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Home My WebLink About1995-07-19 - Minutes - Archive• MINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS The Housing Authority of the City of Fayettteville, Arkansas met in Regular Session at 8:00 A.M. Wednesday July 19, 1995, in the office of the Authority #1 North School, Fayetteville, Arkansas. Dan Hudspeth Chairperson, called the meeting to order. Commissioners Present: Hudspeth, Childress, Clinehens, Fries Commissioners Absent: Richardson Others Present: Bromo Wilson, Fredia Sawin The Minutes of the June 21, 1995 Regular Meeting were approved by motion, seconded, and carried unanimously_ 410 The June Financial Statement was approved by motion, seconded, and carried unanimously_ RESOLUTION APPROVING OPERATING BUDGET OR CALCULATION OF PERFORMANCE FUNDING SYSTEM OPERATING SUBSIDY. Resolution No fila was approved by motion, seconded, and carried unanimously. There being no further business, the meeting was adjourned. ATTEST: • THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS CHAIRPERSON • PHAJIHA Board Resolution Approving ' Operating Budget or Calculation of Performance Funding System Operating Subsidy ublic Repel ling Burden for this collection of tnfonnation is estimated to average 15 minutes pet response. including the lime lor reviewing instmctions, searching existing ta sources. gathering and maintaining the data needed. and completing and reviewing the collection of information. Send comments regarding this burden estimate � any other aspect of this collection or inlonnation. including suggestions for reducing this burden, to the Reports Management Olhcer, Office of Information Policies and Systems, U.S. Department ul flousing and Urban Development Washington. D.C. 20410-3600 and to the Of lice of Management and Budget. Paperwork Reduction Project (2577-0026), Washington, D.C. 20503. Do not send this completed form to either of the above addressees. U.S. DepaItmen((of1OYSidy N NO.,2e__ and Urban Development Office of Public and Indian Housing OMB Approval No, 25770026 (Exp. 10131/97) Aeling 011 behallul the OuarJ nl'Cnnuuissiuuers of tite below -named Public Housing Agency (I'I IA)/Indian I lousing Authority (IIIA), ars its Cltairnl:m, I Make the following cur lilications and agreements to the Department of Housing and Mohan I)evclnpnlcut (11U1)) regarding the Bond's approval of (check rule ur ramie as applicable): 1 Operating Budges Submitted on: Operating Budget Revision Submitted on: Calculation of Performance Funding System Submitted on: Revised C:dculation or Performance Funding System Submitted on: I certify on behalf of the: (1'HA/I11A Name) Fayetteville, At kansas (dale) 7119195 I. All regulatory trod statutory requirements have been met; 2. The PHA has sufficient operating reserves to meet the working capital needs of its developments: •. Mat: Proposal budget Cxpenditt11Csare necessary in thee) lieienl and economical operation of the housing for the purposeofserving low-income residents: 4. The budget indicates a source of funds adequate lo cover all proposed expenditures: 5. The calculation of eligibility for Federal funding is in accordance with the provisions of the regulations: 6. All proposed rental charges and expenditures will be consistent with provisions of law: 7. The PHA/IIIA will comply with the wage rate requirements under 24 CFR 968.1 IU(e) anti (I) or 24 CFR 905.120(c) :end (d): 8. The PHA/I HA will comply with the requirements for access to records and audits under 24 CFR 968.11(1(1) or 24 CFR 905.120(0: 9. The PIIA/IIIA will comply with the requirements for the reexamination of family incomeand composition under 24 CFIt 960,2119.990.1 15 and 905.315: and 10. The PITA will comply with the requirements for certification of Housing Manager and Assisted Housing Manager positions (24 CFR 967.304 and 967.305). 