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Home My WebLink About2006-09-12 - Agendas - Final Aldermen Ward 1 Position 1 - Robert Reynolds Mayor Dan Coody Ward 1 Position 2 - Brenda Thiel City Attorney Kit Williams Ward 2 Position 1 - Kyle Cook Ward 2 Position 2 - Vacant City Clerk Sondra Smith Ward 3 Position I - Robert K. Rhoads ayve re;lle Ward 3 Position 2 — Robert Ferrell ARKANSAS Ward 4 Position 1 - Shirley Lucas Ward 4 Position 2 - Lioneld Jordan Final Agenda Special City Council Meeting September 12, 2006 A Special meeting of the Fayetteville City Council will be held on September 12, 2006 at 4:30 p.m. in Room 326 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance A. New Business: 1 . Illinois River Watershed Partnership Inc: An ordinance to waive quotation bidding for services costing less than $20,000.00 and approving a contract for $ 10,000.00 with the Illinois River Watershed Partnership, Inc. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 4922, Meeting adjourned at 4:40 p.m. 113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax) accessfayetteville.org Special City Council Meeting Septelor 12, 2006 • Q . / /�� Subject: Roll Motion To: Motion By: Seconded: Rhoads Ferrell Lucas Jordan ✓ Reynolds ✓ Thiel ✓ Cook Mayor Coody Subject: � , n dot IX Motion To: Motion By: Seconded: Rhoads n Ferrell Lucas ✓ ✓ �/ Jordan �p a Reynolds ✓ LZ Thiel ✓ ✓ / Cook Mayor Coody Aldermen Ward I Position I - Robert Reynolds Mayor Dan Coody TayeVI Ward I Position 2 - Brenda Thiel Cit Attome Kit Williams Ward 2 Position I - Kyle B. Cook Y Y Ward 2 Position 2 - Vacant Cit Clerk Sondra Smith Ward 3 Position I - Robert K. Rhoads Y Ward 3 Position 2 — Robcrt Ferrell KANSAS Ward 4 Position I - Shirley Lucas Ward 4 Position 2 - Lioneld Jordan Final Agenda Special City Council Meeting September 12, 2006 A Special meeting of the Fayetteville City Council will be held on September 12, 2006 at 4:30 PM in Room 326 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance A. New Business: 1 . Illinois River Watershed Partnership Inc: An ordinance to waive quotation bidding for services costing less than $20,000.00 and approving a contract for $ 10,000.00 with the Illinois River Watershed Partnership, Inc. 113 West Mountain 72701 (479) 521 -7700 (479) 575-8257 (Fax) accessfayctteville.org Aldermen Ward 1 Position I - Robert Reynolds Mayor Dan Coody � '�� — Ward 3 Position 1 - Robert K. Rhoads Ward 1 Position 2 - Brenda Thiel Ward 2 Position 1 - Kyle B. Cook City Attorney Kit Williams till : T. T Ward 2 Position 2 - Vacant City Clerk Sondra Smith V Ward 3 Position 2 — Robert Ferrell A R'KA'N 5 A S; Ward 4 Position I - Shirley Lucas Ward 4 Position 2 - Lioneld Jordan Final Agenda Special City Council Meeting September 12, 2006 A Special meeting of the Fayetteville City Council will be held on September 12, 2006 at 4:30 PM in Room 326 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance A. New Business: 1 . Illinois River Watershed Partnership Inc: An ordinance to waive quotation bidding Q for services costing less than $20,000.00 and approving a contract for $ 10,000.00 with 1 the Illinois River Watershed Partnership, Inc. 113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax) accessfayetteville.org City of Fayetteville Staff Review Form City Council Agenda Items or Contracts 12-Sep-06 City Council Meeting Date Ron Petrie Engineering Operations Submitted By Division Department Action Required: An Ordinance to waive the requirements of competitive bidding and to approve a proposed contract with the Illinois River Watershed Partnership in the amount of $10,000 to assist in the improvement of water quality in the Illinois River Watershed. $10,000.00 Is 6789313.00 Sales Tax Capital Improvements Cost of this request Category/Project Budget Program Category / Project Name 4470-9470-5314-00 Is 302,660.04 Bridge 8 Drainage Improvements Acct