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Home My WebLink About1996-07-17 - Minutes - Archives • MINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS The Housing Authority of the City of Fayettteville, Arkansas met in Regular Session at 8:00 A.M. Wednesday July 17, 1996, in the office of the Authority #1 North School, Fayetteville, Arkansas. Dan Hudspeth, Chairperson, called the meeting to order. Commissioners Present: Commissioners Absent: Others Present: Hudspeth, Childress, Clinehens, Fries, Richardson Bromo Wilson, Fredia Sawin The Minutes of the June 19, 1996 Regular Meeting were approved by motion, seconded, and carried unanimously. The June Financial Statement was approved by motion, seconded, and carried unanimously. RESOLUTION FOR APPROVING REVISED OPERATING BUDGET #1 FOR PUBLIC HOUSING FISCAL YEAR ENDING 9/30/96. Resolution No. 588 was approved by motion, seconded, and carried unanimously. There being no further business, the meeting was adjourned. ATTEST: THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS CHAIRPERSON m3:6 ECRETARY PHA/IHA Board Resolution Approving U.S. Department of Housing and Urban Development Operating Budget or Calculation of Office of Public and Indian Housing Performance Funding System Operating Subsidy RESOLUTION NO. 588 OMB Approval No. 2577-0026 (Exp. 10/31/97) Public Roper ling Burden for this collectiun of information is estimated to average 15 niimr leS per response, including the time for reviewing instructions, searching existing ilito sources, gathering and mainlainiug the data needed, and completing and ;eviewiny the collection of information. Send comments regarding this burden estimate my other aspect of this collection of information, including suggestions fur reduciny this bill den, to Hie Reports Management Officer, Office of Information Policies and Systems, U.S. Department of Housing and Urban Development, Washington, D.C. 20410-3600 and to the Office of Management and Budget, Paperwork Reduction Project (2577-0026), Washington, D.C. 20503. Do not send this completed form to either of the above addressees. Acting on behalf of the Board of Commissioners of the below-n:mfcd Public Housing Agency (I11A)/InJiau Housing Authority (IIIA). as its Chairman, I stake the following certifications and agreements to the Deparhuun of Housing aitd Urbiut Development (1-IUI)) regarding the Board's approval of (check one or more as applicable): Operating Budget Submitted on: Operating Budget Revision Submitted on: Calculation of Performance Funding System Submitted on: Revised Calculation of Performance Funding System Submitted on: (dale) 7/17/96_ 1 certify on behalf of the: (PHA/lHA Name) Fayetteville Housing Authority that; 1. All regulatory and statutory requirements have been net; 2. The PHA has sufficient operating reserves to meet the working capital needs of its developments; • Proposed budget expendituresarenecessauyintheefficieutand economical operationof the housing for thepurposeof serving low-income residents; 4. The budget indicates a source of funds adequate to cover all proposed expenditures: 5. The calculation of eligibility for Federal funding is in accordance with the provisions of the regulations; 6. All proposed rental charges and expenditures will be. consistent with provisions of taw; 7. The PHA/1L IA will comply wilt tie wage rate requirements under 24 CFR 968.1118e) and (1) or 24 CFR 905.120(c) and (d); 8. 