The URL can be used to link to this page

Home My WebLink About1992-05-20 - Minutes - Archive• MINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at 8:00 A.M. Wednesday Mayc20, 1992, in the office of the Authority #1 North School, Fayetteville, Arkansas. Charles Clinehens Chairperson, called the meeting to order. Upon roll call, the following members were^presnt: Commissioners Present: Clinehens, Fries, Richardson, Hudspeth Commissioners Absent: Morgan Others Present: The Minutes of the April Special Meeting April 29 carried unanimously Bromo Wilson, Toady Edwards 15, 1992 Regular Meeting and the Minutes of the 1992 were approved by motion, seconded and The April Financial Statement was approved by motion, seconded and carried unanimously. RESOLUTION AUTHORIZING THE SUBMISSION OF PUBLIC HOUSING MANAGEMENT ASSESSMENT PROGRAM (PHMAP) CERTIFICATION FOR FISCAL YEAR ENDING 9730/91!( Resolution No. 529, was approved by motion, seconded, and carried unanimously. RESOLUTION AUTHORIZING THE AWARD OF CONTRACT FOR THE INSTALLATION OF 120 SCREEN DOORS ON ALL THE DWELLING UNITS AT HILLCREST TOWERS HOUSING COMPLEX AR 097-001. Resolution No. 530 , was approved by motion, seconded, and carried unanimously. There being no further business, the meeting was adjourned. ATTEST: THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE,ARKANSAS r? • • RESOLUTION NO. 65? RESOLUTION AUTHORIZING THE SUBMISSION OF PUBLIC HOUSING MANAGEMENT ASSESSMENT PROGRAM (PHMAP) CERTIFICATION FOR FISCAL YEAR ENDING 9/30/91. WHEREAS, The Board of Commissioners of the Fayetteville Housing Authority is required to review the Annual PHMAP Certification and authorize the submission of the PHMAP Certification and WHEREAS, The Board of Commissioners of the Fayetteville Housing Authority did review the attached PHMAP Certification for Fiscal Year Ending 9/30/91 NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE FAYETTEVILLE HOUSING AUTHORITY: That the Chairperson of the Board of Commissioners and the Executive Director of the Housing Authority are authorized to execute the attached PHMAP Certification for Fiscal Year Ending 9/30/91 PASSED AND APPROVED THIS DAY OF 1992. THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS ATTEST: &fry inJA GES SECRETARY 2' 1 J ,Housing Management Ig -Assessment Program (PiiMAP),• Certification U.S. Department of Housing and Urban Development Office of Public and Indian Housing air OMB No. 2577-0156 (exp. 11113) Public reporting burden for this collection of information is estimated to average 3 hours per response, including the time for reviewing instructions, searching aradata sourcesne , gathering end maintaining the data needed, end completing and reviewing the collection of inloaton. Send comments regarding this burden oranyother.aspectofthiscdlecdonofInformation,inducingsuggestionsforreducingthisburden,totheReportsManagementOf cer,OteyofInformation Pfiliciss and Systems, U.S. Reduction reject (2577-0156). Washiof ngton. D.C. 20503. Doaid Urban an send kis completed form to either oent. Washington, D.C. odrseand �addnessees.the Office l Management and Budget Papengrk Insttuatons: A PHA's responses to this certificaeon form must be the PHA's actual data: e.g., prior to any adpatr enc for notification and/or exclusion requests to the indators. Round percentages to tie nearest whole percent PHM Warne: FAYETTEVILLE HOUSING AUTHORITY N1 NORTH SCHOOL AVE FAYETTEVILLE, AR 72701 Indicato '11Vacancy Number & Percentage Total v3Eant units Actual vacancy percent for the reporting month or a snapshot picture of the actual vacancy percent at the end of the reporting period For Fiscal Year Ending: Submission Do: 9/31/91 1 5/20/92 29 11 Adjusted vacancy percent for the reporting month or a snapshot dcture of the adjusted vacancy percent at the end of the reporting period Percent reduction of actual vacancies aver prior three years Indicator 3: Rants Uncollected Balance of rents uncollected as a percentage of total rents to be collected 2.2 cyo Percent'd units meeting HOS 100 % Average number of days to bring non -emergency maintenance items to