Number Funds Used to Date Program / Project Category Name Draina a Stud /Phase II Storm 02097.1 Is 375,652.96 Water Management Project Number Remaining Balance Fund Name Budgeted Item Budget Adjustment Attached Previous Ordinance or Resolution # Department Director Date Original Contract Date: Original Contract Number. City Attorney Received in City Clerk's Office Finance and Internal Service Director Date Received in Mayor's Office Mayor Date Comments: _ . . . .. .. City Council Meeting of September 12, 2006 CITY COUNCIL AGENDA MEMO To: Mayor and City Council Thru: Gary Dumas, Director of Operations From: Ron Petrie, City Engineer Date: September 12, 2006 Subject: An ordinance to waive the requirements of competitive bidding and to approve a proposed contract with the Illinois River Watershed Partnership in the amount of $ 10,000.00 to assist in the improvement of water quality in the Illinois River Watershed. RECOMMENDATION Staff recommends approval of the proposed contract with the Illinois River Watershed Partnership in the amount of $ 10,000.00 to assist in the improvement of water quality in the Illinois River Watershed. BACKGROUND The Illinois River Watershed Partnership (IR WP is a non-profit organization that is led by representatives from local governments, businesses, conservation organizations and landowners in the Illinois River watershed. The objections of the organization are to "increase public awareness of the Illinois River and the contributions citizens can make to the river; to cooperate with the scientific community to identify water-quality impacts, causes and sources; and to identify and implement environmentally viable, economically feasible, conservation and restoration projects in the watershed." The Board of Directors of this organization are comprised of representatives of agriculture, business, conservation, construction, government, technical, research, education and at-large members. CURRENTSTATUS A large portion of the City of Fayetteville contributes storm water flows into the Illinois River Watershed including Clear Creek, Hamestring Creek, and Owl Creek. Over the next year, the Illinois River Watershed Partnership is proposing to "sponsor educational events, coordinate investigations with researchers, develop and implement restoration projects along the river and provide a forum for dialogues in which stakeholders from all 1 .._ .. ..--._.._...__.. ._.... ------ ---- - - --.__ .... . . . .. . .. . . . . City Council Meeting of September 12, 2006 walks of life can learn how we can improve our stewardship of this important watershed." BUDGETIMPACT The City currently has $302,660.04 remaining that has been allocated for the Phase II Storm Water Management Program for these projects. i 2 ORDINANCE NO, AN ORDINANCE TO WAIVE QUOTATION BIDDING FOR SERVICES COSTING LESS THAN $20,000.00 AND APPROVING A CONTRACT FOR $10,000.00 WITH THE ILLINOIS RIVER WATERSHED PARTNERSHIP, INC. WHEREAS, the Illinois River Watershed Partnership, Inc. is a non-profit corporation with unique qualifications and abilities to carry out its mission to improve the health of the Illinois River through the implementation of best management practices, water quality monitoring, public education, community outreach and ecosystem restoration; and WHEREAS, the City of Fayetteville needs to obtain such services to comply with federal Clean Water Act requirements. