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Home My WebLink About1973-02-21 - Minutes - Archive• COMMISSIONERS: L. L. BAXTER HAL G DOUGLAS J. W. GOULD ELLIS E. SHELTON CARL S. IVHILLOCE MRS. ORA BELLE ROLLOW Executive Director • • t oueing authority of the City of Fayetteville, Arkansas 29 E. CENTER - ROOM 418 - P. 0. BOX 4188 -ZIP 72701 TELEPHONE 442-2902 February 17, 1971 TO: BOARD OF COMMISSIONERS FROM: Ora Belle Rollow, Executive Director This is to confirm our telephone notice of the meeting of the Housing Authority Monday, February 22, 1971, at 8:00 o'clock A.M. in the office of the Authority. Because of the lack of a quorum for our last meeting, this will be an adjourned meeting and the same Agenda will be used, with the exception of Item 8. We call your attention to Item 4, which is the Annual Election of Officers. If time permits, please review the material sent to you previously and bring it with you to the meeting in order that we may have your copies to submit to HUD. Orange juice, coffee and do -nuts will be available Monday morning. cc: Hugh Kincaid, Attorney at Law Warren Segraves & Ernest Jacks, Associated Architects Wesley Howe, City Manager , MINUTES OF REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE ARKANSAS The Housing Authority of the City of Fayetteville, Arkansas, met in regular session at 10:00 o'clock a.m., on Wednesday, February 21, 1973, in the office of the Housing Authority, #1 North School Avenue, Fayetteville, Arkansas. In the absence of the Chairman, Mr. Whillock, The Vice Chairman, Mr. Shelton called the meeting todorder. On roll call the following members were present: Messrs: Gould, Shelton, Douglas and Baxter Absent: Whillock. Also Present: Ora Belle Rollow, David Faught, Bromo Wilson, Sophronia George, Bass Trumbo, Attor- ney, Marion Orton (City Board Member) and Representatives of the Community and Press. There being a quorum present, the following business was transacted. The Minutes of the regular meeting of January 17, 1973, and the minutes of the special meeting of January 31, 1973, were approved by motion of Mr. Douglas, seconded by Mr. Gould and carried unanimously. The Financial Report for the month of January was approved by motion of Mr. Douglas, seconded by Mr. Gould and carried unanimously. The Vice Chairman presented Resolution #118 (copy attached): RESOLUTION NO. 118 RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE CITY OF FAYETTEVILLE, ARKANSAS ADOPTING A METHOD FOR DIS- TRIBUTING RELOCATION COSTS OF PROJECT, ARK. R-105 After discussion, Resolution #118 was adopted by motion of Mr. Douglas, seconded by Mr. Gould and the vote recorded: AYES: Douglas, Gould, Shelton, and Baxter NAYS: NONE The Vice Chairman thereupon declared the motion carried and Resolution #118 was adopted unanimously. • • • The Vice Chairman presented Resolution #119 .(copy attached): RESOLUTION NO. 119 RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS REMOVING CERTAIN PROPERTIES ACQUISITION SCHEDULE IN CENTER SQUARE URBAN RENEWAL PROJECT ARK. R-105. After discussion, it was decided that Resolution #119 would be adopted as amended (Parcels 11-F, 11-E, 18-G, 24-B, and 25-A would be accepted but the other list of parcels would be tabled to a later date (see attached list)) by motion of Mr. Gould seconded by Mr. Douglas and the vote recorded: AYES: Douglas, Gould, Shelton, and Baxter NAYS: NONE The Vice Chairman thereupon declared the motion carried, as amended, and Resolution #119 was adopted unanimously. The Vice Chairman presented Resolution #121 (copy attached): RESOLUTION NO. 121 RESOLUTION AWARDING CONTRACT FOR TREE REMOVAL FROM SITES A AND B AND AUTHORIZING THE EXECUTION OF THE CONTRACT After discussion, Resolution #121 was adopted by motion of Mr. Gould, seconded by Mr. Douglas and the vote recorded: AYES: Douglas, Gould, Shelton, and Baxter NAYS: NONE The Vice Chairman thereupon declared the motion carried and Resolution #121 was adopted unanimously. David Faught stated we are in the process of taking all necessary steps in filing condemnation papers. David Faught also stated that a monthly progress report on Urban Renewal will be prepared at the end of each month. Mrs. Rollow reported on the following items: Status of Drainage: The Executive Director reported that a group of HUD representatives accompanied Housing Representatives on Site B to examine the damage done by erosion caused by flooding in the area. They were convinced that a drainage problem does exist but no one seemed to have any ideas of what treatment was needed. • • This is a matter of grave concern to the Housing Authority and the City Officials and apparently it is going to be left to these