HomeMy WebLinkAbout2004-09-30 - Agendas - Final•
Firemen's Pension and Relief Fund
Meeting Agenda
September 30, 2004
A meeting of the Fayetteville Firemen's Pension and Relief Fund will be held at 11:00 a.m.
on September 30, 2004 in Room 326 of the City Administration Building
1. Approval of the Minutes:
• August 26, 2004
2. Approval of the Pension List:
• October 2004 Pension List
3: Longer Investments:
• Report
4. Old Business:
• • Benefit Increase Resolution
• Kelly Skelton College Enrollment
• Kim Skelton College Enrollment
5. New Business:
• Procedure for Notification of the Death of a Pensioner
• Budget Report for 07/31/2004
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Robert Johnson
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Sondra Smith
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Sondra Smith
Firemen's Pension
Meeting Minutes
Page 1 of 6
Firemen's Pension and Relief Fund
Meeting Minutes
August 26, 2004
A meeting of the Fayetteville Firemen's Pension and Relief Fund was held at 11:00 a.m.
on August 26, 2004 in Room 326 of the City Administration Building.
PRESENT: Marion Doss, Pete Reagan, Danny Farrar, Robert Johnson, Mayor Coody, Sondra
Smith and Marsha Farthing
ABSENT: Ronnie Wood
Mayor Coody arrived at 11:15 am.
Marion Doss called the meeting to order.
Approval of the July 29, 2004 Minutes
Pete Reagan moved to approve the July 29, 2004 minutes. Robert Johnson seconded
the motion. Upon roll call the motion carried 5-0. Mayor Coody and Ronnie Wood
were absent.
Approval of the September 2004 Pension List
Pete Reagan moved to approve the September Pension List. Robert Johnson seconded
the motion. Upon roH call the motion passed 4-0. Mayor Coody and Ronnie Wood
were absent. Danny Farrar was absent during the vote.
Longer Investments:
Marion Doss: It is up 3.8%.
New Business:
2004 Future Supplement Fund Distribution
Sondra Smith: That is the amount that was included in the August Pension checks.
• Marion Doss: Okay that's the same as last year correct, not the same amount but the same
thing.
Firemen's Pension
Meeting Minutes
Page 2 of 6
Pete Reagan: Right.
Sondra Smith: 1 think they will receive that supplement through 2004 and then they may
have to extend it again is that right Marsha?
Marsha Farthing: I think so.
Pete Reagan: That is the left over money in the insurance turn back fund. They are trying
to keep that balance zero.
2003 Actuarial Valuation
Pete Reagan: I haven't had time to compare it to last year.
Marsha Farthing: It still shows that your fund is not fully funded using the type of actuary
study that they use. Probably next year there will be a liability to book citywide for this fund
if the trend continues as is. If you will look at Page 9 you will see the net pension obligation
at the end of the year. That negative number meant that it was an asset that was good, but
that negative number has been declining. 1 feel certain at the end of 2004 when they do this
study it will show that you have a pension obligation at this point which will be a liability of
the city.
Marion Doss: Do you think that will be a time that the city will again recommend changing
to LOPFI?
Marsha Farthing: Possibly.
Pete Reagan: What does it mean when we have to book the liability?
Marsha Farthing: It just means it shows up on our financial statements and affects the city
overall. It's really just on the top statement under the General Govemment type activities
that section will show a liability for pension obligation. It will be whatever that amount tums
out to be.
Pete Reagan: Does it affect the bond rating?
Marsha Farthing: It would if there was a big unfunded amount If you look at the trend, 1
assume it will be somewhere around $400,000 to $500,000 next year. It looks like you are
declining your balance about $1 million per year. You have $400,000 there as an asset so it
will probably be a $400,000 to $500,000 liability if the trend continues as is. I have forgotten
when the actuary said you should look at it again, if it was three years down the road that we
should look at it again. That will be a decision that the Finance Director Steve, the Mayor
and you should discuss.
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Firemen's Pension
Meeting Minutes
Page 3 of 6
• Pete Reagan: 1 think it was three years.
Marsha Farthing: We are going to have to have an actuary report completed every year, this
is usually done every other year, we can't do that anymore for my financial reporting
purposes we are going to have to have that completed every year. I haven't quite figured out
how we'll do that and I am not sure who will bear the cost of the study; That is something
that we will have to discuss also.
•
Pete Reagan: Is this one of those mandates from the federal government on reporting that
was changed. -
Marsha Farthing: Yes, it is not really from the federal government but it is from the
Accounting.. Standard Board and the new GASB 34 rules.