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYE'ITEVILLE, ARKANSAS: Section 1 : That the City Council of the City of Fayetteville, Arkansas hereby determines that the unique qualifications and abilities of the Illinois River Watershed Partnership, Inc. to provide quality services to Fayetteville citizens justifies the waiver of §34.23 (A)'s quotation bids requirement and the City Council hereby waives such requirement in this exceptional situation and approves the contract with the Illinois River Watershed Partnership, Inc. attached as Exhibit A. PASSED and APPROVED this 12th day of September, 2006. APPROVED: ATTEST: By: By:. DAN COODY, Mayor SONDRA SMITH, City Clerk CONTRACT The Illinois River Watershed Partnership, Inc. and the City of Fayetteville, Arkansas agree to enter into the following contract on this IP day of September, 2006. WHEREAS, The Illinois River Watershed Partnership, Inc. is a non-profit corporation whose mission is to improve the health of the Illinois River through the implementation of best management practices, water quality monitoring, public education, community outreach and ecosystem restoration; and WHEREAS, The City of Fayetteville has responsibilities to educate its citizens about these water quality and restoration issues through mandates of the Clean Water Act and has budgeted funds for such education activities. NOW, THEREFORE, the Illinois River Watershed Partnership and the City of Fayetteville agree as follows: 1 . The City of Fayetteville agrees to purchase educational, ecosystem monitoring and restoration, and community outreach services for its citizens from the Illinois River Watershed Partnership, Inc. for the sum of Ten Thousand Dollars ($ 10,000.00). 2. The Illinois River Watershed Partnership agrees to furnish a year long, extensive community outreach and educational services program to Fayetteville's citizens during the period of September 12, 2006 through September 11 , 2007, and further to provide implementation of and education about best management practices for stormwater management and ecosystem restoration in the Illinois River watershed. 3. The Illinois River Watershed Partnership agrees to provide two semi-annual written reports about its programs and activities to the Fayetteville City Council with the first report due on March 1 , 2007, and the second due on September 1 , 2007. ILLINOIS RIVER CITY OF FAYETTEVILLE, WATERSHED PARTNERSHIP, INC. ARKANSAS By: By: S. Luanne Diffin, President Dan Coody, Mayor Illinois River Watershed Partnership, Inc. ir. ATTEST: By: Sondra Smith, City Clerk . . -- I I _. .. - .. I . . . . .. . ".. ...I........._. . ..... ....._. . . . ---------_ _ - - ---- . 0 6 r : . ;; ; ORDINANCE NO AN ORDINANCE AMENDING CHAPTER 34 ARTICLE II OF THE CODE OF FAYETlEVILtiE, TO :. ` E}iIviPT COST: . . SHARE ..,: :,AGREEMI?NTS ` FOR INFRASTRUCTURE IMPROVEMENTS FROM THE REQUIREMENTS. OF §34.23 BE IT ORDAINED BY T7iE CITY COUNCIL OF T'HE CITY OF FAYE7`IEVIILE, 1. • 'ARKANSAS:.: . Section I That §34 23 >s hereby repealed and the followutg rs inserted to its stead §34 23:Purchases,And Contracts Not In Excess 'O,.'-_,.LL....,.�--..'..,L'''L.L..,.�Z''--'L 1"�'�L'�'...'-1.LL,�_,-,''.-.'.�..LL.L...L.L"L-��-+L+�...-.,'L�'" f$20,000 ..7o,-'..4 4'-."I��.'..'..:,"...�'',.%.�++4..-,�'�.4.-.....:...-,..,-'-.....'.1'..'�,-,.' 0 (A) Al such pgrchases act�in excess :of_$20,000 OO. shall be made by tbe ;mayor or .tits duly authorized :reprosentahve; after the :securing :and recording . of.. quotation bids therefor provided quotation bids wed not besectaed for purchases under $1,000.00 . (B) Cost sham agreements with developers or governmental entities for the. tmprovemenh of City infiastru7 ++ are expressly exempt from the;;equ¢ements.ofthts secuon: The City:Councd . . shall sigmfy,its approval of cost share a is Resolution. .,by (C) Contracts not in excess'of $20 000 00 shall be made and entered into, by the mayor The mayor shall have the:'authonty to ;approve contract change;• orders uP;:to, the contingency amount if any, as set forth m any approved contract even thqugh such conungency amount may exceed:$20 000 00 ' (D) T humg . f. engagement of professional semces shall .be conducted according to a professional hiring policy:approved by the City Council PASSED and APPROVED this 18th day of July, 2006 APPROVED , .; ATTEST By BY DAN COODY; Mayor SONDRA SMITH, City:Clerk .: .