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HomeMy WebLinkAbout1972-08-16 - Minutes - Archive: 1,.� MINUTES OF REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS The Housing Authority of the City of Fayetteville, Arkansas, met in regular session at 10:00 o'clock A.M., on Wednesday, August 16, 1972, in the office of the Housing Authority, #1 North School Avenue, Fayetteville, Arkansas. On roll call the following members were present: Messrs: Whillock, Douglas and Gould Absent: Shelton and Baxter Others present: Ora Belle Rollow, David Horne, David Faught, Representative from League of Women Voters, There being a quorum present, the following business was transacted, The minutes of July 19, 1972, Regular Meeting were approved by motion of Mr. Douglas, seconded by Mr, Gould and carried unanimously. The financial report for July was approved by Mr. Gould, seconded by Mr. Baxter and carried unanimously. The Chairman presented the following resolution.hereby attached for consideration. RESOLUTION #97 RESOLUTION AUTHORIZING TRAVEL ALLOWANCE FOR AUTHORITY PERSONNEL After discussion, Resolution #97 was adopted by motion of Mr. Douglas and seconded by Mr. Gould and the vote recorded: AYES: Whillock, Douglas and Gould NAYS' NONE The Chairman thereupon declared the motion carried and Resolution #97 adopted unanimously. The Chairman presented the following resolution. hereby attached for consideration. I RESOLUTION #98 RESOLUTION ESTABLISHING FAIR MARKET VALUE FOR CERTAIN PROPERTIES SCHEDULED FOR AC- QUISITION IN THE CENTER SQUARE URBAN RENEWAL PROJECT ARK. R-105 After discussion, Resolution #98 was adopted by motion of Mr. Douglas and seconded by Mr. Gould and the vote recorded: do AYES: Whillock, Douglas and Gould NAYS: NONE k . 2 - The Chairman thereupon declared the motion carried and Resolution #98 adopted unanimously. The Chairman presented the following resolution hereby attached for consideration. RESOLUTION #99 RESOLUTION ADOPTING PROCLAIMER CERTIFICATES After discussion, Resolution #99 was adopted by motion of Mr. Douglas and seconded by Mr. Gould and the vote recorded: AYES: Whillock, Douglas and Gould NAYS: NONE The Chairman thereupon declared the motion carried and Resolution #99 adopted unanimously. The Chairman presented the following resolution hereby attached for consideration. RESOLUTION #93 RESOLUTION AUTHORIZING EXECUTION OF CONTRACTS FOR ABSTRACT SERVICES After discussion, Resolution #93 was adopted by motion of Mr. Douglas and seconded by Mr. Gould and the vote recorded: AYES: Whillock, Douglas and Gould NAYS: NONE The Chairman thereupon declared the motion carried and Resolution #93 adopted unanimously, Mr. Faught presented a structural survey of housing conditions in the East Fayetteville and University of Arkansas areas for a possible NDP application. He stated that several meetings had been arranged with the residents of the East Fayetteville area and discussions had been held with University of Arkansas personnel concerning these proposals. He further advised the Board that plans and specifications were now completed for the first phase of street and storm sewage construction. Mr. Douglas presented a letter from John Cunningham concerning the value of Parcel 17-C, After some discussion the Board instructed Mr. Faught to make arrangements for a third appraisal of this property, Is 0 - 3 - The Chairman presented a letter from Sterling Cockrill, Acting Area Director of HUD requesting some positive action to be taken with regard to the alleged damage to the confederate cemetary fence adjoining Site "B" of the low -rent housing project, In view of the fact that representatives of the Contractor, Kelly - Nelson of Little Rock, will meet with the cemetary association on Friday, August 18, 1972, to discuss this matter, The Board decided to postpone any further discussion until after this meeting, There being no further business the meeting adjourned. APPROVED: CHAIRMAN ATTEST: QL- 0 bECRETARY I] 0 RESOLUTION NO. 97 RESOLUTION AUTHORIZING TRAVEL ALLOWANCE FOR AUTHORITY PERSONNEL WHEREAS, the Local Public Agency requires cer- tain employees to use their private automobiles in the conduct of official Authority business, NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE: Section 1: The following personnel should be reimbursed $35 per month for use of their private automobiles: Bromo Wilson Delbert Allen PASSED AND APPROVED this i/,rdday of 1972. 