HomeMy WebLinkAbout1998-09-23 - Minutes - ArchiveMINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY
OF THE CITY OF FAYETTEVILLE, ARKANSAS
The Housing Authority of the City of Fayetteville,
Arkansas met in Regular Session at 8:00 A.M. Wednesday
September 23, 1998 in the office of the Authority #1
North School, Fayetteville, Arkansas.
Charles Clinehens, Chairperson, called the meeting
to order.
Commissioners Present: Childress, Hudspeth,
Fries, Richardson, Clinehens
Commissioners Absent: None
Others Present: Bromo Wilson, Fredia Sawin
The Minutes of the August 19, 1998 Regular Meeting were
approved by motion, seconded, and carried unanimously.
The August Financial Statement was approved by motion,
seconded, and carried unanimously.
RESOLUTION APPROVING ANNUAL SALARY INCREASES. Resolution No.
613 was approved by motion, seconded, and carried unanimously.
RESOLUTION TO CHARGE OFF DELINQUENT ACCOUNTS OF FORMER
TENANTS FOR PERIOD 4/1/98 - 9/30/98. Resolution No. 614
was approved by motion, seconded, and carried unanimously.
RESOLUTION AUTHORIZING THE WRITE-OFF OF CERTAIN NON- EXPENDABLE
EQUIPMENT THAT WAS JUNKED. Resolution No. 615
was approved by motion, seconded, and carried unanimously.
RESOLUTION ADOPTING REVISED PUBLIC HOUSING POLICY.
Resolution No. 616 was approved by motion, seconded, and
carried unanimously.
RESOLUTION APPROVING 1997 COMP GRANT PROGRAM REPORT AS OF
6/30/98. Resolution No. 617 was approved by motion, seconded,
and carried unanimously.
There being no further business, the meeting was adjourned.
After the adjournment, the commissioners completed a
tour of Hillcrest Towers.
ATTEST:
THE HOUSING AUTHORITY OF THE
CITY OF FAYETTEVILLE, ARKANSAS
SECRETARY
HA Board Resolution Approving
Comprehensive Plan or Annual Statement
Comprehensive Grant Program (CGP)
U.S. Department of Housing OMB Approval No. 2577--0157 (exp. 7/31/98)
and Urban Development
Office of Public and Indian Housing
RESOLUTION NO. 617
Public reporting burden for this collection of information is estimated to average 5 minutes per response, including the time for reviewing instructions, searching exis ing
data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate
other aspect of this collection of information, including suggestions for reducing this burden, to the Reports Management Officer, Paperwork Reduction Pro ect
0157), Office of Information Technology, U.S. Department of Housing and Urban Development, Washington, D.C. 20410-3600. This agency may not conduct
or sponsor, and a person is not required to respond to, a collection of information unless that collection displays a valid OMB control number.
Do not send this form to the above address.
This collection of information requires that, as a condition to receive a CGP grant, each Housing Authority (HA) certify that it has complied or will comply with statutory,
regulatory and other HUD requirements. This Information is essential to determine HA compliance, or intent to comply, with CGP requirements. Responses to the collection
are required by regulation. The information requested does not lend itself to confidentiality.