Pete Reagan: On the bottom of Page 9 in the second set of columns, unfunded accrued
liability under D, that is showing $9,208,000 in unfunded liability.
Marsha Farthing: That number is not a number I use for any financial purposes. That
looks really bad; they are saying you are only funding 53% of what you need.
Marion Coody entered the meeting at 11:15 am.
Pete Reagan. I am just realcurioushow they came up with that. We've caught these folks
before not having the full information. It's not that they were making. mistakes they just
didn't have all the information. They are showing from 2001 to 2003 an increase of
$4,600,000 in unfunded liability. I don't see how that can be possible. I really don't.
Marsha Farthing: Those were the years that we had really bad rates of return on your
investments and then your value lost. It has turned around a little bit now.
Pete Reagan: Sure I can understand that.
Robert Johnson: But the number doesn't reflect it.
Sondra Smith: Look at the numbers from 1999 to 2001.
Pete Reagan: That's when we had the benefit increase and we knew that was going to
happen. We didn't know it was going to go to $5 million. This is a closed end fund too.
Marsha Farthing: You are contributing less and less as the actives pull out, so every year
what you are contributing to this fund has dwindled down.
Pete Reagan: The same for employees in the city.
• Marsha Farthing: Eventually when everybody is retired there will be nobody contributing
there will just be money coming out. You still have your tum back and your property tax.
Firemen's Pension
Meeting Minutes
Page 4 of 6
Marion Doss: Which is a good thing as long as people are working like the DROP
employees, they are paying into the fund plus the turn back is prorated on the number of
employees. When we all leave the turn back will be going to LOPF] employees for active
members, I'm not sure.
Marsha Farthing: Yes it is. That's the other thing that hurts us.
Marion Doss: It's too bad that turn back could not continue to be prorated into the fund
based on the number of retires.
Pete Reagan: It is.
Marion Doss: But it is only on the ones that are active isn't it.
Pete Reagan: Oh no.
Marion Doss: It's not? So we'll still continue getting tum back funds?
Mayor Coody: Marsha why don't you get with me to bring me up to speed on this because
these numbers are huge. Who is going to have to make up the unfunded part?
Marsha Farthing: That is when we talked about sending it to Little Rock and prorating.
The city will ultimately be responsible for any unfunded liability.
Marion Doss: To me that's what sounded good about going with LOPFI, but then we
received that $400,000 last year for the fund since we didn't go to LOPFI.
Marsha Farthing: The actuary actually advised us not to send it at this point. He said to
wait a couple•ofmore years to maximize what we would get in the turn back.
Mayor Coody: Right, is that working out as planned?
Pete Reagan: I think it is now that we're back on the positive side on our investments.
Marsha Farthing: Your investments have turned around.
Mayor Coody: Yes, since we started using Longer. We should have done that years ago.
You should have done that years ago. That has cost millions of dollars, wasting millions of
dollars.
Pete Reagan: The last three years were the worst.
Marion Doss: We did well before that.
n
Mayor Coody: Well, I could have done well before that.
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Firemen's Pension
Meeting Minutes
Page 5 of 6
Marion Doss: Like I said we were getting a good return for quite a while.
Mayor Coody: From 1997 to 1999 it went up about 10%, it should have done better than
that in 1997 and 1999. Well what's done is done we just have to find a way to cover the
losses. ]'ll be back in a minute.
Skelton College Enrollment
Sondra Smith: Kelly Skelton sent her pre -enrollment form again like she does every year
She can't get her enrollment form until they see if any classes are dropped which will
probably be in about two weeks.
I called Kim Skelton and told her that I needed her enrollment form. I will send her a letter
to remind her.
Spector, Roseman & Kodroff Legal Representatives
Sondra Smith: This is a firm that sent a letter stating that they can represent us in litigation
if we ever need them to.
Budget Report for 06/30/04
Marion Doss: That is our standard report that we get from the Accounting Department
Danny Farrar arrived back at the meeting
Benefit Increase Proposal
Pete Reagan: I think it would be proper for you Danny to make the motion for a resolution
since you suggested this.
Sondra Smith: You might want to tell Danny about the actuarial report first.
Pete Reagan: I'm not worried about the actuarial report. We've got lots of money, don't
worry about it.
Marion Doss: This is a letter -from the actuary people.
Pete Reagan: It is $1,800 per year.
Firemen's Pension
Meeting Minutes
Page 6 of 6
Sondra Smith: Yes, it is not that much.
