HomeMy WebLinkAbout1992-11-18 - Minutes - Archive•
•
MINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY
OF THE CITY OF FAYETTEVILLE, ARKANSAS
The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session
at 8:00 A.M. Wednesday November 18, 1992, in the office of the Authority #1 north
School, Fayetteville, Arkansas.
Charles Clinehens Chairperson, called the meeting to order.
Upon roll call, the following members were present:
Commissioners Present: Clinehens, Fries, Hudspeth
Commissioners Absent: Richardson, Morgan
Others Present: Bromo Wilson, Toady Edwards
The Minutes of the September 16, 1992 Regular Meeting were approved by motion,
seconded and carried unanimously.
The September and October Financial Statements were approVed by motion, seconded
and carried unanimously.
The Commissioners passed unanimously to give to the Single Parent Scholarship
Fund in the amount of $500.00.
RESOLUTION AUTHORIZING THE SUBMISSSION OF PUBLIC HOUSING MANAGEMENT ASSESSMENT
PROGRAM (PHMAP) CERTIFICATION FORli CAL YEAR ENDING 9/30/92. Resolution No. 537,
was approved by motion, seconded, and carried unanimously .
RESOLUTION AUTHORIZING AMENDMENT TO THE HOUSING AUTHORITY OF FAYETTEVILLE, ARKANSAS
EMPLOYEES RETIREMENT PLAN. Resolution No. 538, was approved by motion, seconded,
and carried unanimously.
There being no further business, the meeting was adjourned.
ATTEST:
THE HOUSING AUTHORITY OF THE
CITY OF FAYETTEVILLE, ARKANSAS
CHAIRPERSON
3
RESOLUTION NO. <3#7
RESOLUTION AUTHORIZING THE SUBMISSION OF PUBLIC HOUSING
MANAGEMENT ASSESSMENT PROGRAM (PHMAP) CERTIFICATION FOR
FISCAL YEAR ENDING 9/30/92
WHEREAS, The Board of Commissioners of the Fayetteville
Housing Authority is required to review the Annual PHMAP
Certification and authorize the submission of the PHMAP
Certification and
WHEREAS, the Board of Commissioners of the Fayetteville
Housing Authority did review the attached PHMAP
Certification for Fiscal Year Ending 9/30/92'
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS
4OF THE FAYETTEVILLE HOUSING AUTHORITY:
•
That the Chairperson of the Board of Commissioners and the
Executive Director of the Housing Authority are authorized
to execute the attached PHMAP Certification for Fiscal
Year ending 9/30/92.��������
PASSED AND APPROVED THIS /0 DAY OF 2j 1992.
ATTEST:
THE HOUSING AUTHORITY OF THE CITY
•
i
r.
f'.i iis i.ur_r.:�u..l
OF FAYETTEVILLE, ARKANSAS
r/
CHAIRPERSON
idea, . :4
Public Housing Management
Assessment Program
(PHMAP) Certification
U.S. Department of Housing
and Urban Development
Office of Public and Indian Housing
•
air
OMB No. 2577-0156 (exp. 1/31193;
bllo reporting burden for this collection of Information is estimated to average 3 hours per response, including the time for reviewing instructions, searching
xlsting data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden
estimate or any other aspect of this collection of information, inducing suggestions for reducing this burden, to the Reports Management Officer, Office of Information
` Policies andSystems, U S. Department of Housing and Urban Development, Washington, D.C.204103600 and to the Office of Management and Budget, Paperwork
Reduction Project (2577-0156), Washington, D.C. 20503. Do not send this completed form to either of these addressees.
Instructions: A PHA's responses to this certification form must be the PHA's actual data: e.g., prior to any adjustments for modification and/or exclusion
requests to the indcators. Round percentages to the nearest whole percent.
