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HomeMy WebLinkAbout2005-09-20 - Agendas - Final Aldermen tj Ward 1 Position I - Robert Reynolds Mayor Dan Coody �- Ward I Position 2 - Brenda Thiel i 1 i Ward 2 Position I - Kvle B. Cook City Attorney Kit Williams Ward 2 Position 2 - Don Marr Cit>y Clerk Sondra Smith alWard 3 Position I - Robert K. Rhoads Ward 3 Position 2 — Robert Ferrell pC ARKANSAS Ward 4 Position I - Shirley Lucas Ward 4 Position 2_Lioneld Jordan Final Agenda City of Fayetteville Arkansas City Council Meeting September 20, 2005 A meeting of the Fayetteville City Council will be held on September 20, 2005 at 6:00 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Nominating Committee Report (added at agenda)-APPROVED. Fayetteville Town Center Annual Report by Willistine Smith A. CONSENT: 1 . Cornerstone Home Services, LLC : A resolution approving an offer and acceptance contract between the City of Fayetteville and Cornerstone Home Services, LLC for the sale of Parcel 30E in the Fayetteville Industrial Park for $28,000.00; and authorizing the Mayor and City Clerk to execute said agreement. PASSED AND SHALL BE RECORDED AS RESOLUTION NO, 184-05. 2. C & C Services, LLC Offer and Acceptance: A resolution approving an offer and acceptance contract between the City of Fayetteville and C & C Services, LLC for the sale of Parcel I 1 W in the Fayetteville Industrial Park for $ 132,000.00; and authorizing the Mayor and the City Clerk to execute said agreement. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 185-05. 3. Jim Benton Offer and Acceptance: A resolution approving an offer and acceptance contract between the City of Fayetteville and Jim Benton for the sale of Parcel 29E in the Fayetteville Industrial Park for $61 ,480.00; and authorizing the Mayor and the City Clerk to execute said agreement. 113 West Mountain 72701 (479) 521 -7700 (479) 575-8257 (Fax) accessfayettevi I le.org 0 0 PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 186-05. 4. Martin A. Treat Offer and Acceptance: A resolution approving an offer and acceptance contract between the City of Fayetteville and Martin A. Treat for the sale of Parcel 20W in the Fayetteville Industrial Park for $200,000.00; and authorizing the Mayor and the City Clerk to execute said agreement. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 187-05. 5. William's Tractor LB75B Backhoc and Landers Ford F550 4x4: A resolution authorizing the purchase of one ( 1 ) Skid Steer Loader and one ( 1 ) LB75B Backhoe from William' s Tractor in the amount of $77, 192 .41 ; and the purchase of one ( 1 ) F550 4x4 Cab and Chassis with Dump Body from Landers Ford in the amount of $24, 193 .41 for use at the Fayetteville Municipal Airport; and approving a budget adjustment in the amount of $ 115 ,435 .00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 188-05. 6. William 's Tractor LB75B Backhoe Purchase for Transportation : A resolution authorizing the purchase of one ( 1 ) LB75B Backhoe from William ' s Tractor in the amount of $52,999.00 for use by the Transportation Division for the In-House Trails Program; and approving a budget adjustment in the amount of $52,999.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 189-05. 7. Downing Sales & Service Bid Award — Two Refuse Trucks: A resolution awarding Bid #05- 62 to Downing Sales & Service in the amount of $319,425 .00 for the purchase of two (2) rear- load refuse trucks for use by the Solid Waste & Recycling Division. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 190-05, 8. Downing Sales & Service Bid Award — Drop-Box Hoist Truck: A resolution awarding Bid #05 -63 to Downing Sales & Service in the amount of $ 134,972 .00 for the purchase of a Drop- Box Hoist Truck for use by the Solid Waste & Recycling Division; and approving a budget adjustment in the amount of $ 134,972.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 191 -05. 9. Emergency Vehicles, Inc. Bid Award — Mobile Command Unit: A resolution awarding Bid #05-60 to Emergency Vehicles, Inc. in the amount of $ 185 ,800.00 for the purchase of a Mobile Command Unit for use by the Fayetteville Police Department. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 192-05. 10. Black & Veatch Change Order # 1 : A resolution approving Change Order Al to the contract with Black & Veatch in an amount not to exceed $300,000.00 for design, construction supervision, post-construction analysis and testing for improvements to the 36" and 42" water transmission lines; and approving a contingency in the amount of $ 15,000.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 193-05. 113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax) accessfayeuevi I Ie.org 11 . Waste Management of 9kansas, Inc. Contract Amendmenip A resolution approving Amendment # 4 to the contract with Waste Management of Arkansas, Inc. for operation of the Transfer Station and transport and disposal of Municipal Solid Waste; and approving a budget adjustment in the amount of $25 ,000.00 to cover the cost of increased disposal fees. PASSED AND SHALL BE RECORDED AS RESOLUTION NO, 194-05. 12. Former Shake's Building Purchase Time Extension : A resolution to extend the time allowed to Steve Davis to close on his purchase of the former Shake' s Building on 6°i Street. PASSED AND SHALL BE RECORDED AS RESOLUTION NO, 195-05. B. UNFINISHED BUSINESS: None C. NEW BUSINESS: 1 . Legacy, LLC Cost-Share Agreement — Deane Soloman Road: An ordinance waiving the requirements of formal competitive bidding and approving a cost-share agreement with Legacy, LLC in the amount of $22,528 . 78 for the upsizing of approximately 1282 feet of 8" water main to a 12" water main : and approving a contingency in the amount of $3 ,379.32. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 4758. 2. Legacy, LLC Cost-Share Agreement — Deane Soloman Road : An ordinance waiving the requirements of formal competitive bidding and approving a cost-share agreement with Legacy, LLC in the amount of $ 19,200.02 for the upsizing of approximately 1538 feet of 8" water main to a 12" water main: and approving a contingency in the amount of $2,879.98. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 4759, 3. C-2 Projects, LLC Contract: A resolution approving a construction contract with C-2 Projects, LLC in the amount of $ 1 ,287,211 .25 for the North College Waterline Replacement Project; approving a 10% project contingency in the amount of $ 128,000.00; and approving a budget adjustment in the amount of $444,941 .25 for same. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 196-05. 4. Fayetteville Municipal Property Owners Improvement District # 7 — Timber Trails: An ordinance to Establish and Lay Off Fayetteville Municipal Property Owners' Improvement District # 7 — Timber Trails. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 4760, 5. Fayetteville Municipal Property Owners Improvement District # 8 — Belclaire: An ordinance to Establish and Lay Off Fayetteville Municipal Property Owners' Improvement District # 8 — Belclaire. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 4761 . 113 West Mountain 72701 (479) 521 -7700 (479) 575-8257 (Fax) access I'ayeuevi I Ie.org 0 0 6. VAC 05-1651 (Petrino/Prince, 362/363): An ordinance approving VAC 05- 1651 submitted by Ed Prince for property located at 3041 and 3043 Marigold Drive, vacating a portion of a utility easement as indicated on the attached map and legal description. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 4762. 7. North Street Church of Christ: An ordinance rezoning that property described in rezoning petition RZN 05- 1649 for approximately 16.61 acres located at Mt. Comfort Road from RSF-4, Residential Single Family, 4 units per acre to P- 1 , Institutional . PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 4763. 8. ANX 05-1488 (Collins/Kinghorn, 533/534): An ordinance annexing that property described in annexation petition ANX 05- 1488 for property located at 6102 and 6110 Lake Sequoyah Drive, containing 17.33 acres. THIS ITEM. WAS LEFT ON THE FIRST READING OF THE ORDINANCE, 9. Planning Commission Appeal: Collins/Kinghorn Rezoning: An ordinance rezoning that property described in rezoning petition RZN 05- 1489 for approximately 17.64 acres located at 6102 and 6110 Lake Sequoyah Drive from R-A, Residential Agricultural, to RSF-4, Residential Single Family, 4 units per acre. THIS ITEM WAS LEFT ON THE FIRST READING OF THE ORDINANCE. 