HomeMy WebLinkAbout2006-05-16 - Agendas - Final Aldermen
Ward 1 Position I - Robert Reynolds
Mayor Dan Coody Ward 1 Position 2 - Brenda Thiel
Ci Attorney Kit Williams Ward 2 Position 1 - Kyle B. Cook
City Y Ward 2 Position 2 - Don Marr
Ci Clerk Sondra Smith Tayve �� 1 Ward 3 Position 1 - Robert F Rhoads
rY Ward 3 Position 2 — Robert Ferrell
ARKANSAS Ward 4 Position 1 - Shirley Lucas
Ward 4 Position 2 - Lioneld Jordan
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
May 16, 2006
A meeting of the Fayetteville City Council will be held on May 16, 2006 at 6:00 PM in Room
219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
A. CONSENT:
1. Approval of the April 18, 2006 and the April 25, 2006 Special City Council meeting
minutes.
THE MINUTES FOR APRIL 18, 2006 WERE PULLED BY SONDRA SMITH.
THE MINUTES FOR APRIL 25, 2006 WERE APPROVED BY THE CITY
COUNCIL,
2. Paradigm Development Company: A resolution approving an agreement with
Paradigm Development Company for park land dedication at Park West at Audubon.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 86-06,
3. Williams Tractor Co. Backhoe Purchase: A resolution awarding Bid #06-34 and
approving the purchase of one ( 1 ) New Holland Backhoe from Williams Tractor
Company in the amount of $54,394.00 for use by the Parks and Recreation Division.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO, 87-06,
113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax)
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0 0
4. Williams Tractor Co. Utility Work Machine Purchase: A resolution awarding Bid
#06-35 and approving the purchase of one (1 ) Toolcat Utility Work Machine from
Williams Tractor Company in the amount of $33,242.00 for use by the Parks &
Recreation Division.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 88-06,
5. Downing Sales and Service: A resolution awarding Bid #06-36 and approving the
purchase of three (3) recycling trucks from Downing Sales and Service in the amount of
$442,314.00 for use by the Solid Waste & Recycling Division.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 89-06,
6. Water & Sewer Rate Study-2006: A resolution approving a proposal in the amount of
$98,490.00 from HDR/EES to conduct a comprehensive water and sewer rate study; and
approving a budget adjustment in the amount of $ 13,344.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO, 90-06,
7. Eclipse Displays, Inc. Offer and Acceptance: A resolution approving an Offer and
Acceptance contract between the City of Fayetteville and Eclipse Displays, Inc. to
purchase Parcel 2W-South Industrial Park from the City of Fayetteville for $ 169,800.00;
and authorizing the Mayor and City Clerk to execute said agreement.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 91-06,
8. Dynamic Information Solutions Company, Inc. Software Maintenance Agreement:
A resolution approving a one year standard software maintenance agreement in the
amount of $35,797.25 with Dynamic Information Solutions Company, Inc. (D.I.S.C.) to
support the Electronic Document Management System.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO, 92-06.
B. UNFINISHED BUSINESS:
1. Emergency and Non-Emergency Ambulance Service: A resolution to express the City
Council' s intent to contract exclusively using competitive procurement methods with a
single entity for the provision of all emergency medical services and ambulance services
for the City of Fayetteville. This resolution was Tabled at the April 4, 2006 City
Council Meeting to the April 18, 2006 City Council Meeting. This resolution was
Tabled at the April 18, 1006 City Council Meeting to the May 16, 2006 City Council
Meeting.
THIS ITEM WAS TABLED INDEFINITELY.
113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax)
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0 0
2. Amend Title XV of the UDC - Tree Preservation and Protection: An ordinance
amending Title XV: Unified Development Code to provide amendments to certain
provisions concerning Tree Preservation and Protection. This ordinance was left on the
First Reading at the May 2, 2006 City Council Meeting.
THIS ITEM WAS REFERRED TO THE ORDINANCE REVIEW COMMITTEE
AND WILL BE HEARD WHEN THE COMMITTEE HAS RETURNED IT TO
CITY COUNCIL.
C. NEW BUSINESS:
1. Washington County Cost-Share: A resolution authorizing payment not to exceed
$50,000.00 to Washington County as the City of Fayetteville's share of the cost of the
continued evaluation, study and recommendations for Emergency Medical Services.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 93-06,
2. C-PZD 06-1921 Lazenby Phase II: An ordinance establishing a Commercial Planned
Zoning District titled C-PZD 06- 1921 Lazenby Phase II, located west of Razorback
Road, north of 150' Street, containing approximately 1 .34 acres; amending the Official
Zoning Map of the City of Fayetteville; and adopting the Associated Master
Development Plan.
THIS ITEM WAS LEFT ON THE SECOND READING OF THE ORDINANCE.
3. Amend Chapter 115 Pawnbrokers: An ordinance amending Chapter 115 :
Pawnbrokers, to require online daily reporting.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO, 4873,
4. Police Station Location: A resolution supporting the proposed location of a new police
station for the Fayetteville Police Department.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO, 94-06,
5. RZN 06-2081 Spirits Shop Liquor Store: An ordinance rezoning that property
described in rezoning petition RZN 06-2081 for approximately 0.28 acres, located at
1242 North Garland Avenue, from C- 1 , Neighborhood Commercial to C-2, Thoroughfare
Commercial.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 4874,
D. INFORMATIONAL:
City Council Tour: May 15, 2006 - 4:30 PM
Meeting adjourned at 7:25 p.m.
