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Home My WebLink About1977-06-15 - Minutes - Archive• MINUTES OF REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at 8:30 o'clock a.m., Wednesday, June 15, 1977, in the office of the Authority, #1 North School, Fayetteville, Arkansas. Mr. Underwood, Chairman, called the meeting to order. Upon roll call, the following were present: Commissioners Present. Endress, Gould, Underwood Commissioners Absent. Morgan, Taylor Others Present: Chad Kumpe, Bromo Wilson, Delbert Allen, Pat Warford, Pat Donat, Hugh Kincaid, Donna Whitaker, Peggy Frizzell, Ronnie Bumpass, representatives for proposed Cultural Center, Marion Orton There being a quorum present, the following business was transacted: • The Minutes of the May 11, 1977 Special Meeting were approved by motion of Mr.. Gould, seconded by Mrs. Endress, and carried unanimously. • The May Financial Statement was approved by motion of Mr. Gould, seconded by Mrs. Endress, and carried unanimously. RESOLUTION NO. 265 RESOLUTION ADOPTING PROCLAIMER CERTIFICATE Mr. Wilson explained that this is a standard resolution required when letting a contract. The resolution shows that the contract has been reviewed by the City engineer and prepared by a qualified engineering firm and that the subject project improvement has been approved by HUD. After discussion, Resolution No. 265 was approved by motion of Mr. Gould, seconded by Mrs. Endress, and carried unanimously. RESOLUTION NO. 266 1 RESOLUTION APPROVING CONTRACT FOR STREET, WATER AND SEWER IMPROVEMENTS, SITE IMPROVEMENT CONTRACT #3 IN: URBAN RENEWAL PROJECT ARK. R-105 Mr. Kumpe explained that after advertising thirty days for bids on this contract, bids were opened May 24, with the low bidder being Jerry D. Sweetser, Inc. Mr. Kumpe will ask the Community Development Board June 20 for supplemental funds to do the water and sewer portion of this contract, with urban renewal funds being used to do the street work. However, if Community Development funds cannot be used, there are • _ 2 sufficient urban renewal funds to complete this contractowoik._ A preconstruction conference will be held in about two weeks, and the contract completion datewill allow 180 days,for this contract work. After discussion, Resolution No. 266 was approved by motion of Mr. Gould, seconded by Mrs. Endress, and carried unanimously. Mr. Kumpe stated that after advertising for bid proposals on the Old Post Office building, five proposals for redevelopment were submitted at the bid opening held June 10, 1977. (List of proposals filed with these minutes.) Mr. Kumpe has talked with each of these proposers and suggested that the Board sbhedule a verbal interview with each. Mr. Gould suggested that because of the limited space in the Housing Authority office, the meetings be held in another facility. Mr. Kumpe stated that the meetings can be held in the Adult Center library in this building. It was pointed out that the bid proposals are good for sixty days and the Board has that length of time to make a decision on which proposal will be accepted. After discussion, the Board agreed to set the verbal interviews for Friday, June 24 and Monday, June 27 at 8:30 a.m., in the Adult Center library at=Hillcrest Towers. Mr. Kumpe will contact the two absent commissioners and will try to have the full Board present for these interviews. There being no further business, the meeting was adjourned. J ATTEST: S-* _.. THE HO CITY,O f SING AUTHORITY OF FAYETTEVIL RMAN SEC I'AR • • RESOLUTION NO. 265 RESOLUTION ADOPTING PROCLAIMER CERTIFICATE WHEREAS, local public agencies carrying out urban renewal projects are required by the Secretary of the Department of Housing and Urban Development to certifyythe existence of certain facts and to issue certain proclaimers; NOW, THEREFORE, BE IT RESOLVED BY THE MEMBERS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE as follows: The following officials are authorized to prepare, execute, and submit the following proclaimer certificate to HUD on behalf of the Local Public Agency in accordance with the regulations, policies and requirements of the Secretaryas shall be in effect from time to time: submit: Executive Director is authorized to prepare, execute and Proclaimer Certificate Relative to Technical Specifications Conformance With Local Standards or Standards Necessary to Support Urban Renewal Objectives for Project Improvements. PASSED AND APPROVED THIS 15 DAY OF 0 _ • • + • C �4 yr #fr �.. ATTEST, r 4.7A 1 er__ R THE HOU CITY OF June , 1977. G AUTHORITY AYETTEVILLE, 1 t • • • • PROCLAIMER CERTIFICATE RELATIVE TO TECHNICAL SPECIFICATIONS CONFORMANCE WITH LOCAL STANDARDS OR STANDARDS NECESSARY TO SUPPORT URBAN RENEWAL OBJECTIVES FOR PROJECT IMPROVEMENTS - SITE IMPROVEMENT CONTRACT #3 I, Chad Kumpe, the duly appointed, qualified, and acting Executive