HomeMy WebLinkAbout1971-02-22 - Minutes - ArchiveCI
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MINUTES OF ANNUAL MEETING OF THE
HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS
The Annual Meeting of the Housing Authority of the City of Fayette-
ville, Arkansas, adjourned from January 20, 1971, was held at
8:00 o'clock A.M., Monday, February 22, 1971 in the office of the
Authority, 226 North Block Street in the City of Fayetteville.
The meeting was called to order and on roll call the following
members were present:
Commissioners: Whillock, Gould, Baxter, Shelton & Douglas
Absent: None
Others Present: Wesley Howe, David Horne, Warren Segraves,
Ernest Jacks, Frank Ruder, Bob Schoen, Ora
Belle Rollow and Michael McDowell
Minutes of the regular meeting of December 16, 1970 and annual
meeting of January 20, 1971 were approved by motion of Mr. Baxter,
seconded by Mr. Gould and the motion carried unanimously.
The
Financial
reports of
December 31,
1970 and January 31, 1971
were
approved
by motion
of Mr. Shelton,
seconded by Mr. Gould and
the
motion carried unanimously.
In compliance with Article II, Section 6, of the By -Laws of the
Housing Authority, for election of officers, the Chairman asked
for nominations for Chairman and Vice -Chairman. Mr. Gould made
a motion that Charl Whillock be re-elected as Chairman. Mr. Ellis
Shelton seconded the motion and moved that Mr. Whillock be elected
by acclamation. Mr. Gould seconded this motion and the Chairman
declared the motion carried.
Mr. Gould moved that Ellis Shelton be elected Vice -Chairman. Mr.
Baxter seconded the motion and moved that Mr. Shelton be elected
by acclamation. Motion seconded by Mr. Gould and the Chairman
declared the motion carried.
Resolution #55 (copy attached) to amend Article I, Section 3 -
Office of the Authority, Article III, Section 3 - Special Meetings,
and Article III, Section 4 - Regular Meeting Place, of the By -Laws
of the Housing Authority of the City of Fayetteville was introduced.
Mr. Shelton moved that the Resolution be adopted as introduced. Mr.
Gould seconded the motion and the following vote was recorded:
Ayes: Whillock, Shelton, Douglas, Baxter and Gould
Nays: None
Motion carried unanimously.
• The Chairman introduced Resolution #56 (copy attached):
RESOLUTION ADOPTING POLICIES GOVERNING ADMISSION TO AND
CONTINUED OCCUPANCY OF THE HAD AIDED LOW RENT HOUSING
PROJECTS OPERATED BY FAYETTEVILLE HOUSING AUTHORITY.
After a lengthy discussion regarding Income Limits, Capital Assets,
Check Meters, Applications, etc., on motion of Mr. Douglas, seconded
by Mr. Baxter, the following vote was recorded:
Ayes: Whillock, Baxter, Douglas, Gould & Shelton
Nays: None
The Chairman declared the motion carried and the Resolution adopted.
The Chairman introduced Resolution #57, attached hereto:
RESOLUTION ADOPTING DWELLING LEASE FOR OCCUPANCY OF HAD
AIDED LOW RENT HOUSING PROJECTS OPERATED BY THE HOUSING
AUTHORITY OF THE CITY OF FAYETTEVILLE.
After discussion it was recommended that Section 5, Paragraph D, of
the Lease AGreement be amended to vacate premises within 3 months,
• rather than six months. On motion of Mr. Shelton, seconded by Mr.
Gould, the resolution was adopted as amended and the vote recorded:
Ayes: Whillock, Baxter, Douglas, Gould and Shelton
Nays: None
Mr. Warren Segraves, Architect, reported on the progress of Housing
Construction. He was of the opinion that the Progress Schedule as
originally submitted by Brennan -Boyd was unrealistic and that the
Critical Path Analysis submitted last week was also unrealistic. It
is unlikely that Site J will be completed on schedule.
Mr. Segraves further reported that Kelley -Nelson Construction Co.
should have Site A ready for occupancy in May and that Site B should
be ready shortly thereafter. There is considerable site work to be
done at both locations, however the interiors are progressing nicely.
n
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Michael McDowell, Frank Ruder and Robert Schoen joined in the presen-
tation of the proposed plans for submission of the Part I S&P Appli-
cation. Mr. McDowell discussed proposed land use, land acquisition,
street and sidewalk improvements, storm sewer and proposed pedestrian
mall. Mr. Schoen reported on proposed plans of Public Utilities
Companies and Mr. Ruder asked the Board for guidance in setting up
priorities.
