The URL can be used to link to this page

Home My WebLink About1991-03-27 - Minutes - ArchiveMINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at 8:00 A.M. Wednesday, March 27, 1991, in the office of the Authority #1 North School, Fayetteville, Arkansas. Janet Richardson, Chairperson called the meeting to order. Upon roll call, the following members were present: Commissioners Present: Fries, Clinehens, Richardson, Morgan, Hudspeth Commissioners Absent: None Others Present: Stuart S. Penn Northwest Ark. Times, Toady Edwards & Bromo Wilson The Minutes of the January 23, 1991 Regular Meeting were approved by motion, seconded and carried unanimously. The January and February Financial Statement was approved by motion, seconded and carried unanimously. RESOLUTION AUTHORIZING THE WRITE-OFF OF CERTAIN NON -EXPENDABLE EQUIPMENT THAT WAS JUNKED. Resolution No. 514, was approved by motion, seconded, and carried unanimously. RESOLUTION TO CHARGE OFF DELINQUENT ACCOUNTS OF FORMER TENANTS FOR PERIOD 10/1/90- 3/31/91. Resolution No. 515 , was approved by motion, seconded, and carried unanimously. Mr. Wilson, ,told the commissioners that HUD had ask the Statement ::.of Procurement:..Policy.. be up dated. The commissioners approved the up dates. eRre---L---- S,o, There being no further business, the meeting was adjourned. THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS ATTEST: i • • • RESOLUTION NO. 514 RESOLUTION AUTHORIZING THE WRITE-OFF OF CERTAIN NON -EXPENDABLE EQUIPMENT THAT WAS JUNKED. WHEREAS, the HUD Manual 7510.1 provides for the write off of certain non -expendable equipment that is junked, and WHEREAS, the most recent list of equipment that has been declared not in working order and non -repairable and has been junked needs to be written off. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE FAYETTEVILLE HOUSING AUTHORITY, that the attached list of equipment be written off the property ledger of the Fayetteville Housing Authority. (see attached list for equipment.) PASSED AND APPROVED THIS 27th DAY OF March 1991. ATT&ST: Mk4 P-11: SECRETARY THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS r�� • • ATTACHMENT TO RESOLUTION NO. 5) y LIST OF EQUIPMENT TO BE WRITTEN OFF DWELLING EQUIPMENT PROPERTY LEDGER NO. #1465.1 (4) Brown Elec Ranges Model CEM 117 IQ " CEM 127 IQ CEM 127 IQ CEM 117 IQ (2) Brown Gas Ranges Model CTM 220 PX CTM 220 PX (10) Sears Kenmore Gas Model 911604811 .1 .1 11 11 11 11 11 .. 11 1. .1 11 11 Serial Serial Serial Serial Serial Serial Ranges Serial Serial Serial Serial Serial Serial Serial Serial Serial Serial @95.52 ea No. 7361764 No. 3V42169 No. 3V42189 No. 7J6-1760 ®85.31 ea. No. 3V40496 No. 3V40492 @240.00ea. No. 2J64764 No. 2L64837 No. 2L64871 No. 2L64882 No. 2L68853 No. 2L64881 No. 2P65366 No. 2L64836 No. 2L64870 No. 2L64866 (3) Sears Kenmore Refrigerators @353.00ea. Model 2538614410 Serial No. 0526090029 " CTF 14CKB Serial No. 330048 " 1068614610 Serial No. S22920233 $ 382.08 170.62 2,400.00 1,059.00 Total Dwelling Equipment $4,011.00 • • RESOLUTION NO. 515 RESOLUTION TO CHARGE OFF DELINQUENT ACCOUNTS OF FORMER TENANTS FOR PERIOD 10/1/91-3/31/91 A resolution of the Board of Commissioners of the Fayetteville Housing Authority authorizing the charge off of delinquent accounts of certain former tenants in the AR 97-1 & 2 Housing Projects for period of October 1, 1990 thru March 31, 1991. WHEREAS, in accordance with the Accounting Handbook RHM 7510.0, Chapter 3, Section 13, certain past due accounts in the AR 97-1 & 2 Low Rent Public Housing Projects are considered uncollectable and all means of collections have been exhausted, and there is no reasonable prospect of collections of such delinquent rents and that the probable cost of further efforts to collect said rents would not be warranted. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS THAT: Accounts in the amount designated, due from the former tenants listed on the attached sheets are hereby authorized to be charged off. PASSED AND APPROVED THIS 27th ATTEST: flh t'tf47(fL)14v-i ECRETA Y DAY OF March ,1991 THE HOUSING AUTHORITY OF CITY OF FAYET1,yVILE, A AIRMAN 4 r • APT. NO ATTACHMENT TO RESOLUTION NO. Ijs CHARGE OFF OF FORMER TENANTS DELINQUENT ACCOUNTS PERIOD 10/1/90 - 3/3//91 NAME RENT OTHER TOTAL LEWIS PLAZA 2-A 8-A 9-A 9-B 11-A 12-B 14-B 15-B 15-D WILLOW 20-B 24-A 24-B 24-C 25-A 26-B 29-B 30-D MORGAN MANOR 311 Annette Osborn 421 Cenia Lockard • 423 Ramona Lane 428 Gayla Donathan 436 Aletha Stevens 436 Bamita De Ramus HILCREST TOWERS 1101 Steve Linton 1111 Judy Keys 1202 Elbert Tilley Karen Robbins Judy Danials Connie Sweet Reeder Bearnard Fayorsey Julia Carr Laura Plumlee Jackie McClure Melody Alderson Geri Barre HEIGHTS Janice Forrester Jamie Ritter Lee Wyre Carmen Roberts Cecil Wilkerson Junive Williamson Chrissee Frazier Judy Fraizer Pliler • 8.00 24.00 O .00 0.00 O .00 0.00 817.00 805.91 O .00 9.00 O .00 692.00 9.00 O .00 33.50 684.00 372.00 4.00 O .00 42.00 5.00 33.00 560.70 171.00 118.00 97.00 4,485.11 212.00 185.00 195.00 161.00 26.00 35.00 221.00 114.00 63.00 104.00 103.00 162.00 128.00 30.00 0.00 417.00 155.00 146.00 174.00 630.00 195.00 133.00 265.50 0.00 29.00 38.00 3,921.50 220.00 209.00 195.00 161.00 26.00 35.00 1,038.00 919.91 63.00 113.00 103.00 854.00 137.00 30.00 33.50 1,101.00 527.00 150.00 174.00 672.00 200.00 166.00 826.20 171.00 147.00 135.00 8,406.61 • • • • RESOLUTION N0. 516 = RESOLUTION ADOPTING REVISED STATEMENT OF PROCUREMENT POLICY NOW THEREFORE, BE IT RESOLVED by the Board of Commissioners of The Housing Authority of the City ofFayetteXil*gkansas, that the Procurement Policy be revised as follows: 1. Purchases and contracts for equipment, materials, supplies, or services except for personal services, shall be made in the following manner: A. The Executive Director shall make purchases and contracts n ot to exceed $500.00 in amount, In the open market after such inquiry as he deems necessary to Insure that the price o btained is the most advantageous to the Authority; and B . For purchases, services, and contracts from $500.00 to $5000.00, the Executive Director shall solicit bids orally, by telephone, or in writing from at least three suppliers, if so many be available in the locality. He shall keep on file a tabulation of quotations received; and C For purchases, services, and contracts in excess of $5000.00, t he Executive Director shall secure competitive sealed bids by (1) advertisement in at least one newspaper of general circulation, or (2) mailing invitations to bid to all available dealers and notices posted in public places; or a combination of such methods. A tabulation of bids ✓ eceived shall be retained. D All procurement of equipment, materials, supplies, and ✓ epairs or services performed by other than Local -Authority e mployees shall be documented. Expenditures under $10.00 may be made from the petty cash fund and shall be supported by receipts. E There shall be inserted in all contracts, and contractors shall be required to insert in all subcontracted, the following provision: "No member, officer, or employee of the Local Housing Authority during his tenure or for one year t hereafter shall have any interest, direct or indirect, in this contract or the proceeds thereof." 2. For the purchases and contracts specified in 1B and IC, lack of competition is permissible only when an emergency exists which permits no delay because of the possibility of injury to life or destruction of property, or when only one source of supply is available and the purchasing or contracting officer shall so certify. If an award is made without competition, a formal report of such award, together with a certification or statement justifying the lack of competition, shall be made to the Board. • 3. With respect to the purchases and contracts specified in 1B and 1( above, the Executive Director shall make the purchase from or award the contract to the lowest responsible bidder as to price who meets the requirements. CommissionerHudspetmoved that the foregoing resolution be adopted as introduced and read. Commissioner Cliehens seconded the motion, and upon roll call, the "AYES" and "NAYS" were as follows: AYES: D. Hudspeth, C. Fries, C. Cliehens, Janet Richardson, S. Morgan NAYS: None DATE: March 27, 1991 0 IP •