Acting on behalf of the Board of Commissioners of the below -named Housing Authority (HA), as its Chairman, I make the following
certifications and agreements to the Department of Housing and Urban Development (HUD) regarding the Board's approval of (check one
or more as applicable):
Comprehensive Plan Submitted on
Action Plan / Annual Statement Submitted on
__I Amendments to Comprehensive Plan Submitted on
aYdfiXI)CIMIXXl(A@(J6XX %M / Annual Statement/ P & E Report
9'r)tnard9XX For Year Ending 6/30/98
leerily on behalf of the: (HA Name) Housing Authority of the City of Fayetteville that:
I. The HA will comply with all policies, procedures, and requirements
prescribed by HUD for modernization, including implementation of the
modernization in a timely, efficient, and economical manner;
2. The HA has established controls to ensure that any activity funded by the
CGP is not also funded by any other HUD program, thereby preventing
duplicate funding of any activity;
3. The HA will not provide to any development more assistance under the
CGP than is necessary to provide affordable housing, after taking into account
o r government assistance provided;
he proposed physical work will meet the modernization and energy
conservation standards under 24 CFR 968.115 or 24 CFR 950.610;
5. The proposed activities, obligations and expenditures in the Annual
Statement are consistent with the proposed or approved Comprehensive Plan
of the HA;
6. The HA will comply with applicable nondiscrimination and equal
opportunity requirements under 24 CFR 5.105(a) or 24 CFR 950.115;
7. The HA will take approbriate affirmative action to award modernization
contracts to minority and women's business enterprises under 24 CFR
5.105(a) or 24 CFR 950.115(e); or the IHA will, to the greatest extent feasible,
give preference to the award of modernization contracts to Indian organiza-
tions and Indian -owned economic enterprises under 24 CFR 950.175;
8. The HA has provided HUD or the responsible entity with any documen-
tation that the Department needs to carry out its review under the National
Environmental Policy Act (NEPA) and other related authorities in accordance
with 24 CFR 968.110(c), (d) and (m) or24 CFR 950.120(a), (b), and (h), and
will not obligate, in any manner, the expenditure of CGP funds, or otherwise
undertake the activities identified in its Comprehensive Plan/Annual State-
ment, until the HA receives written notification from HUD indicating that the
Department has complied with its responsibilities under NEPA and other
related authorities;
9. The HA will comply with the wage rate requirements under 24 CFR
968.110(e) and (f) or 24 CFR 950.120(c) and (d);
10. The HA will comply with the relocation assistance and real property
acquisition requirements under 24 CFR 968.108 or 24 CFR 950.117;
1 I. The HA will comply with the requirements for physical accessibility
under 24 CFR 968.1 l0(a) or 24 CFR 950.115(d);
12. The HA will comply with the requirements for access to records and
audits under 24 CFR 968.145 or 24 CFR 950.120(e);
13. The HA will comply with the uniform administrative requirements under
24 CFR 968.135 or 24 CFR 950.120(1);
14. The HA will comply with lead-based paint testing and abatement
requirements under 24 CFR 968.110(k) or 24 CFR 950.120(g);
15. The HA has complied with the requirements goveming local/tribal
government and resident participation in accordance with 24 CFR 968.315(b)
and (c), 968.325(d) and 968.330 or 24 CFR 950.652(b) and (c), 950.656(d) and
950.658, and has given full consideration to the priorities and concerns of
local/tribal government and residents, including any comments which were
ultimately not adopted, in preparing the Comprehensive Plan/Annual State-
ment and any amendments thereto;
16. The HA will comply with the special requirements of 24 CFR 968.102
or 24 CFR 950.602 with respect to a Turnkey III development; and
17. The PHA will comply with the special requirements of 24 CFR
968101(6)(3) with respect to a Section 23 leased housing bond -financed
development.
18. The modernization work will promote housing that is modest in design
and cosi, but still blends in with the surrounding community.
Attested By: Board Chairman's Name:
Dan Hudspeth, Vice Chair
•
Board Chairman's Signature Si Date:
X
Warning: HUD will prosecute false claims nd statements. Conviction may result in criminal and/or civil penalties
(Seal)
(18 U.S.C. 1001, 1010,1012; 31 U.S C 3729 3802)
Page 1 of 1 form HUD -52836 (10/96)
ref Handbook 7485.3
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Amount of line 19 Related to Energy Conservation
Amount of line 19 Related to Security 1
Amount of line 19 Related to Section 504 Compliance
Amount of line 19 Related to LBP Activities
Amount of Annual Grant (Sum of lines 2-19)
li 1502 Contingency (may not exceed 8% of 19)
1498 Mod Used for Development
1490 Replacement Reserve
1495.1 Relocation Cost
1485 Demolition
1475 Nondwelling Equipment
1470 Nondwelling Structures
1465.1 Dwelling Equipment-Nonexpendable
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1415 Liquidated Damages
1411 Audit
1410 Administration
1408 Management Impfbvements
1406 Operations (may not exceed 10% of 19)
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Summary by Development Account
A
Signature of Public Housing Director or Office or Native American Programs Administrator & Date:
X •
97,264.00
32,400.00
Total Estimated Cost
Original Revised (1)
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23,000.00
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27 240.00
Total Actual Cost (2)
Obligated fl Expended
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Annual Statement /Performance and Evaluation Report
OMB Approval No. 2577-0157 (7/98)
1
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Comprehensive Grant Program (CGP)
Annual Statement /Performance and Evaluation Report
OMB Approval No. 2577-0157 (7/31/98)
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•
RESOLUTION NO. 614
RESOLUTION ADOPTING REVISED PUBLIC HOUSING POLICY
WHEREAS, the present Statement of Policies Governing
Admission to and Continued Occupancy for Low -Rent Public
Housing in Fayetteville, Arkansas needs to be undated to
reflect changes in regulations,
BE IT RESOLVED by the Commissioners of the Housing
Authority of the Fayetteville, Arkansas that the attached
Revised Public Housing Policy be adopted.