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After the presentation of the proposed plans for submitting our
Part I of the S&P for HUD review, it was the unanimous opinion
of the Board that this plan be prepared for submission along the
lines presented, with emphasis placed on development of the Square
as first priority, followed by site improvements and to take
precedence over site acquisition.
There being no further business the meeting adjourned.
ATTEST:
Secretary
•
APPROVED:
/�f /
Chairman
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• RESOLUTION NO. 57
RESOLUTION ADOPTING DWELLING LEASE FOR OCCUPANCY OF HAD AIDED
LOW RENT HOUSING PROJECTS OPERATED BY THE HOUSING AUTHORITY OF
THE CITY OF FAYETTEVILLE
WHEREAS, the Housing Authority of the City of Fayetteville,
Arkansas has under construction 80 dwelling units of low -rent
housing for families and 120 dwelling units of low -rent housing
for elderly; and
WHEREAS, the construction of said units is nearing
completion; and
WHEREAS, the Authority is preparing to take applications
for occupancy.
NOW, THEREFORE, BE IT RESOLVED BY THE Housing Authority of the
City of Fayetteville, Arkansas:
• Section 1. That the attached Dwelling Lease Agreement
for occupancy of HAD aided Low -Rent housing projects
operated by the Housing Authority of the City of
Fayetteville, Arkansas is hereby approved and adopted.
Passed and approved this day of _4e , 1971.
APPROVED:
ATTEST:
airman
Secretary
J
• HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS
•
•
Account No,
DWELLING LEASE
Project
No. of Bedrooms
The Housing Authority of the City of
(herein called the Management) leases to
(hereinafter called the Tenant) for himself and his family consisting of
the premises located at for the term beginning
and ending at midnight at a rental of
and a security deposit of payable in
advance on the first day of this term.
1. This lease shall be automatically renewed for successive terms
of one month each at a rental of $ payable in advance at the
Office of the Management on the first day of each calendar month, and may
be terminated by the Tenant giving the Management 15 days prior notice in
writing to be delivered in person at the Management Office or by mail, or
affixed to the door of the Management Office, or by the Management giving
the Tenant 30 days prior notice in writing to be delivered in person, or
by mail, or affixed to the door of the Tenant's dwelling.
2. A re-examination of the Tenant's status shall be made at least
once each year and any change in rent as a result thereof shall be made
in accordance with the then current schedule of rents established by the
Management and shall be effective on the first day of the calendar month
following the month in which the re-examination is scheduled.
3. There shall be no adjustments in rent between admission and first
examination or between scheduled re-examinations, except for hardship
cases a provided for in adopted policy.
4. The monthly rental on leased premises as adjusted by reason of
changes provided in Paragraphs 2 and 3 above is as follows:
Net Family Number of
IncomMinors onthly Rent
5. The Tenant agrees:
Date Tenant Housing
Effective Approved Manager
A. Not to assign or transfer this lease; nor to sublet all or
any portion of the premises; not to display commercial signs or other
advertising matter; not to keep pets of any kind; not to use or permit
the use of the premises for any other purpose than a private dwelling
for the Tenant and his family.
To submit signed statements at such times and in such form
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is as requested by the Management relating to the income of the Tenant and
his family and such other matters as may be necessary to determine
eligibility for continued occupancy or appropriate rental.
C. To transfer to a specified unit of appropriate size, at such
time as the Management may designate, when a change in family composition
would require such a transfer in order to conform to the established
standards.
D. To vacate the
that the net family income
occupancy in the project.
premises
within
3
months following
notification
exceeds
the
maximum
amount allowed
for
continued
E. To quit and surrender the premises at the expiration of the
lease in good order and repair, reasonable wear and use excepted, and in
clean condition; and further that the Management shall be reimbursed by
the Tenant for any costs incurred by reason of his failure to do so.
F. To comply with all Management policies covering the general
use and care of the dwelling and grounds and to permit the Management
to enter the premises during all reasonable hours to examine same or to
made such repairs, additions, alterations, or betterments as may be deemed
necessary.
• 6. The Management agrees:
To furnish water in reasonable quantities and the following
electrical energy and gas to the Tenant without additional charge.
Period Electric KWH Gas -Cubic Feet
January, Tebruary, March
April, May, June
July, August, September
October, November, December
This lease is the entire agreement between the Lessor and the
Tenant and no changes shall be made except in writing.
Lease executed this day of , 19
Housing Authority of the City of Fayetteville, Arkansas.
