HomeMy WebLinkAbout1980-04-16 - Minutes - ArchiveMINUTES OF REGULAR MEETING OF THE HOUSING AUTHORITY
OF THE CITY OF FAYETTEVILLE, ARKANSAS
The Housing Authority of the City of Fayetteville, Arkansas met in
Regular Session at 8:00 a.m., Wednesday, April 16, 1980 in the office
of the Authority, #1 North School, Fayetteville, Arkansas.
Upon Roll Call, the following were present:
Commissioners Present: Windham, Shreve, Seaton
Commissioners Absent: Endress, Morgan
Others Present: Chad Kumpe, Bromo Wilson, Fredia Sawin
Pat Donat, Hailey -Powers Architects
There being a quorum present, the following business was transacted:
The Minutes of the March 19, 1980 Regular Meeting were approved by
motion of Mr; Shreve, seconded by Mr. Seaton, and carried unanimously.
The March Financial Statement was approved by motion of Mr. Seaton,
seconded by Mr. Shreve, and carried unanimously.
RESOLUTION NO. 321
RESOLUTION AUTHORIZING THE WRITE-OFF OF CERTAIN
NON -EXPENDABLE EQUIPMENT LOST, DESTROYED, OR ABANDONED
Mr. Seaton asked that the itemized list of Non -expendable Equipment
be re -written to explain the disposition of each item, whether it was
worn out, junked, destroyed or stolen. After further discussion,
Resolution #321 was passed and approved by motion of Mr. Seaton,
seconded by Mr. Shreve, and carried unanimously.
The Commissioners discussed Audit Findings #2, 3, 4, &5, and
General Comment # 2 & 5.
Finding #2 - Frequent Errors/Ommissions in Tenant Files
Bromo explained that since the Auditor didn't give an
Exit Conference, we are not exactly clear on what
specific problems he found.
Finding #3 - Liability Insurance Policies Lack Tort Clause
It was explained that the Tort Clause has been added
to all Liability Policies.
Finding #4 - Deposits In Excess of Insured Maximums Not Collateralized
This has been taken care of. Have moved investments to
Treasury Bills of $100,000.
Finding #5 - Security Deposit Records Incomplete
Bromo explained that the balance was off $1.00 out of
$6,000. Again, without an Exit Conference we are not
clear on what the problem was.
G eneral Comment #2 - Rent Collection Policy Is Inadequate
Chad explained the Rent Collection procedure
of the Housing Authority Office. If Rent has
not been paid by the 5th working day of the
month, that tenant is sent a memo saying you
are behind in your rent. By the 15th day, if
no response is given they will receive a letter
from Chad telling them that Eviction proceedings
will start within five days. 99% of the time a
letter from Chad will take care of the problem.
But if this gets no response, they will receive
an eviction notice from the Sheriff.
G eneral Comment #5 - Budget Overruns
Bromo explained that the account in question was
an uncontrolled Acct. (Utilities ). He stated
that we will monitor this closer and make sure
Budget Revisions are made when necessary.
Mr: Seaton advised that Bromo & Chad write a letter to the Auditor
asking him to explain these different Audit Findings in greater detail.
All other General Comments from the Auditor #1, 3, 6, & 7, have
been properly taken care of by Chad & Bromo.
A presentation was given by Hailey -Powers Architects on the 52
Conventional Units. Mr. Vizere mentioned that HUD will send
somebody from the Architectual Branch and an Appraisor next week
to look at the 11 or 12 sites shown on the map. After futher
d iscussion, the meeting was adjourned.
THE HOUSING AUTHORITY OF THE
CITY OF FAYETTEVILLE, ARKANSAS
k.
u
AIRMAN
BLDG
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RESOLUTION NO. 321
RESOLUTION AUTHORIZING THE WRITE-OFF OF CERTAIN
NON -EXPENDABLE EQUIPMENT LOST, DESTROYED, OR ABANDONED
WHEREAS, the HUD Manual 7510.1 and 7511.1 provide for the write-off of
certain non -expendable equipment that is lost, destroyed or
abandoned, and
WHEREAS, the most recent physical inventory declares certain property that
needs to be written off
NOW THEREFORE BE IT RESOLVED BY THE COMMISSIONERS OF THE HOUSING AUTHORITY OF
THE CITY OF FAYETTEVILLE, that the attached list of non -expendable
equipment be written off the property ledger of the Housing Authority
of the City of Fayetteville.
PASSED AND APPROVED THIS 16th DAY OF April , 1980
THE HOUSING AUTHORITY OF THE
CITY OF FAYETTEVILLE, ARKANSAS
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ATTEST: AIRMAN
•
SECRE
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PROPERTY LEDGER ACQUISITION
ACCT. NO. DESCRIPTION COST
1465.1 DWELLING STRUCTURE EQUIPMENT
5 Frigidaire Refrigerators @ $145.00 ea
Model FD 123TN
Serial No. 36-A-18216,17496, 18238,
17609, 18223
1 G. E. Refrigerator.@ -$144.05
Model TB - 12SNB Serial # 608493
1 Brown Gas Stove @ $85.31
H2038C
2 Brown Electric Stove @ $95.52
Model BEF 1078 QR Type 307
Serial No. 39412, 39364
$725.00
144.05
85.31
191.04
25 511 lb. Fire Extinguishers @ $20.60 515.00
1475.2 MAINTENANCE EQUIPMENT
• 2 J. C. Penny Push Type Mowers @ $49.99
Model 120
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99.98
3 J. C. Penny - Self Propelled Mowers
Model 1332 @ $119.00 357.00
1475.3 COMMUNITY SPACE EQUIPMENT
1 Singer Sewing MAchine @ $63.81
3 Vacuum Sweepers @ $77.25 ea.
41 Stack Chairs @ $9.88 ea.
63.81
231.75
405.08