HomeMy WebLinkAbout1973-01-17 - Minutes - ArchiveMINUTES OF REGULAR MEETING OF THE HOUSING AUTHORITY OF
ftTHE CITY OF FAYETTEVILLE ARKANSAS
The Housing Authority of the City of Fayetteville, Arkansas,
met in regular session at 10:00 o'clock a.m., on Wednesday,
January 17, 1973, in the office of the Housing Authority,
#1 North School Avenue, Fayetteville, Arkansas.
On roll call the following members were present:
Messrs: Gould, Shelton, Douglas and Whillock
Absent: Baxter
Also Pres&iit-.:t Hugh Kincaid, Ora Belle Rollow, David
Faught, Bromo Wilson, Sophronia George,
Robert Schoen, Peter Green (Representa-
tives of UPC), Dr. and Mrs. Paddock,
Tom Reid (left at start of meeting),
and Representatives of the Community.
There being a quorum present, the following business was
transacted,
The Minutes of the regular meeting of December 20, 1972�
was approved by motion of Mr. Shelton, seconded by Mr.
40 Gould!.afid carried unanimously.
The
Financial
Report for
the month
of
December,
was
approved
by
motion of
Mr. Gould,
seconded by
Mr.
Douglas
and
carried
unanimously.
The Board went into Executive Session at this time to
discuss a personnel matter.
When the Board came into open session Mr. Whillock explained
that Mr, Hal Douglas had resigned his position as Board
Commissioner and that at this point they nominated MT.
Sherman Morgan to fill this position on the Board. Mr.
Shelton moved and Douglas seconded that the nominations
cease and that Mr. Morgan be elected by acclamation. Mr.
Whillock now stated that their selection of Mr. Morgan
will be referred to the City Board of Directors for
ratification.
Also, the election of new officers was voted on and Mr.
Douglas made the motion and Mr. Gould seconded that the
present officers, Carl Whillock, Chairman and Ellis Shelton,
Vice Chairman, succeed themselves.
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The Chairman presented Resolution #112 (copy attached):
RESOLUTION #112
RESOLUTION ESTABLISHING A POLICY AND PRO-
CEDURE FOR COLLECTION OF RENTS AND OTHER
CHARGES.
After discussion, Resolution #112 was adopted by motion of
Mr. Shelton, seconded by Mr. Gould and the vote recorded:
AYES: Whillock, Douglas, Gould and Shelton
NAYS: NONE
The Chairman thereupon declared the motion carried and
Resolution #112 was adopted unanimously,
The Chairman presented Resolution #109 (copy attached):
RESOLUTION #109
A RESOLUTION AMENDING RESOLUTION NO. 55
OF FEBRUARY 22, 1971, A RESOLUTION AMEND-
ING THE BY-LAWS OF THE HOUSING AUTHORITY
OF THE CITY OF FAYETTEVILLE, ARKANSAS
After discussion, Resolution #109 was adopted by motion of
Mr. Douglas, seconded by Mr. Gould and the vote recorded:
AYES: Whillock, Douglas, Gould and Shelton
NAYS: NONE
The Chairman thereupon declared the motion carried and
Resolution #109 was adopted unanimously.
The Chairman presented Resolution #113 (copy attached):
RESOLUTION #113
RESOLUTION AMENDING RESOLUTION NO. 84
WHICH REVISED INCOME LIMITS FOR
ADMITTANCE INTO LOW -RENT PUBLIC HOUSING
After discussion, Resolution #113 was adopted by motion of
Mr.. Gould, seconded by Mr, Douglas and the vote recorded:
AYES: Whillock, Douglas, Gould, and Shelton
NAYS: NONE
The Chairman thereupon declared the motion carried and
Resolution #113 adopted unanimously.
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The Chairman presented Resolution #110 (copy attached):
RESOLUTION #110
RESOLUTION AUTHORIZING EXECUTION OF A
CONTRACT FOR REUSE APPRAISALS
After discussion, Resolution #110 was adopted by motion of
Mr. Douglas, seconded by Mr. Gould and the vote recorded:
AYES: Whillock, Douglas, Gould and Shelton
NAYS: NONE
The Chairman thereupon declared the motion carried and
Resolution #110 was adopted unanimously.
The Chairman presented Resolution #111 (copy attached):
RESOLUTION AUTHORIZING CONDEMNATION OF
CERTAIN PROPERTIES IN CENTER SQUARE
URBAN RENEWAL PROJECT ARK. R-105
After discussion, Resolution #111 was adopted by motion of
Mr. Douglas, seconded by Mr. Shelton, and the vote recorded:
AYES: Whillock, Douglas, Gould and Shelton
NAYS: NONE
The Chairman thereupon declared the motion carried and
Resolution #111 was adopted unanimously.