A
40
enan
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RESOLUTION NO. 55
A RESOLUTION AMENDING RESOLUTION N0, 2-66 OF JANUARY 19, 1966s
BY-LAWS OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE.
WHEREAS, on January 19, 1966, the Housing Authority of the
City of Fayetteville, Arkansas, adopted Resolution No. 2-66,
adopting by-laws for the Housing Authority; and
WHEREAS, it is now deemed necessary to amend said By -Laws
of the Housing Authority,
NOW,
THEREFORE, BE
IT
RESOLVED
by the Housing Authority of the
City
of Fayetteville,
Arkansas
:
Section 1. That ARTICLE I. Section 3 of th'e By -Laws of
• the Housing Authority of the City of Fayetteville, Arkansas, be
amended to read as follows:
"ARTICLE I, Section 3. Office of Authority. The offices
of the Authority shall be located at 226 North Block St.,
in the City of Fayetteville, State of Arkansas, but the
Authority may hold its meetings at such other place as it
may designate by resolution."
Section 2. That ARTICLE III, Section 3 of the By -Laws of
the Housing Authority of the City of Fayetteville, Arkansas, be
amended to read as follows:
"ARTICLE III, Section 3. 1ecial Meetings. The Chairman
of the Authority may, when he deems it expedient, call
a special meeting of the Authority for the purpose of
transacting any business designated in the call. The
call for a special meeting may be delivered to each member
of the Authority or may be mailed to the business or home
address of each member of the Authority at least two days
prior to the date of each special meeting. At such special
meetings no business shall be considered other than as
designated in the call, but if all of the members of the
Authority are present at a special meeting, any and all
business may be transacted at such special meeting."
0
Section 3. That ARTICLE III, Section 4 of the By -Laws of
the Housinguthority of the City of Fayetteville, Arkansas, be
amended to read as follows:
"ARTICLE III, Section 4. Regular Meeting Place. The
regular meeting place of the Authority is located at
226 North Block Street, in the City of Fayetteville,
State of Arkansas."
PASSED AND APPROVED THISday of ��/�its� 1971.
APPROVED:
is ATTEST:
Chairman
L
Secretary
140
RESOLUTION N0, 56
RESOLUTION ADOPTING POLICIES GOVERNING ADMISSION TO AND
CONTINUED OCCUPANCY OF THE HAD AIDED LOW -RENT HOUSING
PROJECTS OPERATED BY FAYETTEVILLE HOUSING AUTHORITY.
WHEREAS, the Housing Authority of the City of Fayetteville,
Arkansas has under construction 80 dwelling units of low -rent
housing for families and 120 dwelling units of low -rent housing
for elderly; and
WHEREAS, the construction of said units is nearing com-
pletion; and
. WHEREAS,
the Housing
Authority
of
the
City
of Fayetteville,
Arkansas
is
preparing
to
take applications
for
occupancy.
NOW, THEREFORE, BE IT RESOLVED by the Housing Authority of the
City of Fayetteville, Arkansas:
• Section 1. That the attached Statement of Policies
Governing Admission to and Continued Occupancy of the
HAD Aided Low -Rent Housing Projects operated by
Fayetteville Housing Authority is hereby approved and
adopted.
Passed and approved this v� day of G 1971,
APPROVED:
ATTEST: �Cic/C���iCC//c t CXR
Chairman
Secretary
OC'
i
Z-2 Z -71
SThTJI3,MEPT OF POLICIIS GMEMI?iG AED ISSION TO Ai1D
CONTINUED CCCUI:^.i`iCY OF 5THE }}AA• -AID D LC00ri..RENrr
`HOTUSING PR6J-ECTS O=KIATED BY FAY E TT E V I L L E HCUSING AUTHORITY
SECTION I:, S3LBCTION OF T3 IAWS AND 1-W'CF.SSI7IG APP ICA^t i_O;7S
A: Nondiscrimination
The :r gal:Auth: rity shall not disc-rirunr^_te because-nf'race, color,
cree4-or.natirna.1 origin in the..l.easi3ag, rental,.. or cthe-r-dispositi.on
of.2iousing or related facilities (including lend) included -in -any
project or--prnjects under its jurisdict:ion_coovered by a. co ttract for."
amsua3 eontributions under -the United States :Housing Act --of1937, or
in -the use or occupancy thereof. The"I,4cal_ Authority shall Inot,.on'
account of race, color, creed, or national origin, deny to any family
the opportunity to apply for such housing, nor deny to any eligible
applicant the opportunity to lease or rent any dwelling in any such
housing suitable to its needs.'
