HomeMy WebLinkAbout2000-07-11 - Minutes - ArchiveMINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY
OF THE CITY OF FAYETTEVILLE, ARKANSAS
The Housing Authority of the City of Fayetteville,
Arkansas met in Regular Session at 8:00 A.M. Tuesday
July llth, 2000 in the office of the Authority #1
North School, Fayetteville, Arkansas.
Charles Clinehens, Chairperson, called the meeting to
order.
Commissioners Present: Clinehens, Richardson, Childress,
Watson
Commissioners Absent: Hudspeth
Others Present: Bromo Wilson, Fredia Sawin
The Minutes of the June 13, 2000 Regular Meeting were approved
by motion, seconded, and carried unanimously.
The June Financial Statement was approved by motion,
seconded, and carried unanimously.
RESOLUTION FOR PHA CERTIFICATE OF COMPLIANCE WITH THE
PHA PLANS AND REGULATED REGULATIONS. Resolution No. 645
was approved by motion, seconded, and carried unanimously.
RESOLUTION APPROVING REVISED BUDGET #1 TO OPERATING BUDGET
FOR F/Y ENDING 9/30/00. Resolution No. 646 was approved
by motion, seconded, and carried unanimously.
Mr. Wilson updated the Board as to the current negotiations
for settlement of the present law suit between the Housing
Authority and Fair Housing Council. At present it is still
in the negotiation stage and the amount currently offered is
$25,000. He promised to let them know as soon as the
settlement was made.
There being no further business, the meeting was adjourned.
THE HOUSING AUTHORITY OF THE
CITY OF FAYETTEVILLE, ARKANSAS
CHAIRPERSON
ATTEST:
•
•
•
•
RESOLUTION NO. 645
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
PHA Certifications of Compliance with the PHA Plans
and Related Regulations
Board Resolution to Accompany the PHA Plan
Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed
below, as its Chairman or other authorized PHA official if there is no Board of Commissioners,
1 approve the submission of the 5 -Year Plan and Annual Plan for PHA fiscal year beginning
10/1/00 hereinafter referred to as the Plan of which this document is a part and make the
following certifications and agreements with the Deparhnent of Housing Development (HUD) in
connection with the submission of the Plan and implementation thereof:
1. The Plan is consistent with the applicable comprehensive housing affordability strategy (or any plan
incorporating such strategy) for the jurisdiction in which the PHA is located.
2. The Plan contains a certification by the appropriate State or local officials that the Plan is consistent
with the applicable Consolidated Plan, which includes a certification that requires the preparation of an
Analysis of Impediments to Fair }lousing Choice, for the PHA's jurisdiction and a description of the
manner in which the PHA Plan is consistent with the applicable Consolidated Plan.
3. The PHA has established a Resident Advisory Board or Boards, the membership of which represents
the residents assisted by the PHA, consulted with this Board or Boards in developing the Plan, and
considered the recommendations of the Board or Boards (24 CFR 903.13). The PHA has included in the
Plan submission a copy of the recommendations made by the Resident Advisory Board or Boards and a
description of the manner in which the Plan addresses these recommendations.
4. The PHA made the proposed Plan and all information relevant to the public hearing available for public
inspection at least 45 days before the hearing, published a notice that a hearing would be held and
conducted a hearing to discuss the Plan and invited public comment.
5. The PHA will carry out the Plan in conformity with Title VI of the Civil Rights Act of 1964, the Fair
Housing Act, section 504 of the Rehabilitation Act of 1973, and title II of the Americans with Disabilities
Act of 1990.
6. The PHA will affirmatively further fair housing by examining their programs or proposed programs,
identify any impediments to fair housing choice within those programs, address those impediments in a
reasonable fashion in view of the resources available and work with local jurisdictions to implement any
of the jurisdiction's initiatives to affirmatively further fair housing that require the PHA's involvement
and maintain records reflecting these analyses and actions.
