HomeMy WebLinkAbout1991-07-17 - Minutes - Archive• MINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY
OF THE CITY OF FAYETTEVILLE, ARKANSAS
The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session
at 8:00 A.M. Wednesday July 17, 1991, in the office of the Authority #1 North School
Fayetteville, ARkansas.
Janet Richardson, Chairperson called the meeting to order.
Upon roll call, the following members were present:
Commissioners Present: Clinehens, Hudspeth, Morgan, Richardson, Fries
Commissioners Absent: None
Others Presnt: Bromo Wilson, Toady Edwards
The Minutes of the June 26, 1991 Regular Meeting were approved by motion, seconded
and carried unanimously.
The June Financial Statement was approved by motion, seconded and carried unanimously.
RESOLUTION APPROVING THE OPERATING BUDGET FOR FAYETTEVILLE HOUSING AUTHORITY FOR FISCAL
YEAR ENDING 9/30/92 PROJECTS AR097001 & 002. Resolution No. 520, was approved by
motion, seconded, and carried unanimously.
RESOLUTION ADMENDING THE ADMINISTRATIVE PLAN OF THE FAYETTEVILLE HOUSING AUTHORITY
GOVERNING THE SECTION 8 EXISTING HOUSING PROGRAM. Resolution No. 521, was approved by
motion, seconded.:. and carried unanimously.
RESOLUTION AUTHORIZING LOCAL GOVERNMENT COPPERATIVE PURCHASING. Resolution No. 522,
was approved by motion, seconded and carried unanimously
Bromo Wilson, reported that the repairs to play ground equipment at Lewis Plaza and
Willow Heights had been completed at a cost of Lewis Plaza $6,068.76 and Willow Heights
$3) 77.50. The board approved the cost and that Rental Asst. Funds would be used to
pay the bill.
There being no further business, the meeting was adjourned.
• ATTEST:
THE HOUSING AUTHORITY OF THE CITY
OF FAYETTEVILLE, ARKANSAS
‘//aL4
HAIRPERSON
RESOLUTION APPROVING THE OPERATING BBDGET FOR FAYETTEVILLE HOUSING AUTHORITY
THE OPERATING BUDGET ADOPTING RESOLUTION NUMBER
FOR FISCAL YEAR ENDING 9/30/92 PROJECT AR097001 & 002
A. Be it Resolved by the Commissioners'of the Low -Rent
520•
of the City of Fayetteville, ARkansas
Housing Agency
that:
1. The proposed expenditures are necessary in the efficient and
economical operation of the housing agency for the purpose of
servicing low-income families.
2. The financial plan is reasonable in that:
a. It includes a source of funding adequate to cover all
proposed expenditures.
b. It does not provide for use of Federal funding in excess of
that payable under the provisions of 24 CFR 990, Subpart A,
(PFS regulations).
3. .A11 proposed rental charges and expenditures will be consistent
with provisions of law and the Annual Contributions Contract.
B. Pursuant to 24 CFR Sections 913.109 and 960.209, the PHA herein is
determining eligibility for admission, determining annual income,
adjusting income and Total Tenant Payment, and reexamining the
Family income and composition at least annually.
.C. No PHA employee reflected in the Operating Budget is serving in a variety.
of positions which will exceed a 100 percent allocation of his/her time:,,
•
•
•
CERTIFICATE
1, Bromo Wilson , the duly appointed Executive
Director of the Low -Rent Housing Agency of Fayetteville, AR do hereby
certify that the above resolution is a true
passed by the Low -Rent Housing Agency of
regular meeting held on the seventeen
19 91
sevpntpen
copy of the Resolution
Fayetteville, AR
• In witness
day of July
day,of July
at a
,
whereof, I have hereunto set my hand this
19 91
•
fist)M>, may,
xecutive Director
"I certify this is a true and correct statement."
S E A
•
Form Approved
OMB No. 63-R080B
I'og. 1 of i
HUD -57s"-.
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
LOW -RENT HOUSING PROGRAM
OPERATING BUDGET
September 30 92
For Flstol Yr ear Ending e P 17
TV PE OF HUD -ASSISTED PR OJECTISH
LHA-Owned Rental Housing ' I I XI
LHA-Lensed Housing•Section 23 or 10(c) 1. 1
1 - 1
erLHA-Owned-Homeownership
LHA-Leased-Homeownship
1 xi ORIGINAL Q REVISION NO.
