HomeMy WebLinkAbout2003-03-27 - Agendas - FinalFIREMEN'S PENSION AND RELIEF FUND
AGENDA
MARCH 27, 2003
A meeting of the Fayetteville Firemen's Pension and Relief Fund will be held at 11:00
a.m. on March 27, 2003 in Room 326 of the City Administration Building.
1. Approval of the minutes:
• February 27, 2003
2. Approval of the pension list:
• April, 2003 Pension List
3. Investment Report:
• Longer Investments
4. Old Businessi
• Resolution 03-01
• Return check — Wilkie Morris
5. New Business:
• Nomination Form
• Lucile Morton Day — Death Certificate
•
Fireman's Pension and Relief Fund Board Meeting
February 27, 2003
Page 1 of 3
MINUTES OF A MEETING
OF THE
FIREMAN'S PENSION AND RELIEF FUND BOARD
A meeting of the Fayetteville Fireman's Pension and Relief Fund Board was held on February
27, 2003 at 11-00 am in Room 326 of the City Admmistration Building located at 113 West
Mountain Street, Fayetteville, Arkansas.
Present:
Ronnie Wood, Pete Reagan, Danny Farrar, Marion Doss, Robert Johnson, Steve Davis,
Sondra Smith, Kit Williams and attorneys from the law firm of Martin & Kieklak.
Absent:
Mayor Coody
Assistant Chief Doss presided the meeting:
Assistant Chief Doss called the meeting to order.
Minutes:
Mr. Reagan moved to approve the January 30, 2003 minutes. Mr. Wood seconded
Motion carried unanimously.
Pension List:
The pension list was reviewed for the month of March 2003.
Mr. Reagan moved to approve the Pension List. Mr. Johnson seconded Motion
carried unanimously.
Approval of the DROP list:
Teddy O'Neal was added to the DROP list with a date of April 1, 2003.
Mr. Reagan said he would like to see a signature line added to the General Fire Pension
Form that Accounting completes. Sondra will ask them to add the signature line.
Steve Davis said Danny Farrar is the only person under the old plan and not on the DROP
plan.
Mr. Reagan moved to approve Teddy O'Neal's DROP form. Mr. Wood seconded.
Motion carried unanimously.
Investment Report:
Longer Investments will be attending our meetings on a quarterly basis from now on.
They will send a summary report each month and will be present once a quarter with a
detailed report and presentation.
•
Fireman's Pension and Relief Fund Board Meeting
February 27, 2003
Page 2 of 3
Longer Investments sent the summary investment report which was reviewed by the
Board. The Board had no questions on the report.
Old Business:
Skelton Birth Certificates: A copy of the Kelly and Kim Skelton's birth certificates
was given to the Board.
Kelly Skelton School Enrollment: A copy of Kelly Skelton's enrollment in school was
also given to the Board.
Hiring of law firm: Mr. Williams said the law firm will represent the Board and will not
represent any other retirees. The Attorney -Client Agreement states that the fee will be 33
1/3% of the gross recovery from such claim, before deduction of expenses, whether
recovery is by suit, settlement or in any other manner. If the attorneys are not successful
in the suit they will waive any fees. If they are successful then they will deduct expenses
before the one third/two thirds split. The attorneys have reviewed the contract and agree
to everything at this time. Mr. Williams has the Resolution drafted for the Board to sign
should the Board approve the contract.
Martin & Kieklak Report: Longer Investments took over the investing from Merrill
Lynch. The City provided the attorneys with the minutes and reports. The report was not
necessarily what the market was. Martin & Kieklak needs to know what the losses were.
They would like the Board to authorize Longer Investments to release information to
them. The board needs to empower Marin & Kieklak to stand in for the Board. The
Resolution that has been drafted that authorizes the Board to hire the firm should be
sufficient for Longer to release the information.
Martin & Kieklak said in the early statements the trading that occurred — losses against
gains look to be due to unauthorized trades. They said they still need to continue to get
the numbers together. They would like to submit for arbitration while they are
continuing to get the numbers together. They expect the time frame to be approximately
eight months.
