HomeMy WebLinkAbout2002-05-23 - Agendas - FinalFIRE PENSION AND RELIEF FUND
AGENDA
May 23, 2002
A meeting of the Fayetteville Firemen's Pension and Relief Fund Board will be held on
May 23, 2002 at 11:00 a.m. in Room 326 of the City Administration Building located at
113 West Mountain Street, Fayetteville, Arkansas.
1. Approval of the Minutes
2. Approval of the Pension List
3. Discussion regarding Investment Advisors
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MINUTES OF A MEETING
OF THE
FAYETTEVILLE FIREMEN'S PENSION AND RELIEF FUND BOARD
APRIL 25, 2002
A meeting of the Fayetteville Firemen's Pension and Relief Fund Board was held on
April 25, 2002 at 11:00 a m in Room 326 of the City Administration Building located at
113 West Mountain Street, Fayetteville, Arkansas.
PRESENT: Marion Doss, Ronnie Wood, Danny Farrar, Robert Johnson, City Clerk
Heather Woodruff, Ted Webber, Kit Williams, and Richard Yada.
MINUTES
Mr. Wood moved to approve the minutes. Mr. Farrar seconded. The motion carried
unanimously.
PENSION LIST
Mr. Johnson moved to approve the pension list. Mr. Wood seconded. The motion
carried unanimously.
INVESTMENT REPORT
Mr. Yada stated Mercury was down 0.65%, Income Account was up just a fraction and
Ashland was down .7%. All their equity accounts were down less than 1%. Comparing
them to the Dow Jones it was up 4%. The S&P 500 was up .25%. The NASDQ was
down 5%. Treasuries and High Grade Corporate were down for the year. They did not
expect a whole lot out of the market. This year was going to be up and down. There was
a lot of uncertainties in the market. One of the things they were going to do was replace
Private Portfolio Group, MLAM and Mercury. Their asset allocation was working like it
should. The interest rate will probably stay flat for the rest of the year. They were
sending $45,000 to $55,000 per month back to the checking account. They should
receive an actuary later this year.
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Mr. Webber presented a report with asset allocations and market basis. Asset allocations
on a cost basis, the actual costs of the investments. What Richard was reporting was the
market value.
Meetmg adjourned at 11:20 p.m.
FIREMEN'S RELIEF AND PENSION FUND
MAY, 2002
-E FOLLOWING ARE THE OBLIGATIONS OF THE FIREMEN'S RELIEF FUND FOR THE
ONTH OF MAY , 2002. YOU ARE HEREBY INSTRUCTED TO ISSUE CHECKS TO THE
PAYEES, IN THE AMOUNTS SHOWN, AND FOR THE PURPOSE SO STATED.
DATE OF
EMP# RETIREMENT NAME
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GROSS
FED. TAX
ST. TAX NET
79 11/99 ARMSTRONG (DILL), PAMELA 1,658.91 300.00 100.00 1,258.91
74 3/86 BAIRD, JULIA 1,649.16 550.00 145.00 954.16
