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Home My WebLink About1999-08-11 - Minutes - Archive• • MINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at 8:00 A.M. Wednesday August 11, 1999 in the office of the Authority #1 North School, Fayetteville, Arkansas. Dan Hudspeth, Chairperson, called the meeting to order. Commissioners Present: Hudspeth, Childress, Watson, Commissioners Absent: Clinehens & Richardson Others Present: Bromo Wilson, Fredia Sawin The Minutes of the July 21, 1999 Regular Meeting were approved by motion, seconded, and carried unanimously. The July Financial Statement was approved by motion, seconded, and carried unanimously. RESOLUTION APPROVING OPERATING BUDGET FOR AR 097 FOR F/Y ENDING 9/30/00. Resolution No. 628 was approved by motion, seconded, and carried unanimously. Mr Bromo Wilson updated the Board members on what has transpired with the Arkansas Fair Housing as discussed at the previous meeting. Attached hereto and presented to the Board for their review and approval is a letter from Mr. Jim Crouch (Fayetteville Housing Authority Attorney) to Arkansas Fair Housing Council. Motion was made and seconded for approval to send this letter as worded. • There being no further business, the meeting was adjourned. ATTEST: THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS nn_�� CHA RPERSON a- Al TIMAi PHA/IHA Board Resolution Approving Op tifig Budget or Calculation of Performance Funding System Operating Subsidy • u .0. uetlm Litwin v, 1 ,..y and Urban Development Office of Public and Indian Housing NRESOLUTION NO, 628 OMB Approval No. 2577-0026 (Exp. 10/31/97) 1111 Reporting Burden for this collection of Information is estimated to average 15 minutes per response, including the time for reviewing instructions, searching existing ources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of Information, including suggestions for reducing tliis burden, to the Reports Management Officer, Office of Information Policies and Systems, U.S. Department of Housing and Urban Development, Washington, D.C. 20410-3600 and to the Office of Management and Budget, Paperwork Reduction Project (2577-0026), Washington, D.C. 20503. Do not send this completed form to either of the above addressees. Acting on belief f of the Board of Commissioners of the below -mused Public Housing Agency (1311A)/Indian I lousing Authority (1IIA), as its Chairman, 1 make the following certifications and agreements to the Department of Housing and Urban Development (HUD) regarding the . Board's approval of (check one or more as applicable): X Fl X 1 Operating Budget Submitted on: Operating Budget Revision Submitted on: Calculation of Performance Funding System Submitted on: Revised Calculation of Performance Funding System Submitted on: (date) 8/11/99 8/11/99 certify on behalf of the: (PHA/111A Naine) that: 1. All regulatory and statutory requirements have been net; 7•The PHA has sufficient operating reserves to meet the working capital needs of its developments; 3. Proposed budget expenditures ace necessary in thecfficientandeconulnic:loperationofthehousingforthepurposeofservinglow-income residents; 4. The budget indicates a source of funds adequate to cover all proposed expenditures; 5. The calculation of eligibility for Federal funding is in accordance with the provisions of the regulations; 6. All proposed rental charges and expenditures will be consistent with provisions of law; 7. The P1IA/IIIA will comply with the wage rate requirements under 24 CFR 968.110(e) and (1) or 24 CFR 905.120(c) and (d); 8. The PHA/iHA