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Home My WebLink About1997-07-16 - Minutes - ArchiveMINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE. ARKANSAS The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at 8:00 A.M. Wednesday July 16th, 1997 in the office of the Authority #1 North School, Fayetteville, Arkansas. Christine Childress. Vice Chairperson, called the meeting to order. Commissioners Present: Childress, Richardson, Fries, Hudspeth Commissioners Absent: Clinehens Others Present: Bromo Wilson, Fredia Sawin The Minutes of the June 18, 1997 Regular Meeting were approved by motion, seconded, and carried unanimously. The June Financial Statement was approved by motion, seconded, and carried unanimously. RESOLUTION APPROVING REVISED OPERATING BUDGET. Resolution No. 599 was approved by motion, seconded and carried unanimously. There being no further business, the meeting was adjourned. THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS CHAIRPERSON ATTEST: PHAAHA Board Resolution Approving Operating Budget or Calculation of Performance Funding System Operating Subsidy U.S. Department of Housing and Urban Development Office of Public and Indian Housing RESOLUTION NO. 5'.913 Reporting Burden far this collection of information is estimated to average 15 minutes per response. Including the time for reviewing instructions. searching existing 10 ources. gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding This burden estimate or any other aspect al this collection of information, including suggestions for reducing this burden. to the Reports Management Officer. Office of !nlonnalion Policies and Systems. U.S. Depar Iment of Housing and Urban Development. Washington. D.C. 20410.3600 and to the 011ice of Management and Budget. Paperwork Reduction Project (2577-0026), Washington, D.C. 20503. Do not send this completed form to either of the above addressees. OMB Approval No. 25770026 (Exp. 10/31197) Acting on hchtairor the Board of Commissioners of the below -pruned Public Ilolising Agency (1'1A)/Indian Housing Authority (IHA). as its Chairman. I stake the following cerliricalions and agreements lo the Dcparlwcnt of Housing and Urhan Development (HUD) regarding Ills Board's approval of (check one or more as applicable): XX Operating Budget Submitted on: Operating Budget Revision Submitted on: Calculation of Performance Funding System Submitted on: Revised Calculation of Performance Funding System Submitted on: (date) 7/16197 certify on hehall'ul'the: (PITA/IFIA Nano) Fayetteville Housing Authority that: I. All regulatory and slalutory requirements have been met: •The PHA has sufficient operating reserves to meet the working capital needs of its developments: 3. Propuscdbudgetexpendituresare necessaryii the elf icientand ecuiim,licnlolieratlit,liofdie housing for the purposcofservinglow-income residenls: 4. The budge) indicates a source of finds adequate to cover all proposed expenditures: 5. Tlic calculation or eligibility for Federal funding is in aecord;mce with the provisions of the regulations: 6. All proposed rental charges :mil expenditures will be consistent with provisions of law: 7. The PITA/111A will comply with the wage rale requirements under 24 CFR 968.110(e) and (1) or 24 CFR 91)5.120(c) and (d): 8. The IIIA/IIIA will comply with the requirements for access 10 records and audits under 24 CFR 9681111(1) or 24 CFR 9115.12(I(g): The PI IA/IHA will comply with the requirements for the rccxruninatiunof family income and composition under 24 CFR 9611.209.991).1 15 and 90.5.315: and 10. The PFIA will comply with the requirements for certification of housing Manager find Assisted Housing Manager positions " (24 CFR 967.3114 and 967.3115). 