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Home My WebLink About1978-04-19 - Minutes - Archive• • • MINUTES OF REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS The Housing Authority of the City Regular Session at 8:30 o'clock a office of the Authority, #1 North itNN Mrs. Endress, Chairman, called the meeting to order. Upon roll call, the following were present:' Commissioners Present: Taylor, Endress, Gould, Morgan, Underwood of Fayetteville, Arkansas met in .m., Wednesday, April 19, 1978, in the School Avenue, Fayetteville, Arkansas. Commissioners Absent: None Others Present: Chad Kumpe, Bromo Wilson, Pat Warford, Toady Edwards, Pat Donat, Hugh Kincaid, Donna Whitaker There being a quorum present, the following business was transacted: The Minutes of the February 15, 1978 Regular Meeting were approved by motion of Mr. Gould, seconded by Mr. Taylor, and carried unanimously. The Minutes of the March 15, 1978 Regular Meeting were approved by motion of Mr. Gould, seconded by Mr. Morgan, and carried unanimously. The February Financial Statement was approved by motion of Mr. Gould, seconded by Mr. Morgan, and carried unanimously. The March Financial Statement was approved by motion of Mr. Gould, seconded by Mr. Taylor, and carried unanimously. RESOLUTION NO. 283 RESOLUTION APPROVING TRAVEL TO ARKANSAS CHAPTER NAHRO 25TH ANNUAL MEETING, MAY 17, 18, and 19, 1978, AT HOT SPRINGS, ARKANSAS Mr. Kumpe explained the Housing Authority is a member of this NAHRO association. Because this is not actually a HUD meeting, although HUD representatives will attend, travel to this meeting must be approved by Board action. HUD allows and approves funds for these meetings in the budget. After discussion, Resolution No. 283 was approved by motion of Mr. Taylor, seconded by Mr. Morgan, and carried unanimously. Mrs. Endress stated she had received a letter Of resignation from Delbert Allen, Rehabilitation Officer for the Housing Authority. Mr. Kumpe explained that since Urban Renewal is winding down, and due to Mr. Allen's health, Mr. Allen is resigning because his services are actually no longer needed. Mr. Kumpe also stated that when demolition begins on the property to be the site of the Continuing Education center, perhaps this position will need to be filled again so as to have an on-site supervisor of this work. No Board action was required on this. • • - 2 There was a discussion concerning the grey stone building on the corner of Center and Church. Mr. Kumpe stated this building will probably still be sold to the Parking Improvement District if HUD approves. Mr. Kumpe also reported that the Farmer's Market owner, Joyce Elkins, has decided to close her business and is in the process of receiving ,a,payment in lieu of relocation moving expenses.'. •4 ' Mr. Kumpe informed the Board that the CETA program is now in operation. As discussed in the March 15 Board meeting, this program is working on drainage, landscaping and general clean up on all three sites, but particularly'Lewis and Willow. As discussed in last month's meeting, approximately $1,300 remaining MOD funds are being used to purchase seed, tools, straw, and other materials needed in the landscaping work. The CETA program will provide workers through September. Mr. Kumpe also stated the Square work is now finished. The City Board is going to discuss limiting parking on the Square to shoppers and prohibiting Square employees from using on -Square parking during business hours. Mr. Gould asked the status of the Old Post Office restaurant. Mr. Kumpe stated that the owners of this building are expecting a letter from the National Historic Trust allowing them to proceed with plans and approving the $66,000 grant. Possibly a portion of the building will be open by the fall, and the owners are hoping to be completely open by the spring of 1979. Mrs. Endress noted that the Square looks very good and she has heard several pleased comments about it. She also noted that the traffic flow seems to be working well. Mrs. Endress asked the Board for comments or discussion of the HUD program operation review, of which copies were mailed to each commissioner. Mr. Gould and Mr. Underwood stated this seems to be a routine review. Mr. Kumpe explained some points of the review. The reviewers recommended hiring another full time maintenance employee. Mr. Kumpe explained that there seems to be a rule -of -thumb that there should be one maintenance employee for every 50 rental units. Mr. Kumpe stated that our present two man maintenance staff is keeping up with all maintenance duties and another full time employee would be an unnecessary burden to the housing budget. As is is now, the lawn and grounds maintenance is subcontracted to someone with all the tools and equipment necessary for this work. If the Housing Authority were to take over the lawn and grounds maintenance it would be necessary to purchase many types of tools and equipment for this work. Also, all apartment cleaning is now done on flat fee basis, hiring tenants to do the work. This helps in several ways. Tenants who are having trouble due to hardship circumstances can do this work and apply the payment to their rent accounts. Also, tenant's moving into an apartment and doing the initial clean up themselves can apply the payment for this work to their security deposit and first month's rent. Mrs. Endress asked about the portion of the review•conterning vacancy rental loss. Mr. Kumpe stated that he has written a letter to HUD asking how these vacancy loss figures were computed, because he cannot • 3 come up with the same figures based on our records. Mr. Kumpe explained that usually the instances where there was-a�gong vacancy period was caused by heating problems, or in one case a water leak, or the unit was unusually dirty and required a longer clean up time. Mr. Kumpe stated that the Authority met the 3 day vacancy time in about 25% of these vacancies. Mr. Kumpe stated that many of the items in this review seem to be routine reminders, because many of the items are things already being done by the Authority. He stated that he does regard the vacancy loss as the only serious shortcoming, which will be corrected. Mr. Taylor suggested that Mr. Kumpe report action taken to cut down vacancy loss after approximately 60 days. Mr. Kumpe stated that some of the review items will require Board action. He is going to request permission from HUD to allow a few days over the 30 day response limit in order that the Board may take the required action at the May regular monthly meeting. There being no further business, the meeting was adjourned. ATTEST: 16 lSECREThRY Ytr r tia\ Jr • THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS • • RESOLUTION NO. a43 RESOLUTION APPROVING TRAVEL TO ARKANSAS CHAPTER NAHRO 25TH ANNUAL MEETING, MAY 17, 18, and 19, 1978, AT HOT SPRINGS, ARKANSAS WHEREAS, the 25th Annual Meeting of Arkansas Chapter, NAHRO, will be held in Hot Springs, May 17, 18, and 19, 1978; and, WHEREAS, there will be programs including discussions concerning Public Housing, Community Development, Section 8 Housing, and Arkansas Chapter business, and, WHEREAS, members of the staff,of the Little Rock Area Office of HUD will take part in panel discussions to answer questionssand discuss problems; NOW;. THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, that travel expenses for personnel designated by the Executive Director be paid to this meeting in accordance with the Agency's travel policy. PASSED AND APPROVED THIS //j? DAY OF , 1978. THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS ..i+ f n-"erZ T,TEST.; f RMAN • . `SECREWARY •