will comply with We requirements for access lo records and audits under 24 CFR 968.110(1) or 24 CFR 905.120(g); and 9. ThePHA/111A will comply with the requirements for thereexamination of fain ily income and composition under 24CFR 960.209,990.115 and 905.315. • 1 ereby certify that all the information stated Within, as well as any in fornmtiou provided in the accontpan intent herewith, is true and accurate: Ing: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802) Board Chairman's Name (hype) Dan Hudspeth Previous edition is obsolete Signature: QS - .0 S. G,m,rmenl P inling 01 co: 1995 - 404-928/20274 Data: 8/11/99 form HUD -52574 (10/95) ref. Handbook 7575.1 Operating Budget U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB Approval No. 2577-0026 (exp. 10/31/97) Public reporting burden lor This collection of Information Is estimated to average 116 hours per response, including the time lor reviewing Instructions, searching existing data sources, gathering and maintaining the data needed, and complaling and reviewing the collection of Information. Send comments regarding This burden estimate or any other aspect of this collecllon of information, Including suggestions lor reducing this burden, to the Reports Management OIItcer, 011ice of Inlormallon Policies and Systems. U.S. Department Housing and Urban Development. Washington, D.C. 20410.3600 and to the Office of Management and Budget, Paperwork Reduction Project (2577-0026), Washington. D.C. 03. Do not send this comnfeted form lo either of Me above addressees. W. Type of Submission b. Fiscal Year Ending c. No of months (check one) d. Type of HUD assisted project(s) A. Original I 1 Revision No.: 9/30/00 ®12 mo. n Omer (specify) 01 irl PHA/IHA-Owned Rental Housing e. Name of Public Housing Agency / Indian (lousing Authority (PHA/IHA) 02 ❑ IHA Owned Mutual Help Homeownership Fayetteville Housing Authority 03 PHA/IHA Leased Rental Housing I. Address (city Slate, zip ode) 04 PHAAHA Owned Turnkey III Homeownership #1 North School Avenue / Fayetteville, AR 72701 05 PHA/IHA Leased Homeownership g. ACC Number FW_Z03 h. AR09700199S PAS / LOCCS Prolecl No. I. HUD Field 011ice Little Rock, AR 1. No. of Dwelling Units 252 k. No. 3 of Unit Months Available 024 m. No. of Projects 2 /%//i ,77.%/j//a /.:/ r/ /. r/ irk/4././ er,�/�r/%�ir'% /��i/%% j%.; / / /U/lir1.4,: /r.,.. - Actuals x,' II Estimates �Ad Requested Budget Estimates Last Fiscal Yr. LI or Actual Current Budget PHA/ HA Estimates HUD Modifications Una Acct. B ,9 Amount Amount No. No. Description (1) PUM (2) PUM (3) PUM (4) (to nearest $10) (5) PUM (6) (to nearest $10) (7) Homebuyers 010 7710 Orwaling Monthly Payments for: Expense 020 7712 Eamed Home Payments 030 7714 Nonroutine Maintenance Reserve 040 Total Break -Even Amount (sum of lines 010, 020, and 030) 050 7716 Excess (or deficit) in Break -Even 060 7790 Homebuyers Monthly Payments - Contra e ating 3110 Receipts Dwelling Rental 100.51 123 97 106.07 320,760 080 3120 Excess Utilities 1.11 .99 .99 3,000 090 3190 Nondwelling Rental 100 Total Rental Income (sum of lines 070, 080, and 090) 101.61 124.96 107.06 323,760 110 3610 Interest on General Fund Investments 3.42 3.61 3.61 10,900 120 3690 Other Income 11.17 10.42 6.61 20 000 130 Total Operating Income (sum of lines 100, 110, and 120) 116,20 138,99 117.28 354,660 Ope 140 sling 4110 Expenditures - Administration: AdministrauveSalaries 22.62 23.67 24.62 74,460 150 4130 Legal Expense 1.28 3,64 3,64 11,000 160 4140 Staff Training 170 4150 Travel 1.44 2.96 2.96 8,950 180 4170 Accounting Fees 190 4171 Auditing Fees .13 .13 .13 400 200 4190 Other Administrative Expenses 5,82 8.35 8.19 24,770 210 Total Administrative Expense (sum of line 140 Ihru line 200) 31, 29. 