113 West Mountain 72701 (479) 521 -7700 (479) 575-8257 (Fax)
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A2S Pm -
City Council Meeting May 16, 200P 076 ' �' 4ak IVm
'QS 44
Subject: /
i
Motion To:
Motion By:
Seconded:
Reynolds
Thiel
Cook
Marr
Rhoads - it S A4
Ferrell
Lucas
Jordan
Mayor Coody
Subject: '� * �. . n n f OW
Motion To:
Motion By:
Seconded:
6/ i^�QReynolds
% 6r Thiel
Cook
(�✓ Marr
� I � glolp Rhoads
Ferrell
M 1 Lucas
Jordan
41 1
Mayor Coody
City Council Meeting May 16, 2006
Subject: � A (' _ _ ,q�t
Motion To:
Motion By:
i
Seconded :
Reynolds
A
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Thiel
UUUUUU Cook ✓
Marr
Rhoads ✓
Ferrell
Lucas Al
Jordan
Mayor Coody
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Seconded:
Reynolds ✓
Thiel
Cook
Marr
IWORhoads
Ferrell �
Lucas �
Jordan
AAA ^ Mayor Coody
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City Council Meeting May 16, 2006
Subject:
Motion To:
Motion By: �� L1
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Seconded:
6 , 11 Reynolds
Nom' Thiel
Q„ �iAA4,,* Cook
4� Marr Lo�
Rhoads ✓
P� Ferrell
Lucas
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Mayor Coody
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Motion To: � P�t000 tWv. CSA �� �s
Motion By:
Seconded:
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IVThiel
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Marr
(� Rhoads
Ferrell
Lucas
Jordan
2 ✓
a2 �O Mayor Coody
1-1
City Council Meeting May 16, 20066 n
Subject:
Motion To:
Motion By:
Seconded:
GJ c2 e Reynolds ✓
&xj Thiel
Cook
Marr f
Rhoads ✓
D ( � Ferrell
LR ' Lucas ✓
141 � 1 ' , Jordan J
V �j Mayor Coody
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Subject: � &,a-qf //,S-
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Motion By:
Seconded:
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NThiel WOOO� ./ 60#0�
Cook ,/
Marr ✓ �/ i/
Rhoads
Ferrell �/ ✓ ✓
Lucas ✓ ✓ ,/
C� Jordan v
0 Mayor Coody
0 0
City Council Meeting May 16, 2006
Subject: Lys
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Motion To:
Motion By:
Seconded: ��1Q
Reynolds
N Thiel
Ne
Cook ✓
Marr ✓
Rhoads ✓
Ferrell ✓
Lucas
Jordan
� O Mayor Coody
Subject: �� z IV okl
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Motion To: Q�
Motion By: G
Seconded : 19*409
/j 57 , Reynolds
N Thiel ✓ ✓
Cook ✓
Marr ✓
Rhoads
Ferrell
Lucas
Jordan
Mayor Coody
0
City Council Meeting May 16, 2006
Subject: ZAI ,,S i
Motion To:
Motion By: IAI Z
Seconded:
Reynolds
Thiel ✓
` Cook ✓ ✓ ✓
Marr ,/ ✓ �/'
Pay„ Rhoads l�
Ferrell
Lucas ✓/ �/ ✓
Jordan �/ ✓ ✓
�j Mayor Coody
Subject:
Motion To:
Motion By:
Seconded:
Reynolds
Thiel
Cook
Marr
Rhoads
Ferrell
Lucas
Jordan
Mayor Coody
• Q � �� Iva �oo�
Aldermen
Ward 1 Position 1 - Robert Reynolds
Mayor Dan Coody Ward I Position 2 - Brenda Thiel
Cit Attorney Kit Williams Ward 2 Position I - Kyle B. Cook
City y Ward 2 Position 2 - Don Marr
Ward 3 Position I - Robert K. Rhoads
City Clerk Sondra Smith Taye le Ward 3 Position 2 — Robert Ferrell
ARKANSAS Ward 4 Position 1 - Shirley Lucas
Ward 4 Position 2 - Lioneld Jordan
Tentative Agenda
City of Fayetteville Arkansas
City Council Meeting
May 16, 2006
A meeting of the Fayetteville City Council will be held on May 16, 2006 at 6:00 PM inoom
219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Agenda Session Only: Building Safety Week — Steve Cattaneo Q
A. CONSENT: /5
1 . Approval of the April 18, 2006 and the April 25, 2006,City hCo�uncil meeting minutes.
2. Paradigm Development Company: A resolution approving an agreement with
Paradigm Development Company for park land dedication at Park West at Audubon.
3. Williams Tractor Co. Backhoe Purchase: A resolution awarding Bid 406-34 and
approving the purchase of one ( 1 ) New Holland Backhoe from Williams Tractor
Company in the amount of $54,394.00 for use by the Parks and Recreation Division.
4. Williams Tractor Co. Utility Work Machine Purchase: A resolution awarding Bid
#06-35 and approving the purchase of one ( 1 ) Tooleat Utility Work Machine from
Williams Tractor Company in the amount of $33 ,242.00 for use by the Parks &
Recreation Division.
5. Downing Sales and Service: A resolution awarding Bid #06-36 and approving the
purchase of three (3) recycling trucks from Downing Sales and Service in the amount of
$442,314.00 for use by the Solid Waste & Recycling Division.