2 3/75 BLACKARD, PAUL 55.00 55.00
63 5172 BOLAIN, ANN 55.00 55.00
68 7/99 BONADUCE, MICHAEL 2,735.14 475.38 2,259.76
44 9/86 BOUDREY, BETTY MRS. 2,267.18 300.00 - 50.00 1,917.18
45 9/86 BOUDREY, HOWARD 1,911.99 1,911.99
49 7/88 BOUDREY, JACK 1,507.82 287.68 50.00 1,170:14
4 6/67 CARL, FLOYD JR 55.00 55.00
5 5/72 CASELMAN, ARTHUR 75.00 75.00
57 5/90 CATE, ROY 1,637.10 1,637.10
6 4/68 CHRISTIE, ARNOLD 55.00 55.00
84 03/01 CIRCUIT CLERK WASHINGTON CO
85 03/01 CIRCUIT CLERK WASHINGTON CO
8 10/76 COUNTS, WAYNE 55.00 55.00
61 6/66 DAVIS, BEULAH F. 377.50 377.50
78 11/99 DILL,GARY JOHN 1,658.92 100.00 1,558.92
11 2/76 FARRAR,ALONZO 914.10 75.00 839.10
38 5/84 FRALEY,JOSEPHG. - 1,618.08 - 200.00 15.00 1,403.08
92 03/02 GAGE, TOMMY E 2,376.34 226.00 50.00 2,100.34
34 6/79 HARRIS, JAMES E. 55.00 - 55.00
70 11/99 HARRIS, MARY RUTH 55.00 55.00
86 07/01 JOHNSON,ROBERT 2,812.66 500.00 100.00 2,212.66
64 4/95 JORDAN, CHARLIE 2,081.90 2,081.90
76 5/88 JUDY, JAN 1,507.82 200.00 50.00 1,257.82
37 3/84 KING, ARNOLD D. 1,393.18 300.00 200.00 893.18
54 5/89 KING, ARVIL 1,566.00 130.00 1,436.00
12 3/60 LANE, HOPE MRS 55.00 55.00
13 10/67 LAYER, MERLIN 417.50 417.50
14 7/74 LEE, HAROLD 55.00 55.00
51 10/88 LEWIS, CHARLES 1,507.82 75.00 25.00 1,407.82
60 12/89 LEWIS, MARVIE 790.49 790.49
55 12/89 LEWIS, ROGER 790.50 50.00 10.00 730.50
40 9/85 LOGUE, PAUL D. 2,624:88 325.00 75.00 2324.88
50 9/88 MASON, LARRY' 1,492.83 78.16 1,414.67
39 4/85 MC ARTHUR, RONALD A. 1,604.92 150.00 50.00 1,404.92
35 2/82 MC CHRISTIAN, DWAYNE 55.00 30.00 25.00
15 4/77 MC WHORTER, CHARLES 1,221.26 150.00 1 071 26
29 8/81 MILLER, DONALD 1,193.41 125.00 25.00 1,043.41
73 2/00 MILLER,KENNETH 2,910.17 2,910.17
42 2/86 MOORE, JAMES H. 55.00 55.00
17 2/66 MORRIS, WILKIE MRS. 55.00 .55.00
16 4/64 MORRIS, WILLIAM H. 70.00 70.00
62 10/68 MORRISON, ELIENE 80.00 80.00
48 7/88 MULLENS, DENNIS W. 2,005.35 2,005.35
58 9/90 OSBURN, EDWARD 2,248.33 160.00 2,088.33
46 5/88 OSBURN, TROY - 1,738.46 200.00 38.00 1,500.46
81 02/01 PHILLIPS,LARRY 2,530.45 2,530.45
53 2/89 POAGE, LARRY 2,147.56 300.00 100.00 1,747.56
22 4/73 REED, JOE 55.00 55.00
30 3/81 SCHADER, EARVEL 1,268.40 1,268.40
41 9/85 SCHADER, TROY 1,395.58 57.00 1,338.58
82 03/01 SKELTON,KELLY 1,114.17 125.00 25.00 964.17
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83 03/01
23 4/71
66 8/98
36 5/76
GO 03/02
25 2/75
25 3/66
27 3/71
71 1/00
28 7/68
59 5/91
88 01/02
52 9/88
DROP DATE
05/01/1998
02/01/1999
02/01/1999
05/01/1999
04/01/2000
07/01/2000
01/01/2001
SKELTON, KIMBERLY
SKELTON, LAWRENCE BURL
SKELTON, PAULINE
SPRINGSTON, CARL
STOUT, IMOGENE W.
STOUT, ORVILLE (DECEASED)
TUNE, BILLIE SUE
TUNE, MILDRED MRS.