Marion Doss: The actuary states that it will not affect the plan significantly. Originally we
thought we were raising them up like everyone else anyway and then we found out that we
couldn't. We are going back to what we thought we were doing in the first place.
Danny Farrar moved to draft a resolution to enact the benefit increase for the volunteer
firefighter's widows that are currently not receiving the maximum $100.00 per month.
Pete Reagan seconded the motion. Upon roll call the motion passed 5-0. Ronnie Wood
was absent. Mayor Coody was absent during the vote.
Sondra Smith: We need to draft a resolution; does it need to go before the City Council?
Marion Doss: No it doesn't have to go before the City Council.
Pete Reagan: We need to send a copy of the resolution to PRB
1
Sondra Smith: I will get with our City Attorney on the resolution and try to have it at the
next meetirig for you to sign.
Pete Reagan: I don't think we need to sign it.
Marion Doss: 1 think you can send it to them, they will send you a letter back stating it is
okay to increase the amount. It can be effective on the day that we passed our resolution.
Sondra Smith: So we will go back and give them back pay?
Pete Reagan: It will be for September.
Sondra Smith: Normally someone on the Board signs the resolution.
Marion Doss: We will be glad to sign it.
Pete Reagan moved to adjourn. Danny Farrar seconded the motion. The motion
passed.
Meeting adjourned at 11:25 pm.
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FIREMEN'S RELIEF AND PENSION
October 2004
THE FLOWING ARE THE OBLIGATIONS OF THE FIREMEN'S RELIEF FUND FOR THE
MO F SEPTEMBER. YOU ARE HEREBY INSTRUCTED TO ISSUE CHECKS TO THE
PAY IN THE AMOUNTS SHOWN, AND FOR THE PURPOSE SO STATED.
DATE OF
EMP# RETIREMENT NAME
79 11/99 ARMSTRONG (DILL), PAMELA
177 4/04 BACHMAN, EDDIE
74 3/86 BAIRD, JULIA
2 3/75 BLACKARD, PAUL
63 5/72 BOLAIN, ANN
68 7/99 BONADUCE, MICHAEL
44 9/86 BOUDREY, BETTY MRS.
45 9/86 BOUDREY, HOWARD
49 7/88 BOUDREY, JACK
4 6167 CARL, FLOYD JR
5 5/72 CASELMAN, ARTHUR
57 5/90 CATE, ROY
6 4/68 CHRIS11E, ARNOLD
8 10/76 COUNTS, WAYNE
77 11/99 DILL,GARY JOHN
11 2/76 FARRAR,ALONZO
38 5/84 FRALEY, JOSEPH G.
170 5/03 FREEDLE, LARRY
92 03/02 GAGE,TOMMY
34 6/79 HARRIS, JAMES E.
70 11/99 HARRIS, MARY RUTH
93 06/02 JENKINS, JOHN
86 07/01 JOHNSON,ROBERT
S 4/95 JORDAN, CHARLIE
5/88 JUDY, JAN
37 3/84 KING, ARNOLD D.
54 5/89 KING, ARVIL
12 3/60 LANE, HOPE MRS
13 10/67 LAYER, MERLIN
173 12/03 LEDBETTER, DENNIS
14 7/74 LEE, HAROLD
51 10/88 LEWIS, CHARLES
40 9/85 LOGUE, PAUL D.
50 9/88 MASON LARRY
39 4/85 MC ARTHUR, RONALD A.
35 2/82 MC CHRISTIAN, DWAYNE
15 4/77 MC WHORTER, CHARLES
29 8/81 MILLER, DONALD
73 2/00 MILLER,KENNETH
42 2/86 MOORE, JAMES H.
176. 4/04 MORRIS, DIXIE E.
16 4/64 MORRIS, WILLIAM H. (DECEASED)
62 10/68 MORRISON, ELIENE
48 7/88 MULLENS, DENNIS W.
46 5/88 OSBURN, TROY
81 02/01 PHILLIPS,LARRY
53 2189 POAGE LARRY
22 4/73 REED JOE .
30 3/81 SCHADER, EARVEL (DECEASED)
172 12/03 SCHADER, MADGE
41 9/85 SCHADER, TROY
83 03/01 SKELTON, KIMBERLY
66 8/98 SKELTON, PAULINE
2 03/01 SKELTON,KELLY
5/76 SPRINGSTON, CARL
0 03/02 STOUT, IMOGENE W.
