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HomeMy WebLinkAbout1973-07-18 - Minutes - ArchiveMINUTES OF REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at 10:00 o'clock A.M., on Wednesday, July 18, 1973 in the office of the Housing Authority, #1 North School Avenue, Fayetteville, Arkansas. Mr. Whillock, Chairman, called the meeting to order. On roll call the following members were present: Messrs: Absent: Commissioners Morgan, Gould, Whillock Commissioners Shelton, Baxter Also Present: Mr. Robert L. Dugan, Mr. David Faught, Mr. Hugh Kincaid, Mr. Russell Purdy, Pat Donat, Northwest Arkansas Times There being a quorum present, the following business was transacted. The Minutes of the Regular Meeting of June 20, 1973 was approved by motion of Mr. Morgan and seconded by Mr. Gould and carried unanimously. The Financial Report for the month of June was approved by motion of Mr. Morgan and seconded by Mr. Gould and carried unanimously. RESOLUTION # 133, RESOLUTION AUTHORIZING CHANGING TIME OF MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS After discussion, Resolution # 133 was adopted by motion of Mr. Morgan and seconded by Mr. Gould. AYES: NAYES: None Whillock, Morgan, Gould, Shelton, Baxter Mr. Dugan reported that with the help of Mr. Morgan, dirt had been obtained from the city for Site B. The N.Y.C. boys are to spread the dirt and also are to clean up the area. Mr. Dugan also reported that our apartments are now 94.5% occuppied. Mr. Faught reported that Wednesday, July 25th, several cars would be going to Springfield, Mo. to see the mall plaza, and to obtain the reactions of the good and bad points of the plaza. There being no other business, the meeting was adjourned. APPROVED: ATTEST: CHAIRMAN SECRETARY RESOLUTION NO. 133 RESOLUTION AUTHORITING CHANGING TIME OF MEETINGS OF THE BOARD OFCGOMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS WHEREAS, the Housing Authority of Fayetteville, has been meeting at 10:00 A.M. on the third Wednesday of each month, and WHEREAS, this time of morning is inconvenient to the body as a whole, and WHEREAS, a new meeting time is acceptable to all • members, NOW BE IT RESOLVED THAT the time of 8:3)0 A.M. on the third Wednesday of each month be set up as the meeting time for all Regular Meetings of the Housing Authority. Passed and approved this ATTEST: CALLA G /2 day of APPROVED: .-1, /773. RESOLUTION NO. RESOLUTION APPROVING CONTRACT FOR ENGINEERING SERVICES, PROJECT ARK. R-105. WHEREAS, the Housing Authority of the City of Fayetteville, Arkansas, has entered into a contract for street and storm sewer construction in conjunction with the Center Square Urban Renewal Project; and WHEREAS, it is necessary to engage the services of an engineer for the purposes of supervision, staking and testing. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS: 1. The Contract attached hereto is hereby approved. 2. The Chairman and Secretary are hereby authorized and instructed to execute said contract. PASSED AND APPROVED THIS 18th day of July, 1973. APPROVED: e. • • ENGINEERING INSPECTION CONTRACT FOR PROPOSED SITE IMPROVEMENTS Consisting of Street, Sidewalk and Alley Improvements Storm Sewers Pedestrian Improvements Site Grading IN THE CENTER SQUARE URBAN RENEWAL AREA, ARK. R-105 PART I - AGREEMENT THIS AGREEMENT, entered into as of the 10 day of -_ ��(�y , 19 %; by and between the Housing Authority of the City of Fayette lle,TState of Arkansas, (hereinafter referred to as the "Local Public Agency"), and McClelland Consulting Engineers , a corporation organized and existing under the laws of the State of Arkansas, (hereinafter referred to as the "Contractor"). WITNESSETH: WHEREAS, the Local Public Agency has, under date of 2-11-72 entered into a Loan and Capital Grant Contract with the United States of America, providing for financial aid to the Local Public Agency under Title I of the Housing Act of 1949, as amended to date; and WHEREAS, pursuant to such Contract, the Local Public Agency is under- taking certain activities necessary for the execution of a project, situated in the aforementioned Project Area; and WHEREAS, the Local Public Agency desires to engage the Contractor to render certain technical advice and assistance in connection with such under- takings of the Local Public Agency; NOW, THEREFORE, the parties hereto do mut»Ally agree as follows: I. SCOPE OF SERVICES The Contractor shall perform all the necessary services provided under this Proposal in connection with and respecting the construction of site improve- ments according to the plans and specifications annexed hereto as Exhibit "A", and shall do, perform and carry out in a satisfactory and proper manner, as determined by the Local Public Agency, the following: A. Construction Staking The Contractor will provide construction staking as required for the proposed improvements. B. Inspection, Supervision and Coordination of Construction Activities 1. The Contractor will furnish a Resident Engineer and will staff (as required) a job site field office furnished by others. 