PASSED AND APPROVED THIS
•
ATTEST:
DAY OF1998
THE HOUSING AUTHORITY OF THE CITY
OF FAYETTEVILLE, ARKANSAS
CHAIRPERSON
SECRETAR
•
•
RESOLUTION NO. 615
RESOLUTION AUTHORIZING THE WRITE-OFF OF CERTAIN
NON -EXPENDABLE EQUIPMENT THAT WAS JUNKED.
WHEREAS, the HUD Manual 7510.1 provides for the write off of
certain non -expendable equipment that is junked, and
WHEREAS, the most recent list of equipment that has been declared
not in working order and non -repairable and has been junked needs
to be written off.
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE
FAYETTEVILLE HOUSING AUTHORITY, that the attached list of
equipment be written off the property ledger of the Fayetteville
Housing Authority.
(see attached list for equipment.)
PASSED AND APPROVED THIS
ATTES : int)
E TAR
AY OF,„ 1998 .
THE HOUSING AUTHORITY OF THE CITY
OF FAYETTEVILLE, ARKANSAS
CHAIRPERSON
09/10/199t. 0:57:08 DISPOSED ASSET REPORT BY DATE and G/L ACCOUNT NUMBER
FOR DATES: 04/01/1998 - 09/30/1998
•
ASSET DESCRIPTION
Housing Authority, City of Fayetteville
PHA PRJ ACCOUNT CD ITER SERIAL NUMBER
PAGE 1
COST
05/06/1998
06/29/1998
07/25/1998
07/31/1998
08/03/1998
08/03/1998
09/08/1998
•
•
BROWN GAS RANGE
BROWN ELECTRIC RANGE
EBEHORE REFRIGERATOR
BROWN GAS RANGE
BROWN GAS RANGE
KENMORE REFRIGERATOR
KENKORR REFRIGERATOR
1 001 1465.1 4
1 001 1465.1 4
1 001 1465.1 4
1 001 1465.1 4
1 001 1465.1 4
1 001 1465.1 4
1 001 1465.1 4
—304 D660025
X15 7J61743
7443 S-62650431
—293 D660027
/310 D660034
4:462 0948607610
420 S-60240018
ACCOUNT TOTAL
PROJECT TOTAL
PHA TOTAL
224.25
211.00
311.00
224.25
224.25
371.00
371.00
1996.75
1996.75
1996.15
•
RESOLUTION NO. 614
RESOLUTION TO CHARGE OFF DELINQUENT ACCOUNTS OF FORMER
TENANTS FOR PERIOD 4/1/98 - 9/30/98
A resolution of the Board of Commissioners of the
Fayetteville Housing Authority authorizing the charge off of
delinquent accounts of certain former tenants in the AR 97-1 & 2
Housing Projects for period of April 1, 1998 thru September 30,
1998.
WHEREAS, in accordance with the Accounting Handbook RHM 7510.0,
Chapter 3, Section 13, certain past due accounts in the AR 97-1 &
2 Low Rent Public Housing Projects are considered uncollectable
and all means of collections have been exhausted, and there is no
reasonable prospect of collections of such delinquent rents and
that the probable cost of further efforts to collect said rents
would not be warranted.
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF
THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS THAT:
Accounts in the amount designated, due from the former
tenants listed on the attached sheets are hereby authorized to be
charged off.
PASSED AND APPROVED THIS
ATTEST.
SECRETARY
Y OF 1998
THE HOUSING AUTHORITY OF
CITY OF FAYETTEVILLE, AR
CHAIRMAN
1-
9/2811998 13:49:01
AIB BALANCE DUE REPORT
Housing Authority, City of Fayetteville
Page 1
Effective Posting
nate: most current uar
-
PHA
-
Prj Site Bldg Unit
1 001 A LP 0002-B
Tenant,
11819
and Name
WELDON TAWNY
Formal SecDep Cr
4m.