38.75 39.54 119,580 Tenant 220 Services: 4210 Salaries 230 4220 Recreation, Publications and Other Services 240 4230 Contract Costs, Training and Other 250 Total Tenant Services Expense (sum of lines 220, 230, and 240) U11111 260 es: 4310 Water 10,12 14.00 14.00 42,330 270 4320 Electricity 14 93 13.23 14.0E 42,520 280 4330 Gas 13.85 14.55 14,5E 44,000 290 4340 Fuel 14350 Labor 0 4390 Other utilities expense 12,02 16.35 16.35 , 49,440 320 Total Utilities Expense (sum of line 260 mm line 310) 50.92 58 13 58.96 178,290 Previous editions are obsolete Page 1 of 4 form HUD -52564 (3/95) ref. Handbook 7475.1 Name of PHA / IHA Fayetteville Housing Authority Fiscal Year Ending 9/30/00 lineline o. Acct. Acct. No. • Desoipeun (1) Actuals Last Fiscal Yr. 19 98 19 )(I Estimates Requested Budget Estimates or Actual PHA/IHA Estimates HUD Modilications Current Budget g Yr. 19 Q9 PUM (4) Amount (to nearest $10) (5) PUM (6) Amount (lo nearest $10) (7) PUM (2) PUM I 3 Ordinary 330 Maintenance 4410 and Operation: Labor 2Z 08 20.05 39.35 87 119 33 41 35 12106,230 26.1)S 55 4: 116 7.2 78,940 167,900 353,030 26 09 55 (9____55 114 99 340 4420 Materials 350 4430 Contract Costs 360 Total Ordinary Maintenance & Operation Expense (lines 330 to 350) Protective 370 4460 Services: Labor 18. 24 15 21 380 4470 Materials _14,072.560 390 4480 Contract costs 400 Total Protective Services Expense (sum of lines 370 to 3901 __13,24 —13 73 5 07 _1 21 20.15 —13 25 4 13_ 51.55- 240 08 —15 21 64 14.-0? 42,560 64 44 27D General 410 Ex 4510 • ense: Insurance —14 6'30 —14 19490 420 4520 Payments in Lieu of Taxes —(145 430 4530 Terminal Leave Payments 23,10_____24 —14. 88 4 96 20 1.4 8$ 73,19D 45,1100 440 4540 EmppyeeBenefit Contributions 450 4570 Collection Losses 4.9 154000 96,45D- 196,950_ 460 4590 Other General Expense 64 49____65_12.• 470 Total General Expense (sum of lines 410 to 460) 211. 57 294 45_8_911,410_ 480 480 Total Routine Expense (sum of lines 210, 250, 320, 360, 400, and 470) _ Rent 490 for Leased 4710 Dwellings: Rents to Owners of Leased Dwellings 500 Total Operatin•Expense (sum oIlines 480and 490) 240.08 291.57 294.45 890,410 ionroutine o 4610 Expenditures: Extraordinary Maintenance 27 57 26.59 16.53 3.52 50,000 10,670 520 7520 Replacement of Nonexpendable Equipment 530 7540 Property Betterments and Additions _1111_5_1_08_ 28 90 268 77 31 67 323..24__ 323.24 20.05_60,670 540 550 Total Total Nonroutine Expenditures (sum of lines 510 520 and 530) Operating Expenditures (sum of lines 500 and 540) 951,080 -314.50 314.51 951,080 Prior 560 Year 6010 j Adjustments: Prior Year Adjustments Affecting Residual Receipts 268,77 Othe 570 Expenditures: Deficiency in Residual Receipts at End of Preceding Fiscal Yr. 580 Total Operating Expenditures, including prior year adjustments and other expenditures (line 550 plus or minus line 560 plus line 570) 590 Residual Receipts (or Delicit) before HUD Contributions and provision for operating reserve (line 130 minus line 580) (152.57 084,25) (197.2') (96 , 420 ) HUD 600 Contributions: 8010 Basic Annual Contribution Earned - Leased Projecls:Current Year 610 8011 Prior Year Adjustments - (Debit) Credit 620 Total Basic Annual Contribution (line 600 plus or minus line 610)_ 178.77 540,6-07 146.53 170.32 630 8020 Contributions Earned - Op. Sub: - Cur. Yr.