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HomeMy WebLinkAbout2008-04-15 Minutest f Mayor Dan Coody Assistant City Attorney David Whitaker City Clerk Sondra Smith City of Fayetteville Arkansas City Council Meeting Minutes April 15, 2008 . City Council Meeting Minutes April 15, 2008 Page I of 14 Aldermen Ward I Position I —Adella Gray Ward I Position 2—Brenda Thiel Ward 2 Position I — Kyle B. Cook Ward 2 Position 2—Nancy Allen Ward 3 Position 1 — Robert K. Rhoads Ward 3 Position 2 — Robert Ferrell Ward 4 Position 1 — Shirley Lucas Ward 4 Position 2 — Lioneld Jordan A meeting of the Fayetteville City Council was held on April 15, 2008 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Mayor Coody called the meeting to order. PRESENT: Alderman Gray, Thiel, Cook, Allen, Rhoads, Ferrell, Jordan, Mayor Coody, Assistant City Attorney David Whitaker, City Clerk Sondra Smith, Staff, Press, and Audience. ABSENT: Alderman Lucas Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: Mayor Coody welcomed the students from Spring International which were representing different countries. He.asked them to stand and be recognized. Presentations, Reports and Discussion Items: None Agenda Additions: None Consent: Approval of the April 01, 2008 City Council meeting minutes. Approved 113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax) accessfayetlevi 11e.org City Council Meeting Minutes April 15, 2008 Page 2 of 14 Bid # 08-33 Professional Turf Products: A resolution awarding Bid # 08-33 and approving the purchase of one (1) multi -deck mower from Professional Turf Products in the amount of $41,562.00 for use by the Parks & Recreation Division. Resolution 77-08 as Recorded in the office of the City Clerk.- Bid lerk:Bid # 08-34 Truck Centers of Arkansas: A resolution awarding Bid # 08-34 and approving the purchase of one (1) tandem -axle truck tractor from Truck Centers of Arkansas in the amount of $85,038.00 for use by the Transportation Division. Resolution 78-08 as Recorded in the office of the City Clerk. Bid # 08-35 Williams Tractor: A resolution awarding Bid # 08-35 and approving the purchase of one (1) compact track excavator from Williams Tractor in the amount of $26,264.00 for use by the Water & Sewer Division. Resolution 79-08 as Recorded in the office of the City Clerk. Bid # 08-36 Warrior of Arkansas: A resolution awarding Bid # 08-36 and approving the purchase of one (1) compact tractor backhoe from Warrior of Arkansas in the amount of $30,798.00 for use by the Parks & Recreation Division. Resolution 80-08 as Recorded in lite office of the City Clerk. Bid # 08-38 Wayest Safety: A resolution awarding Bid # 08-38 and approving the purchase of one (1) breathing air station from Wayest Safety in the amount of $30,523.00 for use at the new fire station 43. Resolution 81-08 as Recorded in the office of the City Clerk. Arkansas Recreational Trails Program Grant: A resolution expressing the willingness of the City of Fayetteville, Arkansas to utilize federal -aid funds. Resolution 82-08 as Recorded in the office of the City Clerk. OMI Agreement: A resolution approving an out -of -scope agreement with OMI in the amount of $65,000.00 for WSIP West Side Cutover/Tieover Actions, WSIP Subproject WL -9; and approving a 5% contingency in the amount of $3,250.00. Resolution 83-08 as Recorded in the office of the City Clerk. Cherokee Nation: A resolution approving a budget adjustment in the amount of $500,000.00 to the Solid Waste Fund and recognizing like revenue from the Cherokee Nation for reimbursement of costs associated with operation of the Transfer Station. Resolution 84-08 as Recorded in the office of the City Clerk. 113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax) accessfayetteville.org City Council Meeting Minutes April 15, 2008 Page 3 of 14 Alderman Jordan moved to approve the Consent Agenda as read. Alderman Cook seconded the motion. Upon roll call the motion passed 6-0. Alderman Rhoads was absent during the vote. Alderman Lucas was absent, Unfinished Business: Hiring Freeze: Hiring Freeze Appeals: A. One Senior Legal Assistant B. One Senior Secretary C. Two Animal Services Caregivers Casey Jones, Prosecuting Attorney gave a description of the positions the City Prosecutor's office was requesting to be approved. He stated we have not added to our staff since 1999 even though the work load has increased. Mayor Coody: These are not new positions. This is replacing existing positions of people who are leaving. Casey Jones: Yes sir. Alderman Rhoads: I would highly support this. Having worked with the Prosecutor's office quite a bit it would be nice to be able to keep the good service level. If these