9. 1 hereby certify )hal all the information staled within, as well asany information provided in the aecompaniulenl herewith. is True and accurate. Ing: HUD will prosecute false claims and staternent-s. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001. 1010. 1012:31 U.S.C. 3729.3802) en D Board Chairman's Sumo (type) Date: ynel Christine. Childress VI %J44J I 7/16/97 loin, HUD•52574 (3/95) rel. Handbook 7575.1 Operating Budget U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB Approval No. 2577-0026 (exp. 10/31/97) Public reporting burden for This collection of Inlormalion is estimated to average 116 hours per response, Including the lime for reviewing Instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of Inlormalion. Send comments regarding this burden estimateor any other aspect of this collection of inlormallon. including suggestions for reducing this burden, to the Reports Management Officer. 011lce of Information Policies and Systems, U.S. Department Housing and Urban Development, Washington, D.C. 20410-3600 and to the 011Ice of Management and Budges, Paperwork Reduction Project (2577-0026), Washington. D.C. Previous editions are obsolete Page 1 o14 form HUD -52564 (3/95) ref. Handbook 7475.1 Plrype of Submission b. Fiscal Year Ending c. No. of months (check one) P. type of HUD assisted projecl(s) Original Revision No.: j j 12 mo. 0 Omer (specify)_ 01 fl PHA/IHA-Owned Rental Housing n j7 9130/97 e. Name of Public Housing Agency / Indian Housing Authority Fayetteville Housing Authority (PHA/IHA) 02 I] IHA Owned Mutual Help Homeownership 03 I] PHA/IHA Leased Rental Housing I. Address (city, State, zip code) #1 North School Avenue / Fayetteville, AR 72701 04 ❑ PHA/IHA Owned Turnkey III Homeownership 05 Q PHAAHA Leased Homeownership g. ACC Number h. PAS/ LOCCS Project I__..AR097001935 No. I. HUD Field Office Litt_1 ck 4R EW_7O3_ / „ i 72-./P: 1. No. of Dwelling Units 252 k. No of Ilnil Months nvgia024 in. No. of Projects 7 j i %/ i, �� , ,5 i// jai i'' yr 2 [i/ • %/i7,/, i%i�°/, r�: ;/ji i//, 9q„ • 9,,,„.49,i/ ,m, rid r,, a/// �.4 —G r7//el � ////d�/rGii: Actor& Estimates Requested Budget Estimates Last Fiscal I or Actual Estimates HUD Modifications PHA/IHA Line AcG. Yr. Current Budget 97 Amount PUM Amount $10) No. No. Description 1 PUM96 2 PUM (3) PUM (4) (to nearest $10) (5) (6) (to nearest (7) Homebuyers 010 7710 Monthly Payments for: Operating 020 7712 Payments Earned Homeme Payments 030 7714 Nonroutine Maintenance Reserve 040 Total Break -Even Amount sum of lines 010, 020, and 030 050 7716 Excess (or deficit) In Break -Even 060 7790 Homeb ars Monthl Pa ments - Contra —_ Ie sting 3110 Receipts Dwelling Rental 104.27 105.57 105 5 319 240 080 3120 ExcessuliliUes 1,06 ,99 .9 3 000 090 3190 Nandwellinq Rental 100 Total Rental Income (sum ul lines 070, 080, and 090) 185; 1. i e • ' 1 110 3610 Interest on General Fund Investments - 4,98 5.11 15,450 —5..