The Chairman presented Resolution #114 (copy attached):
RESOLUTION #114
A RESOLUTION OF THE BOARD OF COMMISSIONERS
OF THE HOUSING AUTHORITY OF THE CITY OF
FAYETTEVILLE, ARKANSAS, ESTABLISHING PRO-
PERTY MANAGEMENT PROGRAM FOR ACQUIRED PRO-
PERTY, CENTER SQUARE URBAN RENEWAL PROJECT,
ARK, R -10S.
After discussion, Resolution #114 was adopted by motion of
Mr. Douglas, seconded by Mr. Gould and the vote recorded:
AYES: Whillock, Douglas, Gould and Shelton
NAYS: NONE
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The Chairman thereupon declared the motion carried and
Resolution #114 was adopted unanimously.
There being no further business the meeting was adjourned,
ATTEST:
SECRETARY
APPROVED:
lot J IJ t � �z
VAIRMAN - —
RESOLUTION NO, 109,
A RESOLUTION AMENDING RESOLUTION NO. 55 OF FEBRUARY.22, 19711,
A RESOLUTION AMENDING THE BY -.LAWS OF THE HOUSING AUTHORITY OF
THE CITY OF FAYETTEVILLE ARKANSAS
WHEREAS, beginning January 19, 1966, the Housing
Authority of the City of Fayetteville, Arkansas, adopt&d.a.
Resolution,2-66, adopting by-laws for the Housing Authority; and
I
WHEREAS, on February,22, 1971, the Housing Authority
of the City of Fayetteville, Arkansas, adopted Resolution No. 55
amending the by-laws of the Housing Authority; and
WHEREAS, it is now deemed necessary to amend said
By -Laws of the Housing Authority,
NOW, THEREFORE, BE IT RESOLVED by the Housing Authority of
the City of Fayetteville, Arkansas:
Section 1, . That ARTICLE I, Section 3 of the By -
Laws of the Housing Authority of the City of Fayetteville,
Arkansas, be amended to read as follows:
"ARTICLE I. Section 3. Office of the Authority.
The offices of the Authority shall be located at
#1 North School Avenue, in the City of Fayetteville,
State of Arkansas, but the Authority may hold its
meetings at such other place as it may designate
by resolution."
Section 2, That ARTICLE III, Section;4 of the By -Laws
of the Housing Authority of the City of Fayetteville, Arkansas,
be amended to read as follows:
"ARTICLE III, Section:4. Regular Meeting,Place.
The regular meeting place of the Authority is
located at #1 North School Avenue, in the City of
Fayetteville, State of Arkansas,"
PASSED AND APPROVED THIS /T�4� day of 1973.
APPROVED:
ATTEST:
Secretary
r
Ell ro"'o's
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RESOLUTION NO.110
RESOLUTION AUTHORIZING EXECUTION OF A CONTRACT FOR REUSE APPRAISALS
WHEREAS, the Housing Authority of the City of Fayetteville, Arkansas, is
engaged in the acquisition of land in the Center Square Urban Renewal Project;
and
WHEREAS, the Authority is required to obtain two reuse appraisals on all
land to be disposed of; and
WHEREAS, the Authority has received proposals from qualified independent
appraisers to complete said appraisals,
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Housing
Authority of the City of Fayetteville, Arkansas:
Section 1. The proposal attached hereto is hereby accepted and approved,
Section 2. The Chairman is hereby authorized and instructed to execute
said contract.
PASSED AND APPROVED this /7aday of 1973
ATTEST:
0
Secretary
APPROVED:
am "nK."../a
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174
RESOLUTION NO. Ill.
RESOLUTION AUTHORIZING CONDEMNATION OF
CERTAIN PROPERTIES IN CENTER SQUARE
URBAN RENEWAL PROJECT ARK. R-105
WHEREAS, the Housing Authority of the City of
Fayetteville, Arkansas, is carrying out the Center Square
Urban Renewal Project No. ARK. R-105; and
WHEREAS, the Urban Renewal Plan for said project
authorizes the acquisition of certain properties; and
WHEREAS, -the Housing Authority has made every
reasonable effort to acquire said properties by negotiation
without success,
NOW, THEREFORE, BE IT RESOLVED BY THE HOUSING
AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS:
1. That the Housing Authority is hereby
authorized to initiate condemnation
proceedings against the attached
listings of properties,
2. That said proceedings shall be in
accordance with all HUD regulations and
State and Federal Laws.
3, That said condemnations shall be by quick
taking procedure and posting of deposits
with amount of the acquisition prior here-
tofore fixed by the Authority; provided
concurrence by HUD shall first be obtain-
ed before instituting said quick taking
procedure.
Passed and approved this d a y o f 1973.