7. For PHA Plan that includes a policy for site based waiting lists:
• The PHA regularly submits required data to HUD's MTCS in an accurate, complete and timely
manner (as specified in P111 Notice 99-2);
• The system of site-based waiting lists provides for full disclosure to each applicant in the selection
of the development in which to reside, including basic information about available sites; and an
estimate of the period of time the applicant would likely have to wait to be admitted to units of
different sizes and types at each site;
• Adoption of site-based waiting list would not violate any court order or settlement agreement or be
inconsistent with a pending complaint brought by HUD;
• The PHA shall take reasonable measures to assure that such waiting list is consistent with
affirmatively furthering fair housing;
• The PHA provides for review of its site-based waiting list policy to determine if it is consistent with
civil rights laws and certifications, as specified in 24 CFR part 903.7(c)(1).
PHA Certifications of Compliance with the PI1A Plans and Related Regulations
12/99
Page 1 of 3
•
•
•
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
8. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the
Age Discrimination Act of 1975.
9. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies and
Procedures for the Enforcement of Standards and Requirements for Accessibility by the Physically
Handicapped.
10. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of
1968, Employment Opportunities for Low- or Very -Low Income Persons, and with its implementing
regulation at 24 CFR Part 135.
1 I. The PHA has submitted with the Plan a certification with regard to a drug free workplace required by 24
CFR Part 24, Subpart F.
12. The PHA has submitted with the Plan a certification with regard to compliance with restrictions on
lobbying required by 24 CFR Part 87, together with disclosure forms if required by this Part, and with
restrictions on payments to influence Federal Transactions, in accordance with the Byrd Amendment
and implementing regulations at 49 CFR Part 24.
13. For PHA Plan that includes a PHDEP Plan as specified in 24 CFR 761.21: The PHDEP Plan is consistent
with and conforms to the "Plan Requirements" and "Grantee Performance Requirements" as specified in
24 CFR 761.21 and 761.23 respectively and the PHA will maintain and have available for
review/inspection (at all times), records or documentation of the following:
• Baseline law enforcement services for public housing developments assisted under the PHDEP
plan;
• Consortium agreements between the PHAs participating in the consortium and a copy of the
payment agreement between the consortium and HUD (applicable only to PHAs participating in a
consortium as specified under 24 CFR 761.15);
• Partnership agreements (indicating specific leveraged support) with agencies/organizations
providing funding, services or other in-kind resources for PHDEP-funded activities;
• Coordination with other law enforcement efforts;
• Written agreement(s) with local law enforcement agencies (receiving any PHDEP funds); and
• All crime statistics and other relevant data (including Part 1 and specified Part II crimes) that
establish need for the public housing sites assisted under the PHDEP Plan.
14. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970 and implementing regulations at 49 CFR
Part 24 as applicable.
15. The PHA will take appropriate affirmative action to award contracts to minority and women's business
enterprises under 24 CFR 5.105(a).
16. The PHA will provide HUD or the responsible entity any documentation that the Department needs to
carry out its review under the National Environmental Policy Act and other related authorities in
accordance with 24 CFR Part 58.
17. With respect to public housing the PHA will comply with Davis -Bacon or HUD determined wage rate
requirements under section 12 of the United States Housing Act of 1937 and the Contract Work Hours
and Safety Standards Act.
18. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine
compliance with program requirements.
19. The PHA will comply with the Lead -Based Paint Poisoning Prevention Act and 24 CFR Part 35.
20. The PHA will comply with the policies, guidelines, and requirements of OMB Circular No. A-87 (Cost'
Principles for State, Local and Indian Tribal Governments) and 24 CFR Part 85 (Administrative
Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian
Tribal Governments.).
21. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with
its Plan and will utilize covered grant funds only for activities that are approvable under the regulations
and included in its Plan.
