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Home My WebLink About1999-07-21 - Minutes - Archive• • MINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at 8:00 A.M. Wednesday July 21, 1999 in the office of the Authority #1 North School, Fayetteville, Arkansas. Dan Hudspeth, Chairperson, called the meeting to order. Commissioners Present: Hudspeth, Childress, Watson, Richardson, Clinehens Commissioners Absent: None Others Present: Bromo Wilson, Fredia Sawin The Minutes of the June 23, 1999 Regular Meeting were approved by motion, seconded, and carried unanimously. The June Financial Statement was approved by motion, seconded, and carried unanimously. RESOLUTION APPROVING REVISED OPERATING BUDGET # 1 FOR AR 097 No. 627 was approved by motion, seconded, and carried unanimously. The Board of Commissioners discussed the Housing Authority's responsibilty to protect the tenants we serve. It was pointed out that it is not feasible for us to confirm that the signature on a specific authorization form is actually that of the tenant and that all signed authorization form to reveiw a certain tenants file, in the future, must be notorized or the tenant must be brought in with the agency reviewing the file. It was also discussed that the Fayetteville Housing Authority should get confirmation from the Arkansas Fair Housing Council in writing that a former employee of the Fayetteville Housing Authority, Amy Strope, is a Fair Housing Representative. It was further agreed upon that the Fair Housing Representatives must be advised in writing of the possibility of a liable suit for using Housing Authority employee's personal names when making any statements to the tenants during investigations. There being no further business, the meeting was adjourned. THE HOUSING AUTHORITY OF THE • ATTEST: CITY OF FAYETTEVILLE, ARKKNSAS CHAIRPERSON PHA/IFIA Board Resolution Approving Operating Budget or Calculation of Performance Funding System Operating Subsidy RCJVLUI IVI7 IN VOL, U.S.Uepartment of Housing and Urban Development Office of Public and Indian Housing OMB Approval No. 2577-0026 (Exp. 10/31/97) itReporting Burden for this collection of information is estimated to average 15 minutes per response, including the time for reviewing instructions. searching existing sources. gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Reports Management Officer, Office of Information Policies and Systems. U.S. Department of Housing and Urban.Development, Washington. D.C. 20410-3600 and to the Office of Management and Budget, Paperwork Reduction Project (2577-0026), Washington. D.C. 20503. Do not send this completed form to either of the above addressees. Acting on hehall of the Board of Coin inissioners of the below-ntuned Public housing Agency (PHA)/Indian Housing Authority (IHA). as its Chairman, I nude the following certifications and agreements to the Department of Housing and Urban De.vclopment (HUD) regarding the Bard's approval of (check one or more as applicable): Lx Operating Budges Submitted on: • Operating BudgerRevision Suhmitted on: Calculation of Performance Funding System Submitted on: Revised Cdculalion of Performance Funding System Submitted on: (date) 7/21/99 1 certify on behalf of the: (PHA/111A Name) I. All regulatory and statutory requirements have been mei: The PHA has sufficient operating reserves lo meet the working capital needs of its developments: • 3. Proposed budget expenditures are necessary iniheefl'icienland economical operation ofthe housing for the purpose ofserving