113 West Mountain 72701 (479) 521 -7700 (479) 575-8257 (Fax)
access fayettevi I I e.org
6. Water & Sewer A Study-2006: A resolution approving proposal in the amount of
$98,490.00 from HDR/EES to conduct a comprehensive water and sewer rate study; and
approving a budget adjustment in the amount of $ 13,344.00.
7. Eclipse Displays, Inc. Offer and Acceptance: A resolution approving an Offer and
Acceptance contract between the City of Fayetteville and Eclipse Displays, Inc. to
purchase Parcel 2W-South Industrial Park from the City of Fayetteville for $ 169,800.00;
and authorizing the Mayor and City Clerk to execute said agreement.
I8. ashington County Cost-Share: A resolution authorizing payment not to exceed
50,000.00 to Washington County as the City of Fayetteville's share of the cost of the
continued evaluation, study and recommendations for Emergency Medical Services.
01awle, c4n1a�-7at,\ �o2uF� e�va , �,ac . � aff
B. UNFINISHED BUSINESS : ®rcCCictS� Q?
1 . Emergency and Non-Emergency Ambulance Service: A resolution to express the City
Council ' s intent to contract exclusively using competitive procurement methods with a
single entity for the provision of all emergency medical services and ambulance services
for the City of Fayetteville. This resolution was Tabled at the April 4, 2006 City Council
Meeting to the April 18, 2006 City Council Meeting. This resolution was Tabled at the
April 18, 2006 City Council Meeting to the May 16, 2006 City Council Meeting.
2. Amend Title XV of the UDC - Tree Preservation and Protection: An ordinance
amending Title XV: Unified Development Code to provide amendments to certain
provisions concerning Tree Preservation and Protection. This ordinance was left on the
First Reading at the May 2, 2006 City Council Meeting.
C. NEW BUSINESS :
,ll . C-PZD 06-1921 Lazenby Phase 11 : An ordinance establishing a Commercial Planned
Zoning District titled C-PZD 06- 1921 Lazenby Phase 11, located west of Razorback
Road, north of 15'h Street, containing approximately 1 .34 acres; amending the Official
Zoning Map of the City of Fayetteville; and adopting the Associated Master
Development Plan.
/2. Amend Chapter 115 Pawnbrokers: An ordinance amending Chapter 115 :
Pawnbrokers, to require online daily reporting.
3. Police Station Location : A resolution supporting the proposed location of a new police
station for the Fayetteville Police Department.
add ; k z s40Ak
D. INFORMATIONAL :
City Council Tour: May 15, 2006 - 4 :30 PM
113 West Mountain 72701 (479) 521 -7700 (479) 575-8257 (Fax)
aecessfaycuevi Ile.org
Sondra Smith - Fwd: Re: Agenda session May 9 Page 1
qP
From: Steve Cattaneo
To: Sondra Smith
Date: 4/5/06 2:02PM
Subject: Fwd: Re: Agenda session May 9
1 guess the best title would be "Building Safety Week "
>>> Gary Dumas 04/05/06 2:00 PM >>>
yes
>>> Steve Cattaneo 04/05/06 1 :57 PM >>>
I would like to make a brief (5min) presentation to the Council about Building Safety Week at the agenda
session. May I have your permission?
>>> Sondra Smith 04/05/06 12:28 PM >>>
Check to see if it is okay with your Department Director and we will add it. Email me back with the title you
want placed on the agenda. Thanks!
Sondra Smith
City Clerk
City of Fayetteville
113 West Mountain
Fayetteville, AR 72701
(479) 575-8323
(479) 718-7695 (Fax)
ss m i th(&ci.favettevi I l e.a r.u s
>>> Steve Cattaneo 04/05/06 11 :37 AM >>>
I would like to make a brief (5min) presentation to the Council about Building Safety Week. What do I
need to do to get on the agenda for the agenda session only?
Ambe; Wood - Information Item for Agea& Session Page 1
From: Michele Bechhold
To: Wood, Amber ac;
Date: 5/5/06 5:23PM
Subject: Information Item for Agenda Session
For each Agenda Session starting with May 9 and ending with July 11 1 need an informational item to be
on the agenda.
Johanson Group: Progress Report on Phase I of the Classification and Compensation System Project -
Job Description Development
know the 5-9 Tentative Agenda is already out, but they will still need to make a report on Tuesday.
Sondra said that she would tell the Mayor this.
Thanks for your help
Michele
Amber Wood - Agenda Session 05/09/0 : Page 1
From : Sondra Smith
To: Coody, Dan
Date: 5/5/06 6:36PM
Subject: Agenda Session 05/09/06
Michele in HR called and they need to have Mr. Johanson give a brief report at Agenda Session on May 9,
2006 regarding the salary survey. This report is not on the agenda so you will have to request it to be
added to the agenda. Thanks!
Sondra Smith
City Clerk
City of Fayetteville
113 West Mountain
Fayetteville, AR 72701
(479) 575-8323
(479) 718-7695 (Fax)
ssmith@ci.fayetteville.ar.us
Aldermen
Ward I Position I - Robert Reynolds
Mayor Dan Coady Ward I Position 2 - Brenda Thiel
s.•
City Attorney Kit Williams Ward 2 Position I - Kyle B. Cook
PV 1 Ward 2 Position 2 - Don Marr
Ward 3 Position I - Robert K. Rhoads
City Clerk Sondra Smith Ward 3 Position 2 — Robert Ferrell
ARKANSAS Ward 4 Position I - Shirley Lucas
Ward 4 Position 2 - Lioneld Jordan
Tentative Agenda
City of Fayetteville Arkansas
City Council Meeting
May 16, 2006
A meeting of the Fayetteville City Council will be held on May 16, 2006 at 6:00 PM in Room
219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Agenda Session Only: Building Safety Week — Steve Cattaneo
A. CONSENT:
�a, l I Y , � .S�
1 . Approval of the Mwf-2; 2006 City Council meeting minutes.
