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MINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY
OF THE CITY OF FAYETTEVILLE, ARKANSAS
The Housing Authority of the City of Fayettteville,
Arkansas met in Regular Session at 8:00 A.M. Wednesday
December 20, 1995 in the office of the Authority #1
North School, Fayetteville, Arkansas.
P044 i#tippw,)i, Chairperson, called the meeting to order.
Commissioners Present: Childress, Clinehens,
Richardson, Hudspeth
Commissioners Absent: Fries
Others Present: Bromo Wilson, Fredia Sawin
The Minutes of the November 15, 1995 Regular Meeting were
approved by motion, seconded, and carried unanimously.
• The November Financial Statement was approved by motion,
seconded, and carried unanimously.
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RESOLUTION AUTHORIZING THE SUBMISSION OF PUBLIC HOUSING
MANAGEMENT ASSESSMENT PROGRAM (PHMAP) CERTIFICATION FOR
FISCAL YEAR ENDING 9/30/95. Resolution No 582 was
approved by motion, seconded, and carried unanimously.
Charles Clinehens was re-elected as commissioner to
serve a five year term which will end December 28, 2000.
There being no further business, the meeting was
adjourned.
THE HOUSING AUTHORITY OF THE
CITY OF FAYETTEVILLE, ARKANSAS
COSIC-41
CHAIRPERSON
ATTEST:
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RESOLUTION NO. Ins
RESOLUTION AUTHORIZING THE SUBMISSION OF PUBLIC HOUSING
MANAGEMENT ASSESSMENT PROGRAM (PHMAP) CERTIFICATION FOR
FISCAL YEAR ENDING 9/30/95
WHEREAS, The Board of Commissioners of the Fayetteville
Housing.Authority is required to review the Annual PHMAP
Certification and authorize the submission of the PHMAP
Certification and
WHEREAS, the Board of Commissioners of the Fayetteville
Housing Authority did review the attached PHMAP
Certification for Fiscal Year Ending 9/30/94
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS
OF THE FAYETTEVILLE HOUSING AUTHORITY:
That the Chairperson of the Board of Commissioners and the
Executive Director of the Housing Authority are authorized
to execute the attached PHMAP Certification for Fiscal
Year ending 9/30/95.
PASSED AND APPROVED THIS _ DAY OF AMIAM a 1995.
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THE HOUSING AUTHORITY OF'THE CITY
OF FAYETTEVILLE, AR'NSAS
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CHAIRPERSON
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Public Housing Management
Assessment Program (PHMAP)
• Certification
U.S. Department of Housing
and Urban Development
Office of Public and Indian Housing
7460.5 CHG-1
APPENDIX 1
OMB No. 2577-0156 (exp. 12/31/94
Public reporting burden for this collection of Information is estimated to average 3 hours per response, Including the erne for reviewing Instructions, searching existin(
data sources, gathering and maintaining the data needed. and completing and reviewing the collection of Information. Send comments regarding this burden estimatr
or any other aspect of this collection of information, including suggestions for reducing this burden, to the Reports Management Officer, Office of Information Polides
and Systems, U.S. Department of Housing and Urban Development, Washington, D.C. 20410-3600 and to the Office oI Management and Budget, Paperwork Reductior
Project (2577-0156), Washington, D.C. 20503. Do not send this completed form to either oI these addressees.
Instructions: A PHA's responses to this certification form must be the PHA's actual data: e.g., prior to any adjustments for modification and/or
exclusion requests to the Indicators. Round percentages to two decimal places.