Local Authority records with respect to appl.ication6 for admission to
any loin -rent housing assisted under the United States Housing Act of
1937 shall indicate as to each application the date end time of.reccipt;
the determination of the Local Authority as to eligibility or non -
eligibility of the applicant; where eligible, -the unit size for which
eligible; the preference rating, if any; the date, location, identifi.ca-
tion, and circumstance of each vacancy offered and accepted or rejected.
Local Authority records with respect to inquiries from families pri.or
to com-nence:.ent of formal application -taking or during a pea7iod of
temporary suspension of formal application -taking shall indicate, as
to each family, the date of inquiry, the name and address, and
whatever further information is obtained, determination made, or:action
taken by the Local Authority with respect to such family.
B. EJ.i.Eibili'ty for Admission_. There are to be eligible for admission ons
those applicants -
1. _rho qualify as a family. For the purpose of deter:nlning, eligibility
a family is defined as:
a group of persons regularly living together,.related by blood,
marrie.ge, or adoption, or a single person if elderly, disabled,
handicapped, or. displaced. Other persons, including foster
-children a^d members ten r• arily absent *=ay be considered a
part of the family group, if they are living or will live
f� regularly with the family,
2. whose net income at the time of admission less the. following'esaaotion:
All enounts paid by the U. S.. Goverr.1'.ent for disability.or
death occurring in connection with military service.
a
does not excez•d the
`_'Cllc".'i.ng ^:gropr•'ate _.n_cc7-a
li its as
ap;rcv=_d
by t}le H ovF-Ina
Nu -ober
Limits in et Incc-=_
Alter-
ions
of
A62niszion. - --
- Continu_3
Persons
Regular Soecial
One
$3200. $3800.
$4000.
Two
.3800. 4600.
4750.
rcc
4000. 00.
SCOO.
Four
4200. 5000.•
5250.
Five
4400 5300.
5500.
Six
4600. 5500.
5750.
Seven
4800. 5800.0
6000.
Eight
5000. 6000.
6250.
h!in^
5200. 6200.
6500.
6500.
6750..
.
I A-ft�
5,000. Regular
3• whose net £e:ily assts do not c\ceed$ / unless s,_Ich assets
together with the net inCOMe of the family, are not sufficient for
it to obtain and maintain adequate accolmnod at ions on the private
market.
4, who at time of admission
a, arc living in dcrsllinrs which are unsafe, insanitary, or over.
crowded, or
b. actually without housing due to causes other than the fault of
the tenant, or
C. about to be without housing due to causes other than the fault
of the tenant, or .
d. are to be displaced through action by any public body or court
as the result of an improvement program -or enforcement of
housing standards,
provided that the requirements contained in this paragraph will not
apply to veterans and servicemen and elderly persons or families
with respect to units suitable to their needs,or to employees of
the Housing Authority whose duties require them to live in a deve
C,. Order of Preference. First preference shall be given to residents of the pmen
City of As among eligible applicants from
this city, the following order of preference will be applied in selecting
tenan�s'for aamission to units of suitable size_ within range of specified
rents as established by the Demonstration of Financial Feasibility:
1. Families displaced through actions of a public body or court*
2. Families or veterans and servicemen not qualifying as displaced
families.
3. Single elderly persons and elderly families.
Among families within preference groups ]. and 2, first preference shall
be given to disabled veterans whose disability is service connected;
second preference shall be given to families of deceased veterans and
_servicemen whose death was service connected; and third preference shall
-be given to other veterans and servicemen._ As among eligible applicants
in the same preference rating and as among other eligible applicant
families, preference will be given to those having the most urgent
housing need. The same order will be followed in selecting nonresidents
for tenants.
D. Processing Applications for Admission
1. A written application signed by a responsible m e�.nber of the family
will be obtained from each family seeking admission to the project.
2. All information relative to previous housing or waiver, net family
income, net assets and preference rating will be verified and all
verified findings will be documented and recorded in. the tenant
folder.
3. Verified irLormation will be analyzed and a determination'will be
made with respect to the following:
a. Eligibility of applicant as a family..
b. Eligibility of aGClicznt with wesoe. t to =n=e limits r"OZ
admission.
1� Circu:IStaIlC_2S under ^.7 i1iCC a ' ani iv i3 1_'IiGF ';� _ r� .•.� -,
because it is peyir,; Teat beyond its ch.. -:s Couldbeex; _CteA ;gjit i2 the
very near utura to be .out hcls:.a:-, could b:' co sidcr.d in this
ca,,e,gory. The dctars?.r._tic•a to !:rh.th� i s
.o I T'.int bCyOntl �he'C' n.3 'r.P
+t...