2. Paradigm Development Company: A resolution approving an agreement with
Paradigm Development Company for park land dedication at Park West at Audubon.
3. Williams Tractor Co. Backhoe Purchase: A resolution awarding Bid #06-34 and
approving the purchase of one ( ] ) . New Holland Backhoe for Williams Ford Tractor
Company in the amount of $54,394.00 for use by the Parks and Recreation Division.
4. Williams Tractor Co. Utility Work Machine Purchase: A resolution awarding Bid
#06-35 and approving the purchase of one ( 1 ) Toolcat Utility Work Machine from
Williams Tractor Company in the amount of $33 ,242.00 for use by the Parks &
Recreation Division.
5. Downing Sales and Service: A resolution awarding Bid #06-36 and approving the
purchase of three (3) recycling trucks from Downing Sales and Service in the amount of
$442,314.00 for use by the Solid Waste & Recycling Division.
113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax)
accessfayetteville.org
x Police Station Location : A resolution supporting the propos�i location of a new police
station for the Fayetteville Police Department.
7. Water & Sewer Rate Study-2006: A resolution approving a proposal in the amount of
$98,490.00 from HDR/EES to conduct a comprehensive water and sewer rate study; and
approving a budget adjustment in the amount of $ 13,344.00.
8. Eclipse Displays, Inc. Offer and Acceptance: A resolution approving an Offer and
Acceptance contract between the City of Fayetteville and Eclipse Displays, Inc. to
purchase Parcel 2W-South Industrial Park from the City of Fayetteville for $ 169,800.00;
and authorizing the Mayor and City Clerk to execute said agreement.
9. Washington County Cost-Share: A resolution authorizing payment not to exceed
$50,000.00 to Washington County as the City of Fayetteville's share of the cost of the
continued evaluation, study and recommendations for Emergency Medical Services.
B. UNFINISHED BUSINESS :
1 . Emergency and Non-Emergency Ambulance Service: Aresolution to express the City
Council's intent to contract exclusively using competitive procurement methods with a
single entity for the provision of all emergency medical services and ambulance services
for the City of Fayetteville. This resolution was Tabled at the April 4, 2006 City Council
Meeting to the April 18, 2006 City Council Meeting. This resolution was Tabled at the
April 18, 2006 City Council Meeting to the May 16, 2006 City Council Meeting.
2. Amend Title XV of the UDC - Tree Preservation and Protection: An ordinance
amending Title XV: Unified Development Code to provide amendments to certain
provisions concerning Tree Preservation and Protection. This ordinance was left on the
First Reading at the May 2, 2006 City Council Meeting.
C. NEW BUSINESS:
I . C-PZD 06-1921 Lazenby Phase II : An ordinance establishing a Commercial Planned
Zoning District titled C-PZD 06- 1921 Lazenby Phase Il, located west of Razorback
Road, north of 1501 Street, containing approximately 1 .34 acres; amending the Official
Zoning Map of the City of Fayetteville; and adopting the Associated Master
Development Plan.
2. Amend Chapter 115 Pawnbrokers : An ordinance amending Chapter 115:
Pawnbrokers, to require online daily reporting.
D. INFORMATIONAL:
City Council Tour: May 15, 2006 - 4 :30 PM
113 West Mountain 72701 (479) 521 -7700 (479) 575-8257 (Fax)
accessfayenevi I I e.org
FAYE77EV70tLLE
THE CITY OF FAYETTEVILLE, ARKANSAS
KIT WILLIAMS, CITY ATTORNEY
DAVID WHITAKER, ASST. CITY ATTORNEY
DEPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT
TO: Dan Coody, Mayor
THRU: Sondra Smith, City Clerk
FROM: Kit Williams, City Attorney
DATE: May 17, 2006
RE: Passed Ordinances and Resolutions from City Council meeting
of May 16, 2006
L Paradigm Development Co. : Resolution approving agreement
w/Paradigm Development Co. for park land dedication at Park West at Audubon'
2, Williams Tractor Co. Backhoe Purchase: Resolution awarding Bid
#06-34 and approving purchase of one New Holland Backhoe from Williams
Tractor Co. in amount of $54,394.00 for use by Parks & Recreation Division;
3. Williams Tractor Co. Utility Work Machine Purchase: Resolution
awarding Bid #06-35 and approving purchase of one Toolcat Utility Work
Machine from Williams Tractor Co. in amount of $33 ,242.00 for use by Parks &
Recreation Division;
4, Downing Sales & Service: Resolution awarding Bid #06-36 and
approving purchase of three recycling trucks from Downing Sales and Service in
amount of $442,314.00 for use by Solid Waste & Recycling;
5. Water & Sewer Rate Study — 2006: Resolution approving proposal in
amount of $98,490.00 from HDR/EES to conduct a comprehensive water & sewer
rate study; and approving a budget adjustment in amount of $ 13,344.00;
6. Eclipse Displays,. Inc. Offer & Acceptance: Resolution approving offer
& acceptance between City of Fayetteville and Eclipse Displays, Inc. to purchase
Parcel 2W-South Industrial Park from City for $ 169,800.00 and authorizing
Mayor and City Clerk to execute said agreement;
7. Dynamic Information Solutions Co., Inc. Software Maintenance
Agreement: Resolution approving one year standard software maintenance
agreement in amount of $35,797.00 w/Dynamic Information Solutions, Co., Inc. to
support Electronic Document Management System;
8. Washington County Cost Share: Resolution authorizing payment not to
exceed $ 15,000.00 to Washington County as the City of Fayetteville's share of the
cost of the continued evaluation, study and recommendations for emergency
medical services;
9. Amend Chapter 115 Pawnbrokers: Ordinance amending Chapter 115:
Pawnbrokers, to require online daily reporting;
10. Police Station Location : Resolution supporting the proposed location of a
new police station for the Fayetteville Police Department;
11 . RZN 06-2081 : Ordinance rezoning approximately 0.28 acres, located at
1242 North Garland Avenue, from C- 1 , Neighborhood Commercial to C-2,
Thoroughfare Commercial.