0 APPROVED: ATTEST: WAF "IM011 VNIPS I Is V W 0 a RESOLUTION NO, 1198 RESOLUTION EXTABLISHING FAIR MARKET VALUE FOR CERTAIN PROPERTIES SCHEDULED FOR AC- QUISITION IN THE CENTER SQUARE URBAN RE- NEWAL PROJECT ARK, R-105 WHEREAS, the Housing Authority of the City of Fayetteville, Arkansas is prepared to acquire certain properties in conjunction with the Center Squre Urban Renewal Project, No. Ark. R-105; and WHEREAS, the Authority has secured two indepen- dent appraisals on said property now being considered, NOW� THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE: 1. The attached schedule of values are hereby adopted, PASSED AND APPROVED this.A�—W� day of&_,,,_,Z 197 21 7� ATTEST: low, APPROVED: BLOCK AND PARCEL NO. OWNER FIRST SECOND VALUE 12-E HOlt 1725 1750 12-F Price 5950 4050 12-H Estes 133600 179150 17-H Segraves 38,000 31',',600 18-H Moore 20,000 222000 26-D S,W. Under, 50�000 44�750 30-B McNair 35sOOO 39sOOO a RESOLUTION NO, 99 40 RESOLUTION ADOPTING PROCLAIMER CERTIFICATE WHEREAS, the Local Public Agencies carrying out urban renewal projects are required by the Secretary of HUD to certify the existence of certain facts and to issue certain proclaimer; NOW, THEREFORE, be it resolved by members of the Board of Commissioners of the City of Fayette- ville Housing Authority as follows: The following officials are authorized to prepare, execute, and submit the following proclaimer certificate to HUD on behalf of the Local Public Agency in accordance with the regulations, policies and requirements of the Secretary as shall be in effect from time to time: Assistant Director is authorized to pre- pare, execute and submit: Proclaimer Certificate Relative to Technical Specifications Conformance With Local Standards or Standards Necessary to Support Urban Renewal Objectives for Project Improvements, PASSED AND APPROVED this 16th day of August A 1972. ATTEST: 0 APPROVED: CHAIRMAN RESOLUTION NO. -.93 0 RESOLUTION AUTHORIZING EXECUTION OF CONTRACTS FOR ABSTRACT SERVICES WHEREAS, the Housing Authority desires to engage the professional services of an abstracting firm in conjunction with the acquisition and disposition of real property in the Center Square Urban Renewal Project; and WHEREAS, the proposed contract (s) attached hereto are deemed reasonable. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS, Section 1: The contract (s) attached hereto are hereby approved, Section 2: The Chairman is hereby authorized to execute said contracts. Passed and Approved this day of 1972, ATTEST OA"�ef L' Secretary " j 0 ��MMDAI"� This contract made this 19th day of July, 1972, by and between HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS, hereinafter called the "Authority", and GREER ABSTRACT CCMPANY , hereinafter called "Company," I ; WITNESSETH THAT: WHEREAS, the Authority intends to acquire those parcels of land set forth on the accompanying acquisition map marked "Exhibit A" attached hereto and made a part hereof, either by means of negotiated option exercised thereof or by means of condemnation, and WHEREAS, the Authority intends to acquire certain rights of ways and easements in certain parcels of land 1 indicated by said"Exhibit At" and WHEREAS, the Authority desires to engage the Company to render certain services in connection with the acquisition of said parcels, right of ways and ease- ments NOW THEREFORE, the parties hereto do mutually agree as follows: 1. Scope of Service. The Company will perform the services provided under this contract in connection with and respecting the following project area: Project No. Ark, R-105, Center Square Fayetteville, Arkansas and do, perform and carry out in a satisfactory and proper manner, as requested by the Authority, the following: A. With respect to each parcel of project land A. to be acquired within the project area,�as furnished by the Authority, Company shall: Page 2 (1) Cause to be brought to date and properly certified each and every abstract delivered by the Authority to the Company, showing all instruments of record, certifying as to judgments, taxes, improvement dis- tricts, mechanicls, materialmen's, survivors, engineers, and other liens and other matters of record affecting the titles; and, certi- fications shall be in the form as prescribed in the uniform certificates approved by the Arkansas Land Title Association and American Land Title Association. (2) Where