WARFORD,THOMAS
WATTS, DONALD
WATTS, WAYNE
WOOD,RONNIE D
WRIGHT, RANDALL
DROP EMPLOYEES
FREEDLE, LARRY
LEDBETTER, DENNIS
TATE, RALPH
BACHMAN, EDDIE
NAPIER,LONNIE
REAGAN,PETE
DOSS,MARION
1,114.17
870.50
390.00
737.78
702.65
0.00
80.00
80.00
125.00
70.00
2,290.35 300.00
400.00
1,642.10 130.00
2,816.02
1,547.82 200.00
72,287.27 �J
25.00 964.17
870.50
390.00
17.00 650.78
702.65
0.00
80.00
80.00
1,990.35
400.00
20.00 1,492.10
2,816.02
25.00 1,322.82
64,798.05 ✓
6,294.22 '1
1,195.00 V
NEW BENEFIT
3,492.86/
3,455.40 `/
3,356.83 •/
2,396.34•/
321973✓
3,235.68✓
4,920.63 /
WE, THE UNDERSIGNED, DO SOLEMNLY SWEAR THAT THE ABOVE OBLIGATIONS ARE
JUST AND CORRECT; THAT NO PART THEREOF HAS BEEN PREVIOUSLY PAID; THAT
THE PENSION PAYMENTS SO CHARGED ARE IN ACCORDANCE WITH THE ACTIONS OF
THE BOARD OF TRUSTEES OF THE FIREMEN'S RELIEF AND PENSION FUND; THAT
THE SERVICES OR SUPPLIES FURNISHED, AS THE CASE MAY BE, WERE ACTUALLY
• RENDERED OR FURNISHED; AND THAT THE CHARGES MADE THEREFORE DO NOT
EXCEED THE AMOUNT ALLOWED BY LAW OR THE CUSTOMARY CHARGE FOR SIMILAR
SERVICES OR SUPPLIES.
SECRETARY CHAIRMAN AND PRESIDENT
ACKNOWLEDGEMENT
STATE OF ARKANSAS )
COUNTY OF WASHINGTON) )SS
SWORN TO AND SUBSCRIBED BEFORE ME THIS _DAY OF , 2000.
NOTARY PUBLIC
MY COMMISSION EXPIRES:
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From the Desk of the Fire Chief
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Memo
ToDan Coody, Mayor
Frons Chris Bosch, Fire Chief
CC: Fayetteville City Council
Date May 15, 2002
Re Fire Department Six Month Report
Fayetteville Fire Dept
303 W. Center St.
Fayetteville, AR. 73701
(479) 575-8365
The Fayetteville Fire Department has recently completed the first six months of its self-directed
reorganization program. Many positive changes have resulted as a result of this process. The
attached report highlights several of the issues we have begun to address as well as the endeavors we
have undertaken in an effort to improve the quality of service our organization provides to the
community. Please keep in mind that this report is not a complete listing of the changes we have made
but simply a thumbnail sketch of our activities over the above listed time frame.
Please take a few minutes to review this report If you have any questions, comments or observations I
will be happy to discuss them at your convenience.
Thank you.
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Fayetteville
Fire Department
Introduction
Six -Month
Report
.May 15
2002
At 08:00 hours, on November 15, 2001 the Fayetteville Fire Department began process of
reorganizing its programs, practices and procedures in an effort to transition itself from a
traditional Fire Suppression agency into a more comprehensive and community minded
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Fire Safety organization.,
Over -the past six months the Fire Department has worked .diligently to identify, adjust
and redefirie'the organization's mission, vision and'values in an effort to. better serve the
citizens of our community. Throughout this process the members of the Department have
risen to the challenge of critically examining each organizational program to determine if
it is efficiently and effectively meeting the needs of our internal and external customers.
This report identifies several of the progranis, procedures and practices that have been
evaluated, redefined and implemented in an effort to provide the type of community
service the Citizens of Fayetteville deserve.
Organizational Evaluation
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In late November 'the 'FFD's Administration Team began workon an organizational
survey that would set the climate for how, wheen and where our organization would be
headed over the next several ,months This forty two_1question survey, which- was
developed, distributed and tabulated internally,, was given to each member, of the
Fayetteville Fire Department. The object of. this survey was to collectively 'gather the
ideas, thoughts and suggestions from those individuals who provide the Department's
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basic services then craft a road map for that sets the course for our organization
immediate future.