are replacement positions and they are not adding to the head count why don't we let them do that and then if they are adding to the head count, then they can come before the City Council. Mayor Coody: Paul was thinking about bringing this forward for discussion because the Council wanted to know after the first quarter where we stood on all this. Were you going to bring something forward for Council consideration pretty soon? Paul Becker, Finance and Internal Services Director: We will have a discussion at the April 29th agenda meeting. Alderman Rhoads: If we .haven't added to the head count then we should put our efforts elsewhere. Paul Becker: These are not new positions; they are replacements for existing positions. Alderman Cook moved to approve two positions for the City Prosecutor's Office. Alderman Jordan seconded the motion. Upon roll call the motion passed 7-0. Alderman Lucas was absent. Jill Hatfield, Animal Services Superintendant gave a description of the current vacancies in the Animal Services Division. These are not new positions. 113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Far) access fayettevi I I e. org City Council Meeting Minutes April 15, 2008 . Page 4 of 14 Alderman Rhoads moved to approve two positions for Animal Services. Alderman Thiel seconded the motion. Upon roll call the motion passed 7-0. Alderman Lucas was absent. Resolution 85-08 as Recorded in the office of the City Clerk ADM 07-2712 Amend Chapters 151, 159, 161, 162, 163 and 164: An ordinance amending Title XV: Unified Development Code of the Code of Fayetteville to amend Chapter 151: Definitions, Chapter 159: Fees, Chapter 161: Zoning Regulations,_ Chapter 162: Use Units, Chapter 163: Use Conditions and Chapter 164: Supplementary District Regulations in order to make accessory dwelling units a permitted use in all residential zoning districts contingent upon Planning Division administrative approval. This ordinance was left on the First Reading at the Martie 18, 2008 City Council meeting. This ordinance was left on the Second Reading at the April 1, 2008 City Council meeting. Tim Conklin, Planning and Development Management Director gave a brief description of the item. He pointed out a revised Exhibit `B" which was discussed at the Ordinance Review Committee. He briefly explained the differences between the old and new ordinance. Alderman Thiel moved to suspend the rules and go to the third and final reading. Alderman Cook seconded the motion. Upon roll call the motion passed 7-0. Alderman Lucas was absent. Assistant City Attorney David Whitaker read the ordinance. Alderman Thiel: The Ordinance Review Committee recommended this to the Council for passage after the changes were made. Alderman Allen: This is an excellent ordinance. This brings forth a lot of things in the 2025 Plan that we want to have happen in our city. This will bring density, infill, and hopefully some affordable housing. Across the board there are no parts of the City that are exempt. It is available to everyone. Alderman Cook: What I like about it is it standardizes the discussion of the accessory dwelling units which I have supported. Mayor Coody asked shall the ordinance pass. Upon roll call the ordinance passed 7-0. Alderman Lucas was absent. Ordinance 5128 as Recorded in the office of the City Clerk Mayor Coody: Thank you very much. You have done a lot of good work on this and your staff deserves to be commended. This is a good fleshing out of the 2025 Plan which is important to the City. Amend Chapters 151, 152 and 166: An ordinance amending Title XV: Unified Development of the Code of Fayetteville to amend Chapter 151: Definitions, Chapter 152: Administration and 113 West Mountain 72701 (479) 521.7700 (479) 575-8257 (Fax) accessfavettev i I le.org City Council Meeting Minutes April 15, 2008 Page 5 of 14 Chapter 166: Development in order to prohibit or regulate decentralized sewer systems within the city limits. This ordinance was left on the First Reading at the April 1, 2008 City Council meeting. Alderman Jordan moved to suspend the rules and go to the second reading. Alderman Cook seconded the motion. Upon roll call the motion passed 6-0. Alderman Rhoads was absent during the vote. Alderman Lucas was absent. Assistant City Attorney David Whitaker read the ordinance. Alderman Cook: We discussed this at the Water and Sewer Committee Tim Conklin: The direction at the Water and Sewer Committee was for me to develop a policy paper of the advantages and disadvantages of using our wastewater treatment plant, decentralized sewer, or septic. I would recommend that you table this to the 2"d meeting in May until the Water and Sewer Committee can