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Home My WebLink About1996-11-20 - Minutes - ArchiveMINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at 8:00 A.M. Wednesday November 20, 1996 in the office of the Authority #1 North School, Fayetteville, Arkansas. Janet Richardson, Vice Chairperson, called the meeting to to order. Commissioners Present: Hudspeth, Childress, Clinehens, Richardson Commissioners Absent: Fries Others Present: Bromo Wilson, Fredia Sawin The Minutes of the October 23, 1996 Regular Meeting were approved by motion, seconded, and carried unanimously. The October Financial Statement was approved by motion, seconded, and carried unanimously. RESOLUTION AUTHORIZING THE SUBMISSION OF PUBLIC HOUSING MANAGEMENT ASSESSMENT PROGRAM (PHMAP) CERTIFICATION FOR FISCAL YEAR ENDING 9/30/96. Resolution No. 594 was approved by motion, seconded, and carried unanimously. Mr Wilson reported to the Board on the Bid opening for the 1996 Comp Grant Funds. Two bids were submitted one too high and one too low. Motion was made to readvertise and resubmit bids for the 1996 Comp Grant electrical upgrade for Lewis Plaza and Willow Heights. Motion was seconded, and carried unanimously. There being no further business, the meeting was adjourned. THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, AFj,KANSAS CHAIRPERSON ATTEST NOV 19 '96 01:24PM BWS & C MEMPHIS 901 755 7844 P.2/2 BARGE, WAGGONER, SUMNER AND CANNON, INC. ENGINEERS • ARCHITECTS • PLANNERS FORUM 1, SUI ]E 720 6750 POPLAR AVENUE MEMPHIS, TENNESSEE 00100 (901) 755.7166 • PAX (901) 755.7944 November 18, 1996 File 13305-41 Mr. Bromo Wilson Executive Director FAYETTEVILLE HOUSING AUTHORITY #1 North School Avenue Fayetteville, Arkansas 72701 RE: 1996 COMPREHENSIVE GRANT PROGRAM (CGP) AR37P09770496 BID Dear Bromo: After reviewing the bids for the 1996 CGP, we have determined that it would be in the best interest of the Housing Authority of the City of Fayetteville to reject botb bids and re -bid the project. The bid by Craig Electric exceeds the budget, and the bid by Nathaniel Saine Construction Co., Inc. is too low to be reasonable. After comparing it with our cost estimate and discussing it with the Contractor, it is apparent that they were not bidding on the full scope of the work as outlined in the plans and specifications, and they have requested to withdraw their bid. I have included a Bid Tabulation and a list of parties excluded from Federal Procurement, which does not list either Bidder. I am also including a letter for you to send to each Contractor along with their Bid Bond. Sincerely, Randy Hoeschen, AICP Project Manager RH/al Enclosures AAEE•ACEC•APWA•ARTBA•ASCE1AWWA•NSPEI SAME•WPCF RESOLUTION NO..,,09 RESOLUTION AUTHORIZING THE SUBMISSION OF PUBLIC HOUSING MANAGEMENT ASSESSMENT PROGRAM (PHMAP) CERTIFICATION FOR FISCAL YEAR ENDING 9/30/96 WHEREAS, The Board of Commissioners of the Fayetteville Housing Authority is required to review the Annual PHMAP Certification and authorize the submission of the PHMAP Certification and WHEREAS, the Board of Commissioners of the Fayetteville Housing Authority did review the attached PHMAP Certification for Fiscal Year Ending 9/30/96 NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE FAYETTEVILLE HOUSING AUTHORITY: That the Chairperson of the Board of Commissioners and the Executive Director of the Housing Authority are authorized to execute the attached PHMAP Certification for Fiscal Year ending 9/30/96. ,y/ PASSED AND APPROVED THIS `�.1 DAY OF//L. 1996. THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS CHAIRPERSON ATTEST: SECRETARY Public Housing Management Assessment Program (PHMAP) Certification U.S. Department of Housing and Urban Development Office of Public and Indian Housing 7460.5 CBC -1 APPENDIX 1 OMB No. 2577-0156 (exp. 12/31,94 Public reporting burden for thls collection of information is estimated to average 3 hours per response, Including the time for reviewing Instructions. searching