PHA Certifications of Compliance with the PHA Plans and Related Regulations
12/99
Page 2 of 3
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
22. All attachments to the Plan have been and will continue to be available at all times and all locations that
the PHA Plan is available for public inspection. All required supporting documents have been made
available for public inspection along with the Plan and attachments at the primary business office of the
PHA and at all other times and locations identified by the PHA in its PHA Plan and will continue to be
made available at least at the primary business office of the PHA.
Fayetteville Hsg. Auth.
PHA Name
AR97
PHA Number
c<L14_r_ze.2
Signed/Dated by PHA Board Chair or other authorizetl PHA official
PHA Certifications of Compliance with the PHA Plans and Rglated Regulations
12/99
Page 3 of 3
PH�/IHA Board Resolution Approving
Operating Budget or Calculation of
t'erformance Funding System
�erating Subsidy N .RESOLUTION #646
U.S. Department of Housing
and Urban Development
Office of Public and Indian Housing
OMB Approval No. 2577-0026 (Exp. 10/31/97)
Public Reporting Burden for this collection of information is estimated to average 15 minutes per response, including the lime for reviewing Instructions. searching existing
data sources, gathering and maintaining the data needed. and completing and review ng the collection of information. Send comments regarding this burden estimate
or any other aspect of this collection of information. Including suggestions lor reducing this burden, to the Reports Management Officer, Office of Inlormation Policies
and Systems. U.S. Department of Housing and Urban Development. Washington, D.0 20410-3600 and to the Office of Management and Budget, Paperwork Reduction
Project (25770026), Washington, D.C. 20503. Do not send this completed forrn to ether of the above addressees.
Acting on heh:11E0rtlie Board of Commissioners of the below -named Public Housing Agency (PHA)/Indian housing Authority (IIIA). as its
Chairman. I make the following certifications and agreements lu the Department or !lousing and Urban Development (I IUD) regarding the
Board's approval or (check one or rube as Iglplicablei:
Operating Budget Submitted on:
Operating Budget Revision Suhmiucd on:
Calculation or Performance Funding System Submitted on:
Revised Calculation or Perform:mce Funding System Suhmined on:
(dale)
7/11/00
1 certify on behalf of the: (PHA/111A Wane) that:
I. All regulalory and smlutory requirenlerls have been mel;
The IIIA has sufficient operating reserves lo meet the working capital needs or its developments:
t. Proposed budget expendituresare necessary in the efficiein and economical operalion of the,housing for the purpose 4st:tying low-income
residents:
4. The budget indicates a source of hinds adequate to cover all proposed expenditures:
5. The calculation of eligibility for Federal funding is in accordance with the provisions or the regulations:
6. All proposed rental charges and expenditures will he consistent with provisions or law:
7. The PHA/IIIA will comply with the wage rale requirements under 24 CFR 968.1 IN(e) and (I) or 24 CFR 9(15.1211(c) and Id):
8. The PITA/IIIA will comply with the requirements for access to records and audits under 24 CFR 968.1 100) ur 24 CFR 9(15.12II gi:
9.
The PITA/IRA will comply with the requirements Iodic reexamination of family income and composition under 24 CFR 9611 209.990.1 15
and 905.315; and
Ill. The PHA will comply with the requirements for cerlilicalinn or Housing Manager and Assisted Housing Manager positions
(24 CFR 967.3114 and 967.305).
I
1.n ieby certify That all the information staled within. as well asany information provided in the accunlpar intent
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001.
Board Chairman's Name (typel
Charles E. Clienhens Jr.
herewith, is True and acvuraie.