'Ilse PITA/11-1A will comply with the rcquircutcnts for access lo records and audits under 24 CFR 968.1 I0(i) or 24 CFR 905.120(g); and 9. ThePlIA/11-1A will comply with the requireinents for thereextuninationot nuttily income and composition under24CFR 960.209,990.115 and 905.315. 1 hereby certify that all tic information stated within, as well ctsany information provided in the accompaniment herewith, is Irue and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1U12: U.S.C. 37?9, 3802) .i Ctialrman's Name (lype) Dan Hudspeth Previous edition is obsolete -U S Gom;rmne0 P I, Signan efrAir►.: .%J1VAID - 404-928/20274 Dale: 7/17/96 form HUD -52574 (10/95) ref. Handbook 7575.1 Operating Budget U.S. Department of Housing and Urban Development Offi•ce of Public and Indian Housing OMB Approval No. 2577.0026 (exp. 10/31/97 Public teponing bunter for Ihis collection of information is estimated to average 116 hours per response. including Ilio lime for reviewing instructions, searching existing dal sources. gatheting and maintaining the data needed and completing and reviewing the col/eclion o111fo nna ti un. Send comments regarding this burden estimate or any other a sp er of this collection 01 information, including suggestions for reducing this burden, lo the Repot Is Management Otltcer, 011lce of Information Policies and Systems. U.S. 0 epaHmet of Roush i y and Urban Development. Wase ilny ton, D.C. 7041 U -36U0 and o rhe Office of Managerneut and Budget, Paperwork Deduction Project (2511-0026). Washington, D.( "0503. Do not send this tompleted loan to either of the above nitrites sues • a. Type 01 Submission b. Fiscal Year Ending c. No. of months (Aleck ode) d. Type of HUD assisted projecI(s) original Revision No.: 9/30/96 - 12 rnori Other (specify) 01 PHA/IHA-Owned Rental Housing _ e, lame of Public Ilousing Agency / Indian Housing Authority (PHA/IIIA) 02 ❑ IHA Owned Mutual Help Homeownership Fayetteville Housing Authority 03 [ I PHA/IHA Leased Rental Housing 1. Address (city. State. zip rxnle) 04 . PHA/IHA Owned Turnkey III Homeownership #1 North School Avenue Fayetteville, AR 72701 05I1 PHA/IHA Leased Homeownership g. ACC Number FW 7031 j. New Dwelling Hulls 252vrbl k. No. of IThe Months h. PAS/ LOCCS Project No. AR097001 & 002 tri No. 01 Projects 2 'i, i. HUD Little /5.,?,`' Field Office Rock, AR '/ /f/,/,/,/ ; %' '%;: Line No. Acct. No. Description (1) Last Fiscal W. 19 95 PUM (2) Estimates Li or Actual Current Budget Yr 19 ea Requested Budget Estimates PHA/IHA Estimates HUD Modifications PUM (4) Amount (to nearest $10) (5) PUM (6) Amount (to nearest $10 (7) PUM (3) liomebuye 010 020 7710 7712 s Monthly Payments tor: Operating Expense Earned Horne Payments 030 7714 Nonroutine Maintenance Reserve 040 Total Break -Even Amount (sum of lines 010, 020, and 030) 050 7716 Excess (or deficit) in Break -Even 060 7790 Homebuyers Monthly Payments - Contra 99.26 1.01 110.01 .87 110.01 332,670 Ope v0 sting 3110 Receipts Dwelling Rental ' .8' 2,640 11080 3120 Excess Utilities 100.27 ' 110.88 090 100 3190 Total Nondwelling Rental trental Income (sura of lines 070, 000, and 090) 110.88 335,310 110_3610 120 130 3690 Total Interest on General Fund Investments _ . _ _ other Income Operating Income (sum of lines 100, 110, and 120) . 