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HomeMy WebLinkAbout1966-01-19 - Minutes - Archive1 f! MINUTES OF ORGANIZATIONAL MEETING OF THE HOUSING AUTHORITY OF FAYETTEVILLE, ARKANSAS For the purpose of organizing, a meeting of the Housing Authority of Fayetteville, Arkansas, was held on Wednesday, January 19, 1966, in the Council Room in the City Administration Building in Fayetteville, Arkansas. Members present: L. L. Baxter, Hal Douglas, Ellis Shelton, J. E. Pomfret and Bill Gould. (All members were present.) Others present: Mayor Guy E. Brown, City Attorney Hugh Kincaid, City Controller A. J. Jones and Planning Consultant J. A. Vizzier, L. L. Baxter was appointed temporary chairman and presided at the meeting. On motion by Hal Douglas, seconded by Bill Gould, the Housing Authority unanimously voted to adopt Resolution No. 1-66. RESOLUTION N0, 1-66 BE IT RESOLVED BY THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE., ARKANSAS: That the Housing Authority of the City of Fayetteville, be and is hereby organized pursuant to the Housing Authorities Act of Arkansas and is now authorized to transact business and excerise its functions in its areas of operation as defined in said Act. PASSED AND APPROVED this day of 1966t ATTEST: 40j A. VIZ IERA SECRETARY APPROVED: A proposed set of by-laws was read and discussed. It was moved by Bill Gould and seconded by Hal Douglas that the Housing Authority adopt Resolution No. 2-66. The motion passed unanimously. 10 January 19, 1966 Page 2 RESOLUTION N0, 2-66 BE IT RESOLVED BY THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS: That the following by-laws be and are hereby adopted and approved as by-laws for the Housing Authority of the City of Fayetteville, Arkansas: BY-LAWS OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS ARTICLE I -- THE AUTHORITY Section 1. Name of Authority. The name of the Authority shall be "Housing Authority of the City of Fayetteville, Arkansas." Section 2. Seal of Authority. The seal of the Authority shall be in the form of a circle and shall bear the name of the Authority and the year of its organization. Section 3. Office of Authority. The offices of the Authority shall be in the City Administration Building in the City of Fayetteville, State of Arkansas, but the Authority may hold its meetings at such other place as it may designate by resolution. ARTICLE II — OFFICERS Section 1. Officers. The officers of the Authority shall be a Chairman, a Vice Chairman and a Secretary -Treasurer. Section 2. Chairman. The Chairman shall preside at all meetings of the Authority. Except as otherwise authorized by resolution of the Authority, the Chairman shall sign all contracts, deeds and other instruments made by the Authority. At each meeting the Chairman shall submit such recommendations and information as he may consider proper concerning the business, affairs and policies of the Authority. Section 3. Vice Chairman. The Vice Chairman shall perform the duties of the Chairman in the absence or incapacity of the Chairman; and in case of the resignation of or death of the Chairman, the Vice Chairman shall perform such duties as are imposed on the Chairman until such time as the Authority shall select a new Chairman. Section 4. Secretary -Treasurer. The Secretary shall be the January 19, 1966 Page 3 Executive Director of the Authority and, as such, shall have general supervision over the administration of its business and affairs, subject to the direction of the Authority. He shall be charged with the manage- ment of the housing projects of the Authority. The Secretary -Treasurer shall keep the records of the Authority, shall act as secretary of the meetings of the Authority and record all votes, and shall keep a record of the proceedings of the Authority in a journal of proceedings to be kept for such purpose, and shall perform all duties incident to his office. He shall keep in safe custody the seal of the Authority and shall have power to affix such seal to all contracts and instruments authorized to be executed by the Authority. He shall have the care and custody of all funds of the Authority and shall deposit the same in the name of the Authority in such bank or banks as the Authority may select. The Secretary -Treasurer shall sign all orders and checks for the payment of money and shall pay out and disburse such moneys under the direction of the Authority. Except as otherwise authorized by resolution of the Authority, all such orders and checks shall be countersigned by the Chairman. He shall keep regular books of accounts showing receipts and expenditures and shall render to the Authority, at each regular meeting (or oftener when requested), an account of his transactions and also of the financial condition of the Authority. He shall give such bond for the faithful performance of his duties as the . Authority may determine. The compensation of the Secretary -Treasurer shall be determined by the Authority, provided that a temporary appointee selected from among the commissioners of the Authority shall serve without compensation (other than the payment of necessary expenses). Section 5. Additional Duties. The officers of the Authority shall perform such