2
Arkansas Democrat 7V0axeUe
Northwest Arkansas Times
Benton County Daily Record
P . O. BOX 1607
FAYETTEVILLE, AR 72702
PHONE : 479-571 -6415
AFFIDAVIT OF PUBLICATION
I , Maria Attaway, do solemnly swear that I am Legal Clerk of the Arkansas
Democrat Gazette newspaper. Printed and published in Benton County
Arkansas, (Lowell) and that from my own personal knowledge and
reference to the files of said publication , the advertisement of:
Final Agenda
Was inserted in the Regular Editions:
May 15, 2006
Publication Charge : $ 199 . 00
Subscribed and worn to before me
Thislf day 0f 4 lr 2006 .
Notary Public tcc
Sharlene D. Williams
Notary Public
My Commission Expires : State of Arkansas
My Commission Expires
October 18, 2014
**NOTE** Please do not pay from Affidavit.
Invoice will be sent.
RECEIVED
MAY 18 2000
(M OF FAVe-n Eviui
OnY OWNS OFFICE
FINAL AGENDA
CRY OF FAVIETTSVILLA ARKANSAS 11
CITY COUNCIL YHSRNO
MAY 169 aoos T
A meeting of the Fayetteville City Council will beheld Y
on May 16, 2008 eI8:OD PM In Roan 219 of the CityARKANSAS
Administration Building located at 113 West
Mountain Street, Fayetteville, Arkansas.
> Cau to Ower
Roll Call
pledge of Alleglarroe
• A. CONSENT
I- Approval opine April 189 2006 and On April 209 2008 Special City Counoll meeb,
Ing minala.
2. Paradigm GevNoprreant Company) A resolution approving an agreement with Paradigm
Development Company for park land dedication at Park Wast at Audubon.
A Wllilame Taotw Ce. eaolme r Purchaser A rescrutlon awarding Bid #06,34 end approv.
Ing the purchase of one (1) New Holland Backhoe from W10iarro Tractor Company In the amount of
$54,394.00 for use by the Parke and Recreation Division.
4. WIUIa Troetw Co. UtONy Work Machine purchases A resolution awarding Bid 4W
35 and approving the purchase of one (1) Topical U011ty Work Machine from Williams Traoror
Company In the amount of $33,242.00 for use by the Parka 8 Recreation DMsim,
S. Cewnnsp Sales real SerWar A resolution awarding Bid #06-36 and approving the purchase
of three (3) recycling trucks from Downing Sales and Service In the amount of $442,314.00 for use
by the Solid Waste 8 Recycling Division.
IL ill ~ A Sewer Rate Study20068 A resolution approving a proposal In the amount of
$98,490.00 from HDRIEES to conduct a comprehensive "ter and sewer rate study, and approving
a budget adjustment in the amount of $13,344.00:'
T. ECllpee DiGPI q Ins. OHW and Aeaptances A resolution approving an Offer and
Acceptance contractbetween the City of Fayetteville and Eclipse Displays, Inc. to purchase Parcel
2W-South Industrial Park from the City of Fayetteville for $169,800.00: and authorizing the Mayo and
City Clerk to execute said agreement. '
B. Dynamic Intercession Solation Comperr% Ino. Solitrearo Maintenance
Ag'ewardr A resolution approving a one year standard software maintenance agreement In the
amount of §35,797.25 with Dynamic Informallon Solutions Company, Inc. (D.I.S.C.) to support the
Elecvonic Document Management System.
B. UNFINISHED BUSiMEM
1. Emergency real Nen•Enwgerroy AnANd a Servicer A resolution to express the City
Councllh Intent to contract exclusively using conpatithre procurement methods with a single entity
for the provision of all emergency medical services and ambulance services to the City of
FayeneNile. This resolution wee Tabled at the April 4. 2006 City Council Meeting to the April 18, 2006
City Council Meeting. This resolution was Tabled at the April 18, 2006 Dry Council Meeting to the
May 18, 2008 City Council Meeting.
2. Amend Title XV of the UDC • Tree Pretervatlon and Rotations An ordinance
I emending Title XV: UnifiedQqevelopment Code to prom
vide amendments to to certain provisions om-
corning Tree Preservation w1% Protection. This ordinance was left on the Rrst Reading at the May 2.