141144me: FAYETTEVILLE HOUSING AUTHORITY
#1 NORTH SCHOOL AVE FAYETTEVILLE, AR 72701
For Fiscal Year Ending: Submission Data:
9/30/92 ( 111/18/92
Indicator 1: Vacancy Number & Percentage
Total vacant units
8
Actual vacancy percent for the reporting 'month or a
snapshot picture of the actual vacancy percent at the
end of the reporting period
Adjusted vacancy percent for the reporting month or a
snapshot picture of the adjusted vacancy percent at
the end of the reporting period
%
Percent reduction of actual vacancies over prior three
years
OA
c Indicator 3: Rents Uncollected
Balance el rents uncollected as a percentage of total
rents to be collected
1.0%
Percent of units mee ing HOS
100, %
Average number of days to bring non -emergency
maintenance items to HQS
1,26
Percent of emergency items corrected/abated within
24 hours
100%
PHA is on schedule, according to its maintenance
plan to correct unit deficiencies (enter Yes or No)
Yes
Average number of days to correct identified systems
deficiencies
N/A
PHA is on schedule, according to its maintenance
plan to corred systems deficiencies (enter Ves or No)
Major systems inspected annually (enter Yes or No)
Yds
Indicator 5: Unit Turnaround
i System has been established to track unit turnaround
ri (enter Yes or No)
('[Annual average number of calendar days for vacant
'junk to be prepared for re -rental
Yes
29
Indicator 8: Tenants Accounts Receivab e (TARs)
The PHA elects to use: (mark one)
The Annual Average
Annual TAR Percent
K
'indicator B Outstanding Work Orders
:Peiaent of emergency items corrected/abated within
t !24 hours I
( lPercent of outstanding work orders
100%
0
'Progress has been demonstrated over the most recent
three year period at redudng the time required to
complete maintenance work orders (enter Yes or No)
Yes
Indicator.7: Annual Inspection and Condition of Units
and Systems
System has been established to track inspection and
repair of units and systems (enter Yes or No )
Yes
Percentage of units inspected annually using
(standards that were at least equivalent to the Housing
iOualityStandards4HQS)
100 %
Indicator 11: Resident Initiatives
Policies have been adopted and procedures
implemented for: (enter Yes or No)
Anti-drug strategy/security
Yes
Resident participation/management
Yes
Homeownership opportunities
Yes
Economic developmentself-sufficiency
Yes
Number of areas in which PHA has been successful
in significantly improving conditions/activities
4
Number of areas in which PHA shows minimal
activity
0
elhereby certify that, as of the submission date, the above indicators, under the Public Housing Management Assessment Program (PHMAP),
ethnic and accurate for its fiscal year indicated above.
1'fie;uiidersigned further certify that, to their present knowledge, there is no evidence to indicate seriously deficient performance that casts doubt
on�the'PHA's capacity to preserve and protect its public housing developments and operate them in accordance with Federal law and regulations.
Appropriate sanctions for intentional false certification will be imposed, including suspension or debarment of the signatories.
Chairperson, Board or Commissioners : (signature & date)
Attested to by: (Executive Director's signature & date)
'A:Board Resolution approving this cemfic tion is required and must be at ched to the executed certification.
Previous editions are obsolete. form HUD -50072 (392),
ref. Handbook 7460.5
U.S.'Government Priming Office: 1992 — 012-218160099
•
•
•
RESOLUTION NO. S'jr
RESOLUTION AUTHORIZING AMENDMENT TO THE HOUSING AUTHORITY
OF FAYETTEVILLE, ARKANSAS EMPLOYEES RETIREMENT PLAN
RESOLVED THAT THE Housing Authority of Fayetteville,
Arkansas Employees Retirement Plan as evidenced by HUD
Certified plan:SWL/Corbel 0490:1192 be amended in the
manner set out in the attached amendment to said Plan, and
that such amendment be made a part of this Resolution.
RESOLVED, Further, that the the Officers of this Agency be
authorized in its behalf to execute this Amendment to the
Housing Authority of Fayetteville, Arkansas Employees
Retirement Plan, a'copy of which is attached hereto,
together with any and all other instruments of any kind or
character and to take such further action as may be
necessary to so amend said Plan effective as of November
1, 1992.
PASSED AND APPROVED THIS �- _DAY OF /*Poi/%�264 1992.
THE HOUSING AUTHORITY OF THE CITY
OF FAYETTEVILL, ARKANSAS
CHAIRPERSON
**********************************************************
I, Bromo Wilson, Secretary of Fayetteville Housing
Authority do hereby certify the above and foregoing is a
true and correct copy of an original RESOLUTION
unanimously adopted by the Board of Commissioners a 1
meeting held at Fayetteville, Arkansas, on this
DAY OF A/fji%F044,4 A.D., 1992
SECRETARY
•
•
Amendment
To The Housing Authority of Fayetteville
Arkansas Employees Retirement Plan
Whereas r Fayetteville Housing Authority desires in conformity
with the resolution of its Board of Directors to amend the"Hnucing Authority of Fayettevil
Arkansas Einpl ogees Retirement Plan to the extent and in the manner hereinafter set
out;
Now Therefore, for and in consideration of the premises, the said agency, acting
herein through its officers duly authorized and pursuant to the authority conferred
upon them by the aforesaid resolution does hereby amend the said Plan in the
following particulars:
Item One
Item (c) of Section 4.3 of Article IV is hereby amended to read as follows:
(c) As of each Anniversary Date any amounts which became Forfeitures
since the last Anniversary Date shall first be made available to reinstate previously
forfeited account balances of Former Participants, if any, in accordance with
Section 6.4(1). The remaining Forfeitures, if any, shall be added to the Employer's
contribution made pursuant to Section 4.1 and allocated among the Participants'
Accounts in the same manner as the Employer's contribution for the current year.