10. Amend §161 .25 Planned Zoning District: An ordinance amending § 161 .25 Planned Zoning District to allow all use units identified in § 162 Use Units of the Unified Development Code to be made available as permitted uses within all Planned Zoning Districts. PASSED AND SHALL BE RECORDED AS ORDINANCE NO, 4764. 11 . Chapter 50 Garbage and Trash Amendment: An ordinance amending Chapter 50: Garbage and Trash of the Code of Fayetteville, to allow for annual rate adjustments for residential service, based upon the Consumer Price Index (CPI) as published by the U . S. Department of Labor. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 4765, 12. C-PZD 05-1670 (Pratt Place Inn, 481 ): An ordinance establishing a Commercial Planned Zoning District titled C-PZD 05-1670, Pratt Place Inn, located at the west end of Markham Road, containing approximately 72 acres, more or less; amending the official zoning map of the City of Fayetteville; and adopting the Associated Master Development Plan. THIS POEM WAS LEFT ON THE FIRST READING OF THE ORDINANCE. 13. R-PZD 05- 1599 (Zion Gardens, 137): An ordinance establishing a Residential Planned Zoning District titled R-PZD 05- 1599, Zion Gardens, located northwest of the intersection of Randal Place and Zion Road, containing approximately 13 .9 acres, amending the official zoning map of the City of Fayetteville; and adopting the Associated Residential Development Plan as approved by the Planning Commission. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 4766. 113 West Mountain 72701 (479) 521 -7700 (479) 575-8257 (Fax) accessfayetteville.org 0 0 14. R-PZD 05-1636 (Wellspring): An ordinance establishing a Residential Planned Zoning District titled R-PZI) 05- 1636, Wellspring, located at Rupple Road and Highway 16, containing approximately 152 acres, more or less : amending the official zoning map of the City of Fayetteville; and adopting the Associated Master Development Plan. THIS ITEM WAS LEFT ON THE FIRST READING OF THE ORDINANCE. 15. 2006 Proposed Funding for Outside Agencies: A resolution authorizing the staff of the Budget and Research Division to incorporate the funding listing for outside agencies into the 2006 Proposed Budget and Work Program. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 197-05. D. INFORMATIONAL: Council Tour: September 19, 2005 — 4:30 PM MEETING ADJOURNED AT 8: 55 P.M. 113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax) accessfayette vi I le.o rg City Council Meeting September 2005 Subject: Roll Motion To: Motion By: Seconded : Roll Thiel xx Cook xx Marr x{ Rhoads XX Ferrell xx Lucas xx Jordan xx Reynolds xx Mayor Coody XX 0 LSubject: Nominating Committee Report To: Add to the Agenda Approve By: Cook Cook Seconded: Jordan Marr Nominating Thiel xx xx Committee Cook xx XX Report Marr xx XX Rhoads xx XX Ferrell xx XX Lucas xx xx Jordan xx xx Reynolds xx XX Mayor Coody 8-0 8-0 City Council Meeting September 205 • Subject: Consent Motion To: Approve Motion By: Jordan Seconded: Lucas Consent Thiel xx Cook XX Marr xx Passed Rhoads XX �1 Ferrell xx Lucas xx Jordan xx 65 Reynolds x{ Mayor Coody 8-0 Subject: Legacy, LLC Cost Share Agreement Motion To: 2nd Read 3rd Read Pass Motion By: Jordan Jordan Seconded: Reynolds Cook C.1 . Thiel xx xx New Business Cook XX xx Marr XX xx Passed Rhoads xx xx Ferrell xx xx Lucas xx xx 14W Reynolds xx xx OO Reynolds xx xx (Mayor Coody 8-0 8-0 City Council Meeting September 20005 • Subject: Legacy, LLC Cost Share Agreement Motion To: 2nd Reading 3rd Reading Pass Motion By: Jordan Jordan Seconded : Cook Cook C.2. Thiel xx x{ xx New Business Cook xx XX XX Marr XX Y{ XX Passed Rhoads xx XX XX Ferrell xIx xx X'X Lucas xx xx xx Jordan xx xx xx Reynolds XX XX XX 4q 6q Mayor Coody 8-0 8-0 8-0 Subject: C-2 Projects, LLC Contract Motion To: Approve Motion By: Cook Seconded : Jordan C.3. Thiel x New Business Cook XX Marr xx Passed Rhoads XX Ferrell YX 65 Lucas xx Jordan x{ Reynolds xx Mayor Coody 8-0 City Council Meeting September 20005 Subject: Fayetteville Municipal Property Owners' Improvement District # 7 Timber T (� Q .