2. The ResidentEngineer provided by the Contractor will review the construction schedule prepared by the construction con- tractor(s) for compliance with the plans, specifications and contract. • 3. Said Resident Engineer will arrange pre -construction conferences and schedule progress meetings and other job conferences as required. 4. Said Resident Engineer will assist the Local Public Agency in all dealings with the construction contractor(s). 5. Said Resident will obtain from the construction contractor(s) a list of proposed suppliers and subcontractors. 6. Said Resident Engineer will maintain at the field office orderly files of correspondence, reports of job conferences, field logs, shop drawings, reproductions of original contract documents, including all addenda, change orders and additional drawings issued subsequent to the award of the contract, progress reports and other related documents. 7. Said Resident Engineer will maintain a set of drawings on which authorized changes are noted. 8. Said Resident Engineer will review the interim and final pay estimates of the construction contractor(s) and forward them with recommendations to the Local Public Agency, noting particularly their relation to the work completed and materials and equipment delivered at the site. 9. Said Resident Engineer will inspect and approve the work performed to ascertain its general compliance with the contract plans and specifications. 10. Said Resident Engineer will inspect at the site, arrange for testing where necessary, and approve all construction materials. 11. Said Resident Engineer will review and prepare recommendations to the Local Public Agency concerning all properly filed change orders and claims of construction contractor(s) for extra compensation. 12. Said Resident Engineer will submit to the construction con- tractor(s), prior to semi-final and final inspections, a list of observed items requiring correction and verify that each correction had been made. 13. Said Resident Engineer will conduct final inspection(s) in the company of the Local Public Agency's representatives, and make recommendations to the Local Public Agency concerning final acceptance of the Project. 14. Contractor will not be held responsible for the construction contractor(s) compliance with the Safety and Health Act of 1970, U.S. Department of Labor, PL91-596. 15. Contractor will review the As -Built Drawings submitted by the construction contractor(s) and prepare recommendations to the Local Public Agency concerning their adequacy. C. Testing Services The contractor will, at its cost, provide all testing required for testing of materials, compaction, etc. which will be performed by qualified personnel or by competent testing laboratories. The contractor shall pay all laboratory costs for said testing. II. INFORMATION FURNISHED BY LOCAL PUBLIC AGENCY The Local Public Agency shall furnish the following data and information to the Contractor: All available pertinent information that the Local Public Agency may have in its possession or to which it may have access. r • III. TIME OF PERFORMANCE The services of the Contractor shall be undertaken and completed in such sequence as to assure their expeditious completion in the light of the purposes of this Contract; but in any event, all of the services hereunder shall be completed within the number of consecutive calendar days shown below: A. Construction Staking, in accordance with Section numbered I -A, shall be provided at such times as they may be required and in an expeditious fashion. B. Construction services, in accordance with Section numbered I -B-1 through I -B-15, shall be provided at such times as they may be C. Testing Services, in accordance with Section numbered I -C, shall be provided at such times as they may be required and in an expeditious fashion. IV. COMPENSATION A. Construction Staking For services specified in Section numbered I -A, Construction Staking, the Local Public Agency will reimburse the Contractor for his actual technical salary costs of staff assigned to the work plus 100 percent of such salary costs for overhead, pay- roll tax costs, and other direct costs. The maximum cost of these services shall not exceed S10 000 . B. Inspection, Supervision and Coordination of Construction Activities For services specified in Section numbered I -B-1 through I -B-15, the total compensation to be paid by the Local Public Agency to the Contractor as full remuneration for said services shall be compueted as a percentage of Total Improvements Cost as follows: TOTAL ESTIMATED IMPROVEMENT COST TOTAL PERCENTAGE FEE *336,388. 