Mr. Williams said he thinks we need to hire the firm of Martin & Kieklak and let them
get going. They will update us regularly so that we will know what is going on.
Martin & Kieklak said we could call them at any time should we have questions.
Mr. Williams said some of the concerns from the staff are that Merrill Lynch was
collecting fees off trades that had value to the Broker but not to the fund. They are also
concerned about how much Merrill Lynch's commission fees were. Mr. Williams asked
if the Board had any questions.
Mr. Williams said if the contract is okay then he would advise the Board to pass the
Resolution and authorize the Mayor to sign the resolution.
Fireman's Pension and Relief Fund Board Meeting
February 27, 2003
Page 3 of 3
Mr. Farrar moved to pass the resolution and approve the Attorney -Client Agreement
with the Law Firm of Martin & Kieklak. Mr. Reagan seconded Motion carried
unanimously.
Resolution 03-01 as Recorded by the Fire Pension Board Secretary.
Mr. Reagan moved to notify Longer Investments that Martin & Kieklak have been
hired and that the Board authorizes Longer Investments to release information to
them. Mr. Doss seconded Motion carried unanimously.
New Business:
Wilkie Maxine Morris: A copy of the death certificate and letter from the estate
attorney was received on Ms. Morris. Ms. Smith sent copies to accounting so her checks
would be discontinued.
Board Elections: The election of the Board members with expiring terms in 2002 was
not completed. Elections for this year will include two terms with term end dates of 2005
and two terms with term end dates of 2004. Ms. Smith will get the nominating letter
drafted for the retirees and present it at the March meeting for approval. We also
discussed sending all the nominations to the City Clerk. The form will be revised to read
that it should be returned to the City Clerk.
Accounting Reports: The Accounting Reports for the month of November and
December 2002 were handed out for review.
Board Member's Addresses: The Board members were asked to update their addresses,
phone numbers and email addresses. A listing was provided for them to update.
New Affidavit Forms: A copy of the new affidavit form was presented for review.
UBS/Paine Webber Invitation: A copy of the letter inviting the Board to the horse
races was provided to the Board. The Board asked Ms. Smith to send UBS/Paine
Webber their addresses.
Meeting adjoumed at 12:00 PM
The next meeting will be March 27.2003 at 11:00 AM in Room 326 of the City
Administration Building.
FIREMEN'S RELIEF AND PENSION
MARCH 2003
TiiOLLOWING ARE THE OBLIGATIONS OF THE FIREMEN'S RELIEF FUND FOR THE
OF MARCH 2003. YOU ARE HEREBY INSTRUCTED TO ISSUE CHECKS TO THE
THE. iii
IN THE AMOUNTS SHOWN, AND FOR THE PURPOSE SO STATED.