Ll Arl
ATTEST:
APPROVED:
6c�
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SCHEDULE OF PROPERTIES AUTHORIZED
FOR CONDEMNATION - 1/17/73
PARCEL NO. OWNER
17-D Bobee
17-G Walden
17-H Segraves, et al,
17-1 Ricketts
18-H Moore
26-D Whitfield
28-A Pearson
28-B Hunt
28-1 Paddock
28-J Hunt
30-B McNair
30-C
Pearson
30-D
Davison
30-E
Laner
RESOLUTION NO. 112
RESOLUTION ESTABLISHING A POLICY AND PROCEDURE FOR
COLLECTION OF RENTS AND OTHER CHARGES
WHEREAS, the sudcessful continued operation of the low -
rent program, financially speaking, depends largely upon the
collection of rents.
WHEREAS, the present rent schedule, was established to make
sure that low income families would have available to them, decent,
safe, and sanitary housing at a rent they would be.able to pay.
Beyond this, the Housing Authority should not be expected to go. Each
family living in low -Tent housing must be expected to pay the Tent
as established by the Housing Authority in accordance with Federal
and State laws.
WHEREAS, the best prevention of delinquent rents is to make
sure that the prospective tenant understand the method of determining
rent and the procedure followed in collection of rents. The tenant
should be impressed with the fact that rent is due and payable on
the first day of each month and the action necessary when it is not
paid promptly,
NOW, THEREFORE, BE IT RESOLVED by the Housing Authority of
the City of Fayetteville, Arkansas:
The following procedure shall be followed in the handling
of collections:
1. Dwelling rent is due and payable in advance
on the first day of the month, Rents and
other charges are to be paid on the first
day of the month and not later than the
fifth day.
2. Extension of time may be granted only
in the case of an emergency and only
when the tenant has signed a request
for extension within the first five (5)
days of the month. The extension may not exceed
ten (10) days and should not be granted again
in the succeeding month,
3. When rent has not been paid by the fifth
day and an extension has not been granted
a past due notice shall be sent to remind the
tenant of his obligation under.the lease and
designate a deadline, not to exceed three (3)
additional days, on which to contact the
management office to make satisfactory arr-
anagements for payment.
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ID 4. If the tenant has not contacted the
management office by the eighth day a
personal contact should be made to deter-
mine the cause of delinquency and discuss
and arrange for payment,
L
S. Unless payment has been made or a satis-
factory agreement has been reached by the
tenth day of the month, eviction proceed-
ings will be initiated. Once this legal
action is taken no steps are to be taken
to stop the proceedings prior to eviction.
6. When any of the dates established above
(Paragraphs 1 through 6) fall on Saturday,
Sunday, or holidays the next succeeding
day will apply.
In carrying out this collection procedure it must be
remembered that rent has been determined on the basis of the tenant's
ability to pay. The tenant agrees to pay rent in advance on the
first of each month by signing his lease. He has been allowed
five (5) days plus a warning and an additional three (3) days.
There is, therefore, no reason for his not having at least contacted
the management office to discuss the matter,
PASSED AND APPROVED this `7 Lil� day of 1� 3 1973,
Jf
APPROVED:
ATTEST:
RESOLUTION NO. 113
7_7
RESOLUTION AMENDING RESOLUTION NO. 84
WHICH REVISED INCOME LIMITS FOR ADMIT-
TANCE INTO LOW -RENT PUBLIC HOUSING
WHEREAS, by Resolution No. 84, dated February 16,
1972, the Commission of the Housing Authority of the
City of Fayetteville, Arkansas, revised the Income Limits
for admittance into low -rent housing; and
WHEREAS, the Department of Housing and Urban
Development has determined that the present established
income limits for admission and continued occupancy
to low -rent public housing in Fayetteville, Arkansas are
below the acceptable limits; and
WHEREAS, the Housing Authority of the City of
Fayetteville concursa in said finding; and
WHEREAS, the Authority has been authorized to
adopt new income limits.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF
FAYETTEVILLE, ARKANSAS.
1. That the new limits, a copy of which
is attached, is hereby adopted,
2. That there shall be no change in the
definition of net family income or in
the policies relating to exemption
and deductions.
