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Home My WebLink About1988-03-16 - Minutes - ArchiveMINUTES OF REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at 8:00.A.M. Wednesday March 16, 1988, in the office of the Authority #1 North School, Fayetteville, Arkansas. Clarence Fries, Vice Chairperson called the meeting to order. Upon roll call, the following members were present: Commissioners Present: Fries, Richardson, Morgan, Windham Commissioners Absent Hudspeth Others Present: Stan Johnson, Bromo Wilson, Toady Edwards Stan Johnson, Johnson Mechanical Contractors,. Inc. explained the flushing and water treatment of Hillcrest Tower's heating system, this would be a cost plus not to exceed $23,000.00 project. .The minutesof the-February.17_3 1988 Regular Meeting were approved by motion seconded and carried unanimously. The February Financial Statement was approved by motion,_ seconded and carried unanimously. RESOLUTION AUTHORIZING CONTRACT FOR FLUSHING & WATER TREATMENT OF THE HEATING SYSTEM AT HILLCREST TOWERS ARK 97-1. Resolution No.460, was approved by motion, seconded and carried unanimously. RESOLUTION AUTHORIZING THE WRITE-OFF CERTAIN NON -EXPENDABLE EQUIPMENT LOST, DESTROYED, OR JUNKED. Resolution No. 461, was approved by motion, seconded and carried unanimously. RESOLUTION TO CHARGE OFF DELINQUENT ACCOUNTS OF FORMER TENANTS FOR PERIOD 10/1/87 - 3/31/88. Resolution No. 462, was approved by motion, seconded and carried unanimously. There being no further business, the meeting was adjourned. ATTEST: THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS YC AIRPERSON RESOLUTION NO. 460 • RESOLUTION AUTHORIZING CONTRACT FOR FLUSHING & WATER TREATMENT OF THE HEATING SYSTEM AT HILLCREST TOWERS ARK 97-1 WHEREAS the Fayetteville Housing Authority has need of certain work on the Heating System at Hillcrest Towers and WHEREAS the Johnson Mechanical Contractors of Fayetteville, Arkansas was the contractor who installed the new boiler and domestic water system in 1981 and have made all the service calls for the system since its' installation and are familliar with all of the plumbing and whereas the heating system 's coils & pipes have not been flushed and cleaned inover 15 years and need to be and WHEREAS the Johnson Mechanical Contractors have proposed certain work of flushing of the system and treatment of the water with chemicals to perserve the system & prolong its operation and said proposal is attached to this resolution. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE FAYETTEVILLE HOUSING AUTHORITY,THAT their proposal for certain Flushing & Water Treatment of the Heating System on a cost plus basis with a not to exceed price of $23,000.00 be accepted. • PASSED AND APPROVED THIS 16th DAY OF MARCH 1988. ATTEST: SECRETARY THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS JOHNSON MECHANICAL CONTRACTORS, INC. March 1, 1988 Fayetteville Housing Authority 1 North Street Fayetteville, Arkansas ATTN: Mr. Bromo Wilson Project: Hillcrest Towers Heating System Water Treatment We propose to furnish and install material, labor and technical services as outlined in my letter of February 15th, 1988. This project will be approx- imately 3 months in duration and will require entering each apartment three times. Once to remove coil, once to replace coil and once to check for leaks. Coils will be flushed and cleaned. Risers and mains will be flushed till clean. Pumps, boilers and other accessories will be flushed and cleaned. System water will be analyzed and treatment set up accordingly along with feed pump and metering equipment. This is a cost plus not to exceed proposal based on project description and attached estimate sheet. The not to exceed price is: $23,000.00. Should you accept this proposal, work will start in late April or early May. Progress pay request's will be submitted on a monthly basis. Project will be complete in August. Arkansas Contractors license Number 87-2460 Johnson Mechanical Contractors, Inc. Scuts— Prescden"t" Signature Title Accepted by: ture Title 513 Prairie Street • Fayetteville. Arkansas 72701 Telephone: 501-442-5051 JOHNSON MECHANICAL CONTRACTORS, INC. February 15, 1988 Mr. Bromo Wilson Fayetteville Housing Authority 41 North School Fayetteville, AR 72701 RE: Hillcrest Tower Dear Bromo, As you know, we have been dealing with a problem in the heating system water piping in this building. The coils and piping are stopping up in various places due to lack of water treatment and age of piping and fan coils. To remedy this situation, it will be necessary to shut down and drain system, then remove every fan coil unit and individually clean and reinstall along with new valves and short sections of piping. Then repeatedly flush out risers and mains until we get clean water. Then test water, install chemical feed equipment and begin continuous treatment and monitoring of system. We are willing to prepare a detailed estimate of the costs and make a presentation at your convenience. For preliminary budget purposes, you should budget $23,000.00 for this project and try to schedule the t,ork for early summer this year. The budget includes 83,500.00 for chemical feed equipment, testing and one year supply of chemicals. 