HOS 4.45 Percent of emergency items corrected/abated within 24 hours 100 % PHA is on schedule, according to its maintenance plan, to cored unit deficiencies (enter Ye a No) Yes Average number of days to correct identified systems deficiencies N/A PHA is on schedule, according to as maintenance plan, to cored systems deficiencies (srdw Yes or No) Major systems inspected annually (anter Tact No) Yes Indicator's Unrt Turnaround System�has been established to tract unit turnaround arta Yaw No) I, Illihnual average number of calendar days for vacant unit to be prepared 1a re -rental Yes 77 Indicator 8: Tenants Accounts Receivable (TARS) The PHA elects to use: (mark ale) The Annual Average Annual TAR Percent Indicator 6: Outstanding Work Orders Percent of emergency items corrected/abated within 24 hours • 100 % Percent of outstanding work orders 0 Progress has been demonstrated over the most recent three year period at reducing the time required to complete maintenance work orders (sorer Ya a No) Yes Indicator` Annual Inspection and Condition of Units and S ms System has been established to tradt Inspection and repair of units and systems (enter Ya Or No ) Yes Percentage of units inspected annually using standards that were at least equivalent to the Housing Oua(ity Standards (HOS) 100 % Indicator,' t; Resident Initiatives Policies have been adopted and procedures Implemented for: (oderYaallo) • Anti-drug strategy/security Yes Resident participation/management No Homeownership opportunities Nn Economic devebpmentset-sufRaoncy Nn Number of areas In which PHA has been successful in significantty improving conditions/activities Number of areas In which PHA shows minimal amity We hereby certify thetas of the submission date, the above indicators, ander the Public Housing Management Assessment Program (PHMAP), are true and accurate for its fiscal year indicated above. The undersigned further certify that, to their ptesenAmowledge, there is no evidence to indicate seriously deftcient performance that can doubt on the PHA's capacity to preserve and protect its public housing developments and operate them in accordance with Federal law and regulations, Appropriate sanctions for intentional false certification will be imposed, including suspension or debarment of the signatories Qtposon, good d Comm4tiofsre: (signature a daa) A Board Resolution approving this cettifcadon is required and must be attached to the executed certification. 4 form HUD -50072 (312) ref. Handbook 74603 • RESOLUTION NO. 5430 RESOLUTION AUTHORIZING THE AWARD OF CONTRACT FOR THE INSTALLATION OF 120 SCREEN DOORS ON ALL THE DWELLING UNITS AT HILLCREST TOWERS HOUSING COMPLEX AR 097-001 WHEREAS, The Fayetteville Housing Authority received sealed bids on May 18, 1992 for purchase and installation of 120 Screen Doors on all dwelling units in Hillcrest Towers housing complex AR 097-001, which bids have been opened, tabulated and found in proper form and are listed below: 1. Arkansas Glass & Mirror Company 1201 Garrison Ave / Ft Smith, AR Bid $27,733.00 2. Henderson Home Improvements P.O. Box 639 / Barling AR Bid $29,748.00 AND WHEREAS, the low bid of $27,733.00 is within the line item of the budget approved by HUD, it is recommended that the Fayetteville Housing Authority accept the bid of $27,733.00 from Arkansas Glass & Mirror Company of Ft. Smith, AR. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE FAYETTEVILLE HOUSING AUTHORITY: 1. That the contract for purchase & installation of 120 Screen Doors on all dwelling units of Hillcrest Towers, AR 097-001 be awarded to Arkansas Glass & Mirror Company in amount of $27,733.00. 2. That Bromo Wilson, Executive Director of the Housing Authority is hereby appointed to serve as contracting officer for the project. The contracting officer is also delegated by the Authority to execute the contract and all change orders (limited by the policies, rules and procedures as set forth by HUD) affecting the contract. YY�� PASSED AND APPROVED THIS74DAY OF 1992. ATTE ECRETARY THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS �J) CHAIRPERSON