make a formal recommendation to the entire Council. David Jurgens, Water/Wastewater Director: On the accessory dwelling units, the health department doesn't consider it to be a community sewer system until there are three or more dwelling units. An accessory dwelling unit does not fall under the same definition therefore this ordinance would not apply. Alderman Jordan moved to table the ordinance to the May 20, 2008 City Council Meeting. Alderman Gray seconded the motion. Upon roll call the motion passed 7-0. Alderman Lucas was absent. This item was tabled to the May 20,2008 City Council meeting. Repealing and Replacing § 51.137: An ordinance repealing and replacing § 51.137, Monthly Sewer Rates, of the Fayetteville Code of Ordinances. This ordinance was left on the Second Reading at the April 1, 2008 City Council meeting. Alderman Jordan moved to suspend the rules and go to the third and final reading. Alderman Cook seconded the motion. Upon roll call the motion passed 7-0. Alderman Lucas was absent, Assistant City Attorney David Whitaker read the ordinance. i Mayor Coody asked shall the ordinance pass. Upon roll call the ordinance passed 7-0. Alderman Lucas was absent. Ordinance 5129 as Recorded in the office of the City Clerk Alderman Ferrell: I give Kyle a lot of credit; we worked a long time with staff and the consultant. This was not an easy decision to arrive.at. 113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax) access fayettevi I I e. org City Council Meeting Minutes April 15, 2008 Page 6 of 14 New Business: Fayetteville Municipal Property Owners' Improvement District No. 25 — Falcon Ridge Subdivision Infrastructure Project: An ordinance to establish and lay off Fayetteville Municipal Property Owners' Improvement District No. 25 — Falcon Ridge Subdivision Infrastructure Project. Assistant City Attorney David Whitaker.read the ordinance. Alderman Ferrell moved to suspend the rules and go to the second reading. Alderman Jordan seconded the motion. Upon roll call the motion passed 7-0. Alderman Lucas was absent. Assistant City Attorney David Whitaker read the ordinance. Alderman Jordan moved to suspend the rules and go to the third and final reading. Alderman Ferrell seconded the motion. Upon roll call the motion passed 7-0. Alderman Lucas was absent. Assistant City Attorney David Whitaker read the ordinance. Mayor Coody: This is a routine housekeeping item. It doesn't involve any taxpayer money. Mayor Coody asked shall the ordinance pass. Upon roll call the ordinance passed 7-0. Alderman Lucas was absent. Ordinance 5130 as Recorded in the office of the City Clerk RZN 08-2936 (Mullins): An ordinance rezoning that property described in rezoning petition RZN 08-2936, for approximately 0.2 acres, located at 2846 South School Avenue from RSF-4, Residential Single -Family, 4 units per acre, to R -O, Residential Office. Assistant City Attorney David Whitaker read the ordinance. Jeremy Pate, Director of Current Planning gave a brief description of the item. He stated staff felt that this was a good transitional zoning within that area to provide an office use that would help buffer some of the residential single family uses to the east. Staff and the Planning Commission recommend in favor of this rezoning. Alderman Thiel: Is it going to continue to be just bail bond offices along there? I know this is appropriate in that it adjusts with the neighborhood zoning adjacent to it but we are doing a lot of R -O along there and no commercial. Do you feel that this is a good use? Jeremy Pate: While probably a majority of those properties have been utilized as a bail bond office it does not limit it to that. The R -O zoning is appropriate at this time. Alderman Thiel: I haven't heard anything negative about it. 113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax) accessfayetteville.org City Council Meeting Minutes April 15, 2008 Page 7 of 14. Alderman Ferrell moved to suspend the rules and go to the second reading. Alderman Thiel seconded the motion. Upon roll call the motion passed 7-0. Alderman Lucas was absent. Assistant City Attorney David Whitaker read the ordinance. Alderman Thiel moved to suspend the rules and go to the third and final reading. Alderman Gray seconded the motion. Upon roll call the motion passed 7-0. Alderman Lucas was absent. Assistant City Attorney David Whitaker read the ordinance. Mayor Coody asked shall the ordinance pass. Upon roll call the ordinance passed 7-0. Alderman Lucas was absent. Ordinance 5131 as Recorded in the office of the City Clerk RZN 08-2937 (Mountain Ranch Ph. III): An ordinance rezoning that property described in rezoning petition RZN 08-2937, for approximately. 