4% The Total Improvements Cost shall be the total cost of those improvements covered under a contract between the Local Public Agency and Tri -City Construction Company dated June 12, 197R , as may be amended from time to time. The total fee, as calculated in accordance with the above schedule, shall be based on the ultimate or final cost of construction as deter- mined by said construction contract, as emended However, the total fee payable for services provided herein shall not exceed $14 000.00 In the event the maximum allowable fee provided herein is incurred, no further services shall be provided without amendment to this agreement duly executed in writing. C. Testing Services For services specified in Section numbered I -C, Testing Services, the Local Public Agency will reimburse the Contractor for: 1. The actual costs of testing services as performed by testing laboratories; or 2. If the Contractor's personnel perform said testing services, the Local Public Agency will reimburse the Contractor for his actual technical salary costs of the staff assigned to the work. The maximum cost of this service shall not exceed $2500.00 -3- D. It is expressly understood and agreed that in no event will the total compensation and reimbursement, if any, to be paid hereunder, exceed the maximum sum of $ 26.500.00 . No additional expenses shall be incurred by the Contractor without an appropriate amendment to this agreement in writing. V. METHOD OF PAYMENT A. Payments shall be made to the Contractor in the following manner, in every case subject to receipt of a requisition for payment from the Contractor, specifying that he has performed the work under this Contract in conformance with the Contract and that he is entitled to receive the amount requisitioned under the terms of the Contract. B. The actual costs of technical salaries, plus 100 per cent, for Construction Staking when satisfactorily completed as determined by the Local Public Agency, as billed..on a monthly basis. C. Monthly payments for Inspection, Supervision and Coordination of Construction Activities shall be based on the interim and final pay estimates of the construction contractor(s) (Item I -B-8). The payment to the Contractor shall be based on said pay estimate and the total percentage fee specified in Section IV -B. D. The actual costs of technical salaries and/or the actual costs of expenses to other contractors for Testing Services when satisfactorily completed as determined by the Local Public Agency, as billed on a monthly basis. VI. TERMS AND CONDITIONS This Agreement is subject to and incorporates the provisions attached hereto as Part II - Terms and Conditions (Form H -621B, dated February 1, 1969). VII. NON-FEDERAL LABOR STANDARDS Not Applicable. VIII. PREVAILING SALARIES Not less than the respective salaries prevailing the locality as determined pursuant to the attached "Determination of Prevailing Salaries of Technical Positions" shall be paid to persons in the respective occupations listed therein employed in the performance of work under this Contract. IX. CERTIFICATIONS The Contractor shall furnish to the Local Public Agency with each statement submitted for services rendered, certifications as to compliance with Section & of this Part when applicable, and a similar certification of his sub- contractors with respect to employees in work under this Contract. ''IN WITNESS WHEREOF, the Local Public Agency and the Contractor have executed this Agreement as of the day and year first above written. A•rritST: ATTEST: j HOUSING AUTHORITY OF FAYETTEVILLE, ARKANSAS (Local Public Agency) (Contractor) McClelland Consulting Enginers, Inc. e% • ENGINEERING INSPECTION CONTRACT FOR PROPOSED SITE IMPROVEMENTS Consisting of Street, Sidewalk and Alley Improvements Storm Sewers Pedestrian Improvements Site Grading IN THE CENTER SQUARE URBAN RENEWAL AREA, ARK. R-105 PART I - AGREEMENT THIS AGREEMENT, entered into as of the day of , 19_, by and between the Housing Authority of the City of Fayetteville, State of Arkansas, (hereinafter referred to as the "Local Public Agency"), and McClelland Consulting Engineers , a corporation organized and existing under the laws of the State of Arkansas, (hereinafter referred to as the "Contractor"). WITNESSETH: WHEREAS, the Local Public Agency has, under date of 2-11-72 entered into a Loan and Capital Grant Contract with the United States of America, providing for financial aid to the Local Public Agency