� Motion To: 2nd Read 3rd Read Pass Motion By: Jordan Ferrell Seconded: Ferrell Jordan CA Thiel XX XX XX New Business Cook XX XX XX Marr XX XX XX Absent during the Absent during the Absent during the Passed Rhoads vote vote vote Ferrell x{ XX XX Lucas XX XX XX Jordan XX XX XX Reynolds XX XX XX Mayor Coody 7-0 7-0 7-0 Subject: Fayetteville Municipal Property Owners' Improvement District # 8 Belclairc Motion To: 2nd Read 3rd Read Pass Motion By: Ferrell Jordan Seconded: Marr Marr C.S. Thiel XX XX XX New Business Cook XX XX XX Marr X}{ XX XX Passed Rhoads xx XX XX Ferrell XX XX XX Lucas XX XX XX Jordan XX XX XX Reynolds XX XX XX Mayor Coody 8-0 8-0 8-0 City Council Meeting September 2005 Subject: VAC 05-1651 Petrino/Prince Motion To: 2nd Read 3rd Read Pass Motion By: Reynolds Ferrell Seconded : Ferrell Reynolds C.6. Thiel xx xx XX New Business Cook xx XX XX Marr }x xx xx Passed Rhoads XX XX XX Ferrell xx XX XX Lucas xx x{ XX Jordan xx xx XX Reynolds xx xx XX Mayor Coody 8-0 8-0 8-0 Subject: North Street Church of Christ Motion To: 2nd Read 3rd Read Pass Motion By: Reynolds Jordan Seconded: Jordan Ferrell C.7. Thiel gg XX XX New Business Cook xx XX NO Marr YX xx NO Passed Rhoads xx xx XX 6-2 Ferrell xx XX XX Lucas XX xx XX / Jordan xx XX XX 4�7 Ip Reynolds xx XX xx Mayor Coody 8-0 8-0 6-2 City Council Meeting September 2105 Subject: ANX 05-1488 Collins/Kinghorn Motion To: Motion By: Seconded : C.8. Thiel New Business Cook Marr Left on the Rhoads First Reading Ferrell Lucas Jordan Reynolds Mayor Coody Subject: Planning Commission Appeal Collins/Kinghorn Motion To: Motion By: Seconded : C.9, Thiel New Business Cook Marr Left on the Rhoads First Reading Ferrell Lucas Jordan Reynolds Mayor Coody City Council Meeting September 2105 • Subject: Amend 161 .25 Planned Zoning District Motion To: 2nd Read 3rd Read Pass Motion By: Marr Marr Seconded : Ferrell Jordan C.10. Thiel XX XX XX New Business Cook XX XX XX Marr XX XX XX Passed Rhoads XX XX XX Ferrell XX XX XX Lucas XX XX XX Jordan XX XX XX Reynolds XX XX XX Mayor Coody 8-0 8-0 8-0 Subject: Chapter 50 Garbage & Trash Amendment Motion To: 2nd Read 3rd Read Pass Motion By: Reynolds Jordan Seconded : Cook Cook C.11 Thiel XX XX XX New Business Cook XX XX XX Marr XX XX XX Passed Rhoads XX XX XX Ferrell XX XX XX Lucas XX XX XX ' I (D� Jordan XX XX XX '�( � Reynolds XX XX XX Mayor Coody 8-0 8-0 8-0 City Council Meeting September 20005 • Subject: C-PZD 05-1670 Pratt Place Inn Motion To: Motion By: Seconded: C.12, Thiel New Business Cook Marr Left on the Rhoads First Readine Ferrell Lucas Jordan Reynolds Mayor Coody Subject: R-PZD 05-1599 Zion Gardens Motion To: 2nd Read 3rd Read Pass Motion By: Ferrell Rhoads Seconded: Rhoads Ferrell C.13. Thiel XX XX XX New Business Cook XX NO XX Marr XX XX XX Passed Rhoads XX XX XX Ferrell XX XX XX Lucas XX XX XX Jordan XX XX XX Reynolds XX XX XX Mayor Coody 8-0 7-1 8-0 City Council Meeting September 2005 Subject: R-PZD 05-1636 Wellspring Motion To: Motion By: Seconded: C.14, Thiel New Business Cook Marr Left on the Rhoads First Reading Ferrell Lucas Jordan Reynolds Mayor Coody Subject: 2006 Proposed Budget Funding for Outside Agencies n Motion To Amend to Add Funding of $30,000 total for Ozark Transit, RazorbackTransi%L Aging Motion By: Lucas Seconded : Jordan C.15. Thiel xx New Business Cook xx Marr xx Amendment Rhoads XX Approved Ferrell YX Lucas YX Jordan xx Reynolds xx Mayor Coody 8-0 City Council Meeting September 2&05 • Subject: 2006 Proposed -Funding for Outside Agencies Motion To: Amend to add $10,000 to the Air Museum's Request Motion By: Thiel Seconded: Reynolds C.15. Thiel xx New Business Cook ?CJS Marr xx Amendment Rhoads Xaa Approved Ferrell xx Lucas XX Jordan xx Reynolds XX Mayor Coody 8-0 Subject: 2006 Proposed Budget Funding for Outside Agencies Motion To: Approve as amended Motion By: Marr Seconded: Thiel C.15. Thiel xx New Business Cook xx Marr xx Rhoads xx Passed Ferrell xx Lucas