26.9 acres, located south of Mountain Ranch Phase I and Persimmon Street, east of the future extension of Rupple Road, from RSF-4, Residential Single -Family, 4 units per acre to RSF-8, Residential Single-Family,,8 units per acre. Assistant City Attorney David Whitaker read the ordinance. Jeremy Pate gave a brief description of the item. He stated staff is supportive of this request. The Planning Commission voted 9-0. Blake Jorgensen with Jorgensen Associates: We would like to point out that although we are trying to get it rezoned for higher density the overall development is still under the four units per acre as we delineate that throughout the rest of the acreage. Alderman Jordan: I would like for you to show this at the Ward 4 Meeting. Blake Jorgensen: That will be fine. We can meet with everyone and see if we can't move forward from there. Alderman Jordan moved to suspend the rules and go to the second reading. Alderman Cook seconded the motion. Upon roll call the motion passed 7-0. Alderman Lucas was absent. Assistant City Attorney David Whitaker read the ordinance. This item: was left on the second reading. C-PZD 08-2894 (Park Centre): An ordinance establishing a Commercial Planned Zoning District titled C-PZD 08-2894 Park Centre, located at the northeast comer of Zion Road/Veterans 113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax) accessfayetleville.org City Council Meeting Minutes April 15, 2008 Page 8 of 14 Park Entry Drive, containing approximately 8.58 acres; amending the official zoning map of the City of Fayetteville; and adopting the Associated Master Development Plan. Assistant City Attori:ey David Whitaker read the ordinance. Jeremy Pate gave a brief description of the item. He stated staff recommended approval of this project as did the Planning Commission. There are 39 conditions of approval. I believe the street improvements were. something that was discussed the most and deserves your consideration. For this particular project there is an existing agreement in place. The agreement that was reached with City Council approval is that the City would write the developer a check for roughly $42,000 for acquisition of right of way and also agree not to assess for any other street improvements. I originally reported that those street improvements were estimated around $67,000. In discussion with the City Engineer the amount is roughly $114,000. I want to correct the number that I presented to you. The City agreed to not assess $114,000 and only look at $42,000 as the maximum assessment for that development. Staff is recommending that the original agreement be held. Alderman Thiel: So are you saying that the developer is not going to pay the City back $42,000? Jeremy Pate: That is what staff is recommending. That is ultimately your decision. Alderman Thiel: So the only improvements they are actually making are building a public street through their project. Jeremy Pate: That is the only physical improvements. Alderman Thiel: Plus the City has paid them $42,000 for right of way. Jeremy Pate: That is correct. The City is obviously constructing the street improvements for Zion Road as part of the bond program. Alderman Thiel: Does staff feel like that is in line with what other projects of this impact had to pay? Jeremy Pate: From our perspective the agreement is from the City Council the resolution is included in your packet. That decision was made before hand, that no further assessments beyond that $42,000 for street improvements adjacent to this project would be required. I think it is relatively clear in that agreement that whatever improvements that would normally be required of the developer along Zion Road in front of his project would not be required because the City needed this right of way before the development occurred. Ron Petrie: The reason we had to do the agreement was because from a legal standpoint it was questionable whether we could come back and make an assessment after the project, Zion Road had already started. That is why we had this agreement. We felt it was a win win to both sides. Alderman Ferrell: What was the cost before the right of way and the building of the double lane public street down to the city park? 113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax) accessfayetteville.org City Council Meeting Minutes April 15, 2008 Page 9 of 14 Jeremy Pate: I don't know if we know the cost for sure. There is a cost estimate in your packets. That is not something that we have necessarily reviewed in detail. What they have estimated is that the total additional construction expense for the public street is roughly $68,466. The total additional land expense