The attitude of the new administration focused on building an organizational climate that
reinforced five basic tenets, teamwork, participatory decision making,. community
involvement, training, and a strong emphasis on Labor/Management relations. Many of
these principles were identified in the initial Departmental survey. By utilizing these
basic principles the Fayetteville Fire Departinent has been able to stabilize .and improve
the Department's efficiency and effectiveness in relatively short period of time as well as
improve morale within the ranks of the organization's 87 uniform and, 2 civilian
employees.
Service Delivery Improvements
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Over the past six -months the Fayetteville Fire Department has implemented several
policy and procedure changes which have served to positively impact the organization's
ability to meet and exceed the needs of our external customers. Those changes are
documented in the following points along with the benefits these adjustments have
produced.
Fayetteville Six -Month
Fire Department Report
Fire Department Committees
May 15
2002
One of the predominant recommendations resulting from the survey was the
membership's interest' in making decisions through the committee process. The
popularity of this practice is on the rise with Fire Departments across the nation and the
Fayetteville Fire Department is one of the first Fire Departments in the region as well as
the State to adopt this practice In keeping with this basic recommendation the
Fayetteville Fire Department developed several standing committees. These groups meet
regularly to make' recommendations on various departmental programs, policies and
procedures.
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These committees have specific topics they focus on and they work collectively to
develop recommendations for these areas. Membership on a committee is voluntary and
each group is give complete autonomy regarding oversight of their group.
These groups review current and proposed policies, practices, and programs and make
recommendations based on their feasibility. These recommendations are then forwarded
to the Labor/Management Committee for final review prior' to implementation. If the
Labor/Management Committee is comfortable with the recommendation the Department
moves forward by pushing the responsibility for development, implementation and
tracking of the program back to •the committee and its members In the past six months
we have found that implementing new programs, policies and procedures has become
more simplified and the process has improved as a result of this process. Moreover, the
utilization of the committee process, specifically the Labor/Management group has
served to reduce the levels of confusion and disagreement in oiir organization, which
histoncally has been the pnmary source of controversy and divisiveness within our
agency. This process has also offers Department members the opportunity to be involved
in every aspect of the agency's programs, practices and procedures.
Response Protocols
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During the survey process several Department members expressed concern regarding the
number of response protocols our agency utilized. Given that information we began
reviewing the protocols which had been in place for several years. Through this review
we found numerous varying levels of response types which created a vast amount of
difficulty and confusion for our organization and its personnel. Initially it appeared that
the system was very detailed and precise; however, as we dug into the data.we realized
the system was very complicated, cumbersome and confusing:
The City had been divided into twenty eight (28) call types across four (4) geographic
quadrants. The number of units being dispatched under these response protocols varied
by geographical region, the nature of the call and by the number of resources left to
provide coverage in the remainder of the community. So in essence, the Department had
approximately one -hundred twelve (112) different response protocols.
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,Fayetteville Six -Month
Fire Department 'Report
May,15
,2002
As we discussed these protocols, and the confusion they created, we decided
standardization of response protocols would drastically simplify our methods of response,
and would reduce the amount of confusion for our personnel as well as for the
Communications Center. After numerous discussions, hours of data analysis and careful
deliberation the Department has developed fifteen (15) basic types of response which
apply to the entire city regardless of quadrant location. This change has overwhelmingly
improved our service delivery and drastically eliminated confusion related to our
response types.
Emergency Medical Response Enhancements
Under these improved response protocols the Fire Department also began responding to
Code 2 and Code 3 EMS calls in an emergency manner. For those who are unfamiliar
with these code types, ' Code 3 is the protocol used for critical life . threatening
emergencies and Code 2 is the protocol used foi serious non -life threatening
emergencies.