DATE OF REGULAR Year To Date
EMP# RETIREMENT NAME
MO BENEFIT REG BENEFIT FED. TAX ST. TM NET
79 11/99 ARMSTRONG (DILL), PAMELA 1,658.91 3,317.82 300.00 100.00 1,258.91
74 3/86 BAIRD, JULIA 1,649.16 3,298.32 550.00 145.00 954.16
2 3/75 BLACKARD, PAUL 55.00 110.00 - 55.00
63 5/72 BOLAIN, ANN • 55.00 110.00 55.00
68 7/99 BONADUCE, MICHAEL 2,735.14 5 470 28 475.38 2,259.76
44 9/86 BOUDREY, BETTY MRS. 2,267.18 4,534.36 300.00 50.00 1,917.18
45 9/86 BOUDREY, HOWARD . 1,911.99 3,823.98 1,911.99
49 7/88 BOUDREY, JACK 1,507.82 3015.64 28768 50.00 1,170.14
4 6/67 CARL, FLOYD JR 55.00 110.00 55.00
5 5/72 CASELMAN, ARTHUR 75.00 150.00 75.00
57 5/90 CATE, ROY 1,637.10 3,274.20 1,637.10
6 4/68 CHRISTIE, ARNOLD 55.00 110.00 55.00
84 03/01 CIRCT CLRK WA CO 0.00 0.00
85 03/01 CIRCT CLRK WA CO 0.00 0.00
8 10/76 COUNTS, WAYNE 55.00 110.00 55.00
61 6/66 DAVIS, BEULAH F. 377.50 755.00 377.50
78 11/99 DILL,GARYJOHN 1,658.92 3,317.84 100.00 1,558.92
11 2/76 FARRAR,ALONZO 914.10 1,828.20 75.00 83910
38 5/84 FRALEY JOSEPH G. 1,618.08 3,236.16 200.00 15.00 1,403.08
92 03/02 GAGE,TOMMY 2,376.34 4,752.68 226.00 50.00 2,100.34
34 6/79 HARRIS, JAMES E. 55.00 110.00 . 55.00
70 11/99 HARRIS, MARY RUTH 55.00 110.00 55.00
93 06/02 JENKINS, JOHN 3,273.93 6,547 86 700.00 200.00 2,373.93
•86 07/01 JOHNSON,ROBERT 2,812.66 5,625.32 500.00 100.00 2,212.66
64 4/95 JORDAN, CHARLIE 2,081.90 4,163.80 2,081.90
76 5/88 JUDY, JAN 1,507.82 3,015.64 . 200.00 50.00 1,257.82
37 .3/84 KING, ARNOLD D. 1,393.18 2 78636 300.00 200.00 893.18
54 5/89 KING, ARVIL 1,566.00 3,132.00 130.00 1,436.00
12 3/60 LANE, HOPE MRS 55.00 • 110.00 55.00
13 10/67 LAYER, MERLIN ' 417.50 835.00 417.50
14 7/74 LEE, HAROLD.55.00 110.00 55.00
51 10/88 LEWIS, CHARLE1,507.82 3,015.64 75.00 25.00 1,407.82
55 12/89 LEWIS, ROGER (DECEASED) 0.00 0.00
40 9/85 LOGUE, PAUL D. 2,624.88 5,249.76 325.00 75.00 2,224.88
50 9/88 MASON, LARRY 1,492.83 2,985.66 78.16 1,414.67
39 4/85 MC ARTHUR, RONALD A. 1,604.92 3,209.84 150.00 50.00 1,404.92
35 2/82 MC CHRISTIAN, DWAYNE 55.00 110.00 55.00
15 4177 MC WHORTER, CHARLES 1 221 26 2442.52 150.00 - 1,071.26
29 8/81 MILLER, DONALD 1,193.41 2,386.82 125:00 25.00 1,043.41
73 2/00 MILLER,KENNETH 2,910.17 5,820.34 2,910.17
42 2/86 MOORE,•JAMES H. 55.00 110.00 55.00
17 2/66 MORRIS, WILKIE MRS. (DECEASED) 0.00
16 4/64 MORRIS, WILLIAM H. 70.00 140.00 70.00
62 10/68 MORRISON, EUENE 80.00 160.00 80.00
48 7/88 MULLENS, DENNIS W. 2,005.35 4,010.70 2,005.35
58 9/90 OSBURN, EDWARD 2,248.33 4,496.66 160.00 2,088.33
46 5/88 OSBURN, TROY 1,738.46 3,476.92 200.00 38.00 1,500.46
81 02/01 PHIWPS,LARRY 2,530.45 5,060.90 2,530.45
53 2/89 POAGE, LARRY 2,147 56 4,295.12 300.00 100.00 1,747.56
22 4/73 REED, JOE 55.00 110.00 55.00
30 3/81 SCHADER EARVEL 1,268.40 2,536.80 1,268.40
41 9/85 SCHADER, TROY 1,395.58 2,791.16 57.00 1,338.58
82 03/01 SKELTON,KELLY 1,114.17 2,228.34 125.00 25.00 964.17
.8303/01 SKELTON, KIMBERLY 1,114.17 2,228.34 125.00 25.00 964.17
•
23 4/71 SKELTON, LAWRENCE BURL 870.50 1,741.00 . 870.50
66 8/98 SKELTON, PAULINE 390.00 780.00 - 390.00
36 5/76 SPRINGSTON, CARL 737.78 1,475.56 70.00 17.00 650.78
90 03/02 STOUT,'IMOGENE W. 702.65 1,405.30 702.65
25 2/75 STOUT, ORVILLE (DECEASED) 0.00
165 12/02 TATE, RALPH 3,356.83 6,713.66 300.00 100.00 2,956.83
26 3/66 TUNE, BILLIE SUE 80.00 160.00 80.00
FIREMEN'S RELIEF AND PENSION
MARCH 2003
DATE OF
•MP#RETIREMENT NAME
27 3/71 TUNE, MILDRED MRS.