1010. 1012;31 U.S.C. 3729.3802)
Sign:owe: I Date:
I � /I 7/11/00
form HUD -52574 (3/95)
rel. Handbook 7575.1
upetauny uuuyet
•
and Urban Development
Office of Public and Indian Housing
OMB Approval No. 2577-0026 (exp. 10/31/97)
Public reporling burden for this collecllon of Inlormatlon Is esllmated lo average 116 hours per response, Including the time lot reviewing Instructions, searching existing dale
sources, gathering and mainlalning lhedata needed, and compleling and revs wing tllecollecllon ellnlormalion. Send comments reggrdinglhis burden estimateor any other aspect
uI Ibis collecllon of Inlormalion. Including suggesllons Ion reducing Ids burden, 10 she Reports Management 011lcer. 011lce of Inlormatlon Policies and Systems, U.S. Department
�I Housing and Urban Development, Washinglon, D.C. 20410.3600 and to the 011lce oI Management and Budges, Paperwork Reduction Prolecl (2577-0026), Washinglon, D.C.
20503. Do not sand this comoleled form to ellher ul the above addressees. _
a. Type of Submission
b. Fiscal Year Ending
c. No. of months
(died(ono)
0. Typo of HUD assisted pro)ecl(s)
Original
Revision No.: �_
9/ 30/ 00
12 mo.
Osher (specify-)_
01 inPHA/IHA-Owned Rental Housing
e. Name of Public Housing Agency / Indian 'lousing Authority (PITA/IBA)
02 ❑ IHA Owned Mutual Help Homeownership
Fayetteville Housing
Authority
03 PHA/IHA Leased Rental Housing
1. Address (clly, Slete, zip code)
#1 North School Avenue , Fayetteville; AR 72701
04 Q PHA/IHA Owned Turnkey 111 Homeownership
05❑PHAAHA Leased Homeownership
g. ACC Number
FW 703
h. PAS / LOCCS Proles] No.
AR097001005
1. HUD Field Office
Little Rock, AR
I. No, of Dwelling Units
252
K. No.
3
of
�
Udl Morins
024
tn. No. of Protects
2
1
%%/�%�%/%//
.r.”7j 2, , f
%
( i j ,#"17*%�JP:j%; i//• r/
ii „•/�i /..2.4 /.�A •1/V /�//'!i%.':.
Actuals
LJ Estimates
Requested Budget Estimates
Last Fiscal
Yr.
ii or Actual
PHA/IHA Estimates
HUD Modifications
Une
Acct.
19 98
urren Budget
Yr. 19 99
Amount
Amount
No.
No.
Description
(1)
PUM
(2)
PUM
(3)
PUM
(4)
(to nearest $10)
(5)
PUM
(6)
(to nearest $10)
(7)
Homebuyers
010
7710
Operating
Monthly
Payments for:
Expense
020
7712
Earned Home Payments
030
7714
Nonroutine Maintenance Reserve
040
Total
Break -Even Amount (sum of lines 010, 020, and 030)
050
7716
Excess (or deficit)
In Break -Even
060
7790
Homebuyers Monthly Payments - Contra
.pe
0713110
sling
Receipts
Dwelling Rental
100,51
. 98,01
106.07
32q;760
08♦
3120
Excess Uullues
1.11
1.25
, 99
3,000
090
3190
Nondwelling
Rental
100
Total
Rental Income (sum oI lines 070, 080, and 090)
101.61
99.26
107.06
323,760
110
3610
Interest on General Fund Investments
3,42
3
18
3.6'
10
, 900
120
3690
Other
Income
1117
11.23
6,1i
. 20.000
130
Total
Operating
Income (sum of lines 1001 110, and 120)
116.20
113
68
117.28
354.660
Operating
140
4110
Expenditures - Adminlstratlon:
Administrative Salaries
22_.6
23:34
24.62
74.460
150
4130
Legal Expense
1.28
2 13
6 94
21,000
160
4140
Staff Training
170
4150
Travel
1,44
2,13
2.96
8,950
180
4170
Accounting Fees
190
4171
Auditing Fees
13
13
.33
1,000
200
4190
Other Administrative Expenses
5
82
6.53
8.19
24,770
210
Total
Administrative
Expense (sum of line 1401hru line 200)
31.29
34.75
43.04
130.180
Tenant
220
Services:
4210
Salaries
230
4220
Recreation,
Publications
and Other
Services
240
4230
Contract Costs, Training and Other
250
Total
Tenant Services Expense (sum al lines 220 230 and 240)
Ullltt
260
es:
4310
Water
10.12
11.23
14.03
42,330
270
4320
Electricity
14.93
13 25
14.05
42 520
280
4330
Gas
13.85
9.22
1455
441.000
4340
Fuel
300
4350
Labor
310
4390
Other utilluesexpense
12
02
13.10
16.35
49,400
320
Total
UUllties Expense (sum of tine 260 thru line 310)
50, 92,
46.80
58.96
178,290
Previous editions are obsolete
•
Page 1 ol4
form HUD -52564 (3/95)
rel. Handbook 7475.1
Name
of PHA / IHA
Fayetteville
Housing Authority
Fiscal Year Ending
9/30/00
ne
O o.
