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Home My WebLink About1970-08-03 - Minutes - Archive0 MINUTES OF SPECIAL MEETING OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS A Special Meeting of the Housing Authority of the City of Fayetteville, Arkansas, was held on Monday, the 3rd day of August, 1970, at 10:00 o'clock A.M. in the Board of Director's Room of the First National Bank Building. The meeting was called to order and upon roll call the following members were present: Messrs. Whillock, Shelton, Douglas, Baxter, Gould Absent: None Also Present: Warren Segraves, Ernest Jacks, Hugh Kincaid, Ora Belle Rollow The Chairman ordered that the following Waiver and Consent be spread upon the Minutes: • WAIVER OF NOTICE OF AND CONSENT TO SPECIAL MEETING We, the undersigned, do hereby accept notice of this Special Meeting, waiving any and all irregularities in the service of notice and do hereby consent and agree that the Commissioners of the Housing Authority of Fayetteville, Arkansas shall meet in the Board of Directors Room, First National Bank, Fayetteville, Arkansas at 10:00 o'clock A.M. on the 3rd day of August, 1970, for the following purposes: 1. Roll Call. 2, Approve Minutes of June 17 & July 15, 1970. 3. Approve June Financial Report. 4. Adopt REsolution setting up Revolving Fund. 5, Approve Check and Counter Check signers. 6. Adopt Resolution - Contract for Marketing Study and Reuse Appraisal. 7. Adopt REsolution - Attorney's Fee. 8. Consider revision of calculation of Fee for Architect's Services. 9. Other related business. OM 0 /S/ Carl S. Whillock /S/ L. L. Baxter /S/ Ellis E. Shelton /S/ Hal C. Douglas /S/ J. W. Gould There being a quorum present, the following business was transacted: The following Resolutions were introduced by Mr. Whillock, read in full and considered: RESOLUTION NO. 44, (copy attached) DESIGNATING CHECK SIGN- ING AUTHORITY FOR THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS AND RESCINDING RESOLUTION NO. 6-67 DATED AUGUST 16, 1967. After discussion, the Resolution was adopted by motion of • Commissioner Douglas, seconded by Mr. Shelton and the following vote recorded: Ayes: Whillock, Baxter, Shelton, Douglas & Gould Nayes: None The Chairman thereupon declared the motion carried and the Resolution adopted. RESOLUTION NO. 45, (copy attached) ESTABLISHING AND GOVERN- ING THE USE OF A REVOLVING FUND. After discussion, the Resolution was adopted by motion of CommissionerBaxter, seconded by Mr. Gould, and the follow- ing vote recorded: Ayes: Whillock, Baxter, Shelton, Douglas & Gould Nayes: None The Chairman thereupon declared the motion carried and the Resolution adopted. RESOLUTION N0. 46, (copy attached) APPROVING THE ACCEPTANCE OF A PROPOSAL FOR CONDUCTING A LAND UTILIZATION AND MARKET- ABILITY STUDY. After discussion, the REsolution was adopted by motion of Commissioner Baxter, seconded by Mr. Douglas, and the following vote recorded: -2- 0 Ayes: Whillock, Baxter, Shelton, Douglas & Gould Nayes: None The Chairman thereupon declared the motion carried and the Resolution adopted. A Resolution approving the acceptance of a proposal for conducting a Reuse Appraisal of Redevelopment Sites was deferred for later consideration by motion of Commissioner Baxter, seconded by Commissioner Douglas, and the motion carried unanimously. A Resolution adopting a Schedule of Attorneys Fee was deferred at the request of the Attorney, Mr, Hugh Kincaid, until a later date. The Revision of Calculation of Fee for Architect's Services was discussed and further review was deferred until the next Regular Board Meeting. • There being no further business to come before the meeting, Mr. Douglas moved that the meeting adjourn, which motion was duly seconded by Mr. Gould and carried by unanimous vote. The Chairman declared the meeting adjourned. APPROVED: Chairman ATTEST: /Q� Secretary 0 -3- i CERTIFICATE OF RECORDING OFFICER The undersigned hereby certifies, as follows: (1) That he is the duly qualified and acting Secretary of the Housing Authority of the City of Fayetteville, Arkansas, herein called the "Applicant", and the keeper of its records; including the journal of proceedings of the meetings of the Board of Commissioners, herein called the "Governing Body". (2) That the attached Resolutions are -true and correct copies of the Resolutions as finally adopted at a meeting of the Governing Body held on