71 1/00 WARFORD,THOMAS
28 7/68 WATTS, DONALD
59 5/91 WATTS, WAYNE (DECEASED)
88 01/02 WOOD,RONNIE D
52 9/88 WRIGHT, RANDALL
DROP DATE
05/01/98
02/01/99
05/01/99
04/01/00
07/01/00
01/01/01
03/01/03
03/01/03
03/01/03
•
DROP EMPLOYEES
FREEDLE, LARRY
LEDBETTER, DENNIS
BACHMAN, EDDIE
NAPIER,LONNIE
REAGAN,PETE
DOSS,MARION
MAHAN, MARSHALL
PIERCE JOEY
SHACKLEFORD,GLEN
REGULAR Year To Date
MO BENEFIT REG BENEFIT FED. TAX ST. TAX NET
80.00
2,290.35
400.00
2,816.02
1,547.82
75,639.94
• 160.00
4,580.70
800.00
0.00
5,632.04
3,095.64
151,279.88
300.00
80.00
1,990.35
400.00
0.00
2,816.02
200.00 25.00 1,322.82
7 084 22 1,465.00 67,090.72
NEW BENEFITS
3,492.86
3,455.40
2,396.34
3,219.73
3,235.68
4,920.63
3,731.29
3,337.69
3,337.69
WE, THE UNDERSIGNED, DO SOLEMNLY SWEAR THAT THE ABOVE OBLIGATIONS ARE
JUST AND CORRECT; THAT NO PART THEREOF HAS BEEN PREVIOUSLY PAID; THAT
THE PENSION PAYMENTS SO CHARGED ARE IN ACCORDANCE WITH THE ACTIONS OF
THE BOARD OF TRUSTEES OF THE FIREMEN'S RELIEF AND PENSION FUND; THAT
THE SERVICES OR SUPPLIES FURNISHED, AS THE CASE MAY BE, WERE ACTUALLY
RENDERED OR FURNISHED; AND THAT THE CHARGES MADE THEREFORE DO NOT
EXCEED THE AMOUNT ALLOWED BY LAW OR THE CUSTOMARY CHARGE FOR SIMILAR
"NES OR SUPPLIES
SECRETARY CHAIRMAN AND PRESIDENT
ACKNOWLEDGEMENT
STATE OF ARKANSAS )
COUNTY OF WASHINGTON)
SWORN TO AND SUBSCRIBED BEFORE ME THIS
DAY OF 2003.
NOTARY PUBLIC
MY COMMISSION EXPIRES :
6810 -9810 -5335 -OD
YID .
151,279.88
IFEN'S RELIEF AND PENSION
2003
THE FOLLOWING ARE THE OBLIGATIONS OF THE FIREMEN'S RELIEF FUND FOR THE
MONTH OF APRIL 2003. YOU ARE HEREBY INSTRUCTED TO ISSUE CHECKS TO THE
PAYEES, IN THE AMOUNTS SHOWN, AND FOR THE PURPOSE SO STATED.
