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Home My WebLink About1975-04-16 - Minutes - Archive6. • MINUTES OF REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at 8:30 o'clock a.m., on Wednesday, April 16, 1975, in the office of the Authority, #1 North School Avenue, Fayetteville, Arkansas. Mr. Gould, Chairman, called the meeting to order. On roll call the following members were present: Commissioners: Gould, Clinton, Underwood, Taylor Commissioners Absent: Morgan Others Present: R. L. Dugan, Bromo Wilson, Delbert Allen, Pat Donat, Emily Thompkins, Mrs. Johnson, League of Women Voters, Bernard Shamblin, Mayor Marion Orton, David McWethy, Hugh Kincaid, Chuck Hoffman There Wing a quorum present, the following business was transacted: The Minutes of the March 26, 1975 Special Meeting were approved by motion of Mr. Clinton, seconded by Mr. Taylor, and carried unanimously. The March Financial Statement was approved by motion of Mr. Clinton, seconded by Mr. Tayd'or, and carried unanimously. RESOLUTION NO. 175 RESOLUTION APPROVING TRAVEL TO TARGET PROJECTS PROGRAM MEETING IN DALLAS, TEXAS, APRIL 8, 1975 After discussion, Resolution No. 175 was approved by motion of Mr. Clinton, seconded by Mr. Taylor, and carried unanimously. RESOLUTION NO. 176 RESOLUTION APPROVING TRAVEL TO STATE NAHRO MEETING IN HOT SPRINGS ON MAY 14, 15, and 16, 1975 After discussion, Resolution No. 176 was approved by motion of Mr. Clinton, seconded by Mr. Taylor, and carried unanimously. RESOLUTION NO. 177 • RESOLUTION AUTHORIZING SUBMISSION OF THE CITY OF FAYETTEVILLE HOUSING AUTHORITY REVISED BUDGET #1 TO HUD • • • Mr. Dugan and Mr. Wilson explained this resolution to the Board. After discussion, Resolution No. 177 was approved by motion of Mr. Clinton, seconded by Mr. Underwood, and carried unanimously. RESOLUTION NO. 178 RESOLUTION ACCEPTING DEVELOPMENT PLAN AND AUTHORIZING EXECUTION OF CONTRACT FOR SALE OF LAND IN PROJECT ARK R-105 Mr. Dugan explained the offer of purchase of Parcel C-1 from Mr. Shelton of First National Bank. Mr. Dugan showed the proposed plan for this parcel to the Commissioners and Mr. Bernard Shamblin explainechthese plans. After discussion, Resolution No. 178 was approved by motion of Mr. Clinton, seconded by Mr. Underwood, and carried unanimously. RESOLUTION NO. 179 RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS APPROVING PART B APPLICATION TO PARTICIPATE IN THE TARGET PROJECTS PROGRAM (TPP) Mr. Dugan explained that the application to participate in TPP includes the hiring of a project manager, cleaning drapes, repairing equipment, landscaping, painting the interior and exterior of apart- ments, and hiring security patrol for the projects. After discussion, Resolution No. 179 was approved by motion of Mr. Underwood, seconded by Mr. Clinton, and carried unandimous•ly. There was then a discussion of the proposed lease agreement with the City of Fayetteville for the Old Post Office building. Mr. Kincaid pointed out several aspects of the lease that he and the City Attorney will need to work out. The Commissioners feel that a lease could be worked out with a $1.00 rent with the City paying all utilities, insurance, taxes, etc. Mr. Kincaid stated that according to the HUD manual, the basis of the $1.00 rent figure will need to be documented and approved by HUD. Mr. Kincaid and the City Attorney will work out a lease suitable to both parties. There was a discussion of the new UPC contract. It was agreed that Mr. Dugan and Mr. Kincaid need to work a little more on the proposed contract and then send it to UPC for signatures. Mr. Dugan introduced a drawing of the Square concept. He suggested sending copies to various organizations to dispense to the public and putting it into the Northwest Arkansas Times and inviting comments from the public. The Commissioners felt this was a good idea. Mr. Clinton suggested putting the plans of Mcllroy Bank and First Federal on the drawing. The Board set a deadline of June 1, 1975 for all comments from the public. • -3 The Nominating Committee, Mr. Clinton and Mr. Underwood, presented the names of two people to serve on the Resident's Advisory Committee: Mrs. Betty Lighton and Mrs. Lois Fry. The Board feels a date should be set for the Resident's Advisory Committee to meet. Mr. Underwood stated that the tenants should be aware that this