(belore year-end adj) 640 Mandatory PFS Adjustments (net): 650 Other (specify): 660 Other (specify): 146.53 146.53 670 680 8020 Total Yearend Adjustments/Other (plus or minus lines 640 thru 660) Total Operating Subsidy -current year (1uw 630 plus or minus line 670) 170.32 178.7 40,6D7 170.32 178.7 540,607 690 Total HUD Contributions (sum of lines 620 and 680) 700 Residual Receipts (or Deficit) (sum of line 590 plus line 690) Enter here and on line 810 (6.04) (13.93) (18.45) (55,813) • Previous editions are obsolete Page 2 of 4 form HUD -52564 (3/95) rel. Handbook 7475.1 Name of PHA I tilA Faygtteville Housing Authority Fiscal Year Ending 9/30/00 Operating Reserve Part 1 -Maximum Operating Reserve • End of Current Budges Year PISA / IHA-Leased Housing - Section 23 or 10(c) 50% of Line 480. column 5, form HUD -52564 PHA/IHA Estimates HUD Modifications Is: PHA I IHA Approval Name Bromo Wilson Tine Signature Field 011ice Approval Name • Title Executj4e Director Dale Signature Dale Previous editions are obsolete form HUD -52564 (3/95) Page 3 of 4 rel. Handbook 7475.1 Part 11 - Provision tor and Estimated or Actual Operating Reserve al Fiscal Year End 780 Operating Reserve al End of Previous Fiscal Vear - Actual for FYE (date): 9/30/98 237,325 ProvisionIfor Operating Reserve - Current Budget Year (check one) 790 X Estimated for FYE 9/30/99 (42,045) Actual for FYE Operating Reserve at End of Current Budget Year (check one) 800 X Estimated for FYE 9/30/99 195,280 Actual for FYE . 810 Provision for Operating Reserve - Requested Budges Vear Estimated for FYE Enter Amount from line 700 91-30/ O0 A 551-813-) 820 Operating Reserve al End of Requested Budget Year Estimated for FYE (Sum of lines 800 and 810) 91 30/ 00 139, 467 830 Cash Reserve Requirement - 40 / % 07 ne 480 178,082 Is: PHA I IHA Approval Name Bromo Wilson Tine Signature Field 011ice Approval Name • Title Executj4e Director Dale Signature Dale Previous editions are obsolete form HUD -52564 (3/95) Page 3 of 4 rel. Handbook 7475.1 o • Position The and Name By Organizational Unit and Function m Z a N 0 3 r1 S m N D m i 0 0 cN on n c M 0 0 rr < 12 28,920 12 24,020 12 15,600 12 26:620 12 19,670 12 18,830 12 18.830 12 15,080 3.000 12 39,000 • 7. CO Za or W m.tt Loam #1 North School Avenue / Fayetteville. AR 72701 Reau•stea Budget Year — gz .7. m5 C 9 9 1 _ 3 4 > 5 P E 9 _ E 9 5 3- - 0 5 5 00 01 col — a0 % Di CO - 0 3 s e 3 c 0\cc.DJ n <•m m—. ID < m r —1.0. a doh-(. J naso v-., 0. i'n 000 0 re ae ac 4 0 a a 0 0 0 DE ae or 00n di ire r r. 0 s et w a• ooh i` o n •Po`cFt� 0 Co a a 0 S 0 0 0 LLd C N 0_ >c — 0. �(0 0 N 0 ^I. 0 cnP1 a w m m m p o, C e• co o am c Qo < O m a 2 -cc � =3I amo O ac x o c ,'o .|0 :/I | ! | ! | a a k | \ Local Housing AuthtllIy Fayetteville Housing Authority as 0 u \\ uro CD -la 7C ro n. . 0 RS ~I\ 1 } 1 §# n `k • | 1 7 6-• z ®c 2 co o m l-.5 Loranry Al North School Avenue Fayetteville AR 72701 ;423$5 -a 5- ®/�k a/§ E C 71 JD GI \ DO at- vs 1 us •q ,\ h 1 \ SiCD mE! TQ °-,, 8 / f Requested Budget KE§; 0 NU A La M}\) -1 mil Fr a |!( 111▪ D▪ IED /a /} !. V: 3 ||! 0 D -o 00 E|rr; 7 \ / 55 « q / t{ thmt E• s 2 o\ 27p /k l,k !`| | /ag !�. /| ; 2 009 iUZL 3 ! \ 11 gm! 72 OMB Approval No. 25770026 (Exp. 10/3197) U.S. Department of Housing and Urban Development Office of Public and Indian Housing Operating Budget *Schedule of Administration • Expense Other Than Salary Public Reporting Burden for this collection of information is estimated to average 1.0 hour per response, including the lime for reviewing instructions, searching existing sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate any other aspect of this collection of information, including suggestions for reducing