The Fayetteville Fire. Department believes that, as the primary. purveyor of Basic Life
Support (BLS) services in our community, we have a duty to provide the most effective
level of care to our customers as quickly as'possible. By responding to Codes 2 & 3
EMS calls in an emergency mode the differential between the time a call is dispatched
and the time patient contact is made is reduced This reduction in response time helps to
more rapidly initiate patient care, facilitate the patient assessment process, potentially
reduce the amount of time patients remain at an incident scene and it assists Central
Emergency Medical Service (CEMS) with patient stabilization through their Advanced
Life Support (ALS) program. What this means to the citizens of Fayetteville is that they
receive the most comprehensive care available as quickly as possible.
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Fayetteville Six -Month
Fire Department Report
NIOSH Report
Pi [ri
May 15
2002
In December 2000 the Fayetteville Fire Department responded -to a structure fire in a
church located in the northeast quadrant of the city. Over the course of this incident four
Fire Fighters were seriously injured with one receiving second and third degree burns to
his head, face, neck and hands. This incident set in motion, 'a series of events which
resulted in the Department contacting the National Institute for Occupational Safety and
Health (NIOSH). NIOSH conducted a study of the above stated incident and made ten
(10) specific, non -accusatory, recommendations that would assist the FFD in reducing the
likelihood of reoccurrence of these types of Fire Fighter injuries as well'as enhance
incident safety for fire fighters and citizens.
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These ten (10) recommendations are listed below along with the current action steps our
organization has taken to as a response to NIOSH's suggestions.
• Develop a set of Standard Operating Procedures (SOP's) and ensure that
Department members are trained on these documents.
o The Department completed development, training and issuance of a new
Comprehensive SOP "Manual in April 2002 This manual has been
distributed to each Fire Department Command and Company Officer.
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• Maintain personnel` accountability under the Incident Command structure at
emergency incident scenes.
,o In an effort to enhance incident scene safety and accountability the FFD
has developed 'and' implemented the position of Shift Safety Officer
(SSO). This individual works directly with the Battalion 4Chief (BC),
responding to incidents to ensure personnel safety during emergency
operations. During non -emergency operations and day to day operations
this individual serves as the Shift Training Officer and works closely with
the BC to train shift personnel as well as track their daily activities. This
position has been recommended by the National Fire Protection Agency as
well as by NIOSH.
• Ensure that the Incident Commander conducts an initial size -up before initializing
fire fighting strategies and tactics, as well as conduct an ongoing risk analysis for
the incident at hand.
o The SSO assists the BC with this process while serving as a second set of
eyes and ears for the Incident Commander during incident mitigation.
Each of these individuals are receiving ongoing Incident Command
training
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Fayetteville
Fire Department
Six -Month
Report
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May 15
2002
• Develop SOP's for structural fire suppression in structures with light weight truss
style roofs.
o The Department has upgraded its training program to include
comprehensive courses in building construction as well as other basic fire
ground topics which will enhance Fire Fighter safety during emergency
incident mitigation.
• Ensure fire fighters, performing fire suppression activities under truss style roofs,
are evacuated as soon as it has been determined that "the structural roof
components have been exposed to fire.
o The Fire Department has developed and implemented Fire Fighter
Emergency Evacuation Procedures in conjunction with the Rapid
Intervention Team. This protocol was developed and implemented under
the newly drafted and adopted Standard Operating Procedures for the
Fayetteville Fire Department and is hieing currently being utilized.
• Explore the procurement and utilization of a thermal imagining camera as a tool
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,for initial size -up;
o ; In' February 2002 the FFD took delivery of its first Thermal Imaging
Camera. This device is currently assigned to the BC and is utilized at each
structural incident during the initial and ongoing size -up process. M
• Ensure that a Rapid Intervention Team. (RIT) has been adequately trained and
equipped and is utilized during fire ground operations.
o The FFD has begun the process of standardizing its training program to
include segments on the development and utilization of Rapid Intervention
Teams. ,
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o Under the upgraded emergency re •
sponse • proto• cols a RIT is placed on the
scene of each emergency, incident during the initial response phase: We
believe we are the first fire -department in' the region to implement this
protocol on an initial response.. These newly implemented response
protocols provide more apparatus and more` personnel on the scene of an
incident to enhance 'fire fighters and citizen safety
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• Provide Fire Fighters with a handheld radio to ensure communicate with the
Incident Commander and the Dispatching Center.. .
o In late 'November 2001 each fire fighter 'responding to an incident is
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equipped with a hand held radio that allows them to communicate with
their respective Company Officer ras well as their IC and the
Communications Center.
