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HomeMy WebLinkAbout1969-06-26 - Minutes - Archive9 WAIVER OF NOTICE OF AND CONSENT TO SPECIAL MEETING We, the undersigned, do hereby accept notice of this SPECIAL meeting, waiving any and all irregularities in the service of notice and do hereby consent and agree that the Commissioners of the Housing Authority of Fayetteville, Arkansas shall meet at their regular meeting place at 10:00 o'clock a.m, on the 26th day of June, 1969 for the following purposes: To: Approve the minutes of meetings of May 14th and June 16th, 1969. Approve the financial report for May 31, 1969 Approve the revised Schematic Design of regular units. Ratify action by the Board subsequent to the June 16th • meeting, for contracting for the demolition of and site clearance of Site "J" Hillcrest High School remaining walls. Authorize advertising for sale the Lincoln School and Root Gym buildings on Sites "B" and "J". Adopt Resolution #32, EXECUTION OF DECLARATION OF TRUST. Transact any other business that may come before the meeting. i ;ffl -1�� 10) MINUTES OF SPECIAL MEETING OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARK. The Housing Authority of the City of Fayetteville, Arkansas met in SPECIAL session on Thursday, June 26, 1969 at 10:00 a.m. in the Director's Room of the City Administration Building. Commissioners present: Whillock, Douglas, Baxter, Shelton Commissioners absent: Gould Others present: Wesley Howe, Hugh Kincaid, Ernest Jacks, Warren Segraves, Ora Belle Rollow The Chairman ordered that the following Waiver and Consent be spread upon the minutes: WAIVER OF NOTICE OF AND CONSENT TO SPECIAL MEETING We, the undersigned,'do hereby accept notice of this SPECIAL meeting, waiving any and all irregularities in the service of notice and do hereby consent and agree that the Commissioners of the.Housing Authority of Fayetteville, Arkansas shall meet at their regular place of meeting at 10:00 o'clock a.m. on the 26th day of June 1969 for the following purposes: To: Approve the minutes of meetings of May 14 and June . 16th, 1969 Approve the financial report for May 31, 1969 Approve the revised Schematic design of the regular units. Ratify any action by the Board subsequent to the June 16th meeting, for contracting for the demolition of and site clearance of Site "J", Hillcrest High School remaining walls. Authorize the advertising for sale the Lincoln School and Root Gym buildings on Site "B" and "J" Adopt Resolution # 32, EXECUTION OF DECLARATION OF TRUST. Transact any other business that may come before the meeting. /S/ Carl S. Whillock /S/ L.L.Baxter IS/ a.W.Gould /S/ Hal C. Douglas /S/ Ellis E. Shelton There being a quorum present,. the following business was • transacted: Mr. Douglas moved that the minutes of May 14th and June 16, • 1969 be approved. Mr. Baxter seconded and the vote was unanimous. Mr. Baxter moved that the financial report for May 31, 1969 be approved. Seconded by Mr. Shelton and vote was unanimous. Mr. Jacks presented revised Schematic Design of the regular units and explained the reasons for revision and the improvements after change both in design and estimated cost of construction. Mr. Douglas moved that the revised designs be approved. Mr. Baxter seconded and the vote was unanimous for approval. Mr. Whillock reported on the action taken since the June 16, 1969 Special Meeting for securing a contract to demolish the remaining walls of the Hillcrest High School. Two bids were received: ALTERNATE A. (Demolish walls only) John Reed Company Housing Authority to pay $740.00 Ed Lusk Construction, Inc. Housing Authority to pay $825.00 ALTERNATE B. (Demolish and remove for salvage) Ed Lusk Construction, Inc. Lusk to pay Authority $105.00. • It was determined to accept the Ed Lusk Construction, Inc. ALTERNATE B, bid, and to enter into a contract with the bidder provided it could provide satisfactory evidence of liability insurance ($100,000/300,000/50,000) and workmen's compensation coverage. However, on June 17 the bidder found it was unable to provide evidence of coverage; on the same date Cecil Ramey pro- posed to handle the work under ALTERNATE B for the same considera- tion and was able to provide evidence of coverage to limits of $50,000/100,000/20,000. The Authoeiry was also able to obtain additional coverage on its own policy of public liability insur- ance through Renner & Company Inc. to broaden the scope of coverage for the operation. In view of the exigencies of the situation it was determined to go forward with a contract with Ramey on the terms aforesaid, and to authorize the increased coverage with Renner & Company Inc.on the Authority's policy. A contract was entered into with Ramey, a copy of which is annexed hereto as Exhibit "A". Work was begun at 11:00 a.m. on June 18th and the walls were down by 1:00 p.m. on that day and the safety hazard removed. Mr. Shelton moved that the Board ratify the action of the Chairman in increasing the Authority's insurance coverage, and entering into the contract with Ramey, and approve same. Mr. Douglas seconded and the vote recorded: 40 Ayes: Whillock, Shelton, Douglas, Baxter Nayes: None Motion carried unanimously. . Mr. Douglas moved that the Executive Director be authorized to advertise for sale the Lincoln School Building on Site "B" and Root Gym on Site "J". Seconded by Mr. Shelton and the vote recorded; Ayes: Whillock, Shelton, Douglas, Baxter Nayes: None Motion carried unanimously. The following Resolution was introduced by Mr. Whillock, read in full and considered: RESOLUTION AUTHORIZING EXECUTION, RECORDATION AND DELIVERY OF DECLARATION OF TRUST. After discussion, Mr. Baxter moved that the Resolution, on file and of record in the office of the Authority, be adopted as intro- duced and read. The motion was seconded by Mr. Shelton and the following vote recorded: Ayes: Whillock, Shelton, Baxter, Douglas Nayes: None Motion Carried unanimously , and the Chairman declared the Resolution adopted. There being no further business to come before the meeting, Mr. Douglas moved that the meeting adjourn. Seconded by Mr. Baxter and motion carried unanumously. The Chairman thereupon declared the meeting adjourned. Chairman T Attest Secretary a