the 3rd day of August, 1970, and duly recorded in his office; (3) That said meeting was duly convened and held in all respects in accordance with law and to the extent requir- ed by law, due and proper notice of such meeting was given; that a legal quorum was present throughout the meeting, and a legally sufficient number of members of • the Governing Body voted in the proper manner and for the adoption of said Resolutions; and all other require- ments and proceedings under law incident to the proper adoption or passage of said resolution, have been duly fulfilled, carried out, and otherwise observed; (4) That an impression of the seal has been affixed below. It constitutes the official seal of the Applicant and this certificate is hereby executed under such official seal. (5) That the undersigned is duly authorized to execute this certificate. IN WITNESS WHEREOF the undersigned has hereunto set his hand this 3rd day of August, 1970. Secretary ,1W LI RESOLUTION NO, 44 A RESOLUTION DESIGNATING CHECK SIGNING AUTHORITY FOR THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS AND RESCINDING RESOLUTION NO. 6-67 DATED AUGUST 16, 1967. WHEREAS, it is necessary for the operation of the Housing Authority of the City of Fayetteville, Arkansas, that certain persons be given the authority to sign checks, countersign said checks and to certify vouchers, with alternates for these duties, and WHEREAS, it is necessary under the regulations that said signer and countersigner be bonded; NOW THEREFORE BE IT RESOLVED BY THE COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS: SECTION I. That the Executive Director of the Housing Authority of the City of Fayetteville, • is hereby authorized and directed to be the check signer. Said authorization is given to the person filling the position of Executive Director and applies at all times to that position, with said authority to be exercised by the person filling said position, regardless of name. • SECTION II. The Chairman of the Board of Commiss- ioner' s of the Housing Authority of the City of Fayetteville, is hereby authorized and directed to be the countersigner of checks. Said authori- zation is given to the person filling the position of Chairman of the Board of Commissioners and applies at all times to that position, with said authority to be exercised by the person filling said position, regardless of name. SECTION III. Mr. J. W. Gould is hereby designated as alternate check signer and the Vice -Chairman of the Board of Commissioners of the Housing Authority of the City of Fayetteville is hereby designated as alternate countersigner of checks, said persons to act in the absence of the above designated primary check signer and countersigner. -1- 0 SECTION IV. It is also hereby designated that theE— xecutive Director is authorized and directed to be the voucher certifier. Ass't. Ex. Director is hereby designated as alternate voucher certi- fier, said person to act in the absence of the above primary voucher certifier. SECTION V. It is further resolved and declared by—tai 7tis that the bank or banks which are depositories of funds provided for the Title I program shall honor checks signed by the desig- nated persons without ascertaining whether or not the first designated check signer and countersign- er were available when the check was signed. SECTION VI. That resolution 6-67, dated August 16, 1967,i ereby in all respects rescinded. PASSED this _�ze_ day of �.G«� 1970. • ATTEST: E Secretary APPROVED: Chairman ` -2- • RESOLUTION N0, 45 A RESOLUTION ESTABLISHING AND GOVERNING THE USE OF A REVOLVING FUND WHEREAS, the Housing and Urban Development Admini- stration requires that a procedure be established for the distribution of administrative costs between Federally assisted projects when more than one is being administer- ed by a Local Housing Authority; and WHEREAS, the Housing Authority of the City of Fayette- ville is engaged in both Low -Rent Public Housing and Urban Renewal Projects; and WHEREAS, in order to achieve an equitable distri- bution of administrative costs common to both programs, it is necessary to establish a method whereby funds will be made available to meet administrative costs and pro- rated to each program. • NOW, THEREFORE, BE IT RESOLVED THAT THE FOLLOWING PROCEDURE WILL BE FOLLOWED IN THE DISTRIBUTION OF ADMINI- STRATIVE COSTS BETWEEN LOW -RENT PUBLIC HOUSING AND