two agencies to devisena plan for allievating the erosion. Status of Fence (near the cemetery): Approval has been received from HUD to construct a fence between the Housing Authority and the Confederate Cemetery. One bid has been received and it will be necessary to secure two other bids before contracting for the construction of this fence. Status of Carpet in High Rise: There still remains eight apartments with carpet deficiencies. Six of these are not accept- able, however, with some treatment to would be available for renting. Status of Liaison Committee on Site "B": Communication with the Liaison Committee continues with some rewarding results. At this point the Board went into Executive Session to vote on Resolution #120 pertaining to personnel matters. When the Board resumed open session theystated that the Resolution had been adopted by motion of Mr. Douglas, seconded by Mr. Gould and the vote recorded: RESOLUTION NO. 120 RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS APPROVING CERTAIN PERSONNEL CHANGES AND SALARY ADJUSTMENTS AYES: Douglas, Gould, Shelton, and Baxter NAYS: NONE The Vice Chairman thereupon declared the motion carried and Resolution #120 was adopted unanimously. There being no further business the meeting was adjourned. ATTEST: tic° e SECRETARY • RESOLUTION NO. /1 V • • RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE ARKANSAS ADOPTING A METHOD FOR DISTRIBUTING RELOCATION COSTS FOR PROJECT ARK. R-105 WHEREAS, the Housing Authority will be carrying out Relocation activities in the aforementioned projects; and WHEREAS, there needs to be a method adopted for Distributing Relocation costs. NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Housing Authority of the City of Fayetteville, Arkansas that: 1. The attached method for Distributing Relocation costs be adopted for use by this agency and that it becomes effective the 1st of February 1973. Passed and approved this a /at day of 1513. ATTEST: APPROVED: • • • METHOD FOR DISTRIBUTION RELOCATION COST The procedures to be followed in accounting for and maintaining cost records relative to relocation shall be as follows: (1) The R-1443 Relocation account will become a control account and shall be divided into the following subsidiary accounts: (a) R-1433.01 Relocation Payments - This sub- sidiary account shall be used only to ✓ ecord relocation payments to displaced families, individuals, business concerns, nonprofit organizations and farm operations. (b) R-1443.02 Relocation Expenses - This sub- sidiary account shall be used only to ✓ ecord eligible administrative costs as outlined in the Relocation Handbook 1371.1 Chapter 5, Paragraph 4. (2) The following list outlines those R-1433.02 Relocation Expenses which are eligible and procedures to be followed in accounting for them: (a) Salaries, wages, fringe benefits and t erminal leave payments are to be charged per supplemental Time Distribution Form filled out by the relocation staff. A sample copy of this form is attached. (b) Travel will be charged from travel expense ✓ ouchers in accordance with current personnel policy. (c) Rental cost of office space and utilities u sed by the relocation staff will be charged in accordance with number of square feet used by relocation staff. (d) Other charges to R-1433.02 shall be charged direct from analysis as shown on check ✓ ouchers or from Journal Vouchers. (3) A ledger shall be maintained by project and by case number, to record all payments and expenses charge- able to relocation. ... I I I 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 1 1 I I I N W TO lfl NJ CN Co 1/40 w C r r m O 3 pPtz 73 —I m D r-1 0 D — 3 m 0 O N V1 —I 1 A T - m CO C 0 • RESOLUTION N0; 119 RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS REMOVING CERTAIN PROPERTIES FROM ACQUISITION SCHEDULE IN CENTER SQUARE URBAN RENEWAL PROJECT, ARK. R-105 WHEREAS, the Urban Renewal Plan for the aforementioned project provides for the acquisition of certain properties by the Housing Authority of the City of Fayetteville, Arkansas; and WHEREAS, it has been determined the objectives of the plan can be carried out without acquiring a portion of these properties. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS: 1. The attached listing of properties is hereby removed from the acquisi- tion schedule. • 2. The project records shall be amended to reflect said changes. • PASSED AND APPROVED THIsa/,-" DAY OF 4",.44,64_,2-4.41.- , 1973. APPROVED. ATTEST: (0 11-4-P-?