2006 City Council Meering.
C. NSW SUSINESA
1. WaMngten Cready Coet-Sh rrer A resolution authorizing payment nor to exceed
550,ODO.00 to Washington County as the City of Fayeae ftlee share of the cost of the continued oval.
ustion, study and recomrlendations for Emergency Medical Senkces.
1 C4vZD 061881 Leaner phae Ili An ordinance establishing a Commercial Planned
Zoning District titled C-PZD 06-1921 Lazenby Phase II, located west of Razorback Road. north of
15th Street, containing approximately 1.34 acres: amending the Official Zoning Map of the City of
' Fayetteville; and adopting the Associated Master Development Plan.
1 x Amari Chapter 118 Pewnerokw An ordinance amending Chapter 115: Pawnbrokers,
to require online daily reporting.
A Poli*@ Statlon Locatiwu A resolution supporting the proposed location of a new po lce sw-
son for the Fayetteville Police Department.
A RLI 062081 Sorft Strop Liquor, Storor An ordinance rezoning that property described
In rezoning petition RZN 06-2081 for approximately 0.28 acres, located at 1242 North Garland
Avenue, iron C-1, Neighborhood Commercial to C-2, Thoroughfare Commercial,
D. INFORNATIOMU
CNy Cermell Toren Nay 1S9 2008,• 4;= PY
LV
RECEIVED
MAY 18 HON
CMOFFAVETMVA
CR\rCL3aM0FRW
Aldermen
Ward I Position 1 - Robert Reynolds
Mayor Dan Coody • Ward I Position 2 - Brenda Thiel
Cit Attorney Kit Williams Ward 2 Position I - Kyle B. Cook
City y Ward 2 Position 2 - Don Marr
Ward 3 Position I - Robert K.
City Clerk Sondra Smith Tayve le Ward 3 Position 2 — Robert Ferreellads
ARKANSAS Ward 4 Position I - Shirley Lucas
Ward 4 Position 2 - Lioneld Jordan
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
May 16, 2006
A meeting of the Fayetteville City Council will be held on May 16, 2006 at 6:00 PM in Room
219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
A. CONSENT:
1 . Approval of the April 18, 2006 and the April 25, 2006 Special City Council meeting
minutes.
2. Paradigm Development Company: A resolution approving an agreement with
Paradigm Development Company for park land dedication at Park West at Audubon.
3. Williams Tractor Co. Backhoe Purchase: A resolution awarding Bid #06-34 and
approving the purchase of one ( 1 ) New Holland Backhoe from Williams Tractor
Company in the amount of $54,394.00 for use by the Parks and Recreation Division.
4. Williams Tractor Co. Utility Work Machine Purchase: A resolution awarding Bid
#06-35 and approving the purchase of one ( 1 ) Tooleat Utility Work Machine from
Williams Tractor Company in the amount of $33,242.00 for use by the Parks &
Recreation Division.
5. Downing Sales and Service: A resolution awarding Bid #06-36 and approving the
purchase of three (3) recycling trucks from Downing Sales and Service in the amount of
$442,314.00 for use by the Solid Waste & Recycling Division.
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6. Water & Sewer Rate Study-2006: A resolution approving a proposal in the amount of
$98,490.00 from HDR/EES to conduct a comprehensive water and sewer rate study; and
approving a budget adjustment in the amount of $ 13,344.00.
7. Eclipse Displays, Inc. Offer and Acceptance: A resolution approving an Offer and
Acceptance contract between the City of Fayetteville and Eclipse Displays, Inc. to
purchase Parcel 2W-South Industrial Park from the City of Fayetteville for $ 169,800.00;
and authorizing the Mayor and City Clerk to execute said agreement.
8. Dynamic Information Solutions Company, Inc. Software Maintenance Agreement:
A resolution approving a one year standard software maintenance agreement in the
amount of $35,797.25 with Dynamic Information Solutions Company, Inc. (D.I.S.C.) to
support the Electronic Document Management System.
B. UNFINISHED BUSINESS:
1. Emergency and Non-Emergency Ambulance Service: A resolution to express the City
Council' s intent to contract exclusively using competitive procurement methods with a
single entity for the provision of all emergency medical services and ambulance services
for the City of Fayetteville. This resolution was Tabled at the April 4, 1006 City Council
Meeting to the April 18, 2006 City Council Meeting. This resolution was Tabled at the
April 18, 2006 City Council Meeting to the May 16, 2006 City Council Meeting.
2. Amend Title XV of the UDC - Tree Preservation and Protection: An ordinance
amending Title XV: Unified Development Code to provide amendments to certain
provisions concerning Tree Preservation and Protection. This ordinance was left on t/re
First Reading at the May 2, 2006 City Council Meeting.
C. NEW BUSINESS:
1. Washington County Cost-Share: A resolution authorizing payment not to exceed
$50,000.00 to Washington County as the City of Fayetteville's share of the cost of the
continued evaluation, study and recommendations for Emergency Medical Services.
2. C-PZD 06- 1921 Lazenby Phase II : An ordinance establishing a Commercial Planned
Zoning District titled C-PZD 06- 1921 Lazenby Phase 11, located west of Razorback
Road, north of 15th Street, containing approximately 1 .34 acres; amending the Official
Zoning Map of the City of Fayetteville; and adopting the Associated Master
Development Plan.
3. Amend Chapter 115 Pawnbrokers: An ordinance amending Chapter 115:
Pawnbrokers, to require online daily reporting.