URBAN RENEWAL: 0 Section I. A Revolving Fund bank account will be established to receive deposits by lump -sum transfer of funds from the general fund accounts maintained by each program under contract with HUD. The Revolving Fund account will be main- tained at a level consistent with the previousi months expenditures for administrative costs incurred by both programs and sufficient to meet such expenditures for at least two (2) succeed- ing months. Section II. Disbursements of Revolving Fund shall be based on the percentage of the combined activity of employees in relation to each pro- gram. Each employee shall maintain a Daily Distribution of time worked, allocating actual productive hours to respective projects. At the end of the month, monthly salary shall be divided -1- 0 by total direct manhours worked to determine an hourly rate of pay. A summary shall be prepared, multiplying number of hours charge- able to the project by the established hourly rate. This will give total dollar amount chargable to each project, which, divided by total wages reflects Project Percentages, Section III. At the close of each month, all expenditures from the revolving fund shall be transferred from the revolving fund books of account to the program account to which such expenditures are chargeable on the current percentage basis. Section IV. This method of distribution of funds-oraadministrative costs between the Low -Rent Public Housing and Urban Renewal Programs shall be effective retroactive to July 1, 1970. • PASSED this �n�X day of 1970. APPROVED: f ATTEST: Chairman Secretary • -2- . RESOLUTION NO. 46 RESOLUTION APPROVING THE ACCEPTANCE OF A PROPOSAL FOR CONDUCTING A LAND UTILIZATION AND MARKETABILITY STUDY. WHEREAS, it is required by the Housing and Urban Development Administration, Renewal Assistance Office, that a Land Utilization and Marketability study be con- ducted prior to completion of development plans for the Central Square Urban Renewal Project, Ark. R-105, and WHEREAS, the Housing Authority of the City of Fayette- ville, Arkansas has selected the proposal which best meets the criteria of such a study, NOW, THEREFORE, BE IT RESOLVED by the Commissioners of the Housing Authority of the City of Fayetteville: Section I. That a contract for Land Utilization and Marketability Study Services by and between the Housing Authority of the City of Fayetteville, Arkansas and James H. Larrison is hereby approved, subject to approval of the Housing and Urban • Development Administration. Section II. The Chairman is hereby authorized to execute the Contract in the name of, and the Secre- tary is hereby directed to attest the Contract in the name of the Housing Authority of the City of Fayetteville, Arkansas, Section III. This resolution shall become effective as of the date of approval by the Housing and Urban Development Administration. Passed and approved this day of August, 1970, APP VED: ATTEST: Q �� U G K Carman Secretary U r[xr o„ +DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT AREA OFFICES qAREA OFFICE Dallas, Texas e �o ' * *' 1490 UNION NATIONAL BANK BUILDING, NI UNION NATIONAL PLAZA Little Rock, Arkansas s+*WO VIII eo LITTLE ROCK, ARKANSAS 72201 Now Orleans, Louisiana ataAle r.a Oklahoma C,Ity, Oklahoma San Antonio, Texas REGION VI .Tune 28, 1971 REGIONAL OFFICE FORT WORTH, TEXAS IN REPLY.REFER TO: 6e2HH a ARK -R-109 Fayetteville Mrs. Ora Belle Ballow Executive Director, Housing Authority of the City of Fayetteville, Arkansas Box 4186 Fayetteville, Arkansas 72701 R:_ The procedure for distributing administrative costs as established by Resolution No. 43 is hereby approved. Regarding Section II of the procedure, you.are cautioned to account for nonproductive time (holidays and leave) in the calculation of direct salary charges. Sincerely, W, Ft. Babbitt Area Director i Mr. Jack D. Herrington Assistant Regional Administrator Renewal Assistance Office 819 Taylor Street Fort Worth, Texas 76102 ARK. R-105 Fund) FROM 1W bra Belle Rollow Housing Authority of the City of Fayetteville, Arkansas P. O. Box 4186 Fayetteville, Arkansas 72701 UAIt 8-5-70 Submitted herewith for your approval is Resolution No. 45 Establishing 'and Governing the Use of a Revolving Fund, Enclosures: Resolution No. 45 - 2 Copies Minutes of Special Meeting - 2 Copies c� 7 Q.� 3, /90 SIGNED REPLY SIGNED roam 00.139 rx A EDOAUY • IusE AMOOUO SENDER RETAIN THIS COPY