under Title I of the Housing Act of 1949, as amended to date; and WHEREAS, pursuant to such Contract, the Local Public Agency is under- taking certain activities necessary for the execution of a project, situated in the aforementioned Project Area; and WHEREAS, the Local Public Agency desires to engage the Contractor to render certain technical advice and assistance in connection with such under- takings of the Local Public Agency; NOW, THEREFORE, the parties hereto do mutually agree as follows: I. SCOPE OF SERVICES The Contractor shall perform all the necessary services provided under this Proposal in connection with and respecting the construction of site improve- ments according to the plans and specifications annexed hereto as Exhibit "A", and shall do, perform and carry out in a satisfactory and proper manner, as determined by the Local Public Agency, the following: A. Construction Staking The Contractor will provide construction staking as required for the proposed improvements. B. Inspection, Supervision and Coordination of Construction Activities 1. The Contractor will furnish a Resident Engineer and will staff (as required) a job site field office furnished by others. 2. The Resident'Engineer provided by the Contractor will review the construction schedule prepared by the construction con- tractor(s) for compliance with the plans, specifications and contract. 3. Said Resident Engineer will arrange pre -construction conferences and schedule progress meetings and other job conferences as required. 4. Said Resident Engineer will assist the Local Public Agency in all dealings with the construction contractor(s). 5. Said Resident will obtain from the construction contractor(s) a list of proposed suppliers and subcontractors. 6. Said Resident Engineer will maintain at the field office orderly files of correspondence, reports of job conferences, field logs, shop drawings, reproductions of original contract documents, including all addenda, change orders and additional drawings issued subsequent to the award of the contract, progress reports and other related documents. 7. Said Resident Engineer will maintain a set of drawings on which authorized changes are noted. 8. Said Resident Engineer will review the interim and final pay estimates of the construction contractor(s) and forward them with recommendations to the Local Public Agency, noting particularly their relation to the work completed and materials and equipment delivered at the site. 9. Said Resident Engineer will inspect and approve the work performed to ascertain its general compliance with the contract plans and specifications. 10. Said Resident Engineer will inspect at the site, arrange for testing where necessary, and approve all construction materials. 11. Said Resident Engineer will review and prepare recommendations to the Local Public Agency concerning all properly filed change orders and claims of construction contractor(s) for extra compensation. 12. Said Resident Engineer will submit to the construction con- tractor(s), prior to semi-final and final inspections, a list of observed items requiring correction and verify that each correction had been made. 13. Said Resident Engineer will conduct final inspection(s) in the company of the Local Public Agency's representatives, and make recommendations to the Local Public Agency concerning final acceptance of the Project. 14. Contractor will not be held responsible for the construction contractor(s) compliance with the Safety and Health Act of 1970, U.S. Department of Labor, PL91-596. 15. Contractor will review the As -Built Drawings submitted by the construction contractor(s) and prepare recommendations to the Local Public Agency concerning their adequacy. C. Testing Services The contractor will, at its cost, provide all testing required for testing of materials, compaction, etc. which will be performed by qualified personnel or by competent testing laboratories. The contractor shall pay all laboratory costs for said testing. II. INFORMATION FURNISHED BY LOCAL PUBLIC AGENCY The Local Public Agency shall furnish the following data and information to the Contractor: All available pertinent information that the Local Public Agency may have in its possession or to which it may have access. III. TIME OF PERFORMANCE The services of the Contractor shall be undertaken and completed in such sequence as to assure their expeditious completion in the light of the purposes of this Contract; but in any event, all of the services hereunder shall be completed within the number of consecutive calendar days shown below: A. Construction Staking, in accordance with Section numbered I -A, shall be provided at such times as they may be required and