Provided, however, that in the event the allocation of Forfeitures provided herein
shall cause the "annual addition" (as defined in Section 4.4) to any Participant's
Account to exceed the amount allowable by the Code, the excess shall be
reallocated in accordance with Section 4.5.
Item Two
Item (d) of Section 4.3 of Article IV is hereby amended to read as follows:
(d) Participants shall be eligible to share in the allocation of contributions
and Forfeitures for a Plan Year in accordance with the following:
(1) Only Participants who have completed a Year of Service during the
Plan Year and are actively employed on the last day of the Plan Year shall be
eligible to share in the allocation of contributions and Forfeitures for that
Plan Year.
•
•
(2) With respect to Plan Years beginning after December 31, 1989, in lieu
of the foregoing, only Participants who are actively employed on the last day
of the Plan Year shall be eligible to share in the allocation of contributions
and Forfeitures for that Plan Year.
(3) Participants who are not actively employed on the last day of the Plan
Year due to Retirement (Early, Normal or Late), Total and Permanent
Disability or death shall share in the allocation of contributions and
Forfeitures for that Plan Year only if otherwise eligible in accordance with
this Section.
(4) For any Top Heavy Plan Year, Non -Key Employees not otherwise
eligible to share in the allocation of contributions and Forfeitures as
provided above, shall receive the minimum allocation provided for in Section
4.3(g) if eligible, pursuant to the provisions of Section 4.3(h).
Item Three
Item (e) of Section 4.3 of Article IV is hereby amended to read as follows:
(e) As of each Anniversary Date or other valuation date, before allocation
of Employer contributions and Forfeitures, any earnings or losses (net
appreciation or net depreciation) of the Trust Fund shall be allocated in the
same proportion that each Participant's and Former Participant's
nonsegregated accounts bear to the total of all Participants' and Former
Participants' nonsegregated accounts as of such date.
Participants' transfers from other qualified plans deposited In the
general Trust Fund after a valuation date shall not share in any earnings and
losses (net appreciation or net depreciation) of the Trust Fund for such
period. Each segregated account maintained on behalf of a Participant shall
be credited or charged with its separate earnings and losses.
Item Four
Item (g) of Section 4.3 of Article IV is hereby amended to read as follows:
(g) Minimum Allocations Required for Top Heavy Pian Years:
Notwithstanding the foregoing, for any Top Heavy Plan Year, the sum of the
Employer's contributions and Forfeitures allocated to the Participant's
Account of each Non -Key Employee shall be equal to at least three percent
(3%) of such Non -Key Employee's "415 Compensation" (reduced by
contributions and forfeitures, if any, allocated to each Non -Key Employee in
any defined contribution plan included with this plan in a Required
Aggregation Group) However, if• (i)the sum of the Employer's contributions
and Forfeitures allocated to the Participant's Account of each Key Employee
for such Top Heavy Plan Year is Tess than three percent (3%) of each Key
Employee's "415 Compensation" and (ii) this Plan is not required to be
included in an Aggregation Group to enable a defined benefit plan to meet
the requirements of Code Section 401(a)(4) or 410, the sum of the Employer's
contributions and. Forfeitures allocated to the Participant's Account of each
Non -Key Employee shall be equal to the largest percentage allocated to the
Participant's Account of any Key Employee.
Item Five
Item (k) of Section 4.3 of Article IV is hereby amended to read as follows:
(k) Notwithstanding anything to the contrary, for Plan Years beginning
after December 31, 1989, if this is a Plan that would otherwise fail to meet
the requirements of Code Sections 401(a)(26), 410(b)(1) or 410(b)(2)(A)(i) and
the Regulations thereunder because Employer contributions have not been
allocated to a sufficient number or percentage of Participants for a Plan Year,
then the following rules shall apply:
(1) The group of Participants eligible to share in the Employer's
contribution and Forfeitures for the Plan Year shall be expanded to
include the minimum number of Participants who would not otherwise
be eligible as are necessary to satisfy the applicable test specified
above. The specific Participants who shall become eligible under the
terms of this paragraph shall be those who are actively employed on
the last day of the Plan Year and, when compared to similarly situated
Participants, have completed the greatest number of Hours of Service
in the Plan Year.