DATE OF
EMP# RETIREMENT NAME
REGULAR Year To Date
MO BENEFIT REG BENEFIT
79 11/99 ARMSTRONG (DILL), PAMELA 1,658.91
74 3/86 BAIRD, JULIA 1,649.16
2 3/75 BLACKARD, PAUL - 55.00
63 5/72 BOLAIN, ANN 55.00
68 7/99 BONADUCE, MICHAEL 2,735.14
44 9/86 BOUDREY, BETTY MRS. 2,267.18
45 9/86 BOUDREY, HOWARD 1,911.99
49 7/88 BOUDREY, JACK 1,507.82
4 6/67 CARL, FLOYD JR 55.00 •
5 5/72 CASELMAN, ARTHUR 75.00
57 5/90 CATE, ROY 1,637.10
6 4/68 CHRISTIE, ARNOLD 55.00
84 03/01 CIRCT CLRK WA CO
85 03/01 CIRCT CLRK WA CO
8 10/76 COUNTS, WAYNE 55.00
61 6/66 DAVIS, BEULAH F. 377 50
78 11/99 DILL,GARY JOHN 1,658.92
11 2/76 FARRAR,ALONZO 914.10
38 5/84 FRALEY, JOSEPH G. 1,618.08
92 03/02 GAGE,TOMMY 2,376.34
•34 6/79 HARRIS, JAMES E. 55.00
70 11/99 HARRIS, MARY RUTH 55.00
93 06/02 JENKINS, JOHN 3,273.93
86 07/01 JOHNSON,ROBERT 2,812.66.
64 4/95 JORDAN, CHARLIE 2,081.90
76 5/88 JUDY, JAN 1,507 82
37 3/84 KING, ARNOLD D. 1,393.18
54 5/89 KING, ARVIL 1,566.00
12 3/60 LANE, HOPE MRS 55.00
13 10/67 LAYER, MERLIN 417.50
14 7/74 LEE, HAROLD 55.00
51 10/88 LEWIS, CHARLES . 1,507.82
55 12/89 LEWIS, ROGER (DECEASED)
40 9/85 'LOGUE, PAULD 2,624.88
50 9/88 MASON, LARRY 1,492.83
39 4/85 MC ARTHUR, RONALD A. 1,604.92
35 2/82 MC CHRISTIAN, DWAYNE 55.00
15 4/77 MC WHORTER, CHARLES 1 221 26
29 8/81 MILLER, DONALD 1,193.41
73 2/00 MILLER,KENNETH 2,910.17
42 2/86 MOORE, JAMES H. 55.00
17 2/66 MORRIS, WILKIE MRS. (DECEASED)
16 4/64 MORRIS, WILLIAM H. 70.00
62 10/68 MORRISON, ELIENE 80.00
48 7/88 MULLENS, DENNIS W. 2,005.35
58 9/90 OSBURN, EDWARD 2,248.33
46 5/88 OSBURN, TROY 1 738.46
81 02/01 PHILLIPS,LARRY 2,530.45
53 2/89 POAGE, LARRY 2,147.56
22 4/73 REED, JOE 55.00
30 3/81 SCHADER, EARVEL 1,268.40
•41 9/85 SCHADER, TROY 1,395.58
82 03/01 SKELTON,KELLY . 1,114.17
83 03(01 SKELTON, KIMBERLY 1,114.17
23 4/71 SKELTON, LAWRENCE BURL 870.50
66 8/98 SKELTON, PAULINE 390.00
36 5/76 SPRINGSTON, CARL 737.78
90 03/02 STOUT, IMOGENE W. 702.65
4,976.73
4,947.48
165.00
165.00
8,205.42
6,801.54
5 735 97
4,523.46
. 165.00
225.00
4 911 30
165.00
0.00
0.00
165.00
1,132.50
4,976.76
2,742.30
4,854.24
7,129.02
165.00
165.00
9,821.79
8,437.98
6,245.70
4,523.46
4,179.54
4,698.00
165.00
1,252.50
165.00
4,523.46
0.00
7,874.64
4,478.49
4,814.76
165.00
3,663.78
3,580.23
8,730.51
165.00
55.00
210.00
240.00
6,016.05
6,744.99
5,215.38
7,591.35
6,442.68
165.00
3,805.20
4,186.74
3,342.51
3,342.51
2,611.50
1,170.00
2,213.34
2,107.95
FED. TAX ST. TAX NET
300.00
350.00
475.38
300.00
287 68
100.00
75.00
200.00
226.00
700.00
500.00
200.00
300.00
130.00
75.00
325.00
78.16
150.00
150.00
125.00
160.00
200.00
300.00
- 57.00
125.00
125.00
70.00
100.00 1,258.91
145.00 1,154.16
55.00
55.00
2,259.76
50.00 1,917.18
1,911.99
50.00 1,170.14
55.00
75.00
1,637.10
55.00
0.00
0.00
55.00
377.50
1,558.92
839 10
