HomeMy WebLinkAbout1999-09-08 - Minutes - ArchiveMINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY
OF THE CITY OF FAYETTEVILLE, ARKANSAS
The Housing Authority of the City of Fayetteville,
Arkansas met in Regular Session at 8:00 A.M. Wednesday
September 8, 1999 in the office of the Authority #1
North School. Fayetteville, Arkansas.
Dan Hudspeth, Chairperson, called the meeting to order.
Commissioners Present: Hudspeth, Clinehens, Watson,
Richardson
Commissioners Absent: Childress
Others Present: Bromo Wilson. Fredia Sawin
& Matt Wagner with N. W. AR Times
The Minutes of the August 11, 1999 Regular Meeting were
approved by motion, seconded, and carried unanimously.
The August Financial Statement was approved by motion,
seconded, and carried unanimously.
RESOLUTION APPROVING COMPREHENSIVE PERFORMANCE AND
EVALUATION REPORT FOR PERIOD ENDING 6/30/99. Resolution
No. 629 was approved by motion, seconded, and carried
unanimously.
RESOLUTION APPROVING ANNUAL SALARY INCREASES. Resolution
No. 630 was approved by motion, seconded, and carried
unanimously.
RESOLUTION TO CHARGE OFF DELINQUENT ACCOUNTS OF FORMER
TENANTS FOR PERIOD 04/1/99 - 09/30/99. Resoultion No.
631 was approved by motion, seconded, and carried
unanimously.
RESOLUTION AUTHORIZING THE WRITE-OFF OF CERTAIN NON -
EXPENDABLE EQUIPMENT THAT WAS JUNKED. Resolution NO. 632
was approved by motion, seconded, and carried unanimously.
RESOLUTION SETTING PAYMENT STANDARDS FOR THE SECTION 8
VOUCHER PROGRAM. Resolution No. 633 was approved by motion,
seconded, and carried unanimously.
After discussion, the Board of Commissioners wanted the
Minutes to reflect that the Fayetteville Housing Authority
will move positively towards putting a Sexual Harassment
Policy in place.
There being no further business, the meeting was adjourned.
ATTEST:
THE HOUSING AUTHORITY OF THE
CITY OF FAYETTEVIIF, ARKANSAS
SECRETARY CHAIRPERSON
HA Board Resolution Approving
Comprehensive Plan or Annual Statement
Comprehensive Grant Program (CGP) \RESOLUTIPH NO, 11629
u.a. uepuituteait m nuusuiy
and Urban Development
Office of Public and Indian Housing
Vim) /Nywvm tau. 43, r --u ur texp. no u=1)
Public reporting burden for this collection of Information Is estimated to average 5 minutes per response, Including the time for reviewing instructions, searching existing
eueta sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate
r any other aspect of this collection of Information, Including suggestions for reducing this burden, to the Reports Management Officer, Paperwork Reduction Project
(2577-0157), Office of Information Technology, U.S. Department of Housing and Urban Development, Washington, D.C. 20410-3600. This agency may not conduct
or sponsor and a person is not required to respond to, a collection of Information unless that collection displays a valid OMB control number.
Do not send this form to the above address.
This collection of information requires that, as a condition to receive a CGP grant, each Housing Authority (HA) certify that II has complied or will comply with statutory,
regulatory and other HUD requirements. This information is essential to determine HA compliance, or intent tocornpiy, with CGP requirements. Responses to the collection
are required by regulation. The Information requested does not lend itself to confidentiality.