_by v ?,]_? OL' Cc:a.,ipr Gni^Z'
t0 CdfdS 510'1.'
IN
C . Eligibility of ap:licana iritic respect to net assets.
d. Size of unit required for the family.
e. Preferenc_ category to .:bleb the ^ ily belongs.
f. Urgency of the family's need for housing.
g. Rent ti;hich the family should pay.
4.. Net family income will be computed in accordance with definitions
and procedures as set forth in Section IV, of this instrument.
5• As a part of the application record the Executive Director will
certify to.the actions taken and determination made in the space
provided on the application form.
E. Unit Size Required, The following standards will determine the number
of bedrooms required to eccorrmodate a family of a given size and composi..
tion, except that such standards shall be waived when necessary to achieve
and maintain full occupancy:
1.
No. of
No. of
Persons
Bedrooms
Minimum•
Maximum
or
1
1
3
rider will be orenared and
m:e,de a
2
2
5
or ag ronr_ate ins=. ions
::i11 be
4
7
4
9
2. An
unborn child will not
be counted as a
person.
.3, Dwelling units will be so
assigned that:
to be dated and
a.
Children.under 3 years
of age may
occupy same bedroom with
parents.
Executive Director.
b.
Other than husband and
wife, persons
of opposite sex over 6
years of age will not
occupy the same
bedroom.
c.
For reasons of health
(old age, physical
disability, etc.)
separate bedroom may
be provided for
such individual family
member as verified,
d. Living room will not regularly be used as a bedroom,
F. In_asinq of D. -Yelling Units
it A lease agreement shall be signed by a responsible member of the
family accepted as a tenant and the Executive Director of the Local
Housing Authority, prior to actual admission.
2. If a tenant transfers within the project, a new lease will be
executed for the dwelling into which the family is to 'move.
3• If, at any time during the life of the lease agreement, a change
in the tenant's status results in the need of changing or amending_
any provision of the lease, either
a. .a new terse w. e=nit ::_11 be exe^lated,
or
b, an appropriate
rider will be orenared and
m:e,de a
oar- of
the
ex-i.stin- leas_,
or ag ronr_ate ins=. ions
::i11 be
ade
the ins;rum_nt.
A11 copies of such riders
or insertions
Zr�
to be dated and
signed or initialed by the
tenant
and.by
the/
Executive Director.
3 -
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SEC'1'IO:: II, ELI;,:I_=�II.P FOR COIi=I`U?D GCCuF�L?CY AIID Plin]:ODIC i?c._ ? ti_I1 ?'IO;iS.
A. 1'ai ;i}Ji.1 ty for C�)ntiC:V.ed ocCllp�_S:hcy. `1hCre ar? to be elir-i.ble i'or
'continued occupaiicy only diose occupants,
1, who qualify as a fz_,;ily as dCfined in Section I, except that a person
or persoi9s reti;ai.nin, in the residuuia of a fai,;ily may be permitted
to rei,ain in occupancy in units Of, appropriate size; and
*2 whose net faii:ily incomes at the ti::Ie of re-examination,, less the
following exei;iption, eio not exceed the appropriate inco-;e limits.
indicated in Section I.B.2. for continued occupancy, as approved
by the Housin;; Assistance Administration:
All amounts paid by the U. So Government for disability
or death occurri,n. in connection with.military service,
$75500. Elderly
5,000. Regular
3s whose net faalily assets do not exceed unless such assets
together with the net income of the family are not sufficient for
it to obtain and maintain adequate acco_uaodations on .the private
market.
Be Periodic Re-examinations, The eli ibilityof all families is to be
re••examined at least once every 12 months and upon determination of net
family iricoule for the ensuing year, the rent shall be adjusted accordin3ly.
Exception: Families whose heads (or their spouses) or whose sole members
are 62 years of a;e of over may be re-examined every 24 mouths.
1. Schedulin of Re-eraaina.ti ons. Tenants will be re-examined each
year on the anniversary date established by Uheir first re-exaalinati.on„
The time between admission and first re-examination of a tenant may
be extended to not more than 18 months only in order to fit the
established re-examination schedule.
2.Special Re-exe:ninations. When it is not possible to estimate'net
family income with any reasonable degree of accuracy at time of
admission or re0ular re-exa:nination, a temporary determinatio'n will
be made with respect to income and rent and a special re-examination
will be scheduled. Such special re-exa:ai.nations.will be scheduled
within 60, 90, or 120 days, dependin;; upon the family's circumstances.