Committee is not for personal contact by the tenants. Tenants should be given a step by step procedure to go by when they have a grievance. Complaints should be in writing, and presented to the Housing Office. The Board then went into Executive Session. RESOLUTION NO. 180 RESOLUTION AUTHORIZING ENTERING INTO A CONTRACT WITH PUBLIC BUILDING MAINTENANCE OF SPRINGDALE FOR MAINTENANCE WORK Mr Dugan explained several problems the Housing Authority has had with maintenance. He feels that entering into a contract with a janitorial service would be the best thing to do at this time. The Maintenance Crew will be cut down to one full time person to handle ordinary day to day maintenance problems. The janitorial service will handle all other maintenance. Resolution No. 180 was approved by motion of Mr. Underwood, seconded • by Mr. Clinton, and carried unanimously. RESOLUTION NO. 181 RESOLUTION TO CHANGE JOB CLASSIFICATION • After discussion, Resolution No. 181 was approved by motion of Mr. Clinton, seconded by Mr. Underwood, and carried unanimously. There being no further business, the meeting was adjourned. ATTEST: SECRETARY THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS CHAIRMAN • • • RESOLUTION NO. 175 RESOLUTION APPROVING TRAVEL TO TARGET PROJECTS PROGRAM MEETING IN DALLAS, TEXAS, APRIL 8, 1975 WHEREAS, the Fayetteville Housing Authority has submitted an application for funds on Target Project Program in connection with Housing Project ARK 97-1, and; WHEREAS, a meeting has been scheduled on this program in Dallas, Texas, for briefing on this Program, and; WHEREAS, this information will be beneficial to the Housing Authority of the City of Fayetteville, NOW THEREFORE BE IT RESOLVED by the Commissioners of the Housing Authority of the City of Fayetteville that travel expenses for the Executive Director be paid in accordance with the Authority's travel policy. PASSED AND APPROVED THIS 16th DAY OF April ATTEST: SECRETAniz, �� R , 1975. THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS CHAIRMA4)...C,P.I'S • • • RESOLUTION NO. 176 RESOLUTION APPROVING TRAVEL TO STATE NAHRO MEETING IN HOT SPRINGS ON MAY 14, 15, and 16, 1975 WHEREAS, the Arkansas Chapter of NAHRO is holding its spring meeting in Hot Springs on May 14, 15, and 16, 1975, and; WHEREAS, the agenda has several items pertaining to Housing and Urban Renewal Programs, and; WHEREAS, these items will be very informative and useful in the Fayetteville Housing and Urban Renewal programs: NOW, THEREFORE BE IT RESOLVED BY THE COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE that travel expenses for the Executive Director and the Comptroller be paid to this meeting to seek information concerning the Housing Authority programs. Passed and approved this 16th day of April , 1975. ATTEST: SECRE ARY THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE,ARKANSAS CHAIRMAN(SS'''..J.4( • • • RESOLUTION NO. 177 RESOLUTION AUTHORIZING SUBMISSION OF THE CITY OF FAYETTEVILLE HOUSING AUTHORITY REVISED BUDGET #1 TO HUD RESOLVED, that the proposed expenditures referred in the Revised Budget 1/1 for the Fayetteville Housing Authority ending September 30, 1975 are necessary in the efficient and economical operation of the Housing Authority for the purpose of serving low-income families; RESOLVED, the financial plan as shown is reasonable because it indicates that all proposed changes and expenditures are consistent with the provisions of law and Annual Contribution Contract. Finally, that although the plan does reflect a subsidy for operation, the source of funds is adequate and the budget does not provide for Federal funds in excess of that payable under HUD circular 7475.12 dated November 28, 1972; NOW THEREFORE BE IT RESOLVED that the Board of Commissioners of the Fayetteville Housing Authority adopt the proposed budget as attached. Passed and approved this 16th day of ATTEST: SECRETARY April , 1975. THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS la -LA -07 CHAIRMA 1 • • • RESOLUTION NO. 178 RESOLUTION ACCEPTING DEVELOPMENT PLAN AND AUTHORIZING EXECUTION OF CONTRACT FOR SALE OF LAND IN PROJECT ARK. R-105 WHEREAS, the Housing Authority of the City of Fayetteville, Arkansas, has advertised for development proposals on certain project lands; and, WHEREAS, said proposals were received by the Authority until 10 A.M. of April 9, 1975, on disposition parcel C-1; and, WHEREAS, said proposals have been reviewed by the Authority. NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS: 1. The redevelopment proposal submitted by First National Bank of Fayetteville is found to be in conformance with the offering documents and is hereby accepted. 