Acting on behalf of the Board of Commissioners of the below -named Housing Authority (HA), as its Chairman, I make the following
certifications and agreements to the Department of Housing and Urban Development (HUD) regarding the Board's approval of (check one
or more as applicable):
•
•
Comprehensive Plan Submitted on
•
Amendments to Comprehensive Plan Submitted on
Action Plan / Annual Statement Submitted on niXIyy�R N,(98(R11&X Annual Statement/ P&E Reports
�XXAXtEB{I)(llt for the period ending 6/30/99
I certify on behalf of the: (HA Name) Housing Authority of the City of Fayetteville •
1. The HA will comply with all policies, procedures, and requirements
prescribed by HUD for modernization, including implementation of the
modernization in a timely, efficient, and economical manner;
2. The HA has established controls to ensure that any activity funded by the
CGP is not also funded by any other HUD program, thereby preventing
duplicate funding of any activity;
3. The HA will not provide to any development more assistance under the
ilitGP than is necessary to provide affordable housing, after taking into account
her government assistance provided;
4. The proposed physical work will meet the modernization and energy
conservation standards under 24 CFR 968.115 or 24 CFR 950.610;
5. The proposed activities, obligations and expenditures in the Annual
Statement are consistent with the proposed or approved Comprehensive Plan
of the HA;
6. The HA will comply with applicable nondiscrimination and equal
opportunity requirements under 24 CFR 5.105(a) or 24 CFR 950.115;
7. The HA will take approbriate affirmative action to award modernization
contracts to minority and women's business enterprises under 24 CFR
5.105(a) or 24 CFR 950.115(e); or the IHA will, to the greatest extent feasible,
give preference to the award of modernization contracts to Indian organiza-
tions and Indian -owned economic enterprises under 24 CFR 950.175;
8. The HA has provided HUD or the responsible entity with any documen-
tation that the Department needs to carry out its review under the National
Environmental Policy Act (NEPA) and other related authorities in accordance
with 24 CFR 968.110(c), (d) and (m) or 24 CFR 950.120(a), (b), and (h), and
will not obligate, in any manner, the expenditure of CGP funds, or otherwise
undertake the activities identified in its Comprehensive Plan/Annual State-
ment, until the HA receives written notification from HUD indicating that the
Department has complied with its responsibilities under NEPA and other
related authorities;
that:
9. The HA will comply with the wage rate requirements under 24 CFR
968.110(e) and (f) or 24 CFR 950.120(c) and (d);
10. The HA will comply with the relocation assistance and real property
acquisition requirements under 24 CFR 968.108 or 24 CFR 950.117;
11. The HA will comply with the requirements for physical accessibility
under 24 CFR 968.110(a) or 24 CFR 950.115(d);
12. The HA will comply with the requirements for access to records and
audits under 24 CFR 968.145 or 24 CFR 950.120(e);
13. The HA will comply with theuniform administrative requirements under
24 CFR 968.135 or 24 CFR 950.120(f);
14. The HA will comply with lead-based paint testing and abatement
requirements under 24 CFR 968.110(k) or 24 CFR 950.120(g); -.
15. The HA has complied with the requirements governing local/tribal
government and resident participation in accordance with 24 CFR 968.315(b)
and (c), 968.325(d) and 968.330or24 CFR 950.652(b) and (c), 950.656(d) and
950.658, and has given full consideration to the priorities and concerns of
local/tribal government and residents, including any comments which were
ultimately not adopted, in preparing the Comprehensive Plan/Annual State-
ment and any amendments thereto;
16. The HA will comply with the special requirements of 24 CFR 968.102
or 24 CFR 950.602 with respect to a Turnkey III development; and
17. The PHA will comply with the special requirements of 24 CFR
968.101(6)(3) with respect to a Section 23 leased housing bond -financed
development.
18. The modemization work will promote housing that is modest in design
and cost, but still blends in with the surrounding community.
Attested By: Board Chairman's Name:
•
Board Chairman's Signature & Date:
X
(Seal)
Warning: HUD will prosecute false cla s and statements. Conviction may result in criminal and/or dvit penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729,3802)
Paget of 1
1
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form HUD -52836 (10/96)
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14 1485 Demolition
15 1490 Replacement Reserve
16 1495.1 Relocation Costs•
17 1498 Mod Used for Development
18 1502 Contingency (May not exceed 8% of line 19)
19 Amount of Annual Grant (Sum of lines 2-18) 5129,664.00 $129,664.00 $129,664.00 5120,257.40
20 Amount of line 19 Related LBP Activities
21 Amount of line 19 Related to Section 504 Compliance
22 Amount of line 19 Related to Security
23 Amount of line 19 Related to Energy Conservation Measures 595,264.00 $47,520.00 $47,520.00 547,520.00
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1415 Liquidated Damages
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15 . 1490 Replacement Reserve
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17 1498 Mod Used for Development
18 1502 Contingency (May not exceed 8% of line 19)
19 Amount of Annual Grant (Sum of lines 2-18) $134,896 $134,896 $134,045 $124,455
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22 Amount of line 19 Related to Security
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Comprehensive Grant Program (CGP) Part 1: Summary Office of Public and Indian Housing
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1460 Dwelling Structures
1450 Site Improvement
1440 Site Acquisition
1430 Fees and Costs
1415 Liquidated Damages
1411 Audit
1410 Administration
1408 Management Improvements
1406 Operations (May not exceed 10% of line 19)
Total Non -CGP Funds
Summary by Development Account
1 Reserve for Disaster/Emergencies
ORITY OF I HE UI I Y OF FAYETTEVI
1 Revised Annual Statement/Revision Number
$84,496
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1998
$75,274
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•
RESOLUTION NO. 630
RESOLUTION APPROVING ANNUAL SALARY INCREASES
WHEREAS, the Approved budgets for the Housing Authority allows for
salary increases for certain personnel:
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE
FAYETTEVILLE HOUSING AUTHORITY the regular annual increases of
salaries listed below are approved effective October 1, 1999.