The tenant will be notified in advance and in writing as to the date
of the special re-examination,
3. Re-examination Procedures
e. At the time of re-examination, a responsible member of the fa_•ii.1y
will be required to si`•n an application for continued occupancy.
b. Employment and income data will be verified, and all verified
findin;;s will be documented and placed in the tenant's folder.
Ce Verified information will be analyzed and a determination will
b/e.made with -respect to the followin-:
(1) L11C�1bility Of tellrnt as -afa:.^ ly or 'Lhe. residuurs of. a -
I'amily .
(2) Eh ib i.lity Oi tenant with Y'?3reCt
to income limits f0_
Continued occllralh Cy.
(3) Eligibility of family with respect to net assets.
(4) Size Of unit required for the
(5) Rent :;Eich ti -e faii:ily shx;ld pay.
HCt ferIA-IY income ^;ill be COi7F7111;?i i;l accorda. ce witl•I t!e
definitiDns a -id . fol`�h in S?cci.on'IV of thio
.nstruiueni . -
r
C
`. .
4. Action Folloi,ing Re-examinations
a. If there is any change in the rent, the lease trill
be amended or a new lease •rill be executed.
b. If any change in the size of unit occupied is indi-
cated, the tenant will be moved to a unit of an
appropriate size and a neer lease will be executed.
If an appropriate unit is not available,.the tenant
will be placed on a transfer list and moved to such
unit when it does become available.
C, If, upon re-examination, it is found that the.iricome
of a family has increased beyond the approved income
limit for continued occupancy or the family is other-
wise ineligible, the Local Authority shall give the
family written notice to .move within 90 . days,
unless the Local Authority determines that the family'
is unable, due to special circumstances, to find
decent, safe, and sanitary housing within its financial
reach, although making every reasonable effort to .do
so, and the Local Authority decides to permit the
family to continue in occupancy for the duration of
such situation. In that event, the Local Authority
shall (1) make a written determination to that effect
giving the reasons, and (2) require the overincome
family to pay the increased rent prescribed in the
rent schedule. Ineligible families that do not move.
voluntarily by the expiration date of their notice to
vacate will be evicted by due process of law.
d. As a part of the record;of each family re-examined,
the Executive Director will certify to the determi-
nations in the space provided on the application for
continued occupancy.
SECTION III., ESTABLISHING RENTS BETWEEN ADMISSION AND FIRST RE-
EXAMINATION AND BETWEEN SCHEDULED RE-EXAMINATIONS
A. Fixed Rent System. There shall be no adjustments in rent
between scheduled re-examinations except for hardship as
adopted below.
1. Change of Family Head
a. When female
head of
family
marries.
b. When former
husband
of family
head returns to the
group after
separation.
C. When two families merge
to
form one family. Example:
Mother, who
had been
left alone,
and daughter and
her family.
I -
d. Head of family dies or otherwise permanently leaves
the home.
2. Change of Tenant
a. When any of the changes.occur in "a" above, if the
family head is also the tenant as defined belolrr.
b. Ithen tenant, who is not family head, dies or other-
wise leaves the home.
3. Adjusted rent
a. When any of the changes occur in "A" above.
An application for continued occupancy will be completed in
all circumstances described in Sec. II; B-3 above.
_, 5 _
( 4. Interim Rent Adjustment
Adjustment in rents (interim rent change) will be made
'for one of the following circumstances:
a.. If a tenant reports a reduction in income to the
extent that his rent at that time exceeds 25 percent of
the family's income, as defined by the Secretary; or
b, If, at the time of the annual re-examination for
continued occupancy, verification of family income
was inadequate or the family situation was unstable
to the extent that anticipated family income was
doubtful, based upon the situation existing at the
time of the re-examination. No subsequent change
will be made unless a statement is so made on the
record at the time of the re-examination that there,
is a "possibility of rent change. or adjustment" and
the reason given for the possible change.
In completing interim rent changes in (4) above; -the change
of income and source of income will be shown and verified.
(The tenant will be responsible for providing the documenta-
tion verifying the reduction in income set forth in 4a above).
C A re-examination for continued occupancy will not be made.
The date of annual re-examinationfor continued occupancy
will not change; however, a new lease will be executed in
all cases.
5, Changes in apartment size:
a. When the change in family composition, either in size
or sex, requires space adjustment.to conform to
occupancy standards.
b. For change in apartment size only, no adjustment will
be made in gross rent, but contract rent will be de-
termined by the gas allowance for the new apartment
size.