- 120 3690 Other Income 9 92 1 199—_ _10.,.33 —9..9• 130 Total Operating Income (sum of lines 100, 110, and 120) 121).114 • ' 1 Ope 140 acing 4110 Expenditures - Administration: Administrative Salaries 20 q 1 21,8R ?ti1fF:111. 150 4130 Leal Ex.ense 3.64 11,900 .16 _3.6' 160 4140 Staff Trainin• 170 4150 Travel 1.12 2.63 2.6 71950 180 4170 Accountin. Fees 190 4171 Auditing Fees .13 ;13 ,1 400 200 4190 Other Administrative Expenses 3.78 5.62 5.6• 17 000 210 Total Administrative Extense (sum of line 140 thtu line 200) 26 70 33.90 11 1 1 Tenant 220 Services: 4210 Salaries 230 4220 Contact Publications and Other Services 240 4230 Contract Costs, Training and Other 250 Total Tenant Services Expense (sum of lines 220, 230, and 240) Utllit 260 es: 4310 Water 11.01 -10.77 10 1 270 4320 Electricity 12,63 12,.64—_12.6, 38,220 280 4330 Gas 8 21 9.92 L. • 30.011 2904340 Fuel 4350 Labor 4390 Other utilities expense J4-.1. 44.5211 _11.22 —3412 320 Total • Utilities Expense (sum of line 260 thru line 310) 47.08 48 05 48 ' 1 Previous editions are obsolete Page 1 o14 form HUD -52564 (3/95) ref. Handbook 7475.1 • Previous editions are obsolete Page 2 of 4 form HUD -52564 (3/95) rel. Handbook 7475.1 Name of PRA; INA Fayetteville Housing Authority Fiscal Year Ending 9/30/97 Actuals L yl Estimates Requested Budget Estimates Last Fiscal rUl or Actual PIIA(IHA Estimates HUD Modifications Line Acct. Yr. 19 96 Current Budget w.19 Amount Amount 97 PUM (to nearest $10) PUM (to nearest $I0) ile No. Description I)n PU 2) PUM (11 4 O (5) (6) (7 ) Ordinary Maintenance '4410 and Operation: 24,48 31.66 31.66 94,740 330 Labor ,c3 ' 4_:' t 'a•se'3, 21 16 21.16 64 OOD -14,"54 , 8-50T4430 1 Contract Costs 34-77_24 .17 105,150 _3.4,35 360 Total Ordinary Maintenance & Operation Expense (lines 330 to 350) 73.37 R7 9 _37t5j9 264,890 Prolective 370 Services: 4460 Labor 11 17 12 20 12 2n 1618R0 380 4470 Materials 390 4480 Contract costs 400 Total Protective Services Expense (sum of lines 370 to 390) 12 20 12 20 16 ,8R0 General 410 Ex 4510 • ense: Insurance -.37._ 15 13_ 14 11 14..31 43,270 420 4520 Payments In Lieu of Taxes 5 83 5 85 5 R5 17 , 690 430 4530 Terminal Leave Payments . 35 16.56 21.16 20 16 60,960 440 4540 Em.lo ee Benefit Contribullons 14 88 14 8R 45 000 450 4570 Collection Losses _12_13.3_ 460 4590 Other General Expense 4.96 4.96 151000 470 Total General Expense (sum oI lines 410 to 460) 50.65 60.16 60.16 181,920 480 Total Routine Ex sense sum o1 lines 210, 250, 320, 360, 400, and 470) 209.16 241.91 241.91 731,530 Rent 490 for Leased 4710 Dwellings: Rents to Owners of Leased Dwellings 500 Total Operating Expense (suns of lines 480 and 490) 209-16 241.91 241.91 731.5-30 Nonroutine 4610 Expenditures: Extraordinary Maintenance 44.49 49 60- 49..fit 150,000 7520 Replacement of Nonexpendable Equjpment _3- 09 3 00 9,15n 530 7540 Property Betterments and Additions _7.48 .99_ 510, 520, and 530 51.69 159,350 540 Total Nonroutine Expenditures (sum of lines -52- -06 -52-.-6-E lines 500 and 540) 261 22- 294..60- 294 6r 890,8Rn 550 Total Operating Expenditures (sum oI Prior Year Adjustments: Arresting Residual Receipts (.3, 60 ) 560 6010 Prior Year Ad ustments Other Expenditures: Deficiency In Residual Receipts at End of Preceding Fiscal Yr. 257 62 294.60 294.60 890,880 570 580 Total Operating Expenditures, Including prior year adjustments and other expenditures (line 550 plus or minus line 560 plus line 570) (136.98'073.01) 173.0_)(523,190v 590 Residual Receipts (or Deficit) before HUD Contributions and provision for operating reserve (line 130 minus line 580) HUD 603 Contributions: 8010 Basic Annual Contribution Earned - Leased Projects:Current Year 8011 Prior Year Adjustments - (Debit) Credlt 610 Contribution line 600 or minus line 610) 620 Total Basic Annual plus 536.75 150.36 150.36 454.696 Earned Op. Sub: - Cur. Yr.