4. Police Station Location : A resolution supporting the proposed location of a new police
station for the Fayetteville Police Department.
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5. RZN 06-2081 Spirits Shop Liquor Store: An ordinance rezoning that property
described in rezoning petition RZN 06-2081 for approximately 0.28 acres, located at
1242 North Garland Avenue, from C- 1 , Neighborhood Commercial to C-2, Thoroughfare
Commercial.
D. INFORMATIONAL:
City Council Tour: May 15, 2006 - 4:30 PM
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• • Special City Council Meeting Minutes
April 25, 2006
Page I of 2
Aldermen
Mayor Dan Coady • Ward 1 Position I - Robert Reynolds
Ward 1 Position 2 - Brenda Thiel
City Attomey Kit Williams / � pq{ T rA' Ward 2 Position 1 - Kyle B. Cook
I 1 Ward 2 Position 2 - Don Marr
City Clerk Sondra Smith V 1 Ward 3 Position 1 - Robert K. Rhoads
Ward 3 Position 2 — Robert Ferrell
ARKANSAS Ward 4 Position I - Shirley Lucas
Ward 4 Position 2 - Lioneld Jordan
City of Fayetteville Arkansas
Special City Council
Meeting Minutes
April 25, 2006
A Special meeting of the Fayetteville City Council was held on April 25, 2006 at 5 :30 PM in
Room 326 of the City Administration Building located at 113 West Mountain Street,
Fayetteville, Arkansas.
Mayor Coody called the meeting to order.
PRESENT: Aldermen Reynolds, Thiel, Cook, Marr, Rhoads, Ferrell, Lucas, Jordan,
Mayor Coolly, City Attorney Kit Williams, City Clerk Sondra Smith, Staff, Press, and
Audience.
Pledge of Allegiance
New Business:
Johanson Group Contract Approval: Consulting services for the identification of salary
survey benchmark jobs and development of updated job descriptions for all City positions.
Alderman Ferrell: Mayor, I asked that we have a Special City Council meeting to consider this
contract. Alderman Marr had asked me to serve on a committee to do an RFP and get somebody
to do the first part, the consulting services for the identification of salary survey benchmark jobs
and development of updated job descriptions for all City positions. We met, we reviewed the
RFP's, we then had a meeting and interviewed the selected applicants and recommend them for
approval.
Alderman Marr: The committee felt like during our meetings with employees and with the
staff that one of the things that was critical and that we kept hearing was that the positions that
we were taking to market need to correctly reflect the roles and responsibilities that they do. The
last time job descriptions were done was quite some time ago and so we felt that that was the
first step. The timing of this was important because when we go to the next phase which is
Phase I of the actual consultant work, pay, philosophy, market, etc. we did not want them to have
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Special City Council Meeting Minutes
April 25, 2006
Page 2 of 2
to wait from a timing perspective to do job descriptions. That is why the order is the order that it
is.
Alderman Ferrell moved to approve the resolution. Alderman Marr seconded the motion.
Upon roll call the motion passed unanimously.
Mr. Johanson: We are real pleased to have this opportunity to work with the City and we will
do a good job for you.
Resolution 77-06 as Recorded in the Office of the City Clerk.
Meeting adjourned at 5:55 p.m.
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City of Fayetteville Dynamic Information Solutions
Company, Inc. Software
Q Staff Review Form Maintenance Agreement
City Council Agenda Items Page 1 of
L7 or
Cl/Y�l Contracts
MAti1 / (v, Zoo6
City Council Meeting Date
Lesa Brosch Information Technology Finance and Internal Services
Submitted By Division Department
Action Required:
Staff recommends approval of a 1 year Standard Software Maintenance Agreement Contract with Dynamic
Information Solutions Company, Inc. (D.I.S.C.)
C
$ 35,797.25 $ 214,690.00 Maintenance
Cost of this request Category ! Project Budget Program Category / Project Name
1010-1710-5416.00 $ 162,866.00 Information Technology
Account Number Funds Used to Date Program / Project Category Name
$ 51 ,824.00 General
Project Number Remaining Balance Fund Name
Budgeted Item 7X Budget Adjustment Attached
Previous Ordinance or Resolution #
(((Deppara�t Director Date Original Contract Date:
S v6 Original Contract Number:
CityAttorneyDate
Received lCity Cle 's Office
4tx7. D6
Finance and Internal Service Director Date
Received in Mayors Office
1N3
Mayor Date
Comments:
A. 8
ation Solutions
ny. Inc. Software
ance Agreement
City of
Fayetteville
Page 2 of 8
TayveevieMountain
. . . .
*`t5-8214,
ARKANSAS
To: Mayor Dan Coody
Tbru: Steve Davis, Finance Director Interim
Scott Huddleston, IT Manager
From: Lesa Brosch, Business Systems Analyst
Date: May 01, 2006
Subject: Agenda Item to approve 1 Service and Support Agreement (2006) with D.LS.C.
for the EDMS.
BACKGROUND
The City implemented an Electronic Document Management System (EDMS) in the third
quarter of 2005 from Dynamic Information Solutions Company, Inc (D.I.S.C.) The EDMS is a
city-wide document management system. The implementation consisted of Appxtender
Document Management, Appxtender Image Capture, Webxtender, Verity Telefoms, and
Records Management.
The Appxtender Image Capture is an application that allows for scanning documents in large
batches. This application is currently being utilized by the City Clerks Office, Purchasing and the
Police Department.
