for future years which makeup the estimate on form HUD -52570. Justifying information incorporated on or attached to form HUD -52567 need not be repeated here. See HUD Form #52567 Contracts; List all contracts, other than those listed on page 3 of this form under Ordinary Maintenance & Operation (OMO). Cite the name of the contractor, type of contract, costot contract, and contract period. Justification must be provided for all contract services proposed for the Requested Budget Year (R BY). Explain substantial RBY increases over the PUM rate of expenditure for these contracts in the Current Budget Year. Previous editions are obsolete Page 4 of 4 form HUD -52573 (3/95) ref Handbooks 7475.1