Acct.
No.
Description
It/
Actuals
Last Fiscal
W.
19 98
Estimates
Requested Budget Estimates
f.�
M 1 or Actual
PHAAHA Estimates
HUD Modifications
Curren`4udget
Yr. 19 ``!! yy
PUM
(4)
amount
(to nearest $10)
(5)
PUM
(6)
Amount
(to newest $10)
(7)
PUM
(2)
PUM
(31
Ordinary
330
Maintenance
4410
and Operation:
Labor
27.08
20.05
27.62
.21.25
35,12
39.U9
100,230
91,000
340
4420
Materials
350
4430
Contract Costs
39 95
87 n9
44 77
93 13
12 47
_S5 49
In 74
14.07
167 900
365 130
42,560
360
Total
Ordinary Maintenance & Operation Expense (lines 330 to 350)
Prolective
370
4460
Services:
labor
13.24
380
4470
Materials
390
4480
Contract costs
400
Total
Protective
Services Expense (sum of lines 370 to 390)
13.24
12.47
14.0
7 42,560
General
410
Ex,ense:
4510
Insurance
13.73
14.91
24.20
73,190
420
4520
Payments in Lieu of Taxes
5.07
5 25
6
45
19.490
430
4530
Terminal Leave Payments
1.21
2,51
440
4540
Employee Benefit Contributions
20.15
19.73
24
23
73.190
450
4570
Collection Losses
13.25
57
240.D8
240
4
13
55
08
11.02
58
245.5?
245.52
4 96
37
_65.13
301
301.95
14.88
4
96
95-
45,000
196.950
913,110
913.110
15,000
460
4590
Other General Expense
470
Total
General Expense (sum of lines 410 to 460)
480
Total
Routine Expense sum of lines 210 250 320, 360 400 and 470)
Rent
490
for Leased
4710
Dwellings:
Rents to Owners of Leased Dwellings
500
Total
Operating Expense (sum of lines 480 and 490)
nroutine
0
4610
Expenditures:
Extraordinary Maintenance
27.57
1.33
28.90
268,77
22.14
10 25
32,39
277,92
29.70
33.22
335.1711013
3 52
89,800
10.670,
100,47C
- 58C
520
7520
Replacement of Nonexpendable Equipment
530
7540
Property Betterments and Additions
540
Total
Nonroutine Expenditures (sum of lines 510 520 and 530)
550
Total
Operating Expenditures (sum of lines 500 and 540)
Prior
560 16010
Year
Adjustments:
Prior Year Adjustments Affecting Residual Receipts
Other
570
Expenditures:
Deficiency In Residual Receipts at End of Preceding Fiscal Yr.
