HomeMy WebLinkAbout2006-06-27 Minutes•
Mayor Dan Coody
City Attorney Kit Williams
City Clerk Sondra Smith
ayettey..ille
City of Fayetteville Arkansas
Special City Council
Meeting Minutes
June 27, 2006
Special City Council Meeting
June 27, 2006
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Ward I
Ward I
Ward 2
Ward 2
Ward 3
Ward 3
Ward 4
Ward 4
Aldermen
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Robert Reynolds
Brenda Thiel
Kyle B. Cook
Don Marr
Robert K. Rhoads
— Robert Ferrell
Shirley Lucas
Lioneld Jordan
A Special Meeting of the Fayetteville City Council was held on June 27, 2006 at 6:00 PM in
Room 326 of the City Administration Building located at 113 West Mountain Street,
Fayetteville, Arkansas.
• Mayor Coody called the meeting to order.
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PRESENT: Aldermen Thiel, Cook, Ferrell, Lucas, Jordan, Mayor Coody, City Attorney
Kit Williams, City Clerk Sondra Smith, Staff, Press, and Audience.
ABSENT: Alderman Reynolds, Marr and Rhoads
Pledge of Allegiance
New Business:
Compensation & Classification Phase II Contract Approval: A resolution approving a
contract in the amount of $38,608.00 with Management Advisory Group for consulting services
for Phase II of the Compensation and Classification System Project; and approving a Budget
Adjustment in the amount of $38,608.00.
Michele Bechhold, Interim Human Resource Director: As you heard at Agenda Session,
Phase 1 will be completed on June 30, 2006. All the job descriptions will be delivered to the city
by the Johanson Group. Phase 11 of the project is going to include the consultant to facilitate with
the City Council and senior management to develop a city wide compensation philosophy, to
actually take all of those Job descriptions and grade them utilizing the consultant's Job evaluation
methodology, conduct wage and benefit market surveys and provide implementation cost reports
to the city as well as options on other implementations if necessary for financial reasons. The
RFP was advertised on June 6, 2006 and closed on June 20, 2006, six proposals were received.
The Selection Committee chose to interview three of those firms, Johanson Group, Management
Advisory, and the Waters Consulting Group. The Selection Committee felt that all the proposals
113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax)
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Special City Council Meeting
June 27, 2006
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were excellent proposals. The firms demonstrated a very good grasp of the city's scope of the
project but in the end the Selection Committee chose to award the contract to Management
Advisory Group. It was a unanimous decision. Some of the reasons that the committee held up •
for that choice included their extremely strong knowledge of municipal pay plans and the depth
of the project team. We wanted to make sure that there were Senior Consultants on the project
from beginning to end because we do have a tight time frame. Management Advisory Group
met that criteria, all the project consultants are Senior Project Consultants. Also there is software
that they will provide to us as part of the package price, it provides the ability for financial
analysis, it is very flexible and is much more capable of utilizing different scenarios than other
project software that we saw. The initial price that was submitted by Management Advisory
Group was actually the low bid at $32,343 as you will notice your agenda item is actually for
$38,608, we did that to include some additional onsite consulting. We wanted to have some
employee orientation meetings at the beginning of the project to make sure that we are
communicating through out the project to the employees, let them know what the project is
about, what their role is and expectations, as well as provide onsite consulting. If there are any
issues that arise then we need to have the consultant here to address those issues so that is an
addition four and one half days to the contract.
Mayor Coody: Thank you. Any questions for Michele on this?
Alderman Lucas: This is a very tight time line because they are going to come back one week
before we work on budgets right?
Michele Bechhold: Yes.
Alderman Lucas: Is it too tight a time line? Is there anything that will hold this up that you can
think of that might make them not be able to hit that deadline?
Michele Bechhold: The project consultant, Management Advisory Group, understands the time
frame and has committed to be able to deliver the project within that time frame. They did
express that it means that each time they present the city with something we will need to make a
decision and move forward. So it's just a partnership on each side, the city and the consulting
firm to make sure we are considering everything and moving forward without any stumbles.
Gary Dumas, Director of Operations: One of the things that they stressed some of those
decisions will be made by administration and some such as the compensation philosophy will
involve the council. All of the decisions have to be made in a fairly timely manner so that the
whole project can move forward very quickly. Just like with the Johanson Group there will be an
update from the consultant at every Agenda Session.
Alderman Ferrell: Alderman Man- has put in a great deal of time on this. One of the things that
he stressed was the unusual candor displayed by this team. I think you guys shared that these
people meant what they said and they were going to do exactly what they said they were going to
do.
Alderman Ferrell moved to approve the resolution. Alderman Jordan seconded the
motion. Upon roll call the motion passed 5-0. Alderman Reynolds, Marr, and Rhoads
were absent.
113 west Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax)
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Special City Council Meeting
June 27, 2006
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Alderman Ferrell: I know we have miles to go on this but I would just like to say Michele,
Susan and everybody that's been involved on this has taken a lot of time and 1 thank you for the
job you're doing.
Meeting Adjourned at 6:05 PM
Dan
oo i y, Mayor
Son
ra Smith, City Clerk/Treasurer
113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax)
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