low-incomc residents: 4. The budget indicates a source of funds adequate to cover all proposed expenditures: 5. The calculation of eligibility for Federal funding is in accordance wiili the provisions of the regulations: 6. All proposed rental charges and expenditures will he consistent with provisions of law: 7. The PHA/IIIA will comply with the wage rate requirements under 24 CFR 968.1111(e) and (f) or 24 CFR 905.120(c) and (d ): 8. The PHA/IHA will comply with the requirements for access 10 records and audits under 24 CFR 968.1111(1) or 24 CFR 9(5.121)(g); 9. The PHA/I HA will coinplywith the requirements for thercexm imitionof()tinilyincomemudcompositionunder24CFR96(1.219.9911.115 and 905.315: and 112. The PHA will comply with the requirements for certification of Housing Manager and Assisted Housing Manager positions (24 CFR 967.304 and 967.31)5). 1 hereby certify than all the information -stated within. as well as any information provided in the accompaniment herewith, is true and accurate. �rning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001. 1010, 1012; 31 U.S.C. 3729. 3802) Board Chairman's Name hypes Dan Hudspeth Date: 7/21/99 form HUD -52574 (3/95) ref. Handbook 7575.1 Operating Budget i 4 U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB Approval No. 2577-0026 (exp. 10/31/97 Public reporting burden for this collection of information Is estimated to average 116 hours per response, Including the time for reviewing instructions, searching existing dat. solaces, gathering and maintaining the data needed, and completing and reviewing the collection of inlormation. Send comments regarding this burden estimate or any other aspec 01 this collection of Inlormallon, including suggestions Ior redocing this burden, to the Reports Management Officer, Of lice of Inlormallon Policies and Systems, U.S. Deparlmer of Housing, and Urban Development, Washington, D.C. 20410-3600 and to the Mica of Management and Budget. Paperwork Reduction Project (2577-0026), Washington, D.0 nncnv nn nn, .end thte r mnla,ad roan m etrhnr of thn ohne nddrnssnuc r a. Type of Submission b. Fiscal Year Ending c. No. of months (check one) d. Typo of HUD assisted project(s) Original , ri Revision No.: 1 L 9/30/99 12 mo. n Other (specify) 01 X PHA/IHA-Owned Rental Housing [QJ e. Name of Public Housing Agency / Indian Housing Authority (PHA/IHA) 02 IHA Owned Mutual Help Homeownership Fayettevi l 1 e_.HOUS1 fig- AllthOri ty 03 ❑ PHA/IHA Leased Rental Housing I. Address (city, State, — zip code) 04 PHA/IHA Owned Turnkey 111 Homeownership #1 Fayetteville, North School Avenue AR 72701 05 ❑ PHA/IHA LeasedHomeownership g. ACC FW Number 703 h. PAS / LOCCS AR097001935 Project No. • i. HUD Field Ofllce Little Rock, AR I. No. 252 of Dwelling Units k. No. of Unit Months Available \OM m. No. of P ojects 2 , ! /��j//�� w�� r r4 %��%i��% ,... ,,X� /�,m- /�i%%/�/�//%/��A � ',,�� ., % %��/ j��ij/, ,ec r, 2,%% %r, / ! ./ Actuals Estimates Requested Budget Estimates Last Fiscal n or Actual PHA/IHA Estimates HUD Modifications Line Acct. . _ Yr. 19 98 Current Budget Yr. 19 99 Amount Amount No. No. Description (1) PUM (2) PUM (3) PUM (4) (to nearest $10) (5) PUM (6) (to nearest $10 (7) Homebuye 010 7710 s Monthly Payments tor: O.erating Expense 020 7712 Earned Home Payments 030 7714 Nonroutine Maintenance Reserve 040 Total Break -Even Amount (sum of lines 010 020 and 030) 050 7716 Excess (or deficit) In Break -Even • 060 7790 Homebuyers Monthly Payments - Contra Operating 70 3110 Receipts Dwelling Rental 100,51 100,57 123,97 374,900 080 3120 Excess Unities • 1,11 199 , 99 3,000 090 3190 Nondwelling Rental 100 Total Rental Income (slim of lines 070, 080 and 090) 101,61 101.. 