1 hereby certify that all the information staled within, as well asany information provided in Iheaccuntpanilent herewith. is true and accurate. Warning: HUU wilt prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001. 1010, 1012:31 U.S.C. 3729. 3802) •Board Caahman's Gane (type) Dart Hudspeth Signalm Dale: 7/19/95 form HUD -52574 (3/95 rel. Handbook 7575.1 Operating Budget U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB Approval No. 2577-0026 (exp. 10/31/97) Public reporting burden lor this collection el ,donation is estimated to average 116 flours per response. including the time lor reviewing instructions. searching existing data sources. gathering and maintaining din data needed. ind completing arid reviewing the collection oI information. Send commenIs regarding this burden estimate or any other aspect of his collection 01 inlormalion, including suggestions for reducing this burden, lu the Repot is Management 011icer, 011ice el Inlunnallon Policies and Systems, U.S. Department of Housing and Urban Development. Washington, D.C. 2041V-3600 and to the 011ice of Management and Budget, Paperwork Reduction Project (2577-0026). Washington. D.C. 0503 Uu not send this eompleled loon to either of the above addressees. _ 110 Type of Submission b. Fiscal Year Ending c. No of months (Greek one) d. Type of HUD assisted project(s) n Original X Revision Nu.: 9/30/95 Xi 121,10. I Other (specify) 01 I31 PHA/IHA-Owned Rental Housing _1-_I e. Name of Public Housing Agency / Indian I lousing Authority (PHAMIA) Fayetteville Housing Authority 02 LI IHA Owned Mutual Help Homeownership 03 n PHA/IHA Leased Rental Housing 1. Address (city. State, zip code) 04 ❑ PHA/IHA Owned Turnkey III Homeownership #1 North School Ave Fayetteville, AR 72701 05I I PHA/IHA Leased Homeownership g. ACC Number FW 7031 h. PAS / LOCUS Project AR097001 No. & 002 i. HUD Field Office Little Rock, AR j. No. of Dwelling Units 252 rk. No. ul Ihail Lkmlhs Available. 3 024 tn. No, of Projects 2 -/ 1 - $11 ii �:l -Estimates Adults i Requested Budget Estimates Last Fiscal I y I or Actual HUD Modifications PITA/IHA Estimates Line Acct. Yr. 19 93 Current ppdye) yr. 1g 9`f Amount Amount No. No. Description (1) PUM (2) PUM (3) PUM (4) (to nearest $10) (5) PUM (6) (to nearest $10) (7) Homebuyers 010 7710 Monthly Payments for: Operating Expense 020 7712 Earned Home Payments 030 7714 Nonroutine Maintenance Reserve 040 Total Break -Even Amount (sura of lines 010, 020, and 030) 050 7716 Excess (or deficit) in Break -Even 060 7790 Homebuyers Monthly Payments - Contra Ope 0 aging 3110 Receipts Dwellin. Rental 87.09 94.65 104.61 316,340 3120 Excess Utilities 07 07 .87 2,640 _1 _1 090 3190 Nondwelling Rental 100 Total Rental Income (sum of lines 070, 080, and 090) 88.17 95.72 105.48 318,980 110 3610 Interest on General Raid Investments 2 25 ail 1_ 3.41 10,300 120 3690 Other Income 4.74 8.42_ 4.30 13.000 130 Total Operating Income (sum al lines 100, 110, and 120) 95 16_ 106 92 113,19 342.280 Ope 140 sling 4110 Expenditures - Administration: Administrative Salaries 18.61 19.41 20.13 60,860 150 4130 Legal Expense 3.31 10,000 .96 ____231 160 4140 Staff Training 170 4150 Travel 2.63 2.28 2.63 7,950 180 4170 Accounting Fees 190 4171 Auditing Fees .17 .17 .17 500 200 4190 Other Administrative Expenses 4.01 4.29 4.29 12,970 210 Total Administrative Expense (sun of line 140 thru line 200) 28.45 30.52 92,280 Tenant 220 Services: 4210 Salaries __25.54 230 4220 Recreation, Publications and Other Services 240 4230 Contract Costs, Training and Other 250 Total Tenant Services Expense (sun) of lines 220, 230, and 240) Utlllt 260 es: 4310 Water 8.08 9.31 10.2_ 30,870 270 4320 Electricity 1. 91 12.6A__18,220 _12.._0.7 280 4330 Gas 9 93 9 17 9.45 28_,590 290 4340 Fuel 300 4350 Labor 0 4390 Other utilities expense 10 69 _12,_4.7___13_.1E_39.850 0 Total Utilities Expense (sura of line 260 Vnu line 310) 40 62 43 02 45.4E 137.530 Previous editions are obsolete Page 1 of 4 torn HUD -52564 (3/95) rel. Handbook 7475.1 Name of PHA / IHA Fayetteville housing Authority Fiscal Year Ending 9/30/95 Actuals u Estimates Requested Budget Estimates Last Fiscal Yr. 1 x1 or Actual PHA/IHA Estimates HUD Modifications Line Acct. 19 93 Budget Currentu9el Yr' 19 Amount Amount 94 PUM $10 PUM (to nearest $10) No. No. Description (1) PUM (2) PUM l31 (4) (lo nearest (5) (6) (7) Ordinary 330 Maintenance 4410 and Operation: Labor 26.31 23.63- 27.54 83,280 340 1 4420 Materials 19.24 21.12 21.12 64,000 350 4430 Contract Costs 2Z. 91 30.15 30.94 93,550 360 Total Ordinary Maintenance & Operation Expense (lines 330 to 350) 73.46 74.90 79.64 240,830 Prolective 370 4460 Services: Labor 10.01 10.85 11.0C 33,260 380 4470 Materials 390 4480 Contract costs 400 Total Protective Services Expense (sum of lines 370 to 390) 10 01____1(1..85 11._00___33,260 General 410 Ex•ense: 4510 Insurance 11 06 -10 21_11 5/ 34,90.0 420 4520 Payments in Lieu of Taxes 4.76 6.0$ 18.150 _5.27 430 4530 Terminal Leave Payments 1.90 1.21 440 4540 Employee BenelitConbibutions 15.12 19.29 58,330 _1.708 450 4570 Collection Losses 5 41- 11 38 9,92 30,009 460 4590 Other General Expense 470 Total General Expense (sum of lines 410 to 460) 40.21 43.19 46.75 141,380 480 Total Routine Ex. ease (sunt of lines 210, 250, 320, 360. 400, and 470) 189.84 200.41 213.39 645,280 Rent 490 for Leased 4710 Dwellings: Rents to Owners of Leased Dwellings 500 Total Operating Expense (sum of lines 480 and 490) 189.84 200.41 213.39 645,280 Nonroutine 10 4610 Expenditures: Extraordinary Maintenance 20.03 16.13 60.24 151,940 1120 7520 Re.lacement of Nonexpendable Equipment 5.56 4.13 3.09 9,350 530 7540 Property Betterments and Additions Total Nonroutine Expenditures (sum of lines 510 520 and 530)26770 1.11 1.01 1613290 540 -21--27- ._53..-33 Operating Expenditures of lines 500 and 540) 550 Total (surn 215.42 2-21.68 266.7!--$06,570 Prior 560 Year 6010 Adjustments: Prior Year Adjustments Affecting Residual Receipts Other 570 Expenditures: Deficiency In Residual Receipts at End of Preceding Fiscal Yr. 580 Total Operating Expenditures, Including Oar year adjustments and other expenditures (line 550 plus or minus line 560 plus line 570) 215 > 42 221.68 266.7 806,570 590 Residual Receipts (or Deficit) before HUD Contributions and provision for operating reserve (line 130 minus line 580) (120.26) (114.75) (153.5 r) (464, 290 ) HUD 600 Contributions: 8010 , Basic Annual Contribution, Earned - Leased Projects:Current Year 610 8011 Prior Year Adjustments - (Debit) Credit 620 Total Basic Annual Contribution (line 600 plus or minus line 610) 630 8020 Conbibudons Earned - Op. Sub: - Cur. Yr.