no abstract is delivered to the Company and a new abstract must be pre- pared, the Company agrees to furnish an abstract showing all instruments of record and certifying as to judgments, taxes, improvement districts, mechanic's, material - men's, survivors, engineers, and other liens and other matters of record affecting the titles; and, certifications shall be in the form as prescribed in the uniform certificates approved by the Arkansas Land Title Associa- tion and American Land Title Association, (3) Following examination of said abstract, to furnish such sheets as may be required by the Authority's attorney on the parcel being purchased, and upon acquisition by the Authority, to extend such abstract, (4) Company, for services performed, shall receive compensation in accordance with its rate schedule attached hereto, made a part hereof and designated "Exhibit Boll (5) All abstracts furnished under sub -paragraphs (1) and (3) above shall be furnished within fifteen (15) days after receipt of the abstract to be extended, and all abstracts provided for in sub -paragraph (2) above shall be furnisl�ed and.delivered to the Authority with ' in thirty (30) days after receipt of the legal description upon which the Company is to furnish an abstract, b, Upon disposition of the parcels by the Authority, to prepare, upon request by the Authority, a title search or to bring the existing abstract to date, certifying as to all instruments of record, liens and encumbances and other matter specified in paragraph a. (1), supra, using the certification referred to in paragraph a, (1). supra, and upon requirement by purchaser's attorney, pro- vide such other instruments or exhibits as may be of record and not previously shown in the abstract, for which services the Company shall be paid in accordance with lie [ 40 10 Page 3 its rate schedule hereto attached, made a part hereof, and above referred to as "Exhibit B." C. In the event the Authority shall be required or shall elect to give the purchaser of the property a title insurance policy upon disposition to said purchaser, and the acquisition of such policy shall require a final extension in the purchaser's name, then in that event, such extension shall be made at the Authority's request for an additional charge in accor- dance with the rate schedule designated as "Exhibit B." d, In some instances, the acquisition parcel shall not be the same as the disposition parcel. In those cases where the disposition parcel consists of more than one acquisition parcel, a supplemental abstract shall be furnished, showing the title to all of the parcels. e. In certain instances the Authority may elect to acquire easements or right of ways in the parcels referred to in "Exhibit A," and in that event the Company agrees to provide to the Authority title reports : for each parcel specified by the Authority, for which services the Company shall be paidin accordance with the rate schedule annexed hereto as "Exhibit B." f, Based upon the representation by Authority to Company that the area described in "Exhibit A" hereof will not exceed 65 parcels, it is.agreed by Company that the total compensation due it from Authority, as provided in paragraph 1 of this agreement, shall not exceed the sum of but that such compensation shall be increased or decreased depending upon the variance of the number of the parcels from 65, the Authority having the right to delete or add parcels. When and if such maximum total compensation has been incurred under this contract, no additional services or costs shall be provided or incurred, provided, II 19 10 I 110 Page 4 however, thatl at the option of the Authority, this contract shall be amended to establish an increase in the maximum compensation to be paid under this contract, but such amendment shall affect only the maximum compensation and shall retain the rate schedule attached hereto and designated as "Exhibit B," 2, Commencement of Contract, The services of the Company are to commence upon notification of the execu- tion of this agreement by the local authority, and shall be undertaken and completed in such sequence as to insure expeditious completion in the light of the purposes of this contract, As each abstract or extension thereof has been completed, it shall be delivered to the Authority, 3, Compensation, The Company shall be compen- sated for services covered as provided in paragraph 1 above . 