(2) If after application of paragraph (1) above, the applicable test
is still not satisfied, then the group of Participants eligible to share in
the Employer's contribution and Forfeitures for the Plan Year shall be
further expanded to include the minimum number of Participants who
are not actively employed on the last day of the Plan Year as are
necessary to satisfy the applicable test. The specific Participants who
shall become eligible to share shall be those Participants, when
compared to similarly situated Participants, who have completed the
greatest number of Hours of Service in the Plan Year before
terminating employment.
(3) Nothing in this Section shall permit the reduction of a
Participant's accrued benefit. Therefore, any amounts that have
previously been allocated to Participants may not be reallocated to
satisfy these requirements In such event, the Employer shall make
an additional contribution equal to the amount such affected
Participants would have received had they been included in the
•
•
allocations, even if it exceeds the amount which would be deductible
under Code Section 404. Any adjustment to the allocations pursuant
to this paragraph shall be considered a retroactive amendment
adopted by the last day of the Plan Year.
Item Six
Item (a) of Section 4.5 of Article IV is hereby amended to read as follows:
(a) If, as a result of the allocation of Forfeitures, a reasonable error in
estimating a Participant's Compensation or other facts and circumstances to which
Regulation 1.415-6(b)(6) shall be applicable, the "annual additions" under this Plan
would cause the maximum "annual additions" to be exceeded for any Participant,
the Administrator shall (1) return any voluntary Employee contributions credited for
the "limitation year" to the extent that the return would reduce the "excess amount"
in the Participant's accounts (2) hold any "excess amount" remaining after the
return of any voluntary Employee contributions In a "Section 415 suspense account"
(3) allocate and reallocate the "Section 415 suspense account' in the next "limitation
year" (and succeeding "limitation years" if necessary) to all Participants in the Plan
before any Employer or Employee contributions which would constitute "annual
additions" are made to the Plan for such "limitation year" (4) reduce Employer
contributions to the Plan for such "limitation year" by the amount of the "Section 415
suspense account" allocated and reallocated during such "limitation year".
Item Seven
Item (b) of Section 4.9 of Article IV is hereby amended to read as follows:
(b) Any distribution and/or Forfeiture of less than the entire amount of
Excess Aggregate Contributions (and Income) shall be treated as a pro rata
distribution and/or Forfeiture of Excess Aggregate Contributions and Income.
Distribution of Excess Aggregate Contributions shall be designated by the
Employer as a distribution of Excess Aggregate Contributions (and Income).
Forfeitures of Excess Aggregate Contributions shall be treated in accordance with
Section 4.3. However, no such Forfeiture may be allocated to a Highly
Compensated Participant whose contributions are reduced pursuant to this Section.
The effective date of this amendment is November 1, 1992
•
Execu d by the Employer on this the a
• , but effective /4///91_____ .
Attest (Seal)
day of 11:2ZLG2 ../ ,
410..09 W/14 22,
Executive Director
Accepted
ziace <is5 zeati 4STe te
(- 'er EICU L O 12t E(
ECONOMIC OPPORTUNITY AGENCY of Washington County Inc.
• 2325 North Gregg • Fayetteville, Arkansas 72703-2812 • (501) 521-1394 • Kathleen. Randall, Executive Director
October 14, 1992
Brame Wilson
Fayetteville Housing Authority
1 North School
Fayetteville, AR 72701
Dear Brcno,
Your annual contribution to the Single Parent Scholarship Fund of
Washington County is respectfully requested. Last year Fayetteville
Housing Authority gave $500.00 and we would be most appreciative of a
similar contribution this year. As is our policy, all donated funds will
be awarded to applicants for spring semester, 1993 scholarships.
An outstanding year for single -parent scholarships has been enjoyed in
1992. A record 124 awards were made worth over $50,000. Students in
receipt of scholarships attend the University of Arkansas, Northwest
Technical Institute, Northwest Arkansas Community College, and Baptist
Hospital School of Nursing. Recently completed research on past
recipients reveals an excellent retention, graduation, and employment rate
of 81%, up over 16% from previous follow-up. This convinces us ever more
strongly that incentive scholarships work!
Our efforts to help disadvantaged single parents earn a college diploma
are made possible by your support and by all in our county who believe in
giving people a chance to succeed. I hope it will be possible for
Fayetteville Housing Authority to contribute to the Single Parent
Scholarship Fund this year. Thank you very much.
truly,
4LOM n5tSd&/
Ralph H. Nesson
Trustee/Single Parent
Scholarship Fund of Washington County
EOA is a private. non-profit corporation funded from federal, state and focal sources including government. private foundations and individuals