PASSED AND APPROVED thisAPZJR(�V4��jday of 1973
AF,"OVED:
ATTEST:
0
REVISED INCOME LIMITS FOR ADMITTANCE
INTO LOW -RENT PUBLIC HOUSING
Limits in Net Income After Exemptions
No. of Base Special
Persons Limits Limits Continued Occupancy
1
3860
4630
4825
2
4365
5240
5460
3,
4570
5485
5710
4
4800
5760
6000
5
5015
6020
6270
6
5230
6275
6540
7
5425
6510
6780
8
5640
6770
7050
9
5740
6890
7175
10
5840
7010
7300
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RESOLUTION NO. 114
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE
HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE,
ARKANSAS, ESTABLISHING PROPERTY MANAGEMENT PRO-
GRAM FOR ACQUIRED PROPERTY, CENTER SQUARE URBAN
RENEWAL PROJECT, ARK R-105
WHEREAS, the Housing Authority of the City of Fayetteville,
Arkansas, has entered into a Loan and Capital Grant Contract with the United
States of America, dated February 11, 1972, Center Square Project, ARK R-105,
which includes all undertakings and activities of the Local Public Agency in
the Urban Renewal Area in accordance with the Urban Renewal Plan for the eli-
mination and prevention of the development or spread of slums and blight,
Such undertakings may include among other things, the acquisition, operation
and maintenance of said structures until such time as the structures may be
razed; and
WHEREAS, the Board of Commissioners find it necessary to es-
tablish a Property Management Program setting forth rules of fair practice for
the best interests of all concerned:
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISS
OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS, THAT:
1. The LPA shall maintain all plumbing, electrical and heating systems in
safe operating condition and make repairs to structures when necessary to keep
them safe, and habitable. LPA owned property shall be protected from vandalism,
fire, and unauthorized occupancy, Property which is vacated at the time of ac-
quisition or which becomes vacant after acquisition shall not be rerented to off-
site tenants, except hotel rooms may be rented for transient use, and temporary
on-site moves of families, individuals, and businessess may be permitted if it
will assist the LPA to carry out project activities in an orderly and timely
manner, and if, in the case of a business concern or non profit organization,
prior approval of the Area Office has been obtained,
The LPA may lease, for temporary use, cleared parcels of land for which
final disposition cannot be accomplished promptly. The Board of Commissioners
shall, by Resolution, approve the form and terms of the lease and the lessee,
The lease itself shall contain a description of the use to which the land will
be put; services which the LPA will provide; the amount of rent; the rent due -
date; and a cancellation clause which meets the needs of the project.
2. Each Agency owned structure occupied by former owners or tenants, shall
be covered by a lease agreement containing: the amount of rent to be charged
(starting date of tenancy), the date on which the rent will begin, the date on
which rent payments will be due, identification of utilities and other services
to be furnished, restrictions as to the use and occupancy, the rights of tenant
to pro rats, refund of advance rent payment in the event of a move -out before the
end of a rental period, and when applicable, rights of parties as to fixtures.
3, All rents as established herein below shall be paid to the Agency and
a receipt given therefore, Proceeds received from tenants or lessees of ac-
quired property, shall be deposited in the Project Expenditures Account as
income received from the operation of acquired property.
TENANT -OCCUPIED PROPERTY: Rent for property occupied by a tenant of the former
owner shall continue at the previous rate,
OWNER -OCCUPIED PROPERTY: Former owners who continue to occupy the property shall
40 pay rent based on the average monthly rental, per square foot of floor space, of
like residential or nonresidential structures in the project area.
RENT ADJUSTMENT: The LPA may reduce the rent for a business if the rate becomes
unreasonable due to adverse conditions caused by project activities. Adjust-
ments shall be covered by a written notice to the occupant fixing the new rent
and the date on which it is to begin. Adjustments shall not be made retroac-
tively.
4, All rents as established herein in paragraph 3 above shall become due
and payable on the first day of each calendar month,
TENANTS OF FORMER OWNERS: Tenants in occupancy at the time of acquisition shall
make their next payment to the LPA, if payments were formerly made by the week,
the next payment shall be to the Agency for the remaining portion of that month
and all payments thereafter, shall be paid monthly. If the tenant has paid in
advance of one month, the owner shall settle with the Agency at the time of ac-
quisition settlement. The nonaccrual period shall not exceed one month from the
date of acquisition.
FORMER OWNER -OCCUPANTS: owner -Occupants shall not be required to pay rent until
the first day of the second calendar month. In no event shall the nonaccrual
period exceed sixty days for residential or nonresidential properties,
5, The Property Manager shall give written notice to all occupants who are
ten (10) days delinquent in the payment of rent. Eviction shall be instituted
after thirty (30) days of delinquency except in cases of extreme hardship,
6. The Board of Commissioners of the LPA may permit the chargeoff of delin-
quent rents if it has been determined that there is no reasonable prospect of
collection, or the probable cost of further efforts to collect would not be
warranted, or that collection would impose undue hardship on the tenant.
7* If a tenant moves during a period for which the LPA has received rent,
he may be given a pro rats, refund for the unexpired portion of the period.
Property Management
records shall be maintained
in accordance
with the accounting
requirements set forth in RHA 7221.1, Chapter 1,
Section 41
PASSED AND APPROVED
1
THIS// _1764G DAY OF
1973
ATTEST:
Secretary
THE HOUSING AUTHORITY OF THE CITY OF
FAYETTEVILLEo ARKANSAS
Chairman