4. Method of Payment. Compensation provided for herein shall be billed to the Authority and shall be paid by the Authority to the Company within thirty (30) days after the services provided for herein by the I Company have been satisfactorily completed, as deter- mined by the Authority, In the event additional parcels are added by the Authority, compensation for services by the Company shall be paid for as herein provided and at the same rate per parcel as hereinbefore set forth, 5. Terms and Conditions. This agreement is I subject to, and there is incorporated herein by reference, the provisions attached as Part II -- Terms and Conditions (Form H -621B dated 2-69), 6. Other Provisions. This contract is entered into with the understanding that the Authority will furnish to the Company such descriptions of the area on which abstracts are to be prepared. a is Page 5 IN WITNESS WHEREOF, the Authority and the Company have executed this agreement the day and year first above written, Attest: Secretary 10 I ko HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLEr ARKANSAS By Chairman M GREER AB TRACT COMPANY By 10 sv rA AD LM w 11 V 39 00 He@ 10 z IL -F con r z qoi� EXHIBIT "A" 0 EXHIBIT B Rate Schedule ABSTRACTING Entries (per page) Certificate: Certification Re -Certification (within 60 days of last extension) Re -Certification (over 60 days of last extension) TITLE REPORTS PER PARCEL 0 ! 0 PRICE 60 $ 1000 $ 25a00 $ 5,00 $ 10,00 47 � I 44% I V* V CONTRACT This contract made this day of July, 1972F by and between HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLEr ARKANSAS, hereinafter called the "Authority". and BRONSON ABSTRACT COMPANY, INC. , hereinafter called "Company," WITNESSETH THAT: WHEREAS, the Authority intends to acquire those parcels of land set'forth on the accompanying acquisition map marked "Exhibit A" attached hereto and made a part I hereof, either by means of negotiated option exercised thereof or by means of condemnation, and WHEREAS, the Authority intends to acquire certain rights of ways and easements in certain parcels of land indicated by said"Exhibit-A," and WHEREAS, the Authority desires to engage the Company to render certain services in connection with the acquisition of said parcels, right of ways and ease- ments, NOW THEREFORE, the parties hereto do mutually agree as follows: 1. Scope of Service. The Company will perform the services provided under this contract in connection with and respecting the following project area: Project No, Ark, R-105, Center Square Fayetteville, Arkansas and do, perform and carry out in a satisfactory and proper manner, as requested by the Authority, the following: -1 . a, Wi-th respect to each parcel of project land a to be acquired within the project area, as furnished by the Authority, Company shall: I* Page 2 (1) Cause to be brought to date and properly certified each and every abstract delivered by the Authority to the Company, showing jill instruments of record, certifying as to judgments, taxes, improvement dis- tricts, mechanic's, materialmen's, survivors, engineers, and other liens and other matters of record affecting the titles; and, certi- fications shall be in the form as prescribed in the uniform certificates approved by the Arkansas Land Title Association and American Land Title Association, (2) Where no abstract is delivered to the Company and a new abstract must be pre- pared, the Company agrees to furnish an abstract showing all instruments of record and certifying as to judgments, taxes, improvement districts, mechanic's, material - men's, survivors, engineers, and other liens and other matters of record affecting the titles; and, certifications shall be in the form as prescribed in the uniform certificates approved by the Arkansas Land Title Associa- tion and American Land Title Association, (3) Following examination of said abstract, to furnish such sheets as may be required by the Authority's attorney on the parcel being purchased, and upon acquisition by the Authority, to extend such abstract, (4) Company, for services performed, shall receive compensation in accordance with its rate schedule attached hereto, made a part hereof and designated "Exhibit B," (5) All abstracts furnished under sub -paragraphs (1) and (3) above shall be furnished within fifteen (15) days after receipt of the abstract to be extended, and all abstracts provided for in sub -paragraph (2) above shall be furnished and.delivered to the Authority within thirty (30) days after receipt of the legal description upon which the Company is to furnish an abstract, b. Upon disposition of the parcels by the Authority, to prepare, upon request by the Authority, a title search or to bring the existing abstract to date, certifying as to all instruments of record, liens and encumbances and other matter specified in paragraph a. (1), supra, using the certification referred to in paragraph a, (1), supra, and upon requirement by purchaser's attorney, pro- vide such other instruments or exhibits as may be of record and not previously shown in the abstract, for which services the Company shall be paid in accordance with Page 3 is its rate schedule hereto attached, made a part hereof, I* and above referred to as "Exhibit B." C. In the event the Authority shall be required or shall elect to give the purchaser of the property a title insurance policy upon disposition to said I purchaser, and the acquisition of such policy shall require a final extension in the purchaser!s name, then P in that event, such extension shall be made at the Authority's request for an additional charge in accor- dance with the rate schedule designated as "Exhibit B," d. In some instances, the acquisition parcel shall not be the same as the disposition parcel. In those cases where the disposition parcel consists of more than one acquisition parcel, a supplemental abstract shall be furnished, showing the title to all of the parcels. e, In certain instances the Authority may elect to acquire easements or right of ways in the parcels referred to in "Exhibit A," and in that event the Company agrees to provide to the Authority title reports for each parcel specified by the Authority, for which I services the Company shall be paid, in accordance with the rate schedule annexed hereto as "Exhibit B." f. Based upon the representation by Authority to Company that the area described in "Exhibit A" hereof will not exceed 65 parcels, it is agreed by Company 6 that the total compensation due it from Authority, as provided in paragraph 1 of this agreement, shall not exceed the sum of but that such compensation shall be increased or decreased depending upon the variance of the number of the parcels from 65, the Authority having the right to delete or add parcels. When and if such maximum total compensation has been incurred.under this contract, no additional services or costs shall be provided or incurred, provided, 1. 0 0 I * Page 4 f however, that, at the option of the Authority, this contract shall be amended to establish an increase in the maximum compensation to be paid under this contract, but such amendment shall affect only the maximum compensation and shall retain the rate schedule attached hereto and designated as "Exhibit B." 2, Commencement of Contract, The services of the Company are to commence upon notification of the execu- tion of this agreement by the local authority, and shall be undertaken and completed in such sequence as to insure expeditious completion in the light of the purposes of this contract, As each abstract or extension thereof has been completed, it shall be delivered to the Authority, 3, Compensation. The Company shall be compen- sated for services covered as provided in paragraph 1 above I 4, Method of Payment, Compensation provided for herein shall be billed to the Authority and shall be paid by the Authority to the Company within thirty (30) days after the services provided for herein by the I Company have been satisfactorily completed, as deter- mined by the Authority. In the event additional parcels are added by the Authority, compensation for services. by the Company shall be paid for as herein provided and at the same rate per parcel.as hereinbefore set forth, 5. Terms and Conditions, This agreement is subject to, and there is incorporated herein by reference, 0 the provisions attached as Part II Terms and Conditions (Form H -621B dated 2-69), 6. Other Provisions. This contract is entered into with the understanding that the Authority will furnish to the Company such descriptions of the area on -which abstracts are to be prepared, is I W10 Page 5 IN WITNESS WHEREOF, the Authority and the Company have executed this agreement the day and year first above written, HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLEr ARKANSAS By Chairman Attest: Secretary C BRONSON ABSTRACT COMPANY, INC. I By Attest: Se'cretary 0 "I 11.1w, Unix GS EXHIBIT "A" ISWA W is3m s 3t 39 39 Jill Jill oil I 51 0 MY EXHIBIT "A" 0 . 