for a public street is $146,906. Alderman Ferrell: If traffic signalization is put there would you say that would benefit the City immediately as opposed to benefiting the development when the project is more complete? Jeremy Pate: I would say so even if this project wasn't constructed. Alderman Allen: On the issue of compatibility did you say it was resolved by the tree buffer? Jeremy Pate: We did a comparison to our residential office zoning and looked at the separation from these property lines. This would exceed that separation distance. The developer should be . given credit for trying to extend the park into the development as opposed to simply putting a development right beside the park. The tree preservation area extends into the property and there are certain areas set aside. The park like setting will not be lost and that will help contribute to the overall compatibility in transition for this development. Alderman Allen: I wondered if the Ward 3 Alderman had any responses to this project. Alderman Ferrell: I haven't had any public responses. I have visited with one of the owners and builders about their thoughts on it. Roger Boskus with Miller Boskus Lack Architects: The staff has been great to work with. We have gone through this process and really put together what is an outstanding development for the City. The Zion Road improvements and the prior agreement to Zion Road, that is its own thing. What we are really asking tonight is that you consider the amount of cost of the public street that goes through the property. It is really not required. We chose to do this street to put together a better development and project for the City and a better connection to the park. The cost that Jeremy referred to is the difference in cost to go from a private street to a City street. We asking for the cost difference of going from a private street to a public street be shared and credited back to our development. We are asking that the $68,000 difference be paid by the City and we will provide the land for the street. Alderman Ferrell: There is going to be a lot of green space in this development. You really want to be able to have a connection to better serve the clients and the people that are going to go through the park. _ Is that correct? Roger Boskus: That is correct. Alderman Thiel: 1 appreciate the developers working to make this a good project and I support it as it is. I feel they have gotten a fair deal from the City. There is going to be an impact from this project and because of that having the public street through their project is going to benefit them. I wouldn't support any changes to it. Alderman Thiel moved to suspend the rules and go to the second reading. Alderman Gray seconded the motion., Upon roll call the motion passed 7-0. Alderman Lucas was absent. 113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Pax) acecssfayetteville.org City Council Meeting Minutes April 15, 2008 Page 10 or 14 Assistant City Attorney David Whitaker read the ordinance. Alderman Gray moved to suspend the rules and go to the third and final reading. Alderman Rhoads seconded the motion. Upon roll call the motion passed 6-1. Alderman Cook voting no. Alderman Lucas was absent. Assistant City Attorney David Whitaker read the ordinance. Alderman Ferrell: I would like to amend this to the cost for building a private road. The developer is saying the difference in the cost would be $68,000 between them building a private road and a public road. Ron Petrie: Are you saying they should also pay us $42,000 and we pay them $36,000 so there is approximately $10,000 they owe us? Alderman Ferrell: No. Alderman Cook: I am not prepared to vote on this and if we move forward I will probably vote against it. I have not had a chance to get clear on it. Roger Boskus: I think the clearest way to say it is $34,000. Have the City pay us back half of the cost of the difference of improving the road. We would not be asking for $68,000, we would be asking for $34,000 which is half the difference in the cost of upgrading the road from a private street to a public street. Alderman Ferrell moved to amend the ordinance to pay the developer $34,000 the cost difference between the private and public street. Alderman Rhoads seconded the motion. Upon roll call the motion failed 4-3. Alderman Rhoads, Ferrell, Jordan and Gray voting yes. Alderman Cook, Allen and Thiel voting no. Alderman Lucas was absent. The amendment failed. Mayor Coody: I am not clear enough to make a decision on this either so I am not going to vote on this. We could hold this on the third reading until we come back and get some more information. We want to be fair and do right but at the same time we want to make sure we are fully informed on the impact of the tax payer on this decision. A discussion followed on whether or not the ordinance needed to be tabled. Alderman Ferrell moved to table the ordinance to the May 6, 2008 City Council Meeting. Alderman Jordan seconded the motion. Upon roll call the motion passed 7-0. Alderman Lucas was absent. This ordinance was tabled to the May 6, 2008 City Council Meeting. 