15.00 1,403.08
50.00 2,100.34
55.00
55.00
200.00 2,373.93
100.00 2,212.66
2,081.90
50.00 1,257.82
200.00 893.18
1,436.00
55.00
417.50
55.00
25.00 1,407.82
0.00
75.00 2,224.88
1,414.67
50.00 1,404.92
55.00
1,071.26
25.00 1,043.41
2,910.17
55.00
0.00
70.00
80.00
2,005.35
2,088.33
38.00 1,500.46
2,530.45
100.00 1 747 56
55.00
1,268.40
1,338.58
25.00 964.17
25.00 964.17
870.50
390.00
17.00 650.78
702.65
•
DATE OF
MP# RETIREMENT
25
165
26
27
71
28
59
88
52
2/75
12/02
3/66
3/71 •
1/00
7/68
5/91
01/02
9/88
DROP DATE
05/01/98
02/01/99
05/01/99
04/01/00
07/01/00
01/01/01
03/01/03
03/01/03
03/01/03
04/01/03
NAME
STOUT, ORVILLE (DECEASED)
TATE, RALPH
TUNE, BILLIE SUE
TUNE, MILDRED MRS.
WARFORD,THOMAS
WATTS, DONALD
WATTS, WAYNE (DECEASED)
WOOD,RONNIE D
WRIGHT, RANDALL
DROP EMPLOYEES
FREEDLE, LARRY
LEDBETTER, DENNIS
BACHMAN, EDDIE
NAPIER,LONNIE
REAGAN,PETE
DOSS,MARION
MAHAN, MARSHALL
PIERCE, JOEY
SHACKLEFORD, GLEN
O'NEAL TEDDY
REGULAR Year To Date
MO BENEFIT REG BENEFIT FED. TAX ST. TAX NET
3,356.83
80.00
80.00
2,290.35
400.00
2,816.02
1,547.82
75,639.94
10,070.49 300.00
240.00
240.00
6,87105 300.00
1,200.00
0.00
8,448.06
4,643.46 200.00
226,974.82 6,884.22
. 0.00
100.00 2,956.83
80.00
80.00
1,990.35
400.00
0.00
2;816.02
25.00 1,322.82
67,290.72
1,465.00
NEW BENEFITS
3,492.86
3,455.40
2,396.34
3,219.73
3,235.68
4,920.63
3,731.29
3,337.69
3,337.69
3,771.29
WE, THE UNDERSIGNED, DO SOLEMNLY SWEAR THAT THE ABOVE OBLIGATIONS ARE
JUST AND CORRECT. THAT NO PART THEREOF HAS BEEN PREVIOUSLY PAID; THAT
THE PENSION PAYMENTS SO CHARGED ARE IN ACCORDANCE WITH THE ACTIONS OF
THE BOARD OF TRUSTEES OF THE FIREMEN'S RELIEF AND PENSION FUND; THAT
RVICES OR SUPPLIES FURNISHED, AS THE CASE MAY BE, WERE ACTUALLY
RED OR -FURNISHED; AND THAT THE CHARGES MADE THEREFORE DO NOT
tw ED THE AMOUNT ALLOWED BY LAW OR THE CUSTOMARY CHARGE FOR SIMILAR
SERVICES OR SUPPLIES
SECRETARY CHAIRMAN AND PRESIDENT
ACKNOWLEDGEMENT
STATE OF ARKANSAS )
COUNTY OF WASHINGTON)
SWORN TO AND SUBSCRIBED BEFORE ME THIS
DAY OF 2003. •
NOTARY PUBLIC
MY COMMISSION EXPIRES :
i
6810-9810633SW
YTD
226,974.82
is
STATE OF ARKANSAS!,'
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EKTHE CEHSRTCATE
State Registrar
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RESOLUTION NO. 03-01
A RESOLUTION BY THE BOARD OF THE FAYETTEVILLE
FIREMEN'S PENSION AND RELIEF FUND BOARD TO
HIRE THE LAW FIRM OF MARTIN & KIEKLAK AND
ATTORNEY CHARLES L. STUTTE ON A CONTINGENT
FEE BASIS TO REPRESENT ITS INTERESTS AGAINST
MERRILL LYNCH
BE IT RESOLVED BY THE FAYETTEVILLE FIREMEN'S PENSION
AND RELIEF FUND AND BOARD*
Section 1. That the Fayetteville Firemen's Pension and Relief Fund and
Board hereby approves the contract attached as Exhibit "A" to hire the law fine of
Martin & Kieklak and Attorney Charles L. Stutte to represent the Board and Fund in