NAME & POSITION
Bromo Wilson
Executive Director
Fredia Sawin
Administrative Assistant
& 'Public Housing Director
Laura Higgins
Section 8 Director
Krya McCown
Section 8 Assistant
& Inspector
Mikeal Atwell
Maintenance Working Foreman
Lynn Smith
Maint-Mechanic
David J. Butt
Maint-Mechanic
N ight Watchmen
UAU
UAu
PASSED AND APPROVED THIS
ATTEST;
14,14
SEC EYfN'6r'1
PRESENT SALARY PROPOSE SALARY
$46,170 $48,020
33,750 35,100
28,920 30,080
24,020
26,620
19,670
18,830
13,000
DAY OF
24,980
27,690
20,460
19,580
13,520
1999
THE HOUSING AUTHORITY OF THE
CITY OF FAYETTEVILLE, ARKANSAS
CHAIRPERSON
RESOLUTION NO. 631
RESOLUTION TO CHARGE OFF DELINQUENT ACCOUNTS OF FORMER
TENANTS FOR PERIOD 04/1/99 -09/30/99
A resolution of the Board of Commissioners of the
Fayetteville Housing Authority authorizing the charge off of
delinquent accounts of certain former tenants in the AR 97-1 & 2
Housing Projects for period of April 1, 1999 thru September 30,
1999
WHEREAS, in accordance with the Accounting Handbook RHM 7510.0,
Chapter 3, Section 13, certain past due accounts in the AR 97-1 &
2 Low Rent Public Housing Projects are considered uncollectable
and all means of collections have been exhausted, and there is no
reasonable prospect of collections of such delinquent rents and
that the probable cost of further efforts to collect said rents
would not be warranted.
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF
THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS THAT:
Accounts in the amount designated, due from the former
tenants listed on the attached sheets are hereby authorized to be
charged off.
PASSED AND APPROVED THIS 6 DAY OF 916 . , 1999
THE HOUSING AUTHORITY OF
CITY OF FAYETTEVILLE,. AR
CHAIRMAN
ATTEST:
e , •
09/29/1999 16:00:29
A/R BALANCE DUE REPORT
Housing Authority, City of Fayetteville
Page 1
• Effective Posting Date: Most Current Data
PHA Pr) Site Bldg Unit
I 001 A LP 0002-A
Tenant,
12075
and Name
DOBBS BRITTANY
Formal
urn,,
ecrd , r,-
Zrnsao
i.. ^u i A•
4.27-9. i
gigot?