6. For purposes of executing dwelling leases and carrying
out the policy of fixed rents, the following definitions
shall apply:
a, Tenant is that member of the family who is the
principal wage earner.
b, Family Head is the person living i;n the home whom
the family members accept as morally responsible for
the well-being of the the family. This is not necess-
arily the person with the greatest income. It is
usually the father or mother.
C, Principal wage earner is that member of the family
who Ti receiving a regular income on a conti-nuing
basis and whose income normally is in excess of that
of other members of the family group.
7.,-_In-de..terminin.g the. .pri_n_c.i.pal-_wage. earner, -the. member whose
income for the coming year is anticipated•to be the great-
est or greater is established as the tenant, as defined
above, even trough he may b:e a minor.
8. Where two wage earners make more than any other member of
the family but each makes substantially the same amount,
the older of the two wage earners shall be considered as the
tenant. If the tenant, as defined above; cannot be legally.
responsible, the family head shall also sign the lease on
the second line. In tical, event, the phrase "Family flcuU"
should bemarked out under the top line. If the principal
wage earner, as defined above, is also the family head,
only his signature is needed on the lease.
6 -
9. There may be instances., however, in which the principal
wage earner (tenant) is legally responsible, but is not
the family head. In such cases, the family head may
sign on the second line if it is considered desirable.
10. For purposes of establishing the tenant, the wife of the
absent serviceman should sign her husband's name by her.s-
e.g., "James P: Jones, by Mary Agness Jones, wife
SECTION IV
INITIONS AND PROCEDURES TO BE USED IN DETERNININ
A. Aggregate Fa.mi1e Income means all the income from any source
whatsoever, befordeductions or exemptions, which all persons
occupying or who will occupy the dwelling may be expected to
receive during the 12 -month period following admission or
re-examination (as the case may be) and shall include all
compensation for personal services such as commissions,
fees, tips, bonuses and other compensation in kind. The
following is not considered as income:
.1.-. Amounts specifically received for medical care or the
reimbursement of medical expenses.
2. Casual and irregular gifts.
3. Lump sum insurance payments or settlements for personal
or property loss.
4. Amounts of Educational Scholarships paid either to an
Institution or to an individual for use in meeting the
cost of tuition, books and fees, to the extent that such
amounts are so used.
B. Net Family Income means the aggregate family income less any of
The following deductions which may be anticipated for the 12
month period for which aggregate family income is estimated:
1. Special occupational expense not paid by employer, such
as special tools and cost of abnormal transportation to
work; deductions for transportation shall not exceed 5
cents per mile and shall include only the cost above normal
in this community. Normal transportation in this community
is 5 miles beyond the city limits.
2. Deductions from wages if requried by law or by employer as
a condition of employment, such as fob Social Security,
pensions, and retirement. No deductions will be allowed
for income taxes, garnishments, or voluntary deductions
such as savings bonds and non -compulsory insurance.
3. Reasonable amounts paid for support of dependents who do
not live with the family but for whom the family is legally
or morally responsible. This does not include the expenses
of children away from home for the purpose of normal voluntary
education.
4.' Reasonable amounts paid fur care of chi idrea or aged'or
incapacitated family members to permit family members to
work, if no one else in family can provide the necessary
care. In no evert can this deduction exceed the arountr
earned by family member this released. Deductions for
this item shall not exceed $20.00 per week.
5. Predictable costs of medical care for family members l:;ith a
continuing illness, if not covered by insurance.. Deduct
only the amount by which such costs exceed three ner cent
of total family income.
7 -
6. An amount of $ 100.00 a month to cover personal ex-
penses if head of family is in Armed Services, stationed
away from home, and is not living in the dwelling unit
except where this exceeds the balance of the serviceman's
pay after his portion of the dependent's allowance and
Social Security have been deducted. In such case only an
amount equal to the difference between his pay and his
contribution to his family shall be deducted.
C. Computing Net Family Income and Rent
1. Projections of annual income shall be based on the best
available information with due consideration to past
year's income, current income rate and effective date,
potential income rate and shall include estimates for
each actual and reasonably potential income recipient .in
the. family group.
2. The income of irregular workers will be estimated on the'
basis of the best information available with due con-
sideration to earning ability and work history.
3. The following, formula will be applied when more accurate
or reliable information cannot be obtained from income
tax returns, W-2 forms and other such sources:
a. 52 -weeks will be used in converting the current
weekly rate of pay of regularly employed workers
into an estimate of annual income. Twelve months
will be used for those paid monthly.
b. 48 weeks will be used in computing income of
regularly employed salaried workers whose employ-
ment is affected by weather conditions.