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Fayetteville Six -Month May 15
Fire Department Report 2002
• Ensure the consistent use of Personal Alert Safety' System (PASS) devices which
are integrated into the Fire Fighter's self contained breathing apparatus (SCBA).
o The FFD is "currently working on a plan that will replace the entire
compliment of SCBA's for the Department. These units will be equipped
with built in PASS devices as'recommended by NIOSH and the NFPA.
• Implement, and maintain an accurate record keeping system for SOBA
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maintenance and repairs.
o In March of 2002 our organization identified and conumtted resources to
establish an Equipment Division within the Fire Department. This
Division, which is staffed with two Fire Department employees, has been
given the task of coordinating service, maintenance, and records
management for all aspects of the organizations equipment, from ongoing
mobile fleet maintenance to SCBA repairs and service.
Over the past six months we have worked diligently to meet and exceed the
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reco'mmendat'ions made by NIOSH. The above listed service improvements represent a
thumb -nail sketch of how we are striving to reorganize and redevelop our methods of
service delivery in an effort to ensure the"safety and security of our personnel as well as
the citizens we serve.. •
Lessons Learned From the Church Fire
We learned 4 basic lessons as a result of the Church Fire.
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1. We needed to improve our Incident Command 'procedures and enhance our
hazard mitigation process.
• The Fire Department has upgraded its current Incident Command (IC)
Policy and is in the process of training each member of the
organization on their respective role in the IC system.
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2. We needed to upgrade our Personal Protective Equipment (PPE).
• After a careful examination we found that over sixty percent of our
Fire Fighters were equipped with outdated turnout gear and the gear
belonging to the other forty percent was due to expire within this
calendar year. The PPE our people are currently wearing does not
meet the NFPA standards and the Fire Department has submitted a
grant request t� the United States Fire Administration for funds to
allow the purchase of NFPA compliant PPE We have also dedicated
additional funding to this need in the event we are unsuccessful in our
pursuit of these much needed grant funds.
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Fayetteville
Fire Department
.Six -Month
•' Report
May 15
2002
3. We needed to direct additional resources to our, Training Division in,an effort
to enhance our training program for newly hired employees as well as' to
facilitate a comprehensive continued educational program for current
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employees. Enhancement of the training program was also a recommendation
made by the representatives from NIOSH.
• Additional Instructors and fiscal resources have been dedicated to the
Training Division in an 'effort rebuild the Back to Basics Fire Training
Program as well as to identify and comprehensively meet the ever
changing ,needs of our existing employees regarding personal safety
and emergency medical skills.
4., The Fire Department needed to enhance its Incident Safety Program.
• As previously stated, in May 2002 the Fayetteville ,Fire Department
created the position of Shift Safety Officer: The position will help to
enhance the level of fire fighter and citizen safety at an incident scene
as well as serve to coordinate the day to day shift training program for
our staff. •
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Current Organizational Climate
The current organizational climate within the Fire Department is very upbeat All of our
members are working collectively for the good of the organization as well as the
community. Everyone has been openly receptive to the recommended and implemented
changes and each memberisdoing a great job of adjusting to the current organizational
culture. Every one of our employees deserves -to be commended for his/her commitment
to this process and each deserves to berecognized for their commitment and dedication to
these efforts.
Fire Prevention
Over the past six -months the Fayetteville Fire Department has worked diligently to
enhance all aspects of our operations with the understanding that a Fire Department
should balance itself between Emergency Operations and Fire Prevention. Fortunately
the Fayetteville Fire Department has the most comprehensive. Fire Prevention Program in
the Region and possibly the State.