113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax) accessfayetteville.org City Council Meeting Minutes April 15, 2008 Page I1 of 14 Amend Chapter 96 Noise Control: An ordinance to amend Chapter 96: Noise Control of the Code of Fayetteville to enact §96.09 to restrict the use of a compression release engine brake also known as "Jake Brake." Assistant City Attorney David Whitaker read the ordinance. Alderman Thiel: I brought this forward a few years ago and at that time the Council favored letting the Police Department try using other measures to control the problem. Those measures have not worked because we still have citizens complain who live in the vicinity of Highway 265 and 15th Street. Fayetteville is about the only City in the area which doesn't have this restriction. We are asking the Council to reconsider this ordinance. Don Oliver, a resident of 2614 Wyman Road spoke in favor of the ordinance. He stated I have spoke to a lot of people over there and it is getting bad. Alderman Thiel: I visited with the Police Chief before we brought this forward again and he is in support of it. It would make it easier for them to enforce. Police Chief Greg Tabor: I am in support of this. It makes it much easier for us to enforce. 1 know there are some issues with the mufflers. The current ordinance is difficult to enforce, if you say no engine compression brakes it is much simpler and easier to enforce. Mayor Coody: You can hear jake brakes for a mile. This needs to be at least as serious of an offense as a loud stereo at 30 feet. Alderman Allen: I wondered if someone could explain if there might be some occasions where jake brakes are really necessary. Dave Duncan, resident of Ward 1: The jake brake was invented to reduce the wear and tear on the brake system and not for safety. The safety issue comes into play with gasoline tankers and you could look at that as an exemption. In our mountainous regions they would have serious problems with brakes catching on fire and tires catching on fire. Mainly they were invented to reduce the wear and tear on the brake systems. Alderman Ferrell: Mr. Duncan I am assuming you were or are a trucker? Dave Duncan: I use to be. Alderman Ferrell: Did you say gasoline tanker trucks require inspections in their brakes quite often? Dave Duncan: I am not familiar with the current regulations but they use to have to stop ever so many hours to check the brakes and tires. The gasoline tankers don't fool around with the straight pipes anyway. I hear trucks everyday and night on 151h Street with mufflers working the jake brakes. There is really not a whole lot of difference in the sound when they flip the switch. Mayor Coody: If someone got into trouble and their brakes started to go out they would hit the switch and the jake brakes would kick in? 113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax) accessfayettevi I le. org City Council Meeting Minutes April 15, 2008 Page 12 of 14 Dave Duncan: It kicks in but it doesn't make a whole lot of difference in slowing you down depending on the amount of grade. Depending on the amount of grade the jake brake can keep a truck from gaining speed but if the grade is great the jake brake doesn't make much of a difference because the truck could run away with itself. Alderman Allen: My questions about jake brakes are covered in the ordinance. I don't see this as being problematic I just wanted to understand whether there would be times where that would be hazardous for a driver. Alderman Thiel moved to suspend the rules and go to the second reading. Alderman Gray seconded the motion. Upon roll call the motion passed 7-0. Alderman Lucas was absent. Assistant City Attorney David Whitaker read the ordinance. Alderman Thiel moved to suspend the rules and go to the third and final reading. Alderman Gray seconded the motion. Upon roll call the motion passed 7-0. Alderman Lucas was absent. Assistant City Attorney David Whitaker read the ordinance. Mayor Coody asked shall the ordinance pass. Upon roll call the ordinance passed 7-0. Alderman Lucas was absent. Ordinance 5I32 as Recorded in the office of the City Clerk R.W. Beck, Inc: A resolution approving a contract with R.W. Beck, Inc. in the amount of $110,700.00 