The URL can be used to link to this page

Home My WebLink About2006-10-19 - Agendas - Final Aldermen Ward I Position I - Robert Reynolds Mayor Dan Candy ayve �ev re Ward 1 Position 2 - Brenda Thicl City Attorney Kit Williams Ward 2 Position 1 - Kyle Cook Ward 2 Position 2 - Vacantt_ Ward 3 Position I - Robert K. Rhoads City Clerk Sondra Smith Ward 3 Position 2 — Robert Ferrell ARKANSAS Ward 4 Position I - Shirley Lucas Ward 4 Position 2 - Lioneld Jordan Final Agenda Special City Council Meeting October 19, 2006 A Special meeting of the Fayetteville City Council will be held on October 19, 2006 at 4: 15 p.m. in Room 326 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance A. New Business: 1. Gregg Avenue Widening by the Arkansas Highway and Transportation Department: A resolution to approve an additional payment of Eight Hundred Thousand Dollars ($800,000.00) to the Arkansas Highway and Transportation Department for the widening of Gregg Avenue between Township and 1-540 and to approve a budget adjustment of $800,000.00 to fund this payment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 174-06. Meeting adjourned at 4:20 p.m. 113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax) accessfayetteville.org Special City Council Meeting OctobA9, 2006 ! 7 Subject: 0 I I Motion To: Motion By: Seconded: Reynolds Thiel W O�II 1�MGti/ Cook Pk Rhoads Ferrell W� Asetuf Lucas Jordan !/ 1� tDr� Mayor Coody Subject: Motion To: Motion By: Seconded: Reynolds Thiel /112 Cook 2 Aa4l,� Rhoads Ferrell n Lucas � / Jordan Mayor Coody 5"0 FAYETTEVIPLE THE CITY OF FAYETTEVIIEE, ARKANSAS KIT WILLIAMS, CITY ATTORNEY 4D DAVID WHITAKER, ASST. CITY ATTORNEY DEPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT TO: Dan Coody, Mayor THRU: Sondra Smith, City Clerk FROM: Kit Williams, City Attorney �� DATE: October 20, 2006 RE: Passed Resolution from Special City Council meeting of October 19, 2006 L Additional payment to AHTD for Gregg Avenue Widening: Resolution approving additional payment of $800,000.00 to the AHTD for widening of Gregg Avenue between Township and I-540 and to approve a budget adjustment of $800,000.00 to fund this payment. Aldermen �, Ward I Position 1 - Robert Reynolds Mayor Dan Coody Ward I Position 2 - Brenda Thiel 7aye Ile Ward 2 Position 1 - Kyle t Cook City Attorney Kit Williams j�� Ward 2 Position 2 - Vacant r■'I. Ward 3 Position I - Robert K. Rhoads City Clerk Sondra Smith Ward 3 Position 2 — Robert Ferrell ARKANSAS Ward 4 Position I - Shirley Lucas Ward 4 Position 2 - Lioneld Jordan Final Agenda Special City Council Meeting October 19, 2006 A Special meeting of the Fayetteville City Council will be held on October 19, 2006 at 4: 15 p.m. in Room 326 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance A. New Business : 1 . Gregg Avenue Widening by the Arkansas Highway and Transportation Department: A resolution to approve an additional payment of Eight Hundred Thousand Dollars ($800,000.00) to the Arkansas Highway and Transportation Department for the widening of Gregg Avenue between Township and 1-540 and to approve a budget adjustment of $800,000.00 to fund this payment. 113 well Mountain 72701 (479) 521 -7700 (479) 575-8257 (Fax) accessfavelleville.ore A. 1 Gregg Avenue widening by the City of Fayetteville Arkansas Highway and Transportation Department Staff Review Form Page 1 of 6 City Council Agenda Items or Contracts bcf 1G Novoreber 7, 2006 City Council Meeting Date Ron Petrie Engineering Operations Submitted By Division Department Action Required: Approval of a payment in the amount of $800,000.00 to the Arkansas Highway and Transportation Department for the widening of Gregg Avenue between Township Road and the Fulbright Expressway and approval of a budget adjustment. $ 800,000.00 $ 360,000.00 Gregg - Fulbright to Township ROW Cost of this request Category / Project Budget Program Category / Project Name 4470.9470.5809.00 $ 331 , 177.00 Street Improvements Account Number FundsUsedto Dale Program / Project Category Name 04010 $ 28,823-00 Sales Tax-Capital Improvements Project Number Remaining Balance Fund Name Budgeted Item Budget Adjustment Attached (0 O� Previous Ordinance or Resolution # De(paartmmeertif/ Director Date Original Contract Date: '( Original Contract Number: City Attorney Date Received in City erk's Nfice jo - l4 - ob Finance and Internal Service Director Date Received in Mayor's Office Mayor Date mments: L A. 1 Gregg Avenue Widening by the Arkansas Highway and Transportation Department City of Fayetteville Page 2 of 6 a e ev 1 e Engineering Division 113 West Mountain Fayetteville, AR 72701T " ph: 479-575-8206 ARKANSAS fax: 479-575-8202 Date: October 20, 2006 To: Fayetteville City Council Thru: Dan Coody, Mayor Gary Dumas, Director of Operations From: Ron Petrie, City Engineer Subject: Approval of a payment in the amount of $800,000 to the Arkansas Highway and Transportation Department for the widening of Gregg Avenue between Township Road and the Fulbright Expressway and approval of a budget adjustment. RECOMMENDATION: As approved by the Street Committee on October 5, 2006, staff recommends approval of a payment in the amount of $800,000 to the Arkansas Highway and Transportation Department (AHTD) for the widening of Gregg Avenue from Township Road to the Fulbright Expressway and the associated budget adjustment. BACKGROUND: The City Council approved an agreement with the AHTD on August 7, 2001 to allow for the widening of Gregg Avenue (State Hwy 180) between Township