LHA-Conveyed Project -Administration Contract. 1 1
NAME OF LOCAL AUTHORITYi ,.
CONTRACT i -ISH
FAYETTEVILLE HOUSING AUTHORITY .'
PROJECT NO.(SII
AR097001 6 002
LOCA LITYI
lit NORTH SCHOOL AVE
AR 72701
NO. OF O.U.
252
NO. OP UNIT MONTHS Ur
AVAILABILITYr
3,024
--_-•
...-.FAYFTTFVIJ•T.J
IIUII t•I*! A OFFICti1
HUO REGIONAL OFFICEI
ACTUALS
E"TIMAT-•
REQUESTED BUDGET ESTIMATES
LAST
OR
FISCAL
YEAR
ACTUA
CURREN
LMA ESTIMATES
HUO MODIFICATIONS
-
19 90
BUDGET
YEAR
91
9
AMOUNT
ktoNtnt_.,
AMOUNT
•
PUM
PUM
PUM
(ToNeareet L01
PUM
1"
..INC,NO.
(11
(2) 01
(4)
(51
(6)
17)
1
Homohuyers Monthly Payments For:
iif11
1
nplitm F,p.n es
.
j0117
_._I alilcruad111 n.ne Payment. Account
-
(tlfl;t
IJ.,ur,.,a lip.. M.,itto,nnncc Reserve
-- ..
Ohl
1 ..I '....•. I ..•n Amount (sem al I.Inon 001, 002, h 003)
•
t
VOS
I: Ac..•.s I in Del,cil) in Break -Evan Amount
006
Honlobuyers Monthly Payments (Contra)
_
OPERATING RECEIPTS:
'01
Dwelling Rentals
72.31 78.34
87.87
265,720
07
Excess Utilities
93 .R7
.87
2.640
030
Z Fes-
17..a
Nondwolling Rento Is
(140
rc v
'• •Total Rental Income
73.25 79.21
88.74
268.360
050
' u
a
Interest en General Fund Investments
4.23 4.63
4.44
13,420
,
0610-
n
Other Operating Receipts
5.93 5.95
5.95
18,000
070
TOTAL OPERATING RECEIPTS EXCLUDING HUD CONTRIB.
83.41 89.79
99.13
299.780
OPERATING EXPENDITURES:
ADMINISTRATION'
16.32 17.09
17.92
54,2001
110
Solorios
170
Administration Expenses Other Than Salaries
4.90 6.07
6.58
19.900
170
Total Administration Expenses
21.22
23.16
24.50
-747100
TENANT SERVICES:
710
Salaries
')•LII
Nncreation, Publications and Other Services
flit..
Contract Costs - Training and Other
'170
Total Tenant Services Expenses
UTI LI11E5:
310
Labor
:17i1-
a
Utilities
38.36 37.19
38.36
116,000
:170-
Total Utilities Expenses
38.36 37.19
38.36
116.000
n
w
ORDINARY MAINTENANCE AND OPERATION:
.110
w
Z
Labor
22.14 24.82
27.20
82,240
.110
2
r
Materials
21.90
21.16
21.1.
'64',1000
410
u
D
Contract Costs
23.38 23.48
23.4:
71,000
.150
L
0
Total Ordinary Maintenonce and Operation Expenses
67.56 69.46
71.8
217,240
----i:
R
PROTECTIVE SERVICES:
•If,W
Labor
8.51
8.77
9.6
29,080
•
,170 G
Materials
400
Contract Costs
.
.170
Total Protective Services Expenses
8.51 8.77
9.6
29,080
'GENERAL EXPENSES.
1110 .
.Insurance:
7.65 7.69
7.9
24,090
570
Payments in Lieu of Taxes
3.85 4.39
5.0
15,240
I
530
Terminal Leave Payments
.09
S.i0
Employee Benefit Contributions
12.50 14.8
18.6.