XX Jordan xx Reynolds }CSC V Mayor Coody 8-0 Aldermen Ward I Position I - Robert Reynolds Mayor Dan Coady - Ward I Position 2 - Brenda Thiel Cit Attorney Kit Williams Ward 2 Position I - Kyle B. Cook Y Y Ward 2 Position 2 - Don Marr Cit Clerk Sondra Smith Taaye Ward 3 Position I - Robert K. Rhoads Y Ward 3 Position 2 — Robert Ferrell ARy1i NSAS Ward 4 Position I - Shirley Lucas Ward 4 Position 2 - Lioneld Jordan Final Agenda City of Fayetteville Arkansas City Council Meeting September 20, 2005 A meeting of the Fayetteville City Council will be held on September 20, 2005 at 6:00 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Fayetteville Town Center Annual Report by Willistine Smith A. CONSENT: 1 . Cornerstone Home Services, LLC: A resolution approving an offer and acceptance contract between the City of Fayetteville and Cornerstone Home Services, LLC for the sale of Parcel 30E in the Fayetteville Industrial Park for $28,000.00; and authorizing the Mayor and City Clerk to execute said agreement. 2. C & C Services, LLC Offer and Acceptance: A resolution approving an offer and acceptance contract between the City of Fayetteville and C & C Services, LLC for the sale of Parcel 1 1 W in the Fayetteville Industrial Park for $ 132,000.00; and authorizing the Mayor and the City Clerk to execute said agreement. 3. Jim Benton Offer and Acceptance: A resolution approving an offer and acceptance contract between the City of Fayetteville and Jim Benton for the sale of Parcel 29E in the Fayetteville Industrial Park for $61 ,480.00; and authorizing the Mayor and the City Clerk to execute said agreement. 4. Martin A. Treat Offer and Acceptance: A resolution approving an offer and acceptance contract between the City of Fayetteville and Martin A. Treat for the sale of Parcel 20W in the Fayetteville Industrial Park for $200,000.00; and authorizing the Mayor and the City Clerk to execute said agreement. 113 West Mountain 72701 (479) 521 -7700 (479) 575-8257 (Fax) accessfayetteville.org 0 0 5. William's Tractor LB75B Backhoe and Landers Ford F550 4x4: A resolution authorizing the purchase of one ( 1 ) Skid Steer Loader and one ( 1 ) LB75B Backhoe from William' s Tractor in the amount of $77, 192.41 ; and the purchase of one ( 1 ) F550 4x4 Cab and Chassis with Dump Body from Landers Ford in the amount of $24, 193.41 for use at the Fayetteville Municipal Airport; and approving a budget adjustment in the amount of $ 115,435.00. 6. William' s Tractor LB75B Backhoe Purchase for Transportation : A resolution authorizing the purchase of one ( 1 ) LB75B Backhoe from William' s Tractor in the amount of $52,999.00 for use by the Transportation Division for the In-House Trails Program; and approving a budget adjustment in the amount of $52,999.00. 7. Downing Sales & Service Bid Award — Two Refuse Trucks: A resolution awarding Bid #05-62 to Downing Sales & Service in the amount of $319,425.00 for the purchase of two (2) rear-load refuse mucks for use by the Solid Waste & Recycling Division. 8. Downing Sales & Service Bid Award — Drop-Box Hoist Truck: A resolution awarding Bid #05-63 to Downing Sales & Service in the amount of $ 134,972.00 for the purchase of a Drop- Box Hoist Truck for use by the Solid Waste & Recycling Division; and approving a budget adjustment in the amount of $ 134,972.00. 9. Emergency Vehicles, Inc. Bid Award — Mobile Command Unit: A resolution awarding Bid #05-60 to Emergency Vehicles, Inc. in the amount of $ 185,800.00 for the purchase of a Mobile Command Unit for use by the Fayetteville Police Department. 10. Black & Veatch Change Order # 1 : A resolution approving Change Order # 1 to the contract with Black & Veatch in an amount not to exceed $300,000.00 for design, construction supervision, post-construction analysis and testing for improvements to the 36" and 42" water transmission lines; and approving a contingency in the amount of $ 15,000.00. 