165 12/02 TATE, RALPH
65 3/66 TUNE, BILLIE SUE
27 3/71 TUNE, MILDRED.MRS.
71 1/00 WARFORD,THOMAS
REGULAR Year To Date
MO BENEFIT REG BENEFIT
1,708.68
2,468.23
1,698.63
103.00
56.65
2,817.19
2,335.20
1,969.35
1,553.05
103.00
123.60
1,686.21
103.00
103.00
1,708.69
941 52
1,666.62
3 597 65
2,447.63
103.00
56.65
3,372.15
2,897.04
2,144.36
1,553.05
1,434.98
1,612.98
56.65
430.03
3,559.06
103.00
1,553.05
2,703.63
1,537.61
1,653.07
103.00
1,257.90
1,229.21
2,997.48
103.00
72.10
82.40
2,065.51
1,790.61
2,606.36
2,211.99
103.00
1,306.45
1,437.45
1,147.60
401.70
1,147.60
759.91
723.73
3,457.53
82.40
82.40
2,359.06
Future
Suppl FED. TAX
15,378.12 312.00
12,341.15 312.00
15,287.67 312.00
927.00 62.40
648.90 62.40
25,354.71 312.00
21,016.80 312.00
17,724.15 312.00
13,977.45 312.00
927.00 62.40
1,112.40 62.40
15,175.89 312.00
927.00 62.40
927.00 62.40
15 378 21 312.00
8,473.68 312.00
14,999.58 312.00
32,378.85 312.00
22,028.67 312.00
927.00 62.40
648.90 62A0
30,349.35 312.00
26,073.36 312.00
19,299.24 312.00
13,977.45 312.00
12,914.82 312.00
14,516.82 312.00
648.90 62.40
3,870.27 312.00
32,031.54 312.00
927.00 62.40
13,977.45 312.00
24,332.67 312.00
13,838.49 312.00
14,877.63 312.00
927.00 62.40
11,321.10 312.00
11,062.89 312.00
26,977.32 312.00
927.00 62.40
432.60 62.40
355.35
880.65 62.40
18,589.59 312.00
16,115.49 312.00
23,457.24 312.00
19,907.91 312.00
927.00 62.40
11,758.05
12,937.05 312.00
10,328.40 156.00
3,615.30 312.00
10,328.40 156.00
6,839.19 312.00
6,513.57 312.00
31,117.77 312.00
880.65 62.40
880.65 62.40
21,231.54 312.00
300.00
479.27
350.00
475.38
300.00
287.68
100.00
200.00
500.00
226.00
700.00
500.00
200.00
265.00
130.00
575.00
75.00
325.00
137.61
150.00
150.00
125.00
325.00
200.00
300.00
57.00
125.00
125.00
70.00
300.00
300.00
ST. TAX
100.00
119.82
145.00
50.00
50.00
15.00
100.00
50.00
200.00
100.00
50.00
35.00
50.00
173.00
25.00
75.00
25.00
50.00
25.00
75.00
38.00
100.00
25.00
25.00
17.00
100.00
NET
1,308.68
1,869.14
1,203.63
103.00
56.65
2,341.81
1,985.20
1,969.35
1,215.37
103.00
123.60
1,686.21
103.00
103.00
1,608.69
941.52
1,451.62
2,997.65
2,171 63
103.00
56.65
2,472.15
2,297.04
2,144.36
1,303.05
1,134.98
1,432.98
56.65
430.03
2,811.06
103.00
1,453.05
2,303.63
1,375.00
1,453.07
103.00
1,107.90
1,079.21
2,597.48
103.00
72.10
0.00
82.40
2,065.51
1,552.61
2,606.36
1,811.99
103.00
0.00
1,306.45
1,380.45
997.60
251.70
1,147.60
672.91
723.73
305753
82.40
82.40
2,059.06
•
DATE OF
EMP# RETIREMENT
28
88
52
7/68
01/02
9/88
DROP DATE
04/01/00
07/01/00
01/01/01
03/01/03
03/01/03
03/01/03
04/01/03
05/01/04
NAME
WATTS, DONALD
WOOD,RONNIE D
WRIGHT, RANDALL
DROP EMPLOYEES
NAPIER,LONNIE
REAGAN PETE
DOSS,MARION
MAHAN, MARSHALL
PIERCE, JOEY
SHACKLEFORD, GLEN
O'NEAL, TEDDY
FARRAR, DANNY
REGULAR Year To Date
MO BENEFIT REG BENEFIT
412.00
2,900.50
1,594.25
84396.35
3,708.00
26,104.50
14,348.25
750,667.58
Future
Supp/ FED. TAX ST. TAX NET
312.00
312.00
312.00
14164.80
412.00
800.00 200.00 1,90
200.00 25.00 1,36 .