Amount Due Net Due
402.00 402.00
001
A
LP
0002-B
12067
OLEZENE
RBONDRA
cY,g9
Afs6,4%,)
294.00
294.00
001
A
LP
0003-8
12116
ELLIS
JOY
--0.-56.00
56.00
001
A
LP
0004-8
12013
CROZIER
DELORES
PAOI)
114.00
114.un
(
001
A
LP
0005-B
11064
SCOTT
JUANITA
/0.6/2,G2p
302.00
302.00
001
A
LP
0006-A
12174
MCDANIEL
KATHY
.2941P
0414,17
507.00
507.00
001
A
LP
0001-A
12205
BAll
TIFFANY
G,pD
/`fyO
167.00
167.00
001
A
LP
0008-A
11031
CHASTAIN
PAMELA
war-
/yG.00
146.00
146.00
001
A
LP
0008-A
12235
MURPHY
LORI
aPOD
;t19,flD
271,00
271.00
001
A
LP
0008-B
12173
MOOG
KELLY
/ ,pb3v3,0l7
646,00
646.00
001
A
LP
0009-8
12114
SANDERS
SHELIA
Jr
�Q
643.00
643,00
001
A
LP
0009-D
11921
HANKS
KIMBERLY
J ,OD
leffivi
556.00
556.00
j.yp
367.00
367.00
001
A
LP
0009-D
12231
NYE
KELLEY
^9
001
A
LP
0010-B
12066
DAMERVILLE
JAMIE
7440
07;14QQp
343.00
343.00
001
A
LP
0011-A
11992
MOORE
BEOTHA
ro•-•
Arrest,
35.00
35.00
001
A
LP
0012-A
12012
MELTON
HARVEY
gages
3'[.L.lr7
413.00
415.00
001
A
LP
0014-A
12097
CROZIER
RAYMOND
/gg„q
/RIP -003
261.00
267.00
101 A
LP
0014-B
11853
WADE
BILLIE
? .o.O
fi9.oD
571.00
571.00
001 B
WH
0020-A
12063
WHEAT
SARAH
2fR,
yypp
119.00
119.00
001 B
WH
0020-D
12239
MARTIN
CHRISTI
Jy,pp
3aot,ot
644,00
644.00
I
001 B
WH
0022-C
12101
SCOTT
CRYSTAL
/pA,p�
yQfpp
657.00
657.00
1
001 B
WH
0025-8
12140
RUDASILL
LYN
yppp
ig,S
61.00
67.00
•
001 B
WH
0025-D
11945
COLLINS
TINA
?sato
.2Sb tig,
310.00
310.00
001
B
WH
0025-D
12241
CADY
PATRICIA
-0
1 t<per
161.00
161.00
001
B
WH
0021-B
12051
TODD
KATHLEEN
4/22-44q)i7
terD,pj>
1518.00
1518.00
001
J
HR
0309
11850
TIPTON
JERRY
3,4sPiP
1p,Qp
669.00
669.00
001
J
HR
0603
12171
JACKSON
HILDA
y3,Qp
‘.442
49.00
49.00
001
J
HR
0610
11648
MOORE
EVALYN
GGA
Ri,D°
154.00
154,00
0011
HR
0801
12138
LEE
MARLYS
/54p40y
176.00
176.00
001 1 HR
1004
11672 INGRAM
NORMA
,rj qp
..iG,p
yobP
458.50
458.50
001
J
HR
1104 12143 STEPHENSON JAMES.:41:,;141110420.022347.00
347.00
---
PHA: 1 Project: 001 Totals Count: 31
y�Y�,00
%1/1,31%
11429.50
11429 50 11429.50
•
09/29/1999 16:00:29
A/R BALANCE DUE REPORT
Housing Authority, City of Fayetteville
Page 2
•HA
Prj Site
1 002 C
Bldg
MM
Unit
all
-C
Tenant#
11955
and
PHILLIPS
-Name
[1110.11YC
CHARLES
rldl1Us
Wilt. RUST t.UIJCIll
Udld
Format
O ne.rai
EecD Ooer
u9,gy
Util R
C l
m5
r
Amount
. 382.00
Due
Net
382.00
Due
//3.0!7
1
002 C
NM
313-C
12128
FARMER
CYNTHIA
1,24.4P
yy3ief
569.75
569.75
1 001
C
NM
321-C
12162
POWERS
NADGE
AEA,
.2$Rt
41.00
41.00
l 002 C
NM
340-C
12041
ARNN
PAUL
Irani,158.00
713.00
158.00
713.00
qa. .00
1 002 C
RN
343-C
12059
DOUGLAS
META
1
002 C
NN
416-C
11801
HARDT
JANE
�% pp
onetace
aQG,pp
400.00
400.00
1
002 C
NM
418-C
12148
LOHMAN
KRISTY
,/gmpp
3ffrae
457.00
457.00
1
002 C
MN
421-C
12086
JETER
JUSTIN
ti„027
24100,469 '
, 273.00
273.00
I
002 C
MN
433-C
11618 GILLILAND
HEATHER
.0 --
/yfi442
144.00
144.00
1 002
C
NM
436-C
11997
CARRUTHERS
FRANCES
y6,27
/%7#000
220.00
220.00
1
002
C
MN
438-C
12057 BROWN