11 . Waste Management of Arkansas, Inc. Contract Amendment: A resolution approving Amendment # 4 to the contract with Waste Management of Arkansas, Inc. for operation of the Transfer Station and transport and disposal of Municipal Solid Waste; and approving a budget adjustment in the amount of $25,000.00 to cover the cost of increased disposal fees. 12. Former Shake's Building Purchase Time Extension: A resolution to extend the time allowed to Steve Davis to close on his purchase of the former Shake's Building on 6'h Street. B. UNFINISHED BUSINESS: None C. NEW BUSINESS : 1 . Legacy, LLC Cost-Share Agreement — Deane Soloman Road: An ordinance waiving the requirements of formal competitive bidding and approving a cost-share agreement with Legacy, LLC in the amount of $22,528. 78 for the upsizing of approximately 1282 feet of 8" water main to a 12" water main: and approving a contingency in the amount of $3 ,379.32. 113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax) accessfayettevi I le.org 0 0 2. Legacy, LLC Cost-Share Agreement — Deane Soloman Road: An ordinance waiving the requirements of formal competitive bidding and approving a cost-share agreement with Legacy, LLC in the amount of $ 19,200.02 for the upsizing of approximately 1538 feet of 8" water main to a 12" water main: and approving a contingency in the amount of $2,879.98. 3. C-2 Projects, LLC Contract: A resolution approving a construction contract with C-2 Projects, LLC in the amount of $ 1 ,287,211 .25 for the North College Waterline Replacement Project; approving a 1090 project contingency in the amount of $ 128,000.00; and approving a budget adjustment in the amount of $444,941 .25 for same. 4. Fayetteville Municipal Property Owners Improvement District # 7 — Timber Trails: An ordinance to Establish and Lay Off Fayetteville Municipal Property Owners' Improvement District # 7 — Timber Trails. 5. Fayetteville Municipal Property Owners Improvement District # 8 — Belclaire: An ordinance to Establish and Lay Off Fayetteville Municipal Property Owners' Improvement District # 8 — Belclaire 6. VAC 05-1651 (Petri no/Prince, 362/363): An ordinance approving VAC 05- 1651 submitted by Ed Prince for property located at 3041 and 3043 Marigold Drive, vacating a portion of a utility easement as indicated on the attached map and legal description. 7. North Street Church of Christ: An ordinance rezoning that property described in rezoning petition RZN 05- 1649 for approximately 16.61 acres located at Mt. Comfort Road from RSF-4, Residential Single Family, 4 units per acre to P-1 , Institutional. 8. ANX 05-1488 (Collins/Kinghorn, 533/534): An ordinance annexing that property described in annexation petition ANX 05- 1488 for property located at 6102 and 6110 Lake Sequoyah Drive, containing 17.33 acres. 9. Planning Commission Appeal: Collins/Kinghorn Rezoning: An ordinance rezoning that property described in rezoning petition RZN 05- 1489 for approximately 17.64 acres located at 6102 and 6110 Lake Sequoyah Drive from R-A, Residential Agricultural, to RSF-4, Residential Single Family, 4 units per acre. 10. Amend §161 .25 Planned Zoning District: An ordinance amending § 161 .25 Planned Zoning District to allow all use units identified in § 162 Use Units of the Unified Development Code to be made available as permitted uses within all Planned Zoning Districts. 11 . Chapter 50 Garbage and Trash Amendment: An ordinance amending Chapter 50: Garbage and Trash of the Code of Fayetteville, to allow for annual rate adjustments for residential service, based upon the Consumer Price Index (CPI) as published by the U.S. Department of Labor. 12. C-PZD 05-1670 (Pratt Place Inn, 481 ): An ordinance establishing a Commercial Planned Zoning District titled C-PZD 05- 1670, Pratt Place Inn, located at the west end of Markham Road, containing approximately 72 acres, more or less; amending the official zoning map of the City of Fayetteville; and adopting the Associated Master Development Plan. 113 West Mountain 72701 (479) 521 -7700 (479) 575-8257 (Fax) accessfayettevi l l e.org 0 0 13. R-PZD 05- 1599 (Zion Gardens, 137): An ordinance establishing a Residential Planned Zoning District titled R-PZD 05- 1599, Zion Gardens, located northwest of the intersection of Randal Place and Zion Road, containing approximately 13 .9 acres, amending the official zoning map of the City of Fayetteville; and adopting the Associated Residential Development Plan as approved by the Planning Commission. 