Z)tqp
orsioip
arjEoP
Amount Due Net Due
128.00 128.00
1
001
A LP 0004-B
11775
ENGLEBERT WANDA
y yqt2
L21 ;y'
837.75
637.75
1
001
A
LP
0006-B
11933
OLEKENE
RHOEHRA
-o -
/Axe
133.75
133.75
-1
OBI
A
LP
ODU9-A
11454
LONG
DEARNA
339
OA,
680.00
680.00
1
001
A
LP
0010-8
10965
LLOYD
BRENDA
ft -s-
fj oD
57.00
57.00
1
001
A
LP
0011-A
11678
STAIMEL
KATHY
yl/.a» "yjj
670.00
610,00
1
001
A
LP
0011-B
1
796
HASSEY
USHA
51,1g420 4/40
959.00
956.00
1
001
A
LP
0011-C
1
912
RODGERS
BRANDY
-,v - 1?•44 lr
134.75
134.75
1
001
A
LP
0011-D
11852
PETERSON
ROWENA
ADD JACZ I, 178.50
118.50
1
001
A
LP
0013-A
1
506
JOHNSON
HENRY
;W2e/L,21'... 523.50
523.50
1
001
A
LP
0013-8
11962
TANNEHILL
GERALD
j64, ,Q,Rapp 632.00
63.2.44-
1
001
A
LP
0014-A
11799
TERRAZAS
FRANCIS
X2242 y.o. _ 538.50
538.50
1
4201
A
LP
0015-C
11779
SMITH
DESIRAE
)2,44404, altat 322.25
1
001
B
WN
0021-B
11734
GOLDEN
KIMBERLY
i +t9 gaa yLa' 527.001
; -'
.10
1
001
B
WH
0022-C
11873
DUNN
TABITHA
aig,oa aoloo
51700
-
.1
1
u01
B
WH
0022-D
11872
MILNER
VICKIE
.40-.0 *air
31.25
31.25
1
001
B
WN
0023-A
11974
TWO
HATCHET
KATHYs.-
Ti,
30.25
36.25
1
001
B
WH
0024-A
11928
LOCKLIN
ANGELA
Aria _dr.-0'
69.00
69.00
111
001
B
WH
0025-A
11929
BAKER
LATONYA
_.,yam JL 112.50
-117.50
001
8
WH
0025-13
11942
C00PR
I{r
llia
23.50
23.50
1
001
B
WH
0027-A
11269
HATCHETT
DIANNE
_
"ySeaaO
390.00
390.00
1
001
8
WH
0027-8
11803
PENNINGTON
JERRI
Ifl,ost _o
315.00
315.00
1
001
B
WH
0027-C
11876
BAXTER
TANSON
ifitep Awaf /
360.75
300.75
_ 1
U01
8
mH
0030-A
11954
YOWELL
RO➢ANN
279,00
279.00
1
001
B
WH
0030-C
11869
SHRUM
LEE
_ -1,-- X62 fD
167.50
167.50
i
1
001
8
WH
0031-A
10994
CARLISLE
..
ROY
iirgpa a74601,,
363.00
363.00
1
001
3
HR
0310
11816
STARK
CARL
' ' ___ G/, 2r
01.75
01,75
1
001
J
HR
0311
11854
ARMSTRONG
LEAH
-
"dap atop
91.00
91.00
1
001
3
HR
0401
11806
COUCH
HAWN
_o- Map
191.00
191,00
1
001
J
HR
0410
11820
PORTER
ROBERTA
/cop LS,oG
103.00
103.00
1
001
J
HR
0507
11205
FULLERTON
ROBERT
'o_ a2 18.75
18.75
L
001
J HR
0508
11583
KOZEL
CHARTS
_A,....- pe,fp X6.5
___!11._58__._
1
001
J HR
0509
10889
uATRS
FLORENCE
__
-,d - ig,6 18.50
18.50
1
001
J
HR
0812
11708
RITCHIE
GERTRUDE
.