Director of the Housing Authority of the City of Fayetteville, herein called the "Local,Public Agency", hereby certify that I have been authorized, by Resolution No. 265 , duly adopted by the Board of Commissioners of the Local -Public Agency at a regular meeting on June 15, 1977, as set forth in the minute book on file at #1 North School Avenue, Fayetteville, Arkansas, to make the following certificationand that the statements contained herein are true and correct to the best of my knowledge and belief: 1. Documentations in the files of the Local Public Agency indicate that the following actions have been completed regarding the project improvement identified as Site Improvement Contract #3 and located in the Ark. R-105 Urban Renewal Area: a. The subject project improvement has been approved by HUD in Project Expenditures Budget #3`dated June 6, 1977, and such Budget indicates the improvement to be 100% eligible. • b. The local standards or standards necessary to support urban renewal objectives for the subject improvement have been submitted to HUD in connection with Urban Renewal Project Ark. R-105 and such standards have been found acceptable by HUD. c. The subject contract documents, plans and specifications (submitted herewith) have been prepared by Hodges, Vines, Fox, Castin & Associates, 301 Gaines Place, Little Rock, Arkansas 72201, a qualified, licensed, and certified engineer, who is under contract to the Local Public Agency. d. The subject contract documents, plans and specifications have been reviewed by Scott Martin, a qualified engineer, who is a member of the City of Fayetteville, Arkansas staff, and a written report has been prepared by such reviewer which indicates that the subject technical specifications conform to the local standards of the City of Fayetteville. The subject contract documents, plans and specifications have been certified by the individual in (c) above as conforming to the standards necessary to support the urban renewal objectives, referred to in paragraph lb. e. The subject contract documents, plans and specifications are in accordance with the current guide form of contract documents for Site Preparation (HUD -674) and have been used without change except where such changes have received prior written HUD approval and include the current Federal Labor -Standards respecting Minimum Salary Rates for Architects, Technical Engineers, Draftsmen, and Technicians; and Minimum Wage Rates for Laborers and Mechanics as required by the United States Department of Labor. 2. Based upon my review of the above-described documents (including the technical specifications in such documents) I conclude that the technical specifications for the project improvement identified as Site Improvement Contract #3 and located in the Ark. R-105 Urban Renewal standards necessary to support the urban renewal objectives, referred to in paragraph lb. Any false statement made knowingly herein may subject the signer to civil penalties under Section 231 of Title 31 of the United States Code and, if such statements are made willfully and knowingly, to conviction for a felony under Section 1001 of Title 18 of the United States Code. _T- ' _MT -^'•61T5177"''- Date aor = / Executive Directo Housing Authority of the City of Fayetteville, Arkansas • • • • RESOLUTION NO. 266 RESOLUTION APPROVING CONTRACT FOR STREET, WATER AND SEWER IMPROVEMENTS, SITE IMPROVEMENT CONTRACT #3 IN URBAN RENEWAL PROJECT ARK. R-105 WHEREAS the Housing Authority of the City of Fyaetteville is carrying out certain Urban Renewal plans in street, water and sewer improvements, and; WHEREAS bids were received on these improvements known as Site Improvement Contract #3, and; WHEREAS, the lowest bid was submitted by JerryDSweetse Construction Company in the amount of $369,705.75, and; WHEREAS, the Jerry D. Sweetser Construction Company, Inc., meets all bidder qualifications; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE FAYETTEVILLE HOUSING AUTHORITY that the Executive Director be authorized to enter into a contract with Jerry D. Sweetser Construction Company for Site Improvement Contract #3. PASSED AND APPROVED THIS 15 DAY OF June , 1977. or THE El* SING AUTHORITY OF E CITY •i FAYETTEVILLa ARKA • Y4o P P Ye ATTEST. SECRET • i • ouoing cauthority V }f of the City of Fayetteville,- Arkansas ..+ 1 NORTH SCHOOL - ZIP 72701 TELEPHONE 521-3550 URBAN RENEWAL OFFICE Phonc 442-5326 PROPOSALS RECEIVED FOR OLD POST OFFICE BUILDING AND OPENED 10:00 A.M., JUNE 10, 1977: PROPOSED USE: 1 - W. C. Morton, Jr. and Associates office space John M Murphy Marshal Carlisle 2 - Ronald Bumpass restaurant Donald Bumpass Keith Cearley, Jr. 3 - City of Fayetteville .cultural center 4 - County of Washington offices for Social Service agencies 5 - L. C. Properties retail (partnership of Harmon Lushbaugh and George Cole, Jr.)