Appxtender Document Management (AX) is an application that allows for indexing, editing and
retrieval of documents. This application is currently being utilized by the City Clerks Office,
Purchasing and the Police Department.
Webxtender is an application that allows for view, print and processing of documents. This
application is currently being utilized by the City Clerics Office, Purchasing, Police Department
and Accounting. This appbcation, in the future, will allow citizen's access through the web to the
city's public documents.
Verity Teleforms is an application that allows for automated index (data) capture of values from
scanned documents and index processing in AX applications. This software is currently being
utilized in the Police Department.
Records Management is an application that automates the retrieve and index process of reports
from the AS/400 into AX. This process is being utilized for reports from the Business Office and
Accounting.
1
A. 8
Dynamic Information Solutions
Historically, the City of Fayetteville utilized a full time Microfilm Clerk for microfilny. Inc. Software
I ance Agreement
processing all city documents. The IDMS allows for multi divisional scanning to creasere Page 3 of 8
records management storage process. In the past, the Microfilm Clerk could process
approximately five hundred thousand documents a year, which averaged to be 2,032 documents
per day. With the IDMS recently moving from a test environment to a production environment,
this same individual is able to process approximately 6,500 documents in a day.
Once the city has processed enough documents, city staff will incorporate the use of the
Webxtender to citizens on the city's website. The Webxtender application is scheduled to go
online in the fall of 2006. This process will allow citizens the capability to retrieve public
documents without a visit to city hall. Previously, all document retrieval was coordinated through
the Microfilm Clerk The IDMS has the potential to eliminate this time consuming process with
the Websxtender Application.
IRECCOMENDATION
Staff recommends approval of I-Year Standard Software Maintenance Agreement Contract with
Dynamic Information Solutions Company, Inc. (D.I.S.C.)
DISCUSSION
Service and Maintenance fees are necessary to keep software current. These fees allow the City
to receive updates and enhancements to the software as they become available. In addition,
Service and Maintenance fees provide technical phone support and problem troubleshooting and
resolution. The software products that we have purchased from D.I.S.C. are essential to the
City's day to day operations and it is important that we keep these assets current.
I
i
2
A. 8
Dynamic Information Solutions
Company, Inc. Software
Maintenance Agreement
Page 4 of 8
RESOLUTION NO.
A RESOLUTION APPROVING A ONE YEAR STANDARD SOFTWARE
MAINTENANCE AGREEMENT IN THE AMOUNT OF $35,797.25 WITH
DYNAMIC INFORMATION SOLUTIONS COMPANY, INC. (D.I.S.C.) TO
SUPPORT THE ELECTRONIC DOCUMENT MANAGEMENT SYSTEM.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby
approves a one year Standard Software Maintenance Agreement in the amount of
$35,797.25 with Dynamic Information Solutions Company, Inc. (D.I.S.C.) to support the
Electronic Document Management System. A copy of the Agreement, marked Exhibit
"A" is attached hereto and made a part hereof.
PASSED and APPROVED this 16thday of May, 2006.
APPR
By:
D O , May
ATTEST:
V
I Ci I
_.... - -- -. . . ._. .. - .. ..__ . . .
A. 8
Dynamic Information Solutions
Company, Inc. Software
Maintenance Agreement
Page 5 of 8
D.I.S.C.
Dynamic Information Solutions Company, bra (D.I.S.C.)
15 ShadMard Drive, Suite A
tilde Rock, AR 72211
CONTRACT# 05.2346
SYSTEMSERML # FAY00t _Original Contract
s Renewal
ApplicationMender, Verity Teleform
Dynamic Information Solutions Company, Inc. (D.I.S.C.)
SERVICEAND SUPPORTAGREEMENT
Dynamic Information Solutions Company. Inc. agrees to provide maintenance service and tachn=l support and fie Customeragrees ta accept .
maintenance service and technical support for the invoiced system identifsd by the serial number listed above (dma 5ystem7 aging to Me Terms
and Cor>drHOns offhis Agreement The Customer wig raderpaymendofdme Total Amount sued belowtonar to the commencement ofWryka/suppott
The Customer may, from time to fore by wriden notice mfemnchV this Agmemem and payment fo Dymmw Information Solutions Company, arc., add
additional autlraized equipmem to firs Agreement at On then applicable charges, terms and conditions
Customer. ChyrofFayeftevU/e
Address: 113 West Mountain
GTy: Fayetteville, AR 72701
Contact Less Bmsch
CortbadAmount 33,73581 Invoke Data: January 0s 2006
Applicable Taxes: 4061.84 Commenroemem Data: January 1. 2008
Contract Total: 4787.25 Expiredon Dote: December 31, 2008 '
The addttlorsl tomo and conditions of fie feilewin5'pages are part of Um agreement The cusfomeraeMawledges that the customerhas mad dts
agreement understands it and agrees to be bound by its Wine end conditions. Furdw,, fire custama agrees Unit Ihis agreement is die complete and
exclushs statement of ft agveementbetween time partes, superseding at proposals apnoregraemerds, and or written, and a0 o0wcommunimfion
between the partes raising to ere subject matter of gds Agreement
City ofF"Wevdle Customer Accepted by
Dynamic informatm Solutions Company, Inc.
D.I.SC.
is
BY Date., By: Date:
rite., Tice:
Name (Type m Pdnq
PLEASE MAKE CHECK PAYABLE TO.
Dynamic Information solutions company, Inc
15 Shacktaford Odve, Suite A
Lift Rock, AR 72211