other duties and functions as may from time to time be required by the Authority or the by-laws or rules and regulations of the Authority. Section 6. Election or Appointment. The Chairman and Vice Chairman shall be elected at the annual meeting of the Authority from among the commissioners of the Authority, and shall hold office for one year or until their successors are elected and qualified. The Secretary -Treasurer shall be appointed by the Authority. Any person appointed to fill the office of Secretary -Treasurer, or any vacancy therein, shall have such term as the Authority fixes, but no commissioner of the Authority shall be eligible to this office except as a temporary appointee. Section 7. Vacancies. Should the offices of Chairman or Vice Chairman become vacant, the Authority shall elect a successor from its membership at the next regular meeting, and such election shall be for the unexpired term of said office. When the office of Secretary - Treasurer becomes vacant, the Authority shall appoint a successor, as aforesaid. 00 110 10 January 19, 1966 Page 4 Section 8. Additional Personnel. The Authority may from time to time employ such personnel as it deems necessary to exercise its powers, duties and functions as prescribed by the Housing Authority Act of Arkansas and all other laws of the State of Arkansas applicable thereto. The selection and compensation of such personnel (including the Secretary - Treasurer) shall be determined by the Authority subject to the laws of the State of Arkansas. ARTICLE III -- MEETINGS Section 1. Annual Meeting. The annual meeting of the Authority shall be held on the third Wednesday in January at the regular meeting place of the Authority. In the event such date shall fall on a legal holiday, the annual meeting shall be held on the next succeeding secular day. Section 2. Regular Meetings. Monthly meetings shall be held with- out notice at the regular meeting place of the Authority on the third Tednesday, unless the same shall be a legal holiday, in which event said meeting shall be held on the next succeeding secular day. Section 3. Special Meetings. The Chairman of the Authority may, when he deems it expedient, and shall, upon the written request of two members of the Authority, call a special meeting of the Authority for the purpose of transacting any business designated in the call. The call for a special meeting may be delivered to each member of the Authority or may be mailed to the business or home address of each member of the Authority at least two days prior to the date of each special meeting. At such special meeting no business shall be considered other than as designated in the call, but if all of the members of the Authority are present at a special meeting, any and all business may be transacted at such special meeting. Section 4. Regular Meeting regular meetings of the Place. The regular meeting place of the Authority is located at the City Administration Building. Section 5. Quorum. The powers of the Authority shall be vested in the Commissioners thereof in office from time to time. Three Commissioners shall constitute a quorum for the purpose of conducting its business and exercising its powers and for all other purposes, but a smaller number may adjourn from time to time until a quorum is obtained. When a quorum is in attendance, action may be taken by the Authority upon a vote of a majority of the Commissioners present. Section 6. Order of Business. At the regular meetings of the Authority the following shall be the order of business: 1. Roll call. 2. Reading and approval of the minutes of the previous meeting. .W A January 19, 1966 - 3. Bills and communications. 4. Report of the Secretary -Treasurer. 5. Reports of Committees. 6. Unfinished business. 7. New business. 8. Adjournment. Page 5 All resolutions shall be in writing and shall be copied in a journal of the proceedings of the Authority. Section 7. Manner of Voting. The voting on all questions coming before the Authority shall be by roll call, and the yeas and nays shall be entered upon the minutes of such meeting. ARTICLE IV -- AMENDMENTS Amendments to By -Laws. The by-laws of the Authority shall be amended only with the approval of at least three of the members of the Authority at a regular or a special meeting, but no such amendment shall be adopted unless seven days written notice thereof has been previously given to all members of the Authority. PASSED AND APPROVED this /9-�* day of , 1966s W 61 ATTEST: APPROVED: �kx LN ? V A. IZ IE4, CRETARY L. L. BAXTER, CHAIRMAN PRO TEMPCRE� L. L. Baxter asked for nominations for Chairman, Vice Chairman and acting Secretary. Hal Douglas nominated L. L. Baxter as Chairman, Ellis Shelton as Vice Chairman and J. A. Vizzier as acting Secretary until an executive director is hired. It was moved by J. Pomfret and seconded by Bill Gould that these people be elected by acclamation. The vote was unanimous. After some discussion of the duties and responsibilities of the Board, it was moved by Bill Gould and seconded by Hal Douglas that the meeting be adjourned. The motion carried and the meeting was adjourned. ATTEST: APPROVED: J. A. VTZZIER, 7 t&&&T-A­RY Le.�L, BAXTER, CHAIRMAN PRO -TEMPORE