14. R-PZD 05-1636 (Wellspring): An ordinance establishing a Residential Planned Zoning District titled R-PZD 05- 1636, Wellspring, located at Rupple Road and Highway 16, containing approximately 152 acres, more or less: amending the official zoning map of the City of Fayetteville; and adopting the Associated Master Development Plan. 15. 2006 Proposed Funding for Outside Agencies: A resolution authorizing the staff of the Budget and Research Division to incorporate the funding listing for outside agencies into the 2006 Proposed Budget and Work Program. D. INFORMATIONAL: Council Tour: September 19, 2005 — 4:30 PM 113 West Mountain 72701 (479) 521 -7700 (479) 575-8257 (Fax) accessfayen ev i I le.org Fayetteville Town Center 3�l�do S,xy uta Annual Report to Fayetteville City Council 3111�31t3�ej -40Alto Presented: September 20, 2005 911J Goals (as stated in Article V, Section 507 of the Lease an Aj1eWJ0tj8een the City of Fayetteville, Arkansas and the A &P Commission of the City of Fayetteville, Arkansas) 1 . Generate increased tourism for Fayetteville 2. Remain financially viable with all debts and obligations paid timely 3 . Serve the Fayetteville community by use for local, non-profit groups and other community events I. Tourism Review a. Total Contracts & Events 2003 2004 Variance 1/1/05-6/30/05 # of Contracts 167 223 +34% 115 $ Amount of Sales $219,283.06 $311 ,360. 13 +42% $ 146,298.74 # of Events 153 194 +27% 113 b. Increased Tourism. The following list represents FTC participation in events potentially drawing overnight guests from outside the NWA area. Because the FTC does not track client guest-lists, we have no way to accurately determine revenue associated with each event. Event Name Event Date; Martin Luther King Banquet 1/19/04 American Diabetes Association Banquet 2/26/04 Ducks Unlimited, UA 2/28/04 Govemor's Conference on Tourism 3/8/04 Ozark Natural Foods Annual Mee tin 3/14/04 UA Towers Awards Banquet 4/21/04 UA Interior Design Exhibition 5/7/04 UA Food Sciences Rice Seminar 5/28/04 Wal-Mart Shareholders Food Show 6/2/04 Ducks Unlimited, UA 2/28/04 Govemor's Conference on Tourism 3/8/04 Ozark Natural Foods Annual Meeting 3/14/04 UA Towers Awards Banquet 4/21/04 UA Interior Design Exhibition 5/7/04 Ozark Cooperative Warehouse Food Show 5/15/04 UA Food Sciences Rice Seminar 5/28/04 Wal-Mart Shareholders Food Show 6/2/04 Pretty in Pink 2/7/04 Fellowship of Christian Athletics 9/11/04 Gun & Knife Show 10/1/04 Eddie Armstrong Scholarship Fundraiser 10/22/04 Various wedding parties with out of town guests Various Fayetteville Town Center 2005 Report Page I of 3 II. Financial Viability9mmary • 2003 YTD 2003 2004 YTD 2004 2005 1/1/05- BUDGET BUDGET BUDGET 6/30/05 Revenue $3189100.66 $329,522.69 $378,285.31 $395,007.54 $405,372.00 $ 186,718.87 Expenses $483,073 .32 $360,416.67 $378,285.31 $388,975 . 17 $405,372.00 $210,664.43 III. Non-Profit and Community 2003 2004 1-1 thru 6-30, 2005 Total Events 153 194 113 Non-Profit Events 72 45 49 Ratio: NP to Total Events 47% 27% 43% a. Community apport i. Use of plaza area for peaceful assembly, public speaking (i.e. Peace Rallies, Public Awareness of crippling illnesses such as cancer, Leukemia). ii. Public services including use of plaza to expand local Farmers Market, provision of public restrooms and parking for public events. iii. Local artists displaying their art in the Town Center Lobby offering enrichment of the arts for our community. iv. Participation in community events like First Night, Bikes Blues & BBQ, Paint the Town Red, Pretty in Pink, Chamber of Commerce Business Expo. v. Fayetteville and surrounding towns utilizing the Town Center for Junior/Senior Proms. b. A list of non-profit events at the Town Center is available upon request. IV. Feedback a. 2004 Evaluation Rating: (scale of 1 to 4) overall score of 3.83 b. Customer Comments: (complete report available upon request) i . City of Fayetteville Hands-on Design Session — Everything went