This burden, to the Reports Management Officer, Office of Information Policies and Systems, U.S. Department of Housing and Urban Development, Washington. D.C. 20410-3600 and to the Office of Management and Budget, Paperwork Reduction Project (2577-0026), Washington, D.C. 20503. Do not send this completed form to either of the above addressees. OMB Approval No. 2577-0026 (Exp. 10/31/97) To the best of my knowledge, all the information staled herein, as well as any information provided in the accompaniment herewith, is True and accurate. 113. ruing: HUD will prosecute false claims and staternents. Conviction may result in criminal and/or civil penalties. 8 U.S.C. 1001, 1010_ 1012; 31 U.S.C. 3729, 3802) —Signature ol•tl representative 8 Date: ' r 1i1��-' ar Page 1 oI2 form HUD -52571 (3/95) rel Handbook 7475.1 Narne of Housing Authority: Fayetteville Housing Authority Locality: #1 N. School Ave Fayetteville, AR 72701 Fiscal Year End: 9/30/00 (1) Description (2) Total (3) Management (4) Development (5) Section 8 (6) Other 1 Legal Expense (see Special Note in Instructions) 4130) 11,000 --500 2 --------1-1-,500 Training (list and provide justification) 3 Travel Trips To Conventions and Meetings (list and provide justification) 11,900 5,950 5,950 4 Other Travel: Outside Area of Jurisdiction 3,000 1, 500 1,500 5 Within Area of Jurisdiction 3,000 1,500 1,500 6 Total Travel (4150) 17,900 8,950 8,950 7 Accounting 8 Auditing (4170.2) 800 400 400 IRental Sundry of Office Space__ 10 Publications (4190.11) 4,000 2,900 1,100 11 Membership Dues and Fees (list organization and amount) (4190.12) 1,,270 1,270 --------_- 12 - .-- _---... -- ----- Telephone, Fax, Electronic Communications -2,-540 5,200 2,-6-00 13 )aIkiI t'Agent Fees and Court Costs (4190.16) 1,440 —2.600- 1,440 . 14 Administrative Services Contra9ts list and provide justification) Computer Support_ 1,560 1,560 _(4190.14) 15 Forms, Stationary and Office Stl$RI OS 17) 9.,550 6,000 3,550 16 Other Sundry Expense (provide breakdow ) 16,000 9,000 7_,0D0 14190.18) 17 Total Sundry 40,230 24-710 15-,52D 18 Total Administration Expense Other Than Salaries 70,490 45,120 25,370 To the best of my knowledge, all the information staled herein, as well as any information provided in the accompaniment herewith, is True and accurate. 113. ruing: HUD will prosecute false claims and staternents. Conviction may result in criminal and/or civil penalties. 8 U.S.C. 1001, 1010_ 1012; 31 U.S.C. 3729, 3802) —Signature ol•tl representative 8 Date: ' r 1i1��-' ar Page 1 oI2 form HUD -52571 (3/95) rel Handbook 7475.1 rb_„ Justification oI Trevol to C ,lone end Meeling, WRC/NAjIRO%MEET I IIG 'r.'i • . • • , SWB /NAF(RO: EXEC_• MITET1.NG. 1 meeting .X 2 person 4 days Lodging &Meals Travel • o SWRC/$AHRO;Maint r-IrrTING • 1(il 1' NLMEET1No l Ti t .p t ET11IG ` " sTAjg PHRIDAY.MEETING .' MAP, iMt,EETI.NG,.'.;:Q. .417.11 ;. r; 600 250 850,E .1 meeting x 1 person 3 days Lodging & Meals 300 Travel 250 1 meeting x,2 persons 3 Lodging F, Meals Travel clay COMMISSIONERS NATIONAL MEETING 1, meeting x persons' Lodging, & 'Meal s'., ;,'600 Travel 600 ,200 NATIONAL/MAHRO:MEETING 550 1 meeting 2'persons 4 d Lodging & Meals 1,200 Travel ". ..:. . ` 700 600 200 ays ,900 800. NARO/LEGISCONFERENCE 1 meet1n9 xA2,persons.;; 1 meeting x 3 persons 3 days 4'days Lodging & Meals 900 Lodging &,Meals '800 t_ Ira vel 100' ' Travel ,,, b,' o,^r '-500 1 ,000 z i ir,, vo .