potential litigation against Merrill Lynch.
PASSED and APPROVED this the 27th day of February, 2003.
Pete Reagan
vis4opt.
Robert Johnson
APPROVED:
Ronnie Wood
Danny Farrar
Sondra Smith
1
ATTORNEY-CLIENT AGREEMENT
The Fayetteville Firemen's Pension and Relief Fund Board hereby retains the firm of Martin &
Kieklak, Fayetteville, Arkansas, and Charles L Stutte, also of Fayetteville, Arkansas, to
represent the Fayetteville Firemen's Pension and Relief Fund and its Board in a claim against
Merrill Lynch and any other responsible parties and any insurance company or companies
representing the defendants, and any insurance company or companies from which benefits may
be payable for losses sustained by the Fayetteville Firemen's Pension and Relief Fund (including
all pensioners and beneficiaries) and hereby give our attomeys the exclusive right to take all
legal steps necessary to pursue our claim or claims. No compromise or settlement of our claim
shall be made by our attorneys without the Board's explicit consent.
In consideration of the services rendered by our attorneys, the Fayetteville Firemen's Pension
and Relief Fund Board agree to pay our attomeys as their compensation, the following:
33 1/3% of the gross recovery from such claim, before deduction of expenses,
whether recovery be by suit, settlement or in any other manner.
If no recovery is made, the Fayetteville Firemen's Pension and Relief Fund Board will not be
responsible for any attomey's fees or expenses. The Fayetteville Firemen's Pension and Relief
Fund Board realize however, that it will be necessary for my attorneys to incur certain out-of-
pocket
ut-of pocket expenses during the course of litigation (including, but not limited to, photocopy, postage,
long distance phone calls, depositions, expert fees as well as other litigation expenses), and the
Fayetteville Firemen's Pension and Relief Fund Board agrees to pay those expenses out of
settlement or Judgment proceeds.
It is hereby understood, agreed and acknowledged by the Fayetteville Firemen's Pension and
Relief Fund Board that there will be a sharing of attorney's fees between the law firms of Martin
& Kieklak and Charles L. Stutte and further that the firm of Charles L. Stutte assumes Joint
responsibility with the firm of Martin & Kieklak for the performance of legal services.
Martin & Kieklak and Charles L. Stutte agree to represent the Fayetteville Firemen's Pension
and Relief Fund and its Board as a unified claim for all damages suffered by the Fund and all of
its pensioners, future pensioners and possible recipients as a result of any losses described in the
first paragraph of this agreement. We agree to keep the Board regularly informed as to the status
and progress of this case.