existin( data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Reports Management Officer, Office of Information Polities and Systems, U.S. Department of Housing and Urban Development, Washington, D.C. 20410-3600 and to the Office of Management and Budget, Paperwork Reductlor Project (2577-0156), Washington, D.C. 20503. Do not send this completed form to either of these addressees. Instructions: A PHA's responses to this certification form must be the PHA's actual data: e.g., prior to any adjustments for modification and/or exclusion requests to the indicators. Round percentages to two decimal places. PHAs Name: Fayetteville Housing Authority #1 North School Avenue Fayetteville, Indicator 1: Vacancy Number & Percentage Total vacant units AR 72701 For Fiscal Year Ending: 9/30/96 SubrNssion Data: 1Y/2Qf96 2 Actual vacancy percent for the reporting month or a snapshot picture of the actual vacancy percent at the end of the reporting period Adjusted vacancy percent for the reporting month or a snapshot picture of the adjusted vacancy percent at the end of the reporting period 0 Percent reduction of actual vacancies over prior three years Indicator 3: Rents Uncollected Balance of rents uncollected as a percentage of total rents to be collected 2 . 7 To Percent of units meeting HOS 100% Average number of days to bring non -emergency maintenance items to HOS Percent of emergency items corrected/abated within 24 hours 1 PHA is on schedule, according to its maintenance plan, to correct unit deficiencies (enter Yes or No) 100 % Yes Average number of days to correct identified systems N/A PHA is on schedule, according to its maintenance plan, to correct s stems deficiencies enter Yes or No Major systems inspected annually (enter Yes or No) NA Yes Indicator 5: Unit Turnaround System has been established to track unit turnaround (enter Yes or No) Annual average number of calendar days for vacant unit to be prepared for re -rental and for a new lease to take effect Yes 19 Indicator 8: Tenants Accounts Receivable (TARS) The PHA elects to use (mark one) The Annual Average AnnualTAR Percent -x Indicator 6: Outstanding Work Orders Percent of emergency items corrected/abated within 24 hours 100 Percent of outstanding work orders 0 Progress has been demonstrated over the most recent three year period at reducing the time required to complete maintenance work orders (enter Yes or No) Yes Indicator 7: Annual Inspection and Condition of Units and Systems System has been established to track inspection and repair of units and systems (enter Yes or No ) Yes Percentage of units inspected annually using standards that were at least equivalent to the Housing Quality Standards (HOS) 100 % Indicator 11: Resident initiatives Policies have been adopted and procedures implemented for: (enter Yes or No) Anti-drug strategy/security Yes Yes Resident participation/management Homeownership opportunities Yes Economic development/self-sufficiency Yes Number of areas in which PHA has been successful in significanti Imeroving conditions/activities 4 Number of areas in which PHA shows minimalactivity 0 We hereby certify that, as of the submission date, the above indicators, under the Public Housing Management Assessment Program (PHMAP), are true and accurate for its fiscal year indicated above. The undersigned further certify that, to their present knowledge, there is no evidence to indicate seriously deficient performance that casts doubt on the PHA's capacity to preserve and protect its public housing developments and operate them in accordance with Federal law and regulations. Appropriate sanctions for intentional false certification will be imposed, including suspension or debarment of the signatories. Chairperson, Board of Commissioners : (signature & date) Attested to by: (E lye Director's signature & date) X 11/20/96 Xf142-� A Board Resolution approving this certification is required and must be attached to the executed certification. A-7.47111/20/96 Previous editions are obsolete. form HUD -50072 (9/93 1r I. Handbook 7460.5