This prograin, under the` leadership of our Fire Marshal, has worked collectively with
representatives from the Fayetteville Police Department, the Arkansas State Police, the
State Fire Marshal's Office and Washington County's newly appointed Fire Marshal to
provide a high quality collection of comprehensive services to our community. Some of
these services are identified on the following page.
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Fayetteville Six -Month May 15
Fire Department Report 2002
Fire Safety through Public Education
By utilizing the Fire Safety Trailer, our Fire Marshal 'and his Assistants have visited
schools the City of Fayetteville and surrounding school districts. The purpose of these
visits is to spread a message, to our school age children, regarding the importance of fire
safety.. In the past six months our, Fire Marshal's Division has contacted over one -
thousand (1000) school age children'as a result of this process.
Since the beginning of this calendar year the Fire Prevention Division has also been
charged with working in conjunction with the newly appointed County Fire Marshal to
provide recommendations and assistance in developing Washington County's Fire Safety
Public Education Program. Through the leadership of the Fire Prevention Division this
program will continue to glow and benefit all residents of our city and county.
Code Enforcement
The Fire Prevention Division works collectively with the City Planning Division, Codes
Enforcement Division, Property Inspection Division and local developers to,ensure that
each new commercial and residential development in our community meet and exceed
today's stringent Fire and Building Codes.
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Fire Arson Investigations
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The Fire Prevention Division currently conducts all Fire Incident Cause and Origin
Investigations in the Cityof Fayetteville: They also assist the County Fire Marshal when
need arises.
Fire Preplanning Program
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The Fire Prevention Division is also working on the redevelopment of our Incident
Preplan Program which provides Fire Fighters with advanced information related to the
varying types of occupancies while responding to emergency incidents in our community.
'Asa result of these duties additional staff personnel have been' assigned to the Fire
Prevention Division in an effort to enhance the Fire Prevention Program and also to
evaluate and develop additional programs that will assist in reducing the likelihood of
injuries and property loss as related to fires in our community:
Mutual Aid
Over the past six months the Fayetteville Fire Department has received a overwhelming
support from various City and County agencies as well as from the Rural Fire Protection
Districts. The Fayetteville Fire Department would like to express its thanks to those
agencies and individuals for their dedication and patience during our time or
reorganization.
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Fayetteville Six -Month May 15
Fire Department Report 2002
Fayetteville Fire Department's Coming Attractions
t,
Over the next several months the Fayetteville Fire Department will be working on several
new programs and projects which will assist us in providing the most efficient and
effective services to our internal and external customers., Some of these projects and
programs will include, but are not limited to:
Community Relations Program
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Currently the Fayetteville Fire Department is researching the idea of hiring a Community
Relations Officer to facilitate the organization's Public Education Program. We believe
this program is beneficial to the agency as well as the citizens of our community. The
individual identified to take over this program will be charged with developing -the entire
Community Relations Program as well as soliciting and procuring grants and partnerships
so the FFD can continue to provide comprehensive fire protection to the citizens of our
community.
Emergency Preparedness
Our organization has recently been charged with the redrafting and coordination the
City's Emergency Preparedness Program. We are actively working on this process and
within the next six months we should have an Emergency, Preparedness Program
Coordinator in place. This program will assist the City in planning and preparing for
potential natural and man-made disasters.
Long Term Purchase of New Fire Apparatus
The Fire Department is currently working on a plan which will allow us to purchase and
replace our entire fleet of emergency response apparatus. We believe that by purchasing
an entire fleet of new fire apparatus we can effectively eliminate our rapidly escalating
annual maintenance and repair costs for motor equipment, maintain consistency in
operations and enhance the level of safety we currently provide for our citizens This
program will also allow us to utilize those dollars dedicated to ongoing maintenance and
repairs more productively and therefore help us to be more fiscally responsible.