in an expeditious fashion. B. Construction services, in accordance with Section numbered I -B-1 through I -B-15, shall be provided at such times as they may be C. Testing Services, in accordance with Section numbered I -C, shall be provided at such times as they may be required and in an expeditious fashion. IV. COMPENSATION A. Construction Staking For services specified in Section numbered I -A, Construction Staking, the Local Public Agency will reimburse the Contractor for his actual technical salary costs of staff assigned to the work plus 100.percent of such salary costs for overhead, pay- roll tax costs, and other direct costs. The maximum cost of these services shall not exceed $10 000 B. Inspection, Supervision and Coordination of Construction Activities For services specified in Section numbered I -B-1 through I -B-15, the total compensation to be paid by the Local Public Agency to the Contractor as full remuneration for said services shall be compueted as a percentage of Total Improvements Cost as follows: TOTAL ESTIMATED IMPROVEMENT COST TOTAL PERCENTAGE FEE $336,388. 4% The Total Improvements Cost shall be the total cost of those improvements covered under a contract between the Local Public Agency and Tri -City Construction Company dated June 12, 1973 , as may be amended from time to time. The total fee, as calculated in accordance with the above schedule, shall be based on the ultimate or final cost of construction as deter- mined by said construction contract, as amended. However, the total fee payable for services provided herein shall not exceed $14 000.00 . In the event the maximum allowable fee provided herein is incurred, no further services shall be provided without amendment to this agreement duly executed in writing. C. Testing Services For services specified in Section numbered I -C, Testing Services, the Local Public Agency will reimburse the Contractor for: 1. The actual costs of testing services as performed by testing laboratories; or 2. If the Contractor's personnel perform said testing services, the Local Public Agency will reimburse the Contractor for his actual technical salary costs of the staff assigned to the work. The maximum cost of this service shall not exceed $2500.00 , D. It is expressly understood and agreed that in no event will the total compensation and reimbursement, if any, to be paid hereunder, exceed the maximum sum of $ 26.bo.bo . No additional expenses shall be incurred by the Contractor without an appropriate amendment to this agreement in writing. V. METHOD OF PAYMENT A. Payments shall be made to the Contractor in the following manner, in every case subject to receipt of a requisition for payment from the Contractor, specifying that he has performed the work under this Contract in conformance with the Contract and that he is entitled to receive the amount requisitioned under the terms of the Contract. B. The actual costs of technical salaries, plus 100 per cent, for Construction Staking when satisfactorily completed as determined by the Local Public Agency, as billed;on a monthly basis. C. Monthly payments for Inspection, Supervision and Coordination of Construction Activities shall be based on the interim and final pay estimates of the construction contractor(s) (Item I -B-8). The payment to the Contractor shall be based on said pay estimate and the total percentage fee specified in Section IV -B. D. The actual costs of technical salaries and/or the actual costs of expenses to other contractors for Testing Services when satisfactorily completed as determined by the Local Public Agency, as billed on a monthly basis. VI. TERMS AND CONDITIONS This Agreement is subject to and incorporates the provisions attached hereto as Part II - Terms and Conditions (Form H -621B, dated February 1, 1969). VII. NON-FEDERAL LABOR STANDARDS Not Applicable. VIII. PREVAILING SALARIES Not less than the respective salaries prevailing the locality as determined pursuant to the attached "Determination of Prevailing Salaries of Technical Positions" shall be paid to persons in the respective occupations listed therein employed in the performance of work under this Contract. IX. CERTIFICATIONS The Contractor shall furnish to the Local Public Agency with each statement submitted for services rendered, certifications as to compliance with Section 8 of this Part when applicable, and a similar certification of his sub- contractors with respect to employees in work under this Contract. IN WITNESS WHEREOF, the Local Public Agency and the Contractor have executed this Agreement as of the day and year first above written. ATTEST: ATTEST: ,co, HOUSING AUTHORITY OF FAYETTEVILLE, ARKANSAS (Local Public Agency) (Contractor) BY -4-