} ,300 . I v e :i , • 2 meeting'x 4 persons 3 days .1,, Lodging & Meals 900 I '0"°t"" fravel • 300 A,; 1,200 1 meeting x 3 persons 2 days Lodging & Meal • 600 • Travel 100 700 8 meet in 15 x 4 persons 2 day: 1'Ohirig .A Meals • 1,600 Travel 800 2,400 . Huo.s2s7I Operating Budget ..Summary of Budget Data and Justifications U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB Approval No. 2577-0026 (Exp. 10/31/97) Public Reporting Burden for this collection of information is estimated to average 0.75 hours per response, including the time for reviewing instructions. searching existing 4113ta sources, gathering and maintaining the data needed. and completing and reviewing the collection of information. Send comments regarding this burden estimate any other aspect of this collection of information, including suggestions for reducing this burden, to the Reports Management Officer, Office of Information Policies and Systems, U.S. Department of Housing and Urban Development, Washington, D.C. 20410-3600 and to the Oltice of Management and Budget, Paperwork Reduction Project (2577-0026), Washington, D.C. 20503. Do not send this completed form to either of the above addressees. Name of Local Housing Authority: Fayetteville Housing Authority Locality:ii North School Fayetteville, AR 72701 Fiscal Year Ending: September 30 .1900 Operating Receipts Dwelling Rental: Explain basis for estimate. For HUD -aided low -rent housing. other than Section 23 Leased housing. state amount of latest available total HA monthly rent roll, the number of dwelling units available for occupancy and the number accepted for the same month end. Cite HA policy revisions and economic and other tactors which may result in a greater or lesser average monthly rent roll during the Requested Budget Year. For Section 23 Leased housing, state the number of units under lease, the PUM lease price, and whether or not the cost of utilities is included. If not included, explain method for payment at utility costs by HA and/or tenant. 7/1/99 Rent Roll as per HUD 52723 Calcuation $320760 Excess Utilities: (Not for Section 23 Leased housing.) Check appropriate spaces in item 1, and explain "Other". Under item 2, explain basis for determining excess utility consumption. For example, Gas: individual check meters at OH -100-1, proration of excess over allowances at OH -100-2, etc. Cite effective date of present utility allowances. Explain anticipated changes in allowances or other factors which will cause a signilicant change in the total amount of excess utility charges during the Iequested Budget Year. Utility Services Surcharged: Gas 9 Electricity 9 Other 9 (Specify) 2. Comments Approx 62 units in Hi Rise Charged $12.00 per month for Elec Window A/C 4 months = $3:000 Nondwelling Rent: (Not for Section 23 Leased housing.) Complete Item 1, specitying each space rented, towhom, and the rental terms. For example: Community Building Space - Nursery School - $50 per month, etc. Cite changes anticipated during the Requested Budget Year affecting estimated Non -dwelling Rental Income. 1. Space Rented To Whom Rental Terms 2. Comments • Previous editions are obsolete Page 1 of 4 form HUD -52573 (3/95) ref Handbooks 7475.1 • Interest on General Fund Investments: Stale the amount of present General Fund investment and the percentage of the General Fund it represents Explain circumstances such as increased or decreased operating reserves, dwelling rent, operating expenditures, etc., which will affect estimated average monthly total investinents in the Requested Budges Year. Explain basis for distribution of interest income between housing programs. Laundry $100 per month x 12 $1,200 Sales & Services to Tenants and Damages 18,000 $2(1,000 Other