to conduct a recycling study for the City of Fayetteville; and approving a budget adjustment in the amount of $10,700.00. Brian Pugh, Waste Reduction Coordinator: This study will help us define how we want our recycling program to look into the future. The staff feels that this recycling program is a vital service to Fayetteville. The pressures that we are getting to expand our recycling programs, this study will help us to thoughtfully and carefully examine those options and make our program much better in the future. Alderman Jordan: Were there any companies that were local that bid on it? Brian Pugh: Yes, Springline Consulting out of Fayetteville. Alderman Jordan: So you did have a company bid out of Fayetteville. Alderman Thiel: Yes, I was on that selection committee. Alderman Jordan: Why did you pick the one from Austin over the one from Fayetteville? Alderman Thiel: I don't really want to go into depth as to why we picked one over the other. I would say that we selected the best group for what we wanted. Their response in the RFP was 113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax) accessfayetteville.org City Council Meeting Minutes April 15, 2008 Page 13 of 14 what we were asking for. There were four firms that we interviewed and this was the one we decided on. This firm had a great deal of experience. I agree with you Lioneld that anytime we should use local firms. I like to use local firms but I think sometimes you get more expertise and experience. Brian Pugh: R. W. Beck is a nationally known consulting firm specializing in solid waste issues and they have done studies all around the country. They have a lot of experience and that is the main reason we chose them. Alderman Thiel: The budget adjustment is coming from buildings and grounds maintenance? Brian Pugh: The reason is that we had some money left over in that part of our budget. Alderman Thiel: It is a part of the Solid Waste buildings and grounds maintenance? Brian Pugh: Yes. We had some funds there to use. Alderman Thiel: I just wanted to make sure that it was coming out of Solid Waste Alderman Allen: I am glad to hear that it is not coming out of the General Fund. I continue to make comments about consultants in the lean years, however I feel that this is something that we are all committed to and a very important thing to do. I agree with Alderman Jordan that it is always best to do it locally and I think maybe we can try to find ways to partner with the University on these kinds of issues in the future. I think this is a necessary adjustment because it is so important. Alderman Cook: Is this a not to exceed number? They are going to provide deliverables based on this number? Brian Pugh: That is correct. That is the final number. Alderman Thiel moved to approve the resolution. Alderman Gray seconded the motion. Upon roll call the resolution passed 7-0. Alderman Lucas was absent. Resolution 86-08 as Recorded in the office of the City Clerk Fayetteville Municipal Airport Name Change: A resolution adopting the recommendation of the Airport Board and renaming the Fayetteville Municipal Airport. Ray Boudreaux, Aviation and Economic Development Director recognized Bob Nickell, Dave Bowman and Dr. Vaughn Decoster, members of the Airport Board who were present. He stated we would be happy to answer any questions. Alderman Thiel: It is probably important that the name be changed. Alderman Allen: I went to their board meeting and I completely understand why they feel this change is necessary. 113 West Mountain 72701 (479) 521-7700 .(479) 575-8257 (Fax) accessfayetteville.org City Council Meeting Minutes April 15, 2008 Page 14 of 14 Alderman Cook: How fast does this change take effect? Ray Boudreaux: We will be using it in the marketing program right away. The idea is for Millionaire to be able to market their product and be able to sell to the flying public. It will take a little while to get the highway sign changed so when people come down there they know it is really not where the airlines are going to be. Mayor Coody: I bet you still get those folks down there but I hope that number drops. Alderman Cook: For lack of a better description are there flying maps and does it change on them? Ray Boudreaux: It really doesn't, the flying maps will just say Drake Field. Alderman Ferrell moved to approve the resolution. Alderman Jordan seconded the motion. Upon roll call the resolution passed 7-0. Alderman Lucas was absent. Resolution 87-08 as Recorded in the office of the City Clerk Meeting adjourned at 7:35 PM atom&� 9 Sondra E. Smith, City Clerk/Treasurer 113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax) accessfayelteviI Ie.org