"56;300
450
Collection Losses
5.95 6.6
I 6.61
20,000
560
Other General Expenses
690
Total General Expenses
30.05 33.5
38.2
115,630
600
- TOTAL ROUTINE EXPENSES
161.68
172.1
182.5
552,050
(,10__
'RENTS TO OWNERS OF LEASED DWELLINGS
A90r_TOTAL
OPERATING EXPENSES
161.68
172.1
182 5"
552,050
-_
NONI4OUTINE EXPENDITURES:
/10
III27.88
Z
1 xHnord intuit Mu intenance
32.1
39.0
118,000
•
i -n
op lucalnnt el Iiguipment
n
9.30 5.3'
2.7
8,350
:10
.,
"
_
Ilett•-rments null Additions
10
'
Olhot Nanroutinn Expenditure's
190
2
TOTAL NONROUTINE EXPENDITURES
31.18
31.0'1
t 41.1
126,350_
HUD -57s"-.
fi: C.PI
J3. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
LOW—RENT HOUSING PROGRAM
OPERATING BUDGET
For Fiscal Year Ending September 30 19 92
FEORIGINAL CD REVISION NO.
ACT NO7S11
1'uu. 2 01 .
NAME OF LOCAL AUTHORITYI
FAYETTEVILLE HOUSING AUTHORITY
LOCA LITYI
1/1 NORTH SCHOOL AVE
FAYETTEVILLE, AR 72701
FW 7031
PROJEC I' NO.1511
AR097001 & 002
T Yr•1 yF HUD -ASSISTED PROJECT1sll
IJIA•O•vnoJ.R onto l Housing
[z]
I.IIA•I,• nr1-5vninn 23 or 10(c)
1.b1A-ownnd.tlamnnwncr,hl p l_l
I.114 I. NO-
LHA•Leo,ed•Homeownership
LHA•Conveyed Project
Administration Contract
MI
ACTUALS ESTIMATES
LAST OR
PISCAL ACTUALS
YEAR CURRENT
BUDGET
YEAR
690 Ig 91
PUM PUM
OT111'12 EXPENDITURES
(2)
131
REQUESTED BUDGET ESTIMATES
LHA ESTIMATES
HUD MODIF IC ATu1116
PUM
AMOUNT
(ToNeereers10)
PUM
AMOUNT
rroNyere.rr t••
141
(SI
161
Prior Year Adjustment
Other Deductions
Total Other Expenditures
TOTAL OPERATING EXPENDITURES
RESIDUAL RECEIPTS (OR DEFICIT) BEFORE HUD CONTRIBU•.
(116 43)(119.88)
ic Annllir1 i'"nlribu tion (Leased Project)
TIONS AND PROVISION FOR OPERATING RESERVE:
209.67
4.42. , (ICJ
14.42 648,400
115 243)(348 620
P1'1.01141 RI:1-r II' i (OR DEFICIT) BEFORE OTHER HUD CON•
'r1r`1' "'::', '::I' 1 4:!1VISION FOR OPERATING RESERVE:
(116 43)(119.88)(115.2')(348,620)
OFIIER HUD CONTRIBUTIONS
Operating Subsidy
Special Family Subsidy
108.67
105.9
Total Other HUD Contributions
113.69 343,805
Residual Receipts (or Deficit) before Reserve
Provision for Operating Reserve
Residual Receipts (or Deficit)
108.67 10B,'.
7. 11 A
(7.76)(11.O
113.6) 343 805
1
(1.50) (4,815)
OPERATING RESERVES
FOR A CONTRACT OR PROJECT
IL•
Part 1 — Maximum Operating Reserve —
End of Current Budget Year
SEC IIDN A — LHA•OWNED RENTAL HOUSING
Ono -belt (50%) of Lino 600—Column 5—Form HUD -52564 for o Contract
SECTION 0 — LHA-LEASED HOUSING — SECTION 23 OR 10(C)
One-half (50%) of Lino 600—Column 5— Form HUD -52564 For a Project
SEC1 ION C — LHA-OWNED OR LEASED HOUSING - HOMEOWNERSHIP
Ono•hal( (50%) of Line 600—Column 5— Form HUD -52564 for a Project
Ono -third (33-1/3%) of Line 004 — Column 5— Form HUD -52564 for a Proioct
Tocol (Sum of Linos 03 and 04)
S
276,025
Part 1I — Provision for and Estimated or Actual
Operating Reserves at Year End •
iRa serve at End of Previous Fiscal Year — Actual
E>:
APPROVALI
Provision for Reserve — Current Budget Year — Estimated or Actual
1990
1991
$ 189,724
Reserve at End of Current Budget Year— Estimated or Actual
Provision for Reserve — Requested Budget Year— Estimated
Reserve at End of Requested Budget Year — Estimated
Bromo Wilson Executive Director
(Nome and Tltlo)
01 -FILE APPROVAL
1991
1992.