1 would like to point out that in 1985, there had at one time these boilers. However it was for the "Boiler Project" did not were prepared to replace the old when we replaced the old boilers been a chemical feed system'on not being used and the engineer address the issue when docuihents boilers. Please let me know what your thoughts Very Truly Sours, Stan Johnson 3Jimrh are regarding this project. 513 Prairie Street • Fayetteville, Arkansas 72701 Telephone: 501-442-5051 PRICING SHEET PAGE NO OF PAGES NAME e iLA,C/ZcSi /DwER ARCH. OR CONTRACTOR ESTIMATE NO. LOCA ION TYPE OA WORK ESTIMATED BY PRICED OV EXTENDED BY I CHECKED BYj I DATE_ DESCRIPTION QUAN. A EXTENSION '/z" 5 iia Cafe. valvve, 2M'Z SJSIMNI 00 16...."Lie_ II L, 0opper^3 OM /o .0O I/2.." L X c- L'AJ/oCS Z4'L / L/ g e0 I/2— LDOItP/ir-ir ' 29S /V 3 41 a0 . 9e' &.1 bow Soo is" , 00 siker- a3o/c/er- (ick) too /7,5-.+714L—, 3.3 0 plus Zot 61800 317oe oc /ahor_fo remo✓e,—dean ancLrep/ase- CreziS WAIL_ / sa 10 3 o O� .2 4o Al✓.s1t o✓f r ilsrrs ? o 00 #bor g err- /IL 2/ 60 _eOrn% /eh cr/ ,lo C./ €24 azid_N s� 2/50°° o✓+ OO /ar• p,,jMvOS and /OOmh 2/S'b e I.. r- handler.. /S 05-C" Chem;cal ep;?rnto 3/ar4-vp = one. year 2dOo 0c .5erv%ea 2A SR'0C ons%r�e/cy 2 4aod 23 0000 4aX= axe c‘p 1 TOTALS PROWL' a) evcalhlini. Clettl. Mm 01150 • RESOLUTION NO. 461 RESOLUTION AUTHORIZING THE WRITE-OFF OF CERTAIN NON -EXPENDABLE EQUIPMENT LOST, DESTROYED, OR JUNKED. WHEREAS, the HUD manual 7510.1 provides for the write-off of certain non -expendable equipment that is lost, destroyed, or junked, and WHEREAS, the most recent list of equipment that has been declared not in working order and non -repairable and has been junked, needs to be written off, NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS, that the attached list of equipment be written off the property ledger of the Fayetteville Housing Authority. (see attached page for list of equipment) PASSED AND APPROVED THIS 16th ATTEST: DAY OF March 1988. THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS. CHA 12MA N • ATTACHMENT TO RESOLUTION NO. /0 LIST OF EQUIPMENT TO BE WRITTEN OFF DWELLING EQUIPMENT #1465.1 (4) Frigidaire Model FP123TN Serial No. 17646/36A18205/36A18230 @ 145.00 = 580.00 36A18221 TOTAL 1465.1 $ 580.00 MAINTENANCE EQUIPMENT #1475.2 M.C. Miller Gas Protection 88.00 Clements Gas Senser Equipment 247.55 Sears Wet/Dry Vacumn 268.20 Sears Rotary Lawn Mower 149.88 Sears Weed Eater 131.00 Sears Airless Spray Gun 117.35 TOTAL 1475.2 $1,001.98 $1,581.98 RESOLUTION NO. 462 RESOLUTION TO CHARGE OFF DELINQUENT ACCOUNTS OF FORMER TENANTS FOR PERIOD 10/1/87-3/31/88 A Resolution of the Board of Commissioners of the Fayetteville Housing Authority authorizing the charge off of delinquent accounts of certain former tenants in the ARK. 97-1 & 2 Housing Projects for period of October 1, 1987 through March 31, 1988. WHEREAS, In accordance with the Accounting Handbook RHM 7510.0, Chapter 3, Section 13, certain past due accounts in the Ark. 97-1 & 2 Low Rent Public Housing projects are considered uncollectable and all means of collections have been exhausted, and there is no reasonable prospect of collection of such delinquent rents and that the probable cost of further efforts to collect said rents would not be warranted; NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS, THAT: Accounts in the amount designated, due from the former tenants listed on the attached sheets are hereby authorized to be charged off. PASSED AND APPROVED THIS J6th DAY OF March ATTEST: , 1988. THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS acz=a-fif___•areirifi. CHAIRMAN CHARGE OFF OF FORMER DELINQUENT ACCOUNTS PERIOD 10/1/87-3/31/88 OTHER APT. NO. NAME - RENT CHARGES TOTAL Lewis Plaza 2-A Ella Turner $ 29.00 $ 382.00 $ 411.00 2-B Reta Thornsberry 76.50 72.00 148.50 2-C Lorie Ashcraft 37.00 53.00 90.00 5-A Ruth Combs Tew 174.00 174.00 7-B Jan Callahan 104.15 104.15 12-A Edward Hurd 59.99 59.99 Willow Heights 20-A Cindy Porter 20-B Alexandria Birchfield 20-D Judy Mahone 23-B Pamela J. Brown 25-A Kathy Chesley 27-A Carolyn Hancock 27-B Sharon McCarty 27-C Howard Hutchins 31-B Alverna Jenkins Morgan Manor 310 E. 12th Diane Daniel 312 E. 12th Katrina Ramey 323 E. 13th Edward McDonald 334 E. 13th Sandy Powell 341 E. 12th Anita Otte • 351 E. 13th Hilda Jackson 411 E. 13th Diane Davidson 413 E. 13th Wilma Steward 417 E. 13th Mark Price 418 E. 12th Carolyn Presmeyer 426 E. 13th Nadine Robinson 438 E. 12th Carolyn Robinson TOTALS 120.85 21.00 137.00 49.00 1.45 146.00 124.50 5.70 95.65 146.80 11.06 111.80 385.00 369.00 587.00 403.00 165.00 114.00 145.00 94.90 178.00 130.70 185.00 75.00 30.00 66.00 30.00 114.75 174.00 47.00 143.40 20.00 34.25 80.00 106.00 87.00 523.85 186.00 251.00 194.00 96.35 324.00 130.70 309.50 75.00 30.00 71.70 125.65 114.75 320.80 48.06 143.40 131.80 34.25 465.00 475.00 674.00 $2,444.31 $3,268.14 $5;712.45