2. The Chairman and Secretary are hereby authorized and instructed to execute a Contract for Sale of Land with said developer for disposition parcel C-1 in Project Ark. R-105. PASSED AND APPROVED THIS 16th DAY OF ATTEST: April , 1975. THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS CHAIRMANSIAC • • • • RESOLUTION NO. 179 RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS APPROVING PART B APPLICATION TO PARTICIPATE IN THE TARGET PROJECTS PROGRAM (TPP) WHEREAS, the Housing Authority of the City of Fayetteville, Arkansas desires to participate in the special short term effort on the part of the Department of Housing and Urban Development to upgrade the operational and environmental aspects of the Project ARK 97-1 through the Target Projects Program; and WHEREAS, such participation on the part of the Authority will be extremely beneficial to the residents of Project ARK 97-1; NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS: 1. That the Board has reviewed the Proposed TPP Plan for the Project,ARK 97-1, approves same, and directs that it be formally submitted for HUD approval. 2. That the proposed TPP Plan represents a realistic work program which can actually be carried out as submitted, including full achievement of all Objectives and adherence to the time schedules and budget for TPP funds, as specified in the Plan, barring circum- stances which cannot be foreseen at the present time; and that the Authority will make every effort to assure full and timely imple- mentation of the Plan, as finally approved by HUD. 3. That the activities proposed in the proposed TPP Plan comply with HUD's criteria for the Target Projects Program, and will effect substantial improvements in the physical and non-physical aspects of the Target Project; and that those activities are consistent with the Authority's other plans and expectations regarding the Target Project, including other measures to be financed out of existing and proposed funding from sources other than TPP funds such as a regular operating subsidies and Mondernization funds, so that all such activities will constitute a well -coordinated effort for comprehensive improvement of the physical and non-physical aspects of the Target Project. 4. That the proposed TPP Plan includes activites and funding suffi- cient to satisfy all maintenance needs of the project which cannot be satisfied out of the Authority's regular operating funds, so that it is expected that, upon completion of the proposed TPP Plan, the project will be current in regard to both routine and extraordinary maintenance. 5. That, with respect to those activities included in the proposed TPP Plan which are to be continued after the period specified for completion of the Plan (if any), it will be possible to sustain such activities thereafter without need for any additional HUD funding, other than regular operating subsidies. • • • 2 6. That the Authority understands that the TPP funds to be used under the TPP Plan, as finally approved by HUD, are required to be used only for the purpose specified therein; that those purposes are intended to effect improvements, over and above the present condi- tion and operations of the Target Project and any other improvements which can reasonably be carried out without the use of such TPP funds; and that the LHA will therefore maintain at least its present level of support for the project out of funds other than TPP funds, and will make every effort to effect greater economy and efficiency in the use of such other funds. 7. That, in implementing the proposed TPP Plan, the Authority will not significantly deviate therefrom, except pursuant to changes approved in advance by HUD. 8. That the proposed TPP Plan includes all feasible measures to effect such changes in the Authority's management policies, procedures and practices as are necessary for the sound and efficient manage- ment of the Target Project. 9. That the present management staff for the Target Project is suffi- cient in manpower and qualifications to assure sound and efficient management of the project. 