0 0 U �3 rZoto 5 0/0 EXHIBIT B Rate Schedule ABSTRACTING Entries (per page) Certificate: Certification Re -Certification (within 60 days of last extension) Re -Certification (over 60 days of last extension) TITLE REPORTS PER PARCEL PRICE $ eo $ $ $ 0 RESOLUTION N06 99 RESOLUTION ADOPTING PROCLAIMER CERTIFICATES WHEREAS, the Local Public Agencies carrying out urban renewal projects are required by the Secretary of HUD to certify the existence of certain facts and to issue certain proclaimers; NOW� THEREFORE, be it resolved by members of the Board of Commissioners of the Housing Authority of the City of Fayetteville, Arkansas. The following officials are authorized to prepare, execute, and submit the following proclaimer certificates to HUD on behalf of the Local Public Agency in accordance with the regulations, policies and requirements of the Secretary as shall be in effect from time to time. Director is authorized to prepare, execute, and submit: 1. Proclaimer Certificate Relative to Project Improvements. PASSED AND APPROVED THIS DAY OF �1972 ATTEST: Secretary "do SIGNED: Chairman —., 9t& 10 10 a PROCLAIMER CERTIFICATE RELATIVE TO TECHNICAL SPECIFICATIONS CONFORMANCE WITH LOCAL STANDARDS OR STANDARDS NECESSARY TO SUPPORT URBAN RENEWAL OBJECTIVES FOR PROJECT IMPROVEMENTS 11 . the duly appointed, qualified, and acting of the Housing Authority of the City of Fayetteville, Arkansas, herein called the "Local Public Agency", hereby certify that I have been authorized, by the Resolution No. duly adopted by the Board of Commissioners of the Local Public Agency at a regular meeting on August 16, 1972, as set forth in the minute book on file at the Housing Authority Office, to make the following certification and that the statements contained herein are true and correct to the best of my know- ledge and belief: 1. Documents in the files of the Local Public Agency indicate that the following actions have been completed regarding the project improvement identified as Site Improvements, Contract No. 1 and located in the Center Square Urban Renewal Area: a. The subject project improvement has been approved by HUD in Project Expenditures Budget #1 dated December 22, 1971, and such Budget indicates the improvement to be 100% eligible at $314,052. b, The local standards or standards necessary to sup- port urban renewal objectives for the subject improvement have been submitted to HUD on March 19, 1971, in connection with Urban Renewal Project No, Ark, R-105, and such standards have been found acceptable by HUD, C. The subject contract documents, plans and specifications (submitted herewith) have been prepared by Robert J. Schoen, a qualified and/or licensed or certified engineer, under contract to the Local Public Agency. d. The subject contract documents, plans and specifications have been certified by the individual in (c) above as conforming to the local standards or the standards necessary to support the urban renewal objectives, referred to in paragraph lb, e. The subject contract documents, plans and specifications are in accordance with the current guide form of contract documents for Site preparation (HUD -674) and have been used without change except where such changes have received prior wri�ten HUD approval and include the current Federal Labor -Standards respecting Minimum Salary Rates for, Architects, Draftsmen, and Technicians; and Minimum Wage Rates for Laborers and Mechanics as required by the United States Department of Labor. 46 0 0 140 Based upon my review of the above-described documents (including the technical specifications in such docu- ments) I conclude that the technical specifications for the project improvement identified as Site Improvements, Contract No. 1, and located in the Center Square Urban Renewal Area are in conformance with local standards or to standards necessary to support the urban renewal ob- jectives, referred to in paragraph lb, Any false statement made knowingly herein may subject the signer to civil penalties under Section 231 of Title 31 of the United States Code and, if such statements are made will- fully and knowingly, to conviction for a felony under Section I 1001 of Title 18 of the United States Code. 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