Comments On Estimates of Operating Receipts: Give comments on all other significant sources of income which will present a dear understanding of the HA's prospective Operating Receipts situation during Ute Requested Budget Year. For Section 23 Leased housing explain basis for estimate of utility charges to tenants. Operating Expenditures Summary of Stalling and Salary Data Complete the summary below on the basis of information shown on form HUD -52566, Schedule of All Positions and Salaries, as follows: Column (1) Enter the total number of positions designated with the corresponding account line symbol as shown in Column (I ), form HUD -52566. Column (2) Enter the number of equivalent full-time positions allocable to HUD -aided housing in management. For example: A HA has three "A -NT" positions allocable 0 to such housing at the rate of 80%, 70%, and 50% respectively. Thus, the equivalent full-time positions is two. (8/10 + 7/10 + 5/10). olumn (3) Enter the portion of total salary expense shown in Column (5) or Column (6), form HUD -52566, allocable to HUD -aided housing in management, other than Section 23 Leased housing. Column (4) Enter the portion of total salary expense shown in Column (5) or Column (10), form HUD -52566, allocable to Section 23 Leased housing in management. Column (5) Enter the portion of total salary expense shown in Column (5) or Column (7), form HUD -52566, allocable to Modernization programs (Comprehensive Improvement Assistance Program or Comprehensive Grant Program). Cloumn (6) Enter the portion of total salary expense shown in Column (5) or Column (9), form HUD -52566, allocable to Section 8 Programs. Note: The number ol equivalent lull -time positions and the amount of salary expense for all positions designated "M' on form HUD -52566 must be equitably disbdbuted to account lines Ordinary Maintenance and Operation—Labor, Extraordinary Maintenance Work Projects, and Betterments and Additions Work Projects. Account Line Total Number of Positions (1) HUD -Aided Management Program Equivalent Full -Time Positions (2) - Salary Expense Management (3) Section 23 Leased Housing Only (4) Modernizadon Programs (5) Section 8 Program (6) Administration—Nontechnical Salaries' 6 6 5 74,460 106-1230 102 130_ Administration—Technical Salaries' Drdinary Maintenance and Operation—Labor' —5 Utilities—Labor' 42,560 Other (Specity) (Legal, etc.)' Protection Service 4 Extraordinary Maintenance Work Projects' Fetterments and Additions Work Projects' 1 Carry forward to the appropriate line on HUD 52564, the amoun of salary expense shown in Column 3) on the corresponding tine above. Carry forward to the appropriate line on HUD -52564 (Section 23 Leased Housing Budget), the amount of salary expense shown in Column (4) on the corresponding line above. 2 The amount ol salary expense distributed to E Unordinary Maintenance Work Projects and to Betterments and Additions Work Projects is to be included in the cost ol each individual project to be performed by 1 to HA Stall, as shown on form HUD -52567. Previous editions are obsolete Page 2 of 4 form HUD -52573 (3/95) ref Handbooks 7475.1 Specify all proposed new positions and all present positions to be abolished in the Requested Budget Year Cite prior HUD concurrence in proposed staffing changes ,or presentjustification for such changes. Cite prior HUD concurrence in proposed salary increases for Administration Staff or give justification and pertinent comparability information. Cite ellective date for current approved wage rates (lorm HUD -52158) and justify all