56 124,96 377,900 110 3610 Interest on General Fund Investments 3,42. 3,61 3.61 ' 10,930 1201690 Other Income 11,17 6.61 10.42. 31,500 130 Total Operating Income (sum of lines 100, 110, and 120) 116,2C 111.79 138.99 420,330 Operating 140 4110 Expenditures - Administration: AdministralveSalaries '22.62 23,67 23,67 71,590 150 4130 Legal Expense 1-,2& 3.64 3.64 11,000 160 4140 Staff Training 170 4150 Travel 1,4L 2,63 2,96 8,950 180 4170 Accounting Fees 190 4171 Auditing Fees , 1' ,13 .13 400 • 200 4190 Other Administrative Expenses ' 5.821 6.20 25,250 8.35 210 Total Administrative Expense (sum of line 140 thru line 200) 31.29 36.28 38.7r 117,190 'renant 220 Services: 4210 Salaries 230 4220 Recreation, Publications and Other Services 240 4230 Contract Costs, Training and Other 250 Total Tenant Services Expense (sum of lines 220. 230, and 240)_ Ulilit 260 es: 4310 water 10.12 10,77 14.00 42,330 270 4320 Electricity 14,93 13.23 132: 40,000 280 4330 Gas . 13,85 14.55 14.55 44,000 2904340 Fuel - 300_ 4350 Labor 310 4390 Other utilities expense 12,02 13,89 16,3 49,440 320 Total Utilities Expense (sum of line 260 thru line 310) 50,92 52.44 58,1 175;770 Previous editions are obsolete Page 1 of 4 form HUD -52564 (3/95) ref. Handbook 7475.1 Name of PHA / IHA F&yetteville Housing.Authority Fiscal Year Ending 9/30/99 Actuals a Estimates Requested Budget Estimates Last Fiscal or Actual PHA/IHA Estimates HUD Modifications Yr. Line Accl- 19 98o Current Budget Yr. 19 99 Amount Amount PUM $10) PUM nearest $10) 'o. No. Description (1) PUM (2) PUM (31 (4). (to nearest (5) . (6) (Id (7) Ordinary 330 Maintenance 4410 and Operation: Labor • 27.08 33,41 33.41 101,000 340 4420 Materials 20.05 21.16 26,04'. 78 , 900 350 4430 Contract costs 39,95 37, 58 55.491 167 ,800 360 Total Ordinary Maintenance & Operation Expense (lines 330 to 350) 87 , 09 92 . 15 114.9 347 , 700 Protective 370 4460 Services: tabor - - 13 - 24 13.56 __1_5.21 46 , 000 380 4470 Materials 390 4480 Contract costs 400 Total Protective Services Expense (sum of lines 370 to 390) 13 2AL 13.56 46 , 000 General •410 Expense: 4510 • Insurance 13 73' 14.64 _15.21 14.64 44,270 420 4520 Payments in Lieu of Taxes 5.07 6 30 ' 6 3C 19, 060 430 4530 Terminal Leave Payments 1 21 440 4540 Employee Benefit Contributions 20.15 23.70 23 7s 71,680 450 4570 Collection Losses 13 25 14 8R 14 8 45_000 460 4590 Other General Expense 4.13 4.96 4.9 15,000 470 Total General Expense (sum of lines 410 to 460) 57 55 64.49 64.46 195,010 480 Total Routine Expense (sum of lines 210, 250, 320 360 400 and 470) 240 08 258 91 291 54 881,670 Rent 490 for Leased 4710 Dwellings: Rents to Owners of Leased Dwellings 500 Total Operating Expense (sum of lines 480 and 490) 240 08 258.91 291 57 881,670 Nonroutine 'O 4610 Expenditures: Extraordinary Maintenance 27.57 16.53 26.5 ' 80.400 520 7520 Replacement of Nonexpendable Equipment 1.33 3.09 5.08 15,350 530 7540 Property Betterments and Additions 540 Total Nonroutine Expenditures (sum of lines 510 520 and 530) 28 90 _.. 9 63 __31 67 95,750 550 Total Operating Expenditures (sum al lines 500 and 540) 268 -2.78.5:321. 