Jim isor 89.75
89.75
1
001
J HE
1101
11526
KOKEL
DORIS
,
-s.- zgarit 68.50
68
5n
1-
OUT J HR
1104
11084
CRAWFORD
JULIA
em-GIZA, 67,00
67,00
1
001
J HR
1110
11924
COLLINS
CHESTER
rp op f24
137.50
137.50
1
001 J HR
1209
11091
TEETER
NOVA
-4,-- 9tsaap , 74.00
74.00
1
001
J
HR
1211
11438
REIFF
KENNETH
log,' 717.25_2j2 15
laza
PHA: 1 Project: 001 Totals Count: 39
10246.15 -18446'11
1128/1998 13:49:01
AIR BALANCE DUE REPORT
Housing Authority, City of Fayetteville
Page 2
Effective Posting Date: Most Current Data
•
PHA Prj Site Bldg Unit Tenant) and Name Formal SecDep Cr
1 002 C HH 302-C 11875 WYSONG SANDY
3335vo
y/,ao
Amount
. 635.00
Due Net
635.00
Due
I
002
C
MH
305-C
1861
HADDOCK
DARLA4/0,6•41-mil
168.75 708.75
i
Uut
L
MH
ill
C
1813
SH3TH
uAKBLL1
3„pn_
gie
395.25
395.25
1
002
C
HH
324-C
1831
ENGLER
ANGELA
AA,
a3"2,'
286.25
286.25
1 002
C
HH
331-C
11741
ARAUJO
MICHELLE
1yu oo
33o op
810.00
810.00
•
1 UUt
C
MN
331-C
1976
SPENCER
GEORGIA
4ol,
/41,190
156.00
150.00
1
002
C
KK
3
3-C
11632
0
GRADY
JESSIKA
.Z/ ,AD
l/„4.!
571.25
571.25
1
002
C
HH
3
4-C
11802
WATKINS
NANCY
Ylact
ort
375.75
375.15
I
001 C
NN
3
0-C
11841
W00DWARD
KIMBERLEY
_e
X91, are
138.25
138.25
002
HH
3
2-C
11903
BAIRD
TRACEY
459.00
4590
1
C
Zp0
ypop
_
1
002
C HN
3-C
1930
CORNBIJUS
LISA
1 yy2,ty)
3n
pip
469.00
469.00
1
002 C HM
8-C
1612
TAYLOR
JENNIFER
OS
_ 224L410k.„
.. 791:.°0
_ __ 791.00__
1
002 C HM
21-C
1932
PETERSON
PAUL
fa,,"
Ana
1141.00
1144.00
1
002 C HH
23-C
11415
LINDABURY
TERESA
97;,4,/
y3,g,f2
1210.51
-39x06-
1220.51
-
1
002 C
HM
5-C
11688
THOMPSON
BRENDA
...,b,
y412
197
TT
-71.00
I
002 C HM
31-C
11935
RAI/IIT
RABDIbL
Ag,Qp
414510
72.00
1
002
C HM
36-C
1927
DAVIS
ASHLEY
a.-
219773
219.75
es
1
002
C
HH
TIC iiia STEWART
JEWEL
algal
Jima_ _ _ _281_50_
_ 181.50
_
UUl C NN 438-C
11966
TAYLOR
CAREEN
142.00
142.00
PHA: 1 Project: 002 Totals Count: 1941,04,,p/
�ijj,44 9392.26 9392.26
PHA: 1 Totals Count: 58 0./935jJ
p,
X447,
19639.01 rie-Qi.
g...93..72
741.p-1,/
---- --
Grand Totals Count: 58
•
19639.01 B.6.11-04
gde
i
RESOLUTION NO. 613
RESOLUTION APPROVING ANNUAL SALARY INCREASES
WHEREAS, the Approved budgets for the Housing Authority allows for
salary increases for certain personnel:
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE
FAYETTEVILLE HOUSING AUTHORITY the regular annual increases of
salaries listed below are approved effective October 1, 1998.
NAME & POSITION
Bromo Wilson
Executive Director
Fredia Sawin
Administrative Assistant
& Public Housing Director
Laura Higgins
Section 8 Director
Krya McCown
Section 8 Assistant
• & Inspector
Debbie Ravelette
Public Housing Assistant
& Inspector
•
Amy Strope
Secy & Rec
Mikeal Atwell
Maintenance Working Foreman
Lynn Smith
Maint-Mechanic
David J. Butt
Maint-Mechanic
Thomas Barnett
Maint-Aid "B"
Night Watchmen
"A"
UA"
PRESENT SALARY PROPOSE SALARY
$44,400 $46,170
32,450 33,750
27,810 28,920
23,090 24,020
20,680
15,080
25,590
18,910
21,510
15,600
26,620
19,670
18,100 18,830
14,670
12,480
PASSED AND APPROVED THIS 023 DAY OF
15,080
13,000
998
ATTEST; THE HOUSING AUTHORITY OF THE
CITY OF FAYETTEVILLE, ARKANSAS
SECRETARY - CHAIRPERSON