Road and Fulbright Expressway. The agreement required the City to pay for all utility relocation costs, right- of-way costs, widen Township Road from Gregg to North College Avenue, and take over ownership of both Gregg Avenue and Township Road after completion. Since the agreement was approved, the City has spent $1 ,448,092 for utility relocations and right of way acquisition. The Engineering Division is currently completing design of the Township Road widening and right-of-way acquisition has begun. DISCUSSION: The AHTD had bid the Gregg Avenue widening project on three different occasions and rejected all bids due to the costs. This was also done for a project in the City of Rogers (Horsebam Road). The AHTD contacted both the City of Fayetteville and the City of Rogers requesting additional assistance in order to proceed with these projects. According to the AHTD, the City of Rogers agreed to pay up to fifty percent of the construction costs. The City of Fayetteville proposed to pay an additional $800,000 A. 1 Gregg Avenue Widening by the Arkansas Highway and Transportation Department Page 3 of 6 pending City Council approval in order to proceed with the Gregg Avenue project. In addition the Township Road widening would' occur after ownership is transferred to the City. This proposal was presented and approved by the Street Committee on August 8 and October 5, 2006. The A}ITD has since re-bid the Gregg Avenue widening project a fourth time and received a low bid in the amount of $6.49 million from McClinton-Anchor APAC. This was less than the previous low bid of$6.49 million. BUDGETIMPACT: The Street Committee recommended that the funds for this $800,000 payment come from two sources. The first is to utilize the remainder of the CIP funds in the Street ROW/Intersection/Cost Share Project account which has a remaining balance of $587,900. In addition, the remaining $212, 100 is recommended to come from the Street Bond program. The program set $8.8 million to go towards cost shares and right-of-way acquisition for street projects not contained in the program. It is anticipated that cost savings from the Township Road project could possibly reimburse these funds at a later date. A. 1 Gregg Avenue Widening by the Arkansas Highway and Transportation Department Page 4 of 6 RESOLUTION NO. A RESOLUTION TO APPROVE AN ADDITIONAL PAYMENT OF EIGHT HUNDRED THOUSAND DOLLARS ($800,000.00) TO THE ARKANSAS HIGHWAY AND TRANSPORTATION DEPARTMENT FOR THE WIDENING OF GREGG AVENUE BETWEEN . TOWNSHIP AND I-540 AND TO APPROVE A BUDGET ADJUSTMENT OF $80000.00 TO FUND THIS PAYMENT WHEREAS, the construction contract to widen Gregg Avenue from Township to I-540 has been more expensive (about $6.5 million) than anticipated by the Arkansas Highway and Transportation Department (AHTD); and WHEREAS, the City Council Street Committee has agreed to recommend an additional $800,000.00 be paid to the AHTD to help fund this construction contract to be funded from the Cost Share and Bond program. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1 : That the City Council of the City of Fayetteville, Arkansas hereby approves the payment of an additional Eight Hundred Thousand Dollars ($800,000.00) to the Arkansas Highway and Transportation Department to help fund the $6.5 million dollar construction contract to widen Gregg Avenue from Township to I-540. Section 2: That the City Council of the City of Fayetteville, Arkansashereby approves the budget adjustment attached as Exhibit A in the amount of $800,000.00 to fund the payment to the Arkansas Highway and Transportation Department. PASSED and APPROVED this 19th day of October, 2006. APPROVED: ATTEST: By: By: O DAN .COODY, Mayor SONDRA SMITH, City Clerk City of Fayetteville, Arkansas A t Budget Adjustment Form Gregg Avenue Widening by the Afirin nt Budget Year Department: Sales Tax Capital Improvements Date Requested Adjustment NumbEpge 5 of 6 2006 Division: Program: 10/19/2006 Project or Item Added/Increased:. Project or Item Deleted/Reduced: $800,000 is requested in the Gregg- Fulbright to $587,900 from the Street ROW/Intersection/Cost Sharing Township ROW project to meet the needs of the AHTD capital project. due to the actual project costs $212,100 from the Street Bond Program. .Justification of this Increase: Justification of this Decrease: The Arkansas Highway & Transportation Department Excess funds available from the has requested additional funding from the City for the Street/ROW/Intersection/Cost Sharing project. The Street Gregg Avenue project due to the actual construction Bond Program identified $8.8 million dollars to be spent on costs. cost shares for street projects not contained in the program. Increase Expense Budget (Decrease Revenue Budget) Account Name Account Number Amount Project Number Street improvements 4470 9470 5809 00 800,000 04010 1 Decrease Expense Budget (Increase Revenue Budget) Account Name Account Number Amount Project Number C, Street improvements 4470 9470 5809 00 587,900 02116 1. Trans from Transportation Bond 4470 0947 6602 52 2120100 04010" 1 Approval Signatures Budget Office' Use Only Requested �ryyyDate Type: A B C D E _ Budget Manager Date Posted to General Ledger Initial Date Department Director Date Posted to Project Accounting Q. Initial Date �,_ IO ^ {R • 200 L Finance & Internal Services Director Date Entered in Category Log Initial Date Mayor Date A. 1 Gregg Avenue Widening by the Arkansas Highway and Transportation Department Page 6 of 6 1) 1 u