21 937 420. Prior 560 Year 6010 Adjustments: 1 Prior Year Adjustments Affecting Residual Receipts ,12, , Other 570 Expenditures: Deficiency In Residual Receipts at End of Preceding Fiscal Yr. 580 Total Operating Expenditures, Including prior year adjustments and other expenditures (line 550 plus or minus line 560 plus line 570) 268.77 278.54 323.24 977,420 590 Residual Receipts (or.Deficit)before HUD Contributions and provision for operating reserve (line 130 minus line 580) (152,57 1(166.75 (� 84.25' (557+ 090 HUD 600 Contributions: 8010 Rasir Annual Contribution Earned - Leased Projects:Current Year 610 8011 Prior Year Adjustments - (Debit) Credit 620 Total Basic Annual Contribution (line 600 plus or minus line 610) 630 8020 Contributions Earned - Op. Sub: - Cur. Yr.(before year-end adj) 146 53 170, 32 170, 32 515 , 045 640 Mandatory PFS Adjustments (net): 650 Other (specify): 660 Other (specify): 670 Total Year-end Adjustrnents/Other (plus or minus lines 640 thin 660) 680 8020 Total Operating subsidy-wrrentyear (6ne 630 phis or minus fine 670) 146.53 170,32 170,32 515,045 690 Total HUD Contributions (sum of lines 620 and 680) 146:53 170.32 170,32 515,045 700 Residual Receipts (or Deficit) (sum of line 590 plus line 690) Enter here and on line 810 (6.04 . 3.57 (13,92) (42,045 Previous editions are obsolete Page 2 of 4 form HUD -52564 (3/95) ret. Handbook 7475.1 Fayetteville Housing Authority Operating Reserve 9/30/99 PHA/IHA Estimates HUD Modifications Part 1- Maximum Operating Reserve - End of Current Budget Year 740 2821 PHA / IHA-Leased Housing - Section 23 or TU(c) • 50% of Line 480, column 5, form HUD -52564 • -mments: PHA 1 IHA Approval Name nue Signature Field 01 flee Approval Name Tide • Slgnalure Bromo Wilson cutive Directo 91 '/5' c2r_ipwl ogle 7/21/99 Date Previous editions are obsolete form HUD -52564 (3/95) Page 3 of 4 ' ref. Handbook 7475.1 Part II- Provlslon for and Estimated or Actual Operating Reserve at Fiscal Year End 780 Operating Reserve al End of Previous Fiscal Year - Actual for FYE (date): 9/30/97 • 9/30/98 255,583 (18,258) 790 Provision for Operating Reserve - Current Budget Year (check one) Estimated for FYE Actual for FYE 800 Operating Reserve at End of Current Budget Year (check one) 9/30/98 237,325 Estimated lor EYE 11 Actual for FYE 810 Provision for Operating Reserve - Requested Budget Year Estimated for FYE Enter Amount from line 700 9/30/99 9/ 30%99 (42,045) 195,280 820 Operating (Sum Cash Reserve al End of Requested Budget Year Estimated for FYE of lines 800 and 810) Reserve Requirement - % of line 480 830 -mments: PHA 1 IHA Approval Name nue Signature Field 01 flee Approval Name Tide • Slgnalure Bromo Wilson cutive Directo 91 '/5' c2r_ipwl ogle 7/21/99 Date Previous editions are obsolete form HUD -52564 (3/95) Page 3 of 4 ' ref. Handbook 7475.1 • NARRATIVE STATEMENT IN SUPPORT OF REVISED BUDGET NO. 1 FAYETTEVILLE HOUSING AUTHORITY AR 0097-001 & 002 FOR PERIOD ENDING SEPTEMBER 30, 1999 ' LINE NO. DESCRIPTION ORIGINAL BUDGET INCREASED (DECREASED) REVISED BUDGET 70 Dwelling Rent 304,120 70,850 374,970 12 Other Income 10,000 21,500 31,500 TOTAL INCOME 314,120 92,350 406,470 170 Travel 7,950 1,000 8,950 200 Sundry 18,770 6,480 25,250 260 Water 32,570 9,760 42,330 310 Sewer 42,000 7,440. 49,440 340 Materials 64,000 14,900 78,900 350 Contract Costs 113,630 :54.170 167,800 400 Protective Service 41,000 5,000 46,000 510 Extrordinary Maint Replace Tile/Carpet 50,000 (10,000) 40,000, Cabinets/Drapes Drainage Work -Site B -0- 3,000 3,000_ Intall Water Pits -Lewis _ -0- 17,000 17,000 Siding/Gutter Rep A & B -0- 2,900 2,900 Boiler, & Water Lines -0- Replacment-Hi Rise -0- 17,500 17,500 Extrodinary Main Total 50,.000 30,400 80,400 520 520 Replace Computer -0- 6,000 6,000 TOTAL EXPENSES 369,920 135,150 505,070