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Home My WebLink About1976-10-20 - Minutes - Archive• • • MINUTES OF REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at 8:30 o'clock a.m., Wednesday, October 20, 1976, in the office of the Authority, #1 North School Avenue, Fayetteville, Arkansas. Mr. Gould, Chairman, called the meeting to order. Upon roll call, the following members were present: Commissioners: Gould, Clinton, Taylor, Underwood Commissioners Absent: Morgan Others Present: Chad Kumpe, Bromo Wilson, Delbert Allen, Pat Warford, Pat Donat, Kay Speed, Hugh Kincaid There being a quorum present, the following business was transacted: The Minutes of the September 15, 1976 Regular Meeting were approved by motion of Mr. Clinton, seconded by Mr. Taylor, and carried unanimously. The Minutes of the September 23, 1976 Special Meeting were approved by motion of Mr. Clinton, seconded by Mr. Taylor, and carried unanimously. The September Financial Statement was approved by motion of Mr. Clinton, seconded by Mr. Taylor, and carried unanimously. RESOLUTION NO. 248 RESOLUTION APPROVING TRAVEL TO HOUSING CODE REGISTRATION COURSE, LITTLE ROCK, ARKANSAS, FOR REHABILITATION OFFICER After discussion, Resolution No. 248 was approved by motion of Mr. Clinton, seconded by Mr. Taylor, and carried unanimously. RESOLUTION APPROVING CONTRACT WITH HODGES, VINES, FOX, CASTIN, AND ASSOCIATES FOR ENGINEERING AND LANDSCAPE ARCHITECTURE SERVICES FOR CENTER SQUARE IMPROVEMENTS Mr. Kumpe explained this contract and pointed out that Mr. Kincaid has reviewed the contract. The scope of services include all the actual engineering and landscaping architecture for implementation of the Center Square plan. The concept of this Center Square plan was presented and approved by the Board at a special meeting September 3, 1976. Mr. Kumpe stated that after the services provided for in this contract are completed, the Housing Authority can advertise for bids. The actual work on the Square should be started by March, 1977. • • • 2 Mr. Clinton asked whether there was a completion date provided in the contract. Mr. Kincaid stated there is a blank in contract for completion date to be filled in. Mr. Kincaid also pointed out that a maximum contract price needs to be decided upon. The minimum contract price is $27,000. Mr. Underwood asked why a local engineering firm couldn't do the actual engineering and design work, using the conceptual plan that has been approved. Mr. Kumpe stated that in his opinion, the Hodges firm would be able to complete the work more rapidly and efficiently. This firm is already familiar with the conceptual plan, whereas a new firm would have to take time to study the plan before they could begin the engineering and design work. Mr. Kumpe also pointed out that a local firm would not be familiar with the HUD regulations, red -tape, and paperwork, whereas the Hodges firm has experience in dealing with HUD funded projects. Mr. Clinton suggested that perhaps the Hodges firm could save time by subcontracting what services they could to local firms, which would also lower their expense and possibly lower the contract fee. Mr. Underwood and Mr. Taylor requested that Mr. Hodges meet with the Board before approving this contract. They feel there are more questions that need to be asked, and that they would like to be more informed of the plan and contract. Mr. Kumpe stated that he would contact Mr. Hodges and call a special meeting for noon, Friday, October 22, 1976. The resolution approving the Hodges contract was tabled and will be presented at this special meeting. Section 8 Housing Program: , Mr. Kumpe stated that he has discussed this program with HUD in Little Rock. The Section 8 Housing Program hasthe same criteria for eligibility for housing as the present program of the Housing Authority. Presently, the Section 8 program is being handled through the City of Fayetteville. Mr. Kumpe has met with Don Grimes, City Manager, concerning this, and it seems there is a duplication of files, offices, forms, and personnel to have these two programs handled through two different offices. Mr. Kumpe and Mr. Grimes agree that perhaps the Section 8 program could be handled more efficiently through the Housing Authority office. Mr. Kumpe also pointed out that this would be advantagous to this office because the person presently employed to handle the Section 8 housing is also familiar with HUD 312 Rehabilitation Loans. If this person were to join the Housing Authority staff, with his salary provided by Section 8 funding, he would also be a help in obtaining 312 loans for the commercial urban renewal district to rehabilitate commercial structures. Mr. Underwood moved to accept the Section 8 Housing Program. Motion was seconded by Mr. Clinton, and carried unanimously. 3 II/ Progress report on Housing: Mr. Kumpe reported that the revised plans and specifications have been sent to the HUD area office for the modernization of the community centers on Lewis Plaza and Willow Heights. After HUD approval, the Housing Authority should be able to proceed with letting contracts within the next month. Mr. Kumpe also reported that the Housing Authority has i00% occupancy at this time, and the rent roll has been substantially increased. Progress report on Urban Renewal: Mr. Kumpe reported that the installation of underground utilities is proceeding very well. Mr. Kumpe also reported that the Pearson property condemnation suit has been settled, with the Housing Authority's exact appraisal being awarded. There being no further business, the meeting was adjourned. THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS • CHAIRMAN�� A— • • • • RESOLUTION NO. Q98 RESOLUTION APPROVING TRAVEL TO HOUSING CODE REGISTRATION COURSE, LITTLE ROCK, ARKANSAS, FOR REHABILITATION OFFICER WHEREAS the Southern Building Code Congress International held a Housing Code Registration Course at the University of Arkansas at Little Rock, Arkansas, October 6, 7, and 8, 1976; and, WHEREAS this was a practical course to aid the housing inspector in performing work in a more efficient and professional manner, and all participants passing the final examination will be registered as housing inspectors by the Southern Building Code Congress International; and, WHEREAS this course was determined to be informative and helpful to the Housing Authority Rehabilitation Officer; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, that travel expenses for the Rehabilitation Officer be paid to this meeting in accordance with the agency's travel policy. PASSED AND APPROVED THIS a o DAY OF OcroaE2. • 1976. THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS CHAIRMAN ATTEST: SECRE • • • RESOLUTION NO. RESOLUTION APPROVING CONTRACT WITH HODGES, VINES, FOX, CASTIN, AND ASSOCIATES FOR ENGINEERING AND LANDSCAPE ARCHITECTURE SERVICES FOR CENTER SQUARE IMPROVEMENTS WHEREAS, a portion of the Ark. R -I05 Urban Renewal Protect Plan calls for certain Improvements for the Center Square Urban Renewal Project Ark. R-105; and WHEREAS, the Housing Authority desires to engage the Consultant to obtain certain professional services in connection with site improvements to be included in this redevelopment, including: 1. Design services 2. Engineering services NOW, THEREFORE, BE IT RESOLVED that the firm of Hodges, Vines, Fox, Castin, and Associates, a professional consulting firm, be retained to perform these services, with a contract price not to exceed $:' -. . PASSED AND APPROVED THIS DAY OF ATTEST: SECRETARY • 1976. THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS CHAIRMAN