C, 48 weeks will. be used in computing income: of
workers in the building trades and related fields.
d. Overtime will be computed in accordance with veri-
fication obtained from employer in the absence of
more reliable or accurate information.
4. Rents and other charges will be established in accordance
with a Schedule of Rents and Other Charges which has been
approved by the Housing Assistance Administration..
D. Definition of Terms Used in This Statement of Policies
1. A minor is a person less than 21 years of age other than
-the head of the family or his spouse. An unborn child .
will not be considered as a minor.
2. An elderly family_ means a family whose head (or, spouse),
or whose sole member, has attained age -62 or is under a
disability as defined in Section 223 of the Social Security
Act, or is handicapped within the meaning of Section 202
of the Housing Act of 1959. (See HAA Management Manual,.
Section 3.4b, Page 4).
3. A.displaced f"v,:t means" a"f'ami ly Displaced.by-.urban--
renewal or other governmental action, or, family whose
present or former derelling is situated in an area de-
termined by the Samll Business Administration, subsequent
to April.1, 1965, to have been affected by a natural
disaster, and r,;hich has been extensively damaged or
destroyed as the result of such disaster.
4. The head of the family_ is .defined as that member of the
group ';rho is legally or morally responsible for the
family.
- 8 -
5. Tenant is that member of the family who is the principal
wage earner.
6. Principal Wage Earner is that member of the family who is
receiving a regular income on a continuing basis and whose
income normally is in excess of that of other members of
the family group.
7. Veteran. For the purpose of applying preferences and
waiving the previous housing requirements a "Veteran"
means a person who has served in the active military or
naval service of the United States and who shall have been
discharged or released therefrom under conditions,other
than dishonorable.
8. Serviceman. For the purpose of applying preferences and
waiving the previous housing requirement a "Serviceman"
means a person in the active military or naval service
of the United States,
9. Family of Veteran or Serviceman. To qualify as the "Family
of a Veteran or Serviceman", the Veteran or Serviceman,
unless deceased, must be living with the family or be
temporarily absent, unless:
a. The veteran or serviceman, formerly the head, is
permanently absent because of hospitalization,
separation, or desertion;
b. The veteran or serviceman, formerly the head, is
divorced, provided there remains in the family one
or more persons for whose support he is still legally
or morally responsible and provided that the spouse
has not remarried. .
10. Disabled person is unable.to engage in any substantial
gainful employment by reason of any medically determin-
able physical or mental impairment which can be expected
to result in death or which has. lasted or can expect to
last for a continued period not less than twelve (12)
months.
11. Handicapped is considered to be a person placed at a
disadvantage to compete in society, such as: the blind,
deaf and crippled.
12. A disabled veteran is one whose disability has been
determined by the Veterans Administration to be service
connected and who quali.fies as a veteran in accordance
with 7 above. 1�
13. Anticipated annual income shall be the amount of family
income anticipated for the next twelve months succeeding the
date of admission, or the date of re-examination. With-
holding tax Statement, Form 14-2 for the most recent calendar
year or fiscal year, may be used to assist in determining
anticipated annual income.
- 9 -
r
CERTIFICATE OF RECORDING OFFICER
The undersigned hereby certifies, as follows:
(1) That he is the duly qualified and acting Secretary
of the Housing Authority of the City of Fayetteville,
Arkansas, herein called the"Applicant", and the keeper
of its records; including the journal of proceedings
of the meetings of the Board of Commissioners, herein
called the "Governing Body".
(2) That the attached Resolutions are true and correct
copies of the Resolutions as finally adopted at a
meeting of the Governing Body held on the 22nd day
of February, 1971, and duly recorded in his office;
(3) That said meeting was duly convened and held in all
respects in accordance with law and to the extent re-
quired by law, due and proper notice of such meeting was
• given; that a legal quorum was present throughout the
meeting, and a legally sufficient number of members of
the Governing Body voted in the proper manner and for
the adlption of said Resolutions; and all other re-
quirements and proceedings under law incident to the
proper adoption or passage of said resolutions, have
been duly fulfilled, carried out, and otherwise
observed;
(4) That an impression of the seal has been affixed below.
It constitutes the official seal of the Applicant and
this certificate is hereby executed under such official
seal.
(5) That the undersigned is duly authorized to execute
this certificate.
IN WITNESS WHEREOF the undersigned has hereunto set his hand
this 22nd day of February, 1971.
...7-e N.p p ,
Secr'e ary