PHA, Name:
Fayetteville Housing Authority
#1 North School Avenue Fayetteville, AR 72701
For Fiscal Vear Ending:
9/30/95
Submission Date:
12/20/95
Indicator 1: Vacancy Number & Percentage
Total vacant units
3
Actual vacancy percent for the reporting month or a
snapshot picture of the actual vacancy percent at the end
of the reporting period
1
Adjusted vacancy percent for the reporting month or a
snapshot picture of the adjusted vacancy percent at the
end of the reporting period
Percent reduction of actual vacancies over prior three
years
Indicator 3: Rents Uncollected
Balance of rents uncollected as a percentage of total
rents to be collected
Percent of units meeting 1-103
100%
Average number of days to bring non -emergency
maintenance items to HQS
Percent of emergency Items corrected/abated within
24 hours
1
PHA is on schedule, according to its maintenance plan,
to correct unit deficiencies (enter Yes or No)
Average number of days to correct identified systems
de ici= cies
PHA is on schedule, according to its maintenance plan,
to correct s stems deficiencies enter Yes or No
2.5% Major systems Inspected annually (enter Yes or No)
100 %
Yes
n/a
Yes
Indicator 5: Unit Turnaround
System has been established to track unit turnaround
(enter Yes or No)
Yes
Annual average number of calendar days for vacant unit to
be prepared for re -rental and for a new lease to take effect
23
Indicator 8: Tenants Amounts Receivable (TARs)
The PHA elects to use: (mark one)
The Annual Average
AnnuaITAR Percent
X
Indicator 6: Outstanding Work Orders
Percent of emergency items corrected/abated within 24
hours
Percent of outstanding work orders
100
Progress has been demonstrated over the most recent
three year period at reducing the time required to complete
maintenance work orders (enter Yes or No)
Yes
Indicator 7: Annual Inspection and Condition of Units and
Systems
System has been established to track inspection and
repair of units and systems (enter Yes or No )
Yes
Percentage of units inspected annually using standards
that were at least equivalent to the Housing Quality
Standards (HOS)
100%
Indicator 11: Resident Initiatives
Policies have been adopted and procedures
implemented for: (enter Yes or No)
Anti-drug strategy/security
Resident participation/management
Homeownership opportunities
Economic development/self-sufficiency
Number of areas in which PHA has been successful in
si.nificantl im.rovin. conditions/activities
Number of areas in which PHA shows minimal activity
Yes
Yes
Yes
Yes
4
0
We hereby certify that, as of the submission date, the above indicators, under the Public Housing Management Assessment Program (PI-IMAP), arc
we and accurate for its fiscal year indicated above.
The undersigned further certify that, to their present knowledge, there is no evidence to indicate seriously deficient performance that casts doubt on
the PHA's capacity to preserve and protect its public housing developments and operate them in accordance with Federal law and regulations.
Appropriate sanctions for intentional false certification will be imposed, including suspension or debarment of the signatories.
Chairperson: oa d d comMssloners : (signature & d
X
Attested to by: (Executive Deactor's signature & dale)
X
A Board Resolution approving this certification is required an must be at ched to the executed certification.
form HUD -50072 (9/93
Previous editions are obsolete. 1f
/yyWbook 7460.5
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7460.5
APPENDIX 5
OPTIONAL WORKSHEET - INDICATOR #3
THE BALANCE OF RENT UNCOLLECTED AS A PERCENTAGE OF RENTS TO
BE COLLECTED
PHA: Fayetteville Housing Authority
FYE:9/30/95
1. Balance of rents uncollected at the end of
the prior fiscal year:
6,551
2. Current dwelling rents charged to
residents in the current fiscal year:
300,155
3. Total dwelling rent to be collected (line
1 plus line 2):
306,706
4. Collections received for dwelling rent
278,119
reported in line 3:
5. Dwelling rent charges reported in line 3
written off as collection
losses during
the current fiscal year:
10/1/94-3/31/95
$6,974
4/1/95-9/30/95
$13,907
20,881
6. Line 4 plus line 5
299,000
7. Balance of rents uncollected at the end of
the current fiscal year (line 3 minus line
7 706
6):
8. Rents uncollected for the current fiscal
year (line 7) divided by total dwelling
rent charges to be collected in the
.025
current fiscal year as reported in line 3
and multiply by 100 to complete the
percentage of rents uncollected:
%
4
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7460.5
APPENDIX 5
OPTIONAL WORKSHEET - INDICATOR #5
ANNUAL AVERAGE NUMBER OF VACANCY DAYS PER TURNAROUND
PHA: Fayetteville Housing Authority
FYE: 9/30/95
Vacant units in the following categories should not be included in the
calculation of this indicator for a PHA's immediate past fiscal year:
a. Units in funded on -schedule CIAP (only) programs;
b. Units held off the market included in an approved demolition or
disposition application;
c. Total units in which resident property has been abandoned, but
only is state law requires the property to be left in the unit
for some period of time, and only for the period of time stated
in the law; and
d. Total units that have sustained property/casualty damage, but
only until the insurance claim is adjusted.