1992
(33,313)
156,411
(4,815)
151,596
iipsf 7/17/91
(Signature)
(Dale,
Memo.. and Title)
(Signature)
(Pore)
•
RESOLUTION NO.
RESOLUTION ADMENDING THE ADMINISTRATIVE PLAN OF THE
FAYETTEVILLE HOUSING AUTHORITY GOVERNING THE SECTION
8 EXISTING HOUSING PROGRAM
WHEREAS, the Fayetteville Housing Authority Administraive
Plan governing the Section 8 Housing Program needs to be
admended & revised from time to time,
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS
OF THE FAYETTEVILLE HOUSING AUTHORITY THAT THE FOLLOWING
ADMENDMENT BE APPROVED:
7.0 FINANCIAL MANAGEMENT
7.4 Uses of the Section 8 aerating Reserve:
The PHA shall ensure that projected
administrative fees and the Operating Reserve
will cover all projected costs of efficient
and effective program administration through
the remining ACC terms.
Total Administrative Expenses as specified in
the Annual Administrative Budget cannot be
exceeded except by approval of the Board of
Commissioners.
For Operating Reserve expenditures that would
be required for such additional
Administrative Expenses, the Board will make
an affirmative determination that the
expenditures are necessary and reasonable.
Operating Reserve funds may be expended for
other housing purposes consistent with PHA'S
authorities -under State and local law,
providedthat amounts used for other housing
purposes are not required for projected
administrative expenses through remining ACC
terms.
PASSED AND APPROVED THIS //7 DAY OF
ATTES_ F' ETT�E�VIILLLE H
hw l/
IRPERSO !
1991
ING AUTHO TY
•
RESOLUTION NO. .±.412_
RESOLUTION AUTHORIZING LOCAL GOVERNMENT COPPERATIVE PURCHASING
WHEREAS, Arkansas' State Purchasing Law (A.C.A. 1987 4.19-11-201) was
signed into law by Governor Bill Clinton on March 21, 1979; and
WHEREAS, effective July 1, 1979, Arkansas' State Purchasing Law provided
the opportunity for local public procurement units to participate in
contracts of the State of Arkanss, Department of Finance and
Administration, Office of State Purchasing, for the purchase of supplies,
services, equipment and certain materials; now therefore,
BE IT ORDAINED BY THE FAYETTEVILLE HOUSING AUTHORITY BOARD OF
COMMISSIONERS
Section 1. That the Fayetteville Housing Authority hereby requests
authority in the name of the Housing Authority of the City of
Fayetteville, Arkansas to participate in state contracts which the
Department of Finance and Administration, Office of State Purchasing, has
entered into for the purchase of supplies, services, equipment and certain
materials pursuant to the State Purchasing Law and Amendment 54 to the
Arkansas Constitution.
Section 2 That the Fayetteville Housing Authority is hereby authorized to
gree in the name of the Housing Authority of the City of Fayetteville,
•
Arkansas to be bound by all contract terms and conditions as the
Department of Finance and Administration, Office of State Purchasing ,
prescribes. Such terms and conditions may include a reasonable fee to
cover the administrative costa which the Department of Finance and
Administration incurs as a result of the Fayetteville Housing Authority
of the City of Fayetteville participationb in a contract. Further, that
the Fayetteville Housing Authority does heeby agree to be bound by all
such terms and conditions.
Section 3. That the Fayetteville Housing Authority is heeby authorized to
agree in the name of the Fayetteville Housing Authority of the City of
Fayetteville, Arkansas to directly pay the vendor, under such state
contract in which it participates, for items it received pursuant to the
contract, and that the Fayetteville Housing Authority does hereby agree to
directly pay the vendor.
PASSED AND APPROVED THIS ///DAY OF !4`a 1991
THE HOUSING AUTHORITY OF THE CITY OF FA T TTEVILLE, ARKANSAS