C arles L. Stutte
MARTIN & KIEKLAK
By: /1 &LJ�d
Ken Kieklak Dated: February 27, 2003
By:
Fayetteville Firemen's Pension
and Relief Fund Board
Dan Coody, Mayor an
Fayetteville Firemen
Relief Fund Board
s
irman of
sion and
-Joyce R. Davis Associates
Attorneys at Law
ROW
RO Box 999,211 S. Main
• . 1/27is Lincoln, Arkansas 72744
(501) 824-3305 or (501) 267-2841
%xws / • r9.1.
DATE: 1 --cm— 83 / ,
TO: Jo-�^--r-t"... S"nr�""
FAX # 501- 2674290 _
The enclosed documents are for your information. No action is
necessary.
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After reviewing the enclosed documents, please call our office.
Please sign the enclosed and return it to us in the envelope provided.
Please sign the enclosed in the presence of a Notary Public and return
it to us in the envelope provided. -
The enclosed pleadings are sent to you per the certificate of service.
Please filemark the enclosed document(s) and return copies m the
envelope provided.
Please call our office at your earliest convenience.
Your court appearance is set for. . Please call
our office and schedule an appointment to discuss your case
This will confirm that than office represents the above referenced
individual who enters a plea of not guilty. Please advise us of the trial
date and time.
Other C awf un
Comments/Description of items enclosed
Thank
y
Office of BoycDavis
Enclosures as indicated above
• Boyce R. Davis, Attorney • Barbara J. Lane, Paralegal
RECEIVED
MAR 0 6 2003
CITY OF FAYETTEVILLE
CITY CLERK'S OFFICE
• Steven S. Zega, Attorney
WARNING - THIS CHECK IS PROTECTED BY SPECIAL SECURITY GUARD PROGRAMTM FEATURES
HECK'NQ
`- •i'FAYEITEVILLE, ARKA, NSAS -
XYETTEYLLLEFI
_ , ,.':. REMEN'S PENSION • ;;
't-.11:,`tra“ Services OheCor
ALITI AORIZEDtSIGNSTURES'
SECURE FEATURES INCLUDE INVISIBLE FIBERS • MICROPRINTING • VOID FEATURE PANTOGRAPH • ENDORSEMENT BACKER • BROWNSTAIN CHEMICAL REACTANT
+1':100318311
1
08 290 139 2':
000108340:111'
Davis and Zega, P.C.
Attorneys at Law
P.O. Box 999, 211 S. Main
Lincoln, Arkansas 72744
P
* * * /grim rej
140 —P68654066
3303SBU.370MAR 05 03
2 3 8 5 mAaFn FROM LINCOLN AR 7 2 7 4 4
Fayetteville City Clerk
City Administration Building
113 West Mountain St.
Fayetteville, Arkansas 72701
Attn: Sondra Smith
72701+6083 04 IIss,IIlIuIlIuIIJIllrlllIIfll,,II,lIIpIIu,,IIpIII,uIulrllirIIl
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Dear:
The Firemen's Pension and Relief Fund Board of Trustees is now accepting nominations for three
retired member's positions and one active member position. The two retired member positions
will have a term end date of April 30, 2005; Robert Johnson and Ron Wood are now serving in
these positions. The •one retired position will have a term end date of April 30, 2004; Pete
Reagan is now serving in this position. The one active position will have a term end date of
April 30, 2004; Danny Farrar is now serving in this position.
Nominations must be submitted in writing and remitted to:
Sondra Smith
City Clerk
113 W. Mountain Street
Fayetteville, All 72701
All nominations must be received by 5:00 p.m. on April 15, 2003.
If you have any questions, please call the City Clerk's office at 575-8323.
Sincerely,
Sondra Smith
City Clerk
nominate
Pension and Relief Fund Board of Trustees.
for the Firemen's