-e�7C ,2I-Pe14-4) Secretary 11 Of nu airman • • • • Justification of Parcels to be Removed from Acquisition Schedule The following parcels were partial takings to provide additional right-of- way for project improvements. It has been determined the necessary improvements can be accomplished within the existing rights-of-way and the following parcels are hereby deleted from the acquisition schedule: Block & Owner of Sq. Ft. of Parcel No. Record Taking 9-A Leroy Phelan 9-D Mcllroy Bank 9-I 0. R. Vanderslice 9-F Emery Phillips 10-A Paul Bogan 10-E Agnes Sebourn 10-H Bessie Blair 10-K Wallace Colvard 11-A Doctor's Bldg. Corp. 11-B Doctor's Bldg. Inc. 11-D Egbert Eidson 11-G James McRoy 11-H Eva Cregar 12-D A. L. Shamblin 12-E Jessie Holt 12-F Pauline Price 12-G Roberta Beckman 12-H Peter G. Estes 12-I Billie Head 17-K John Sugg 18-A Grace & Faye Ramsey 18-D Leonard Milmore 134 134 134 134 134 134 134 134 609 134 134 300 300 134 900 750 134 1470 134 86 634 134 • Block & Owner of Sq. Ft. of Parcel No. Record Taking 18-F Charles Grubbs 86 18-J Ozark Rural Electric 1239 19-A Gladys Harp 134 19-F Hazel Jones 134 19-H Walter Miller, etal. 134 24-A City of Fayetteville 134 24-C David J. Potter 134 25-B Edward D. Stone 134 25-C Lewis Brothers 558 26-B City of Fayetteville 134 26-C City of Fayetteville 134 The following parcels are deleted from the acquisition schedule for reasons as indicated: Parcel 11-E: 12,978 sq. ft., owned by Putnam, Davis, and Bassett. This is a vacant lot and does not constitute a violation of the Urban Renewal Plan. This property has been acquired by the Doctor's Building Corporation and proposed development plans indicate a useage in conformity with project proposals. Parcel 11-F: 19,429 sq. ft., owned by Billie Head. This property is determined to be rehabilitable and its continued useage as a residence is in conformance with the Urban Renewal Plan objectives. Parcel 18-G: 9,858 sq. ft., owned by Washington County Historical Society. This property is the Ridge House, a historical structure, which is being placed on the National Historical Register. Parcel 24-B: 8,330 sq. ft., owned by Center Street Church of Christ. The owners of this property are demolishing this structure to comply with the minimum property standards of the Urban Renewal Plan. Parcel 25-A: 10,200 sq. ft., owned by A. Q. Johnson. This property has been pledged to the Arkansas State Parks System in conjunction with the preservation of the Stone House. The proposed development is in conjunction with the Urban Renewal Plan. .f RESOLUTION NO. 120 RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS APPROVING CERTAIN PERSONNEL CHANGES AND SALARY ADJUSTMENTS WHEREAS, it is necessary to reassign certain administrative personnel to accomplish the objectives of the housing and urban renewal programs; and WHEREAS, certain employees are considered eligible and deserving of salary adjustments. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS: 1. The attached listing of personnel changes and salary adjustments are hereby approved and adopted. 2. Said changes and adjustments shall be effective February 1, 1973. • PASSED AND APPROVED THIS Wat, DAY OF c7/-e--11/2.4.4.-..Lcr , 1973. ATTEST: (n `Ga-Ap.,,,4? a -6r Secretary APPROVED. %Chairman 88 • • SCHEDULE OF PERSONNEL CHANGES AND SALARY ADJUSTMENTS 1 Lorene LeJeune shall assume the position of Relocation Officer at an annual salary of $6.600. 2 Sophronia George shall assume the position of Adminis- t rative Assistant at an annual salary of $5,400. 3 The annual salary of Delbert E. Allen shall be increased from $8,000 to $8,600. 4. The annual salary of Barbara Masterson shall be increased from $3,900 to $4,400. 5. The annual salary of Bromo Wilson shall be increased from $10,000 to $10,600. • 6. The hourly wage of Mike Sessions shall be increased from $2.00 to $2.50. • 7 The positionaofrplefk3stenographer is hereby created w ith salary range of $3,900 to $4,400 and the E xecutive Director is authorized to employ a person to fill this position. • • RESOLUTION NO. 121 RESOLUTION AWARDING CONTRACT FOR TREE REMOVAL FROM SITES A and B AND AUTH- ORIZING THE EXECUTION OF THE CONTRACT WHEREAS, it has been determined by the Housing Authority that there are 33 dead trees that need to be removed from Sites A and B; and WHEREAS, the Housing Authority has advertised for bids to remove these trees; and WHEREAS, the Housing Authority received the following bids to remove these trees from qualified tree removal firms Sisemore Tree Service West Tree Service, Inc. A-1 Tree Service $2,125.00 2,571.90 2,990.00 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS: 1. The lowest bidder, Sisemore Tree Service be awarded the Contract for tree removal and the Executive Director be authorized to execute this Contract. PASSED and APPROVED this a7/4 -t day c:"%yeG-)aca-tci APPROVED: ATTEST: C t- -q ec ee ,— , 1973.