268.77
277.92
335.17 1,013,5E0
580
Total
Operating Expenditures, including prior year adjustments and
other expenditures (line 550 plus or minus line 560 plus line 570)
590
Residual Receipts (or Deficit) before HUD Contributions and
provision for operating reserve (line 130 minus line 580)
(152.57)
(164.24)
(217 . c 0 (658 , 920:
HUD
600
Contributions:
8010
Basic Annual Contribution Earned - Leased Projects:Current Yew
146.5:
170.32
16/.80 b07 454
610
8011
Prior Year Adjustments - (Debit) Credit
620
Total
Basic Annual Contributionjline 600 plus or minus line 610)
630
8020
Contributions Earned - Op. Sub: - Cur. Yr.(before year-end adj)_
640
Mandatory PFS Adjustments (net):
650
Other (specify):
660
Other (specify):
670
Total Yearend Adjustments/Other (plus or minus lines 640 thru 660)
146.53
146.53
170,32
170.32
167.80
167.80
587,454
507;454
680
8020
Total Operating Subsidy -anent year (line 630 plus or minus line 670)
690
Total
HUD Contributions (sum of lines 620 and 680)
700
Residual Receipts (or Deficit) (sum of line 590 plus line 690)
Enter here and on line 810
(6.04
6 08
(50.09) (151 466
Previous editions are obsolete
Page 2 of 4
form HUD -52564 (3/95)
rel. Handbook 7475.1
•
•740
2821
Operating Reserve
Part 1- Maximum Operating Reserve - End of Current Budget Year
PHA./.111A-Leased Housing - Section 23 or 10(c)
50% of Line 480, column 5, form HUD -52564
PHA/IHA Estimates
HUD Modifications
omments:
PHA / INA Approval Name
Title
Signature
Field 011ice Approval Name
•
Title
Bromo Wilson
Exec11-five Director
ad.
Dale �is"_fre,
Signature Dale
form HUD -52564 (3/95)
Previous edlUons are obsolete Page 3 of 4 rel. Handbook 7475.1
780
Part 11- Provision lor and Estimated or Actual Operating Reserve al Fiscal Year End
Operating Reserve at End of Previous Fiscal Year - Actual for FYE (date):
9/30/98
237,325
790
600
Provision lor Operating Reserve - Current Budget Year (check one)
Estimated lor FYE
X
Actual for FYE
9/3199
18,257
Operating Reserve at End of Current Budget Year (check one)
Estimated for FYE
MActual for FYE
'9/30/99
255,582
810
810
Provision for Operating Reserve - Requested Budget Year Estimated lor FYE
Enter Amount from Une 700
9/30/00
(151,466)
820
._..-
830
---
Operating Reserve at End oI Requested Budget Year Estimated for FYE
lines 800 and 8101-----
104 , 116
---..
(Sum of --_-----_.----------_--.
Cash Reserve Requirement - % of line 480
omments:
PHA / INA Approval Name
Title
Signature
Field 011ice Approval Name
•
Title
Bromo Wilson
Exec11-five Director
ad.
Dale �is"_fre,
Signature Dale
form HUD -52564 (3/95)
Previous edlUons are obsolete Page 3 of 4 rel. Handbook 7475.1
NARRATIVE,STATEMENT IN SUPPORT OF REVISED BUDGET N0. 1
FAYETTEVILLE HOUSING AUTHORITY'AR 0097-001 & 002
FOR PERIOD ENDING SEPTEMBER 30, 2000
LINE
NO.
DESCRIPTION
ORIGINAL
BUDGET
INCREASED
(DECREASED)
REVISED
BUDGET
15
Legal Expenses
11,000
10,000
21,000
190
Audit Fees
400
600
1,000
340
Materials
78,900
12,100
91,000
510
Extrordinary
Maint
Replace Tile/Carpet
50,000
(15,000)
35,000
Cabinets/Drapes
Repair Foundations &
Buildings Site A
-0-
47,300
47,300
Repair Boiler Site J
-0-
7,500
7,500
Extrodinary Main Total
50,.000
39,800
89,800
TOTAL
EXPENSES
140,300
62,500
202,800