4-, 65 .9.51 _114 43 __19._99 1 69 5 49 ... 4.30 X20 6.7___120-6.1 21.04 5,49 16L610 • 4.30 133000 21.04 364,920 63,640 Operating 140 4110 Expenditures • Administration: Administrative Salaries 3.31 3.3 10,000 150 160 4130 4140 Legal Expense Staff Training 170 4150 Travel 1.43 2.63 2.6 7,950 180 4170 Accounting Fees . 1 500 190 4171 Auditing Fees .13 .17 4.29 4.2 12;970 200 4190 Other Administrative Expenses 4.44 31.44 31.4 95,060 27 6S 210 Total Administrative Expense (sum of line 140 thru line 200) Tenant 220 Services: 4210 Salaries 230 4220 Recreation, Publications and Other Services 240 4230 Contract Costs, Training and Other 250 Willi 260 Total es: 4310 Tenant Services Expense (sum of lines 220, 230, and 240) Water 10.42 10.21 10.21 30,870 270 4320 Electricity 12.54 12.64 12.64 38,220 280 290 4330 4340 Gas ii Fuel 14.6' 46.06 8.43 9.45 9.15 28,590 300 4350 Labor 14.35 110 320 4390 Total Other utilities expense_- _ Utilities Ex sense sunt of line 260 thru line 310) 14.",,5 5 43,40C 46.65 46.4 5 f41 , 08C Previous editions are obsolete Page 1 ol 4 form HUD -52564 (3195) ref. Handbook 7475.1 • Name of PHA / IHA Fayetteville Housing Authorit 1 Fiscal Year Ending 9/30/96 • Previous editions are obsolete Paye 2 of 4 form HUD -52564 (3.95! rel. Handbook 7475 1 Actuals Mt Estimates Requested Budget Estimates Last Fiscal or Actual PHA/IHA Estimates HUD Modifications l Yr.— 19 95 Clur.11 Budget 1'r. 19 Amount Amount $(0) No. No. No, Uesralpliun ll)(2) PUM PUM (37 PUM (4) (to nearest $10)PUM (5) (6) to nearest (7) Ordinary Maintenance and Operation: -23.07 29.62 29.62 89,560 330.14410 Labor_____ __ __. __ 15.13 21.16 21.16 64,900 340 !4420 Materials *4430 Contract 34.33 33 12 33 12 100_,15.0_ 350 Costs & Opotation E_ xpense (lines 330 to 350) 72 53 83 90 83s0 253_.710 360 Total Protective Services: 14460 Ordinary Maintenance 370 Labor __11.79 ___1.1..68_ _1.L.6$_35,.320 Materials 380 4470 390 4480 Contract costs Expense of lines 370 to 392) 79 11 68 11 68_35.32G_ 400 Total Protective Services (surn ___11 General Expense: 4510 Insurance 11 25 17 36 15.71 47,500- 410 420 4520 Payments in Lieu of Taxes 5.42 6 42 42 19 ,422 430 4530 Terminal Leave Payments 07 —5 LQ50 . .35 Employee Benefit Contributions 17 24 19.63 19,63 440 4540 ___59,359 Losses - 13 38 9 92 11 57 35,000 450 460 4570 4590 Collection Other General Expense . Expense of lines 410 to 460) 47 35 53 33 53 68 470 Total General (sum lines 210, 250, 320, 360, 400, and 470) 205..42 227 00 227 35 —162_,322 58 480 Rent Total for Leased Routine Expense (sum el Dwellings: Leased Dwellings .. ,490 490 4710 Rents to Owners of Expense of line.^. 480 and 490) 205 42 227 00 727 15 500 Total Operating (sum _6_87.490 Nonroutine Expenditures: Maintenance 46 39 16 50 47 95 510 4610 Extraordinary _145,000 Nonexpendable Equipment • 73 3 09 8.11 26,350 Vo_ 7520_ Replacement of Property Betterments and Additions 60 530 7540 lines 510 520 and 530) 49 63 19 62 56 66 171,350 540 Total Nonroutine Expenditures (sum of lines 500 5417)_ 255 05 246 62 284 01 858, 840 550_ Prior Total Yea Operating_ Expenditures (sun of end _ _ _ Flesidual Receipts (.10,87 n ) 560 16010 [friar Year Adjustments Affecting _. -, _._._.__._—_. _(.3..