Utilization of Grant Funds For Future Program Development
By identifying, applying for, and receiving grant funding the Fire Department can begin
to use portions its current funding sources to leverage matching funds from outside
agencies. These additional funds will allow us to initiate new and innovative programs
that will benefit the community through enhanced fire protection and improved public
education.
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Fayetteville Six -Month
Fire Department Report
May 15
2002
Fire Department Long Range Master Plan'
Over the next six months the Fire Department will be working on a Long Range Master
Plan which will interface witli the City's Comprehensive Master Plan. As our community
continues to grow it is imperative the Fire Department begin the process of planning for
our future and identifying how we will continue'to comprehensively meet and exceed the
needs of our community in an efficient and effective manner This long range planning
process will include identifying future locations for new Fire Stations as well as project
the potential for. our upcoming personnel needs for the next five to fifteen years in an
effort to maintain the highest quality Fire, EMS and Rescue service in the region.
Conclusion
As previously stated the past six months have been an exciting time for the Fayetteville
Fire Department. During this time several changes have been implemented, some
programs have been eliminated and many people's lives have been changed, hopefully
for the better.
t' ..r9 i .1 4
The most significant change to occur in our organization, over the past six months, is the
realization that the Fayetteville Fire Department is more than just a fire suppression
agency. We are "a community service organization, working collectively with many
partners, to provide a comprehensive blanket of public safety.
1
We realize that the current and future needs of our community will change as time passes.
Our organization wants to continue to be an active partner in planning for the
community's future while adequately meeting the needs of our inteinal and external
customers.
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•
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CITY OF FAYETTEVILLE FIRE PENSION ANALYSIS
1999 2000 2001 2002 thru April
Total Investments at Cost 11,748,571 12,294,947 11,523,805 10 942 373
Market Adjustment* 746,377 111,065 (198.848) (198,848)
Interest Revenue 600,247 495,640 .443,895 95,367
Gain(Loss) on Sale 249,987 211,676 (736,175) (247,653)
Investment Fees 60,460 70,986 59,517 13,502
`Market adjustment is recorded at year-end
and reflects the gain or loss to the investment
market value.
CITY OF FAYETTEVILLE POLICE PENSION ANALYSIS
1999 2000 2001 2002 thru April
Total Investments at Cost 10,378,950 10,494,205 10,518,022 10,269,086
Market Adjustment' 1,165,022 806,726 146,505 146,505
Interest Revenue 422,534 455,123 512,529 147,683
GaIn(Loss) on Sale 58,592 (6,261) 17,518 (106,162)
Investment Fees 93,234 95,630 86,648 42,202
'Market adjustment is recorded at year-end
and reflects the gain or loss to the investment
market value.
CITY OF FAYETTEVILLE INVESTMENT ANALYSIS
1999 2000 2001 2002 thru April .
Total Investments at Cost 40,424,707 62,256,740 73,718,204
Market Adjustment' 323,077 288 449 288,449
Interest Revenue 1,494,360 2,765,707 1,170,839
Gain(Loss)on Sale (12.181)
Investment Fees 24,027 79,555 26,352
'Market adjustment Is recorded at year-end
and reflects the gain or loss to the investment
market value.
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FA YETTE VILLE
City Clerk's Division
.
13 West Mountain
ayetteville, Arkansas 72701
Phone: 479-575-8323
Fax 479-718-7695 Email:cityclerk®ci.fayetteville.ar.us
•
May 9, 2002
Gib Weisbecker
Merrill Lynch
Capitol Tower Building
Little Rock, 'Arkansas 72201
Dear Gib;
Please transfer $60,000 from Account #56396345 to the Bank of Arkansas, ABA 082901392 for
credit to the Fayetteville Fire Pension and Relief Fund account, Account # 1063401.
his my understanding the money is to be used to meet payroll.
Thank you,
ieldLif
eather Woodruff
City Clerk
Heather Woodruff, Ciry Clerk
H3 West Mountain
Fayetteville, AR 72701
575-8323
email: hwoodruff®ci.fayetteville ar us