111
9,352.94 2,042.82 73,000.59
NEW BENEFITS
3,316.32
3,332.75
5,068.25
3,843.23
3,437.82
3 437 82
3,884.43
3,916.83
WE, THE UNDERSIGNED DO SOLEMNLY SWEAR THAT THE ABOVE OBLIGATIONS ARE
JUST AND CORRECT; THAT NO PART THEREOF HAS BEEN PREVIOUSLY PAID; THAT
THE PENSION PAYMENTS SO CHARGED ARE IN ACCORDANCE WITH THE ACTIONS OF
THE BOARD OF TRUSTEES OF THE FIREMEN'S RELIEF AND PENSION FUND; THAT
THE SERVICES OR SUPPLIES FURNISHED, AS THE CASE MAY BE, WERE ACTUALLY
RENDERED OR FURNISHED; AND THAT THE CHARGES MADE THEREFORE DO NOT
EXCEED THE AMOUNT ALLOWED BY LAW OR THE CUSTOMARY CHARGE FOR SIMILAR
SERVICES OR SUPPLIES
312.00
312.00
312.00
312.00
312.00
312.00
312.00
SECRETARY CHAIRMAN AND PRESIDENT
ACKNOWLEDGEMENT
STATE OF ARKANSAS )
COUNTY OF WASHINGTON)
SWORN TO AND SUBSCRIBED BEFORE ME THIS
DAY OF 2003.
NOTARY PUBLIC
MY COMMISSION EXPIRES
6810-9810-5335-00
6810-9810-5335-06
YTD Column
Difference
YTD
750,667.58
14,164.80
764,832.38
(0.00)
•
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Jti
Office of the Registrar
School Code: 001108
KIMBERLY L. SKELTON
807 W. BOWEN BLVD
FAYETTEVILLE, AR 72703
UNIVERSITYgA.BKANSAS
Ezwara
Enrollment Verification
This is to verify that KIMBERLY L SKELTON
credit.
■
■
■
■
■
146 Silas H. Hunt Hall
Fayetteville, AR 72701
(479) 575-5451
is currently enrolled at the University of Arkansas, Fayetteville.
was enrolled at the University of Arkansas, Fayetteville.
has pre -registered at the University of Arkansas, Fayetteville
has no record of enrollment at the University of Arkansas, Fayetteville.
Officially Withdrew enrollment at the University of Arkansas, Fayetteville
other:
for the Fall 2004 term, extending from 08/23/04 - 12/15/04, for 15 semester hours
This is full-time.
Date: Monday, August 23, 2004
Seal
Of ice of the Regis
REGISTRAR ASSISTANT.
This certification is valid only when signed by an authorized official of the Office of the
Registrar and the certificate is embossed with the seal of the Registrar.
• RECEIVED
SEP '01 2004
CITY OF FAYETTEVILLE
CITY CLERK'S OFFICE
Sondra Smith - recap of conversations re: police & fire pension Page 1
•
From: Denise Grizzle
To: Sondra Smith
Date: 9/9/04 3:47PM
Subject: recap of conversations re: police & fire pension
Sondra,
I just want to recap our conversations from today regarding the pensions so that I can make sure my
understanding is the same as yours and things flow smoothly going forward.
1. At the next pension board meetings you will bring up the fact that we need a standard procedure for
being notified of a death among the pensioners, then you will let me know of the decision.
2. Upon death of a pensioner, your office will obtain a death certificate it feasible and if not feasible a copy
of the obituary and the minutes will be sufficient documentation for the file. Copies of the documentation
received will be forwarded to accounting by the City Clerk's office.
3. For police pension, a check for the funeral benefit will be written to the Estate of the deceased
pensioner and will be mailed to the address that is on file in the accounting office. This check will be
written as soon as accounting• is notified of a death. (If accounting leams of a death first, we will notify the
City Clerk). Appropriate documentation will be placed in our file with a copy of the check request as soon
as it is available. Accounting will fumish the City Clerk with a copy of the check request so that this may
be added to the agenda for the next board meeting.
1 think this covers everything, but if I missed something please let me know. I will print this and your
response to keep in my files for future reference.
• Thanks a bunch!!
Denise
•
CC: Sharon Ostrowski
•
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