deviations from these rates. • • Travel, Publications, Membership Dues and Fees, Telephone and Telegraph, and Sundry:In addition to "Justification for Travel to Conventions and Meetings -shown on form HUD -52571, give an explanation of substantial Requested Budget Year estimated increases over the PUM rate of expenditures for these accounts in the Current Budget Year. Explain basis tor allocation of each element of these expenses. Water Electricity Gas Sewer $ 42,330 42,520 44,000 49,440 $178.290 Utilities: Give an explanation of substantial Requested Budget Year estimated increases over the PUM rate of expenditures for each utility service in the Current Budget Year. Describe and state estimated cost of each element of "Other Utilities Expense.' • Same as Current Year $78,900 Ordinary Maintenance & Operation—Materials: Give an explanation of substantial Requested Budget Year estimated increases over the PUM rale of expenditures for materials in the Current Budget Vear Elevator Service 1,300 x 12 Termite Sanitation/Garbage/Trash Hauls Grounds Work/Contract/Tenant Skilled $15.600 1,500 34.000 12,000 23,000 12 000 Sewer & Repair Boiler/AC Other Plum/ Elec Pest Control $ 6,000 5,000 51,000 7,800 $167,900 Ordinary Maintenance & Operation—Contract Costs: List each ordinary maintenance and operation service contracted for and give the estimated cost for each. Cite and justly new contract services proposed for the Requested Budget Year. Explain substantial Requested Budget Year increases over the PUM rate of expenditure for Contract Services in the Current Budget Year. II LHA has contract for maintenance of elevator cabs, give contract cost per cab • Previous editions are obsolete Page 3 o14 form HUD -52573 (3/95) ref Handbooks 7475.1 Insurance: Give an explanation of substantial Requested Budget Year estimated increases in the PUM rate of expenditures for insurance over the Current Budget Year. Cite changes in coverage. premium rates. etc. Fire & EC $28,000 OL & T 5,000 Workmens Comp 4,070 Officers Liab 1,150 Truck & Auto 5,000 Boiler 650 Office Computers 400 $44,270 Employee Benefit Contributions: List all Employee Benefit p ans participated in. Give justification for all plans to be instituted in the Requested Budget Year for which prior HUD concurrence has not been given. FICA 7.65 x 223,250 $17,080 FUTU 2.0% x 112,760 2,250 Hosp Ins 12 x 3,000 36,000 Retire 8% x 223,250 17,860 $73,190 Collection Losses: Stale the number of tenants accounts receivable to be written off and the number and total amount of all accounts receivable for both present and vacated tenants as of the month in which the estimate was computed. Estimated at $45,000 Extraordinary Maintenance, Replacement of Equipment, and Betterments and Additions: Cite prior HUD approval or give justification lor each nonrouline work project included in the Requested Budget and for those lor future years which make up the estimate on form HUD -52570, Justifying information incorporated on or attached to form HUD -52567 need not be repeated here. See HUD form 52567 Contracts: List all contracts. other than those listed on page 3 of this form under Ordinary Maintenance & Operation (OMO). Cite are name of the contractor, type of contract. cost of contract. and contract period. Justification must be provided for all contract services proposed for the Requested Budget Year (RBY). Explain substantial RBY increases over the PUM rate of expenditure for these contracts in the Current Budget Year. Previous editions ale obsolete Page 4 of 4 form HUD -52573 (3(95) ref Handbooks 7475 I