10. That the Authority understands that HUD will prescribe additional procedures for the Target Projects Program, that the Authority will comply with such procedures; and that, in particular, the Authority will make timely and complete submission of all reports required by HUD with regard to TPP activities and funds. 11. That the Authority has reviewed the assurance of additional support submitted with its proposed TPP Plan; that such assurances are sufficient to substantiate those elements of support from sources other than the Authority and HUD which are reflected in the Plan; and that the Authority believes that such additional support will actually be provided as called for by the Plan. 12. That the Authority has reviewed with local government officials the specifics of the local government's obligations under the Cooperation Agreement to furnish certain services to the Target Project; that the Authority is satisfied that the Local Government will meet all of such obligations; and that the Authority is further satisfied that the Local Government will provide any additional support specified in the TPP Plan. 13. That the Authority understands that, pursuant to Section 16 (2) of the U. S. Housing Act of 1937, it is required to pay prevailing wage rates to all maintenance laborers and mechanics employed in the administration of the projects, and that this requirement is applicable to any tenants employed by the Authority in connection with the implementation of the TPP. 14. That the Target Project Program funds will be held separate and apart from the LHA's regular operating funds, as an augmentation to the operating reserve; and that the LHA will disburse and use such funds • • • • • 3 only for the Target Projects Program tasks to be approved by HUD, in strict accordance with funding control procedures to be prescribed by HUD. 15. That the LHA understands and agrees that, if HUD at any time deter- mines that the LHA is not satisfactorily performing its undertakings under the Target Project Program, then HUD may, in its sole discretion, reduce or terminate further funding of the program; and in such case the remaining TPP funds will be disposed of in one of the following ways, as directed by HUD: (1) retained by the LHA for credit to its regular operating budget, in which case HUD will reduce operating subsidy payments otherwise due the LHA by the same amount, or (2) remitted to HUD to be applied to reduce the debt service contribution to the LHA. The LHA further agrees to abide by the further rules end procedures to be prescribed by HUD in regard to such reduction or termination of TPP funds. PASSED AND APPROVED THIS l(nt%` DAY OF ATTEST: LUn.111),.r SECRETARY PtPFLII_ , 1975. HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS CHAIRMAile-d14(ffmC • • • RESOLUTION NO. 180 RESOLUTION AUTHORIZING ENTERING INTO A CONTRACT WITH PUBLIC BUILDING MAINTENANCE OF SPRINGDALE FOR MAINTENANCE WORK WHEREAS, the Fayetteville Housing Authority has experienced various problems in its maintenance program, and; WHEREAS, these problems are mounting by the day, and; WHEREAS, it appears that by reducing our maintenance force by two people and by hiring a professional janitorial service that we might satisfy these needs, and; WHEREAS, Public Building Maintenance of Springdale, Arkansas has submitted the lowest bid; NOW, THEREFORE, BE IT RESOLVED by the Housing Authority of the City of Fayetteville, that the Housing Authority enter into a contract with Public Building Maintenance of Springdale to contract part of the maintenance work. PASSED AND APPROVED THIS 16 DAY OF April , 1975. ATTEST: 17<m7:1\_101)644 -7,---v 0 SECRETARY HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS CHA RESOLUTION NO. 181 RESOLUTION TO CHANGE JOB CLASSIFICATION WHEREAS, the Housing Authority has reduced its maintenance force to one person, and; WHEREAS, this one person will have more responsibilities on his shoulders; NOW, THEREFORE, BE IT RESOLVED that Wayne Whitehead be ra4sed from the classification of Laborer at a salary of $5,491.20 to the classification of Utility Laborer at a salary of $6,073.60, effective April 16, 1975. PASSED AND APPROVED THIS 16 DAY OF April , 1975. HOUSING AUTHORITY OF THE CITY • OF FAYETTEVILLE, ARKANSAS ATTEST: SECRETARY CHAIRMA