-591_ W Other Expenditures: in Residual Receipts M End of Preceding Fiscal Vt. 70_ 580 , Total l Deficiency Operating Expenditures, including pi iur year rnljustments and other expenditures (line 550 plus or minus line 560 plus line 570) 255.05 42 847_1970 590 1 Residual Receipts (or Delicit) before FIUD Contributions and for operating reserve pine 130 minus line 580) (-140...62 __..246.62_280 ).(125...95-)-(159..-7.8)_(483-, 050) provision HUD Contributions: Basic Annual Contribution Earned - Leased Projects:Current Year 600 8010 Credit____ 610 8011 Prior Year Adjustments - (Debit) Contribution e 600 or minus line 610) 620 ! Tolal1Basic Annual (lir plus Op. Sub: - Cur. Yi.(belore adj) •.133. 04 136 136' 75 413, 539 630 ! 8020 Contributions Earned - yearend .75 Adjustments G40 ; Mandatory PFS (net): 6504_- Other (specify);. . 650.1_ ... - Other (specify): 670 Total Yearend Adjustments/Other (plus or rains lines 640 Uvu 660 sminusfne670) Operating SulxiJy-currentyear (Iine670pNa 136 75 136 76 413,532 • 68018020 Total _ HUD Cornributiuns (sum o) lines 620 and 689) ,._133..-04 136..15 690 (Total 700 ' ! _____—___ . __ Residual Receipts (or Delicit) (sum of line 590 plus fine 690) Enter here and on line 810 __133..04 (L ss) .__136..75__ 10 80 _413,539 (22 •9) (69,5113 I _____ • Previous editions are obsolete Paye 2 of 4 form HUD -52564 (3.95! rel. Handbook 7475 1 r —• flame PIIA / II IA Fayetteville Housing Authority • o 2821 Operating Reserve Part I - Maximum Operating Reserve • End of Current Budges Year PITA /111A -Leased Housing • Section 23 or 1U(c) 50% of Line 480, column 5, form HUD -52564 780 79U 800 810 820 830 Fiscal Year Ending 9/30/96 Pmt II •Provision lot and Estimated or Actual Operating Reserve at Fiscal Yea' Eu Operating Reserve at Elid of Previous Fiscal Year - Actual for FYE (dale): 9/30/94 Provision lor Operating Reserve - Current Budget Year (check one) 9/30/95 1 Estimated for FYE C7 Actual for FYE Operating Reserve al End of Current Budget Year (check one) g/3O/ 95 I1 Estimated for FYE I Actual for FYE Provision for Operating Reserve - Requested Budget Year Estimated lor FYE Enter Amount Iron) lino 700 9/30/96... Operating Reserve al End of Requested Budget Year Estimated for FYE 9/ 30/96__ (Sum of lines 800 and 810)_ ____._ . --- PITA/IHA Estimates 343,74.5_ HUU Modifications Cash Reserve Requirement - 40 % of line 480 334,325 (22,912) 311,413 _-241,9D2- 137,498 emments PHA / IIIA Approval Hawn _._Bromo_ Wi_lson_.__------ _.- Tine E.ti.ve_Directo Slunalnre Field Of lice Approval Name Title Siynalme Bane Uale lornt HUU•52564 (3/95) ref. Handbook 7475.1 Previous editions are obsolete Page 3 of 4 • • NARRATIVE STATEMENT IN SUPPORT OF REVISED BUDGET NO. 1 FAYETTEVILLE HOUSING AUTHORITY AR 0097-001 & 002 FOR PERIOD ENDING SEPTEMBER 30, 1996 LINE NO. DESCRIPTION ORIGINAL BUDGET INCREASED (DECREASED) REVISED BUDGET 410 Insurance 52,500 (5,000) 47,500 430 Terminal Leave Payment -0- 1,050 1,050 450 Colllection Loss 30,550 5,000 35,000 510 Extrordinary Maint Replace Tile/Carpet 50,000 (19,980) 30,020 Cabinets/Drapes Drainage-H.Start Site A -0- 1,870 1,870 Hi -Rise Window Clean -0- 2,000 2,000 Handicap Elevators -0- 16,110 16,110 Elec Upgrade Site A/B -0- 95 000 95,000 Extrodinary Main Total 50,000 95,000 145,000 520 Replacement Of Equip Gas Ranges 2,750 -0- 2,750 Refrigerators 3,750 -0- 3,750 Elec Ranges 2,500 (1,780) 720 Gas Sensor Meter -0- 280 280 Elec Drills 350 -0- 350 Trade/In Hous 1987 Auto -0- 18,500 18,500 Total Replace Non -Exp Equipment 9,350 17,000 26,350