(belore year-end mil 630 8020 Contributions - Mandatory PFS Adjustments (net): 640 650 Other (spedfy): 660 Other (speclly): 670 Total Year-end AdjustmentsrOiher (plus or rriinus lines 640 lieu 660) Subsidy gine 630plusor minus One 670) 116.75, 1.50"'36 150 16 454-4.9F1 680 8020 Total Operating -current year 690 Total HUD Contributions (sum of lines 620 and 680) 16 1.50".-36 454. 696 700 Residual Receipts (or Deficit) (sum of line 590 plus line 690) Enter here and on line 810 _13_6_3_5_13n 'E(.23 (19.34) (19.34) (58,494) • Previous editions are obsolete Page 2 of 4 form HUD -52564 (3/95) rel. Handbook 7475.1 PHA / INA Approval Name Bromo Wilson Title Executive Director Signature Field Office Approval Name Title • ▪ Signature • • Dale Dale Previous editions are obsolete Page 3 of 4 form HUD -52564 (3/95) • ret. Handbook 7475.1 N me pl PHA / INA Fayetteville Housing Authortity Fiscal Vear Ending 9/30/97 780 790 Part 11 Operating Reserve PHA/IIIA Estimates HUD Modifications - Provision for and Estimated or Actual 9/30/96 9/30/96 Part I • Maximum Operating Reserve • End of Current Budget Year Operating 02821 PHA / IHA•Leesed Housing 503' of Line 480, column 5, form - Section 23 or 10(c) HUD -52564 Estimated Actual q/30/96 310,695 800 PHA / INA Approval Name Bromo Wilson Title Executive Director Signature Field Office Approval Name Title • ▪ Signature • • Dale Dale Previous editions are obsolete Page 3 of 4 form HUD -52564 (3/95) • ret. Handbook 7475.1 780 790 Part 11 Operating Reserve at Fiscal Year End - Provision for and Estimated or Actual 9/30/96 9/30/96 334,325 (23.630) Operating Reserve al End of Previous Fiscal Year - Actual for FYE (date): Provision for Operating Reserve - Current Budget Year (check one) for EVE for FYE Estimated Actual q/30/96 310,695 800 Reserve at End of Current Budget Vear (check ane) for FYE for EYE Operating Estimated ri Actual (58,494) • 810 Provision for Operating Reserve - Requested Budget Year Estimated for FYE Enter Amount from line 700 9/30/97 820 Operating Reserve at End of Requested Budget Year Estimated for FYE lines 800 and 810) 9/30/97 - 256,201 830 (Sum Cash of Reserve Requirement • 40 %af line 480 178,176 PHA / INA Approval Name Bromo Wilson Title Executive Director Signature Field Office Approval Name Title • ▪ Signature • • Dale Dale Previous editions are obsolete Page 3 of 4 form HUD -52564 (3/95) • ret. Handbook 7475.1 NARRATIVE STATEMENT IN SUPPORT OF REVISED BUDGET NO. 1 FAYETTEVILLE HOUSING AUTHORITY AR 0097-001 & 002 FOR PERIOD ENDING SEPTEMBER 30, 1997 LINE NO. DESCRIPTION ORIGINAL BUDGET INCREASED (DECREASED) REVISED BUDGET 120 150 200 350 450 460 510 Other Income Legal Expense Sundry Expense Maint Contract Costs Colllection Loss Other General Expense Extrordinary Maint Replace Tile/Carpet Cabinets/Drapes Elec Upgrade Site A/B Extrodinary Main Total 20,000 10,000 12,970 100,150 35,000 -0- 50,000 -0- 50,000 10,000 1,000 4,030 5,000 10,000 15,000 -0- 100,000 alcSOUVO 30,000 11,000 17,000 105,150 45,000 15,000 50,000 100.000 150,000