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HomeMy WebLinkAbout2003-03-27 Minutes (2)• Fireman's Pension and Relief Fund Board Meeting March 27, 2003 Page 1 of MINUTES OF A MEETING OF THE FIREMAN'S PENSION AND RELIEF FUND BOARD MARCH 27, 2003 A meeting of the Fayetteville Fireman's Pension and Relief Fund Board was held on March 27, 2003 at 11:00 am in Room 326 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Present: Mayor Coody, Ronnie Wood, Pete Reagan, Danny Farrar, Robert Johnson, Sondra Smith, and Kit Williams Absent Marion Doss • Mayor. Coody presided over the meeting. Mayor Coody called the meeting to order. Minutes: Mr. Reagan moved to approve the February 27, 2003 minutes. Mr. Farrar seconded. Motion carried unanimously. Pension List: The pension list was reviewed for the month of April 2003. Mr. Reagan asked if there were any new ones on the pension list. Ms. Smith said Teddy O'Neal has been added to the April Pension List. Mr. Farrar moved to approve the Pension List Mr. Reagan seconded Motion carried unanimously. Investment Report: Mr. Williams said Longer Investments would not be here every month. Ms. Smith said there is a copy of the report for the Board to review. She asked if they would like to review it before the meeting continued. The report was reviewed. Mayor Coody asked if there were any comments on the investment report. Mr. Reagan said no comments except it has been reviewed and we are in the positive. Mr. Reagan moved to approve the Investment Report. Mr. Wood seconded. Motion carried unanimously. • Fireman's Pension and Relief Fund Board Meeting March 27, 2003 Page 2 of 4 Old Business: Resolution 03-01: Mayor Coody asked what this Resolution was for.. Ms. Smith said this Resolution was to hire the attomey's for the lawsuit against Merrill Lynch This is the signed copy for the Board to have for their records Return check— Wilkie Morris Mayor Coody asked what this was Ms: Smith said there was a comment at the last meeting as to if benefits were paid to Ms Morris in February because she deceased in January., We did pay her benefits for February; this is a copy of the check being returned for the February benefits. New Business: Nomination Form: Mayor asked are you guys wanting to nominate some people for something? Mr. Reagan said no we just changed the form. Ms. Smith said you need to review the form and make sure it is okay as revised. We need to get them in the mail and returned to us by April 15, 2003 so we can get the nominations in and then send out ballots for selection. Ms. Smith asked if the current Board members are willing to serve again. They replied yes. Mr. Reagan asked if it would be proper to put on the form that all current Board members are willing to serve another term. Ms. Smith said she wanted to ask the Board if they were willing to serve another term before she put that on the form. She will revise the form before it is mailed. Mr. Williams said you do not want to' make it look like they do not have a choice. Ms. Smith said she does not give them any names to select from on the form, she Just lets them know who is currently serving, when the terms expire, and that the current members Fireman's Pension and Relief Fund Board Meeting March 27, 2003 Page 3 of 4 are willing to serve again. She also stated she put a tear off area on the bottom of the form for folks to nominate whoever they choose and return 1t. She said this has not been done in the past and wanted to know if the Board thought having the tear off sheet would be okay. They could either send the entire form back or tear off the bottom and send it back. Mr. Reagan asked does the nomination have to be done in writing? Ms. Smith said yes. She said after the nominations have been received we will send a list of the nominated folks back to the pensioners for them to make their selection from the nominees, this is what she understands. She asked is this correct? The Board said yes. Mr. Reagan said that the form looks good. Ms. Smith said if they would like to take the form home and look at it that would be okay, but she would like to get the letters out no later than Monday, March 31, 2003. Mr. Reagan said if you add that all current Board members are willing to serve another term then the form can be sent out. Lucile Morton Day — Death Certificate: Mr. Reagan said this is just for our records Mayor Coody asked if there is any action on this item . Mr. Reagan said no. Other Business: Mayor Coody asked if there was any other business that anyone needs to bring up. Mr Reagan said have we got dates set for elections, are the nominating forms going out with the checks. Ms. Smithsaid they will not go out with the checks; they will be mailed out separately. Ms. Smith said because of some checks that may be direct deposited in the future, mailings of this nature will be sent separately. Mr. Reagan said okay. Ms. Smith said she will get the nomination form in the mail no later than Monday,. March 31, 2003 with a return date to the City Clerk's office no later than April 15, 2003. We • Fireman's Pension and Relief Fund Board Meeting March 27, 2003 Page4of4 will then have to send back to the pensioners the nominations for them to make their selection from the nominees. Mr. Reagan asked by what date will we ask them to return their selection. Ms. Smith said she will give them until Mayl, 2003. The terms end April 30. Mr. Reagan asked when is our next meetmg. Ms. Smith said the last Thursday. in April. She did not have her calendar, around April 26. Mr. Reagan said April 24, 2003 is our next meeting. Ms. Smith asked do you want them back by April 24th? She said she thought that was cutting it too close. Mr. Reagan said that's only eight days, so May 1, 2003 will be fine. Ms. Smith she will let everyone know who was selected. She will send an email out on May 1, 2003 to the Board on the selections. Mr. Reagan said we need to align them for the 2004 and 2005 and make sure they vote on all the terms open. Ms. Smith said in the nomination Letter she has stated the term end dates and who is filling those positions at the present time. Mr. Reagan asked Mr. Williams, Danny is the only current one on active, so if he does not vote for himself what do we do. Mr. Williams said I think you are already elected by acclamation. It is just like Marion and the Mayor, I don't think you have a choice and the Clerk. There are certain people that must serve. Mayor Coody asked is there anything else? Meeting Adjourned at 11:15 AM.