(before year-end adj[ 141.88 136.80 137.:2 416,77E 640 Mandatory PFS Adjustments (net): 650 Other specify): Other 660 (specify): 670 Total Yearend Adjusbnenls'OUter (plus or minus lines 640 thru 660 Total Operating Subsidy -current (line 630 a minus line 670) 141.88 136.80 137.:2-41-6776 680 8020 year plus 690 Total HUD Contributions (sum of lines 620 and 680) 141.88 136.80 137.:2 416,7/6 700 Residual Receipts (or Deficit) (sum of line 590 plus line 690) Enter here and on line 810 21.62 22.04 (15 . 1) (47,514 • Previous editions are obsolete Page 2 of 4 form HUD -52564 (3/95) rel. Handbook 7475.1 •omments: PHA/IHA Approval Name title Signature Field Office Approval Name Tills • Signature 8romp—W-i-1 son Executive v' ector Date 7/19/95 Previous editions are obsolete !arm HUD -52554 (3/95) Page 3 of 4 ref. Handbook 7475.1 Name of PHA"/ ' 11 -IA Fayetteville Housing Authority Part 11 - Provision for and Estimated or Actual Operating Reserve at Fiscal Year End Fiscal Year End ng 9/30/95 780 Operating Reserve at End of Previous Fiscal Year - Actual for FYE (date): 9/30/93 790 Operating Reserve PHA/IHA Estimates HUD Modllications 66,658 Part 1- Maximum Operating Reserve - End of Current Budget Year 3) 7 015 800 740 is50Y 2821 PHA / IHA-Leased Housing • Section 23 or 10(c) of Line 480, column 5, form HUD -52564 810 •omments: PHA/IHA Approval Name title Signature Field Office Approval Name Tills • Signature 8romp—W-i-1 son Executive v' ector Date 7/19/95 Previous editions are obsolete !arm HUD -52554 (3/95) Page 3 of 4 ref. Handbook 7475.1 Part 11 - Provision for and Estimated or Actual Operating Reserve at Fiscal Year End 267,667 780 Operating Reserve at End of Previous Fiscal Year - Actual for FYE (date): 9/30/93 790 Provision for Operating Reserve - Current Budget Year (check one) Estimated for FYE Actual for FYE 9/30/94 66,658 800 Operating Reserve at End of Current Budget Year (check one) 1 Estimated for FYE Actual for FYE 9/30/94 334,325 810 Provision for Operating Reserve - Requested Budget Year Estimated for FYE Enter Amount from line 700 9/30/95 (47,514) 286,811 820 Operating Reserve at End of Requested Budget Year Estimated for FYE (Sum of lines 800 and 810) 9/30.95 830 Cash Reserve Requirement - 40 % of line 480 258,112 •omments: PHA/IHA Approval Name title Signature Field Office Approval Name Tills • Signature 8romp—W-i-1 son Executive v' ector Date 7/19/95 Previous editions are obsolete !arm HUD -52554 (3/95) Page 3 of 4 ref. Handbook 7475.1 • • • • • NARRATIVE STATEMENT IN SUPPORT OF REVISED BUDGET NO, 1 FAYETTEVILLE HOUSING AUTHORITY AR 0097-001 & 002 FOR PERIOD ENDING SEPTEMBER 30, 1995 LINE NO. DESCRIPTION ORIGINAL BUDGET INCREASED (DECREASED) REVISED BUDGET 260 Water 28,150 2,720 30,870 310 Other Utility -Sewer 39,850 3,550 43,400 350 Contract Costs 93,550 7,750 101,300 410 Insurance 31,100 3,800 34,900 420 Payment In Lieu Taxes 18,420 ( 270) 18,150 450 Collection Losses 25,000 5,000 30,000 510 Extrordinary Maint Replace Tile/Carpet 50,000 (30,000) 20,000 Repair Brick Walls 0- 15,520 15,520 Replace Cabinets -0- 7,080 7,080 Update Phone System -0- 2,250 2,250 Repair Water Leak/Sewer -0- 5,110 5,110 Security Screens -0- 5,000 5,000 1994 CGP Funds 101,980 101,980 Extrodinary Main Total 50,000 101,940 151,940