TAMMY
3gOYA9e
417.38
417.38
PHA:
PHA:
Grand
1
l
Totals
Project:
Totals
002 Totals
Count:
Count: 42
Count:
42
II
11.1
/,.139.40
:27.2,/3
3775.1)
3775.13
l
p0
sitay,13
15204.63
15204.63
411;72:0744,
g43
15204.63
15204.63
•
08/24/1999 15:33:08
POR DATES: 04/01/1999 - 08/31/1999
•
DATE
ASSET DESCRIPTION
DISPOSED ASSET REPORT BY DATE and GPL ACCOUNT NUMBER PAGE 1
Housing Authority, City of Fayetteville
PHA PRJ ACCOUNT CD ITEM SERIAL NUMBER COST
05/19/1999
06/06/1999
06/10/1999
06/17/1999
06/28/1999
07/02/1999
01/07/1999
07/09/1999
07/12/1999
07/26/1999
•
•
BROWN GAS RANGE
Kenmore Refrigerator
KENMORE REFRIGERATOR
BOT POINT REFRIGERATOR
Brown Gas Range
BOT POINT REFRIGERATOR
KENMORE REFRIGERATOR
BROWN GAS RANGE
BROWN ELECTRIC RANGE
Kenmore Refrigerator
001
001
001
001
001
001
001
001
001
001
1465.1
1465.1
1465.1
1465.1
1465.1
1465.1
1465.1
1465.1
1465.1
1465.1
4 311 6881787
4 137 S-62650439
4 438 0948601699
4 529 RA -319791
4 263 8960049
4 535 RA -318021
4 494 0526097232
4 299 6B81188
4 106 3742174
4 143 8-62650412
ACCOUNT TOTAL
PROJECT TOTAL
PHA TOTAL
224.25
353.00
311.00
333.00
229.30
333.00
371.00
224.25
210.90
353.00
3002.70
3002.70
3002.70
RESOLUTION NO. 632
RESOLUTION AUTHORIZING THE WRITE-OFF OF CERTAIN
NON -EXPENDABLE EQUIPMENT THAT WAS JUNKED.
WHEREAS, the HUD Manual 7510.1 provides for the write off of
certain non -expendable equipment that is junked, and
WHEREAS, the most recent list of equipment that has been declared
not in working order and non -repairable and has been junked needs
to be written off.
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE
FAYETTEVILLE HOUSING AUTHORITY, that the attached list of
equipment be written off the property ledger of the Fayetteville
Housing Authority.
(see attached list for equipment.)
PASSED AND APPROVED THIS gcDAY OF
THE HOUSING AUTHORITY OF THE CITY
OF FAYETTEVILLE, ARKANSAS
CHAIRPERSON
•
•
•
RESOLUTION NO. 633
RESOLUTION SETTING PAYMENT STANDARDS FOR THE
SECTION 8 VOUCHER PROGRAM
WHEREAS, voucher payments standards were established in
1985 at the Section 8 Fair Market Rents (FMR's) and by
law shall not at any time exceed Section 8 Certificate
FMR's. and
WHEREAS, that the Department of Housing and Urban
Development regulatory guidelines state that the Housing
Authority sets a payment standard for the new Voucher
Progam in the range from 90 to 110 percent of the current
FMR/exception limit.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
COMMISSIONERS OF THE FAYETTEVILLE HOUSING AUTHORITY. that
payment standards for the Voucher Program shall
automatically follow published Fair Mark Rents (FMR's).
BE IT FURTHER RESOLVED, that effective September 1, 1999,
all new vouchers issued shall reflect new payment
standards. This change shall be incorporated into the
Administrative Plan of the Housing Authority.
PASSED AND APPROVED THIS
DAY OF
THE HOUSING AUTHORITY OF THE CITY
OF FAYETTEVILLE, ARKANSAS