Month/Year
Number of
Units Re-
Occupied
Total Days
Vacant
Average
Days Per
Turnaround
Oct 1994
6
46
8
Nov 1994
13
246
19
Dec 1994
7
158
22
Jan 1995
8
287
36
Feb 1995
9
172
19
Mar 1995
13
326
25
Apr
1995
5
109
22
May 1995
3
43
14
Jun 1995
11
293
27
Jul 1995
7
161
23
Aug 1995
10
190
19
Sep 1995
11
332
30
TOTAL:
103
2,363
23
To calculate the
Days Vacant" by
average days per turnaround, divide "Total
"Number of Units Re -Occupied."
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RESIDENT INITIATIVES PERIOD 10/01/94 - 9/30/95
1 ANTI-DRUG STRATEGY/SECURITY
Lewis Plaza has received additional lighting in
the center of the complex. We also installed lights
on certain apartment buildings where there were dark
spots.
Lewis Plaza has a neighborhood crime watch program
that meets monthly. We have had a meeting with the
crime preventionofficer at Morgan Manor but as of
yet have not established a crime watch program in
this area, however we plan to keep working on it.
Security Screens were installed at Lewis Plaza and
W illow Heights from our Comp Grant Program and we
spent an additional $101,000 from our operating funds.
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Our office has evicted one tenant due to illegal drug
charges, and we have counseled with two other tenants
f rom reports of illegal drug usage.
Our office participated again in Drug Awareness
week, October 23rd through October 27th. We wore
our tee shirts and handed out stickers and buttons and
wore red ribbons.
We report to the Police Department when we have
complaints of possible drug activity, and they will
call when they have questions or have arrested a
Housing Authority Tenant on Drug Charges.
2. RESIDENT PARTICIPATION/MANAGEMENT
H illcrest Towers's resident program meet once monthly
This year we have.refurbished our front sidewalk,
cleaned the windows; updated our elevator system
w ith a new electric eye, and painted two additional
handicap parking spaces for their convenience.
Lewis Plaza Neighborhood Crime Watch Program meets
once monthly. These meetings brought about new
lighting at Lewis Plaza because of dark areas and
BB Gun vandilism which they reported to our office.
They held a clean up day, the crime prevention officer
helped by providing a.dump truck from The City. They
have scheduled the McGruff Dog again for the children
since they liked it so well last time.
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Through our Comp Grant Program, our office he,ld two
surveys, as to the wants and needs of our tenants for
the next increment of funding and held two meetings
for their verbal input.
With the 1993 and 1994 Comp Grant, funds we have done
the following work.
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1. Installed ceiling fans, kitchen fluorescent
lights, and vent -a -hoods at Hillcrest Towers
apartments.
2 Handicapped the Adult Center Kitchen and our
office at Hillcrest Towers.
3. Installed security screens at Lewis Plaza and
Willow Heights.
4. Installed Siding at Lewis Plaza and Willow
Heights.
5 Handicapped the Headstart buildings at Lewis
Plaza and Willow Heights.
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We have already been awarded our next increment of
funding for 1995 which will update the electrical at
Lewis Plaza and Willow Heights.
3. HOMEOWNERSHIP OPPORTUNITIES
L isted below are tenants that have been counseled
w ith for Homeownership opportunities.
Morgan Manor
Ruth Asbill
Isabel Aviles
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H illcrest towers
none
Lewis Plaza
Barbara O'Guin
Shelly Snyder
Brenda Lloyd
Willow Heights
Carl Buchanan
None of the above wished to purchase a home at this
t ime but will be considering it in the future.
4. ECONOMIC DEVELOPMENT/SELF-SUFFICIENCY
Our office currently employs five Housing Authority
Tenants. Two are Night Watchman at Hillcrest Towers
and the other three clean and paint vacant apartments.