great, we appreciate all your help (4) ii . Martin Luther King Recommitment Banquet — Thanks very much for allowing us to use your facilities. You all did a superb job! (4) iii. Promfret Hall — Cleanliness — staff— willingness to assist (3) iv. U of A Education & Health Professionals — Helpful staff, great parking, clean facility (4) v. U of A Interior Design — No complaints really. The AV equipment didn't work well, that may have been our fault though. (4) vi. Blackman & Simon Wedding Reception — I would recommend anyone to use the facility, because you all are very caring. (4) vii. Boungkhong & Vega Wedding Reception — dumpsters could be located at a better place. (3) viii. Tyson Marketing — Atmosphere and location. (4) Fayetteville Town Center 2005 Report Page 2 of 3 V, Fayetteville Town Center a. Staff i. Willistine Smith, Facilities Manager ii. Jamey Goddard, Sales Director iii. Julie Pennington, Event Manager iv. Sandra Bennett, Event Coordinator v. Eric Clay, Maintenance & Custodial VI. Supporting Documentation (not included with report unless otherwise noted) a. Income Statements: Actual vs. Budget 2003, 2004 and June 30, 2005 - included b. 2003 General Ledger c. 2004 General Ledger d. 2005 General Ledger, 1/1/05 to 6/30/05 e. Customer Evaluation Summary Fayetteville Town Center 2005 Report Page 3 of 3 Fayetteville Town Center • Income Statement Actual vs Budget Twelve Monthe Ending December 31 , 2003 2003 Month of 2003 Year to Date December 2003 Budget Actual Remaining Actual Revenue Rental Income $ 282,350.66 $ 239, 150.96 $ 43, 199.70 $ 19,447.61 Daily Parking 21400.00 41126.00 (12726.00) 264.00 Parking Revenue 33,600.00 32,690.75 909.25 Other Income - 4,027.85 (4,027.85) Sales Tax Expense (693.00) 693.00 (693.00) Less Returns & Allowances (1 ,000.00) (9.00) (991 .00) Total Revenue 317,350.66 279,293.56 38,057.10 19,018.61 General Expenses General Expenses (See Schedule) 483,073.32 360,416.67 122,656.65 31 ,118.07 Capital Outlay Other Income (Expense) Interest Income - Checking 750.00 229. 13 520.87 14.64 Transfers From Other Funds - 509000.00 (50,000.00) - Total Other Income (Expense) 750.00 50,229. 13 (49,479.13) 14.64 Net Income (Loss) $ (164,972.66) $ (30,893.98) $ (134,078.68) $ ( 12,084.82) See Accountants' Compilation Report. Pl3 Fayetteville Town Center • Schedule of General Expenses Actual vs Budget 2003 Month of 2003 Year to Date December 2003 Budget Actual Remaining Actual General Expenses Salaries & Wages $ 218,475.00 $ 149,263.35 $ 69,211 .65 $ 13,750. 14 Outside Services - 170.00 (170.00) Payroll Tax Expense 161000.00 14,524.40 11475.60 11221 .78 Insurance 26,237.20 171103. 19 91134.01 ( 177.37) 401 (k) Company Match 4,000.00 31882.64 117.36 314.26 Commissions 27,500.00 22,026.37 51473.63 11962.67 Materials and Supplies 61125.00 31649.78 21475.22 729.46 Credit Card Discounts 500.00 539. 11 (39. 11 ) 41 .28 Public Notification 500.00 - 500.00 Publications & Dues 750.00 73.65 676.35 - Water 6,875.00 5,649.41 11225.59 420. 12 Gas 11 ,300.00 6,687.80 41612.20 900.25 Electricity 66,211 .12 45,848.81 20,362.31 31203.51 Cable 11200.00 741 .62 458.38 67.42 Telephone 10,300.00 81371 .99 11928.01 783.73 Insurance - Building 15,600.00 7,913.00 71687.00 - Legal Services 25,000.00 5.67 24,994.33 Taxes and Licenses 11500.00 1 ,395.00 105.00 - Linens 10,000.00 10, 139.90 (139.90) 1 , 116 .26 Miscellaneous - 330.88 (330.88) 330.88 Repairs and Maintenance 24,000.00 28,751 .78 (41751 .78) 870.96 Special Projects - 83592.01 (81592.01 ) 31169.46 Advertising and Marketing 10,000.00 5,604. 11 41395.89 822.41 Travel and Training 11000.00 62.00 938.00 Depreciation Expense - 19,090.20 (19,090.20) 1 ,590.85 Total General Expenses $ 483,073.32 $ 360,416.67 $ 122,656.65 $ 31 , 118.07 See Accountants' Compilation Report. P14 • Fayetteville Town Center • Statement of Revenues and Expenditures Actual vs Budget Twelve Months Ending December 31 , 2004 2004 Month of 2004 Year to Date December 2004 Budget Actual Remaining Actual Revenues Rental Income $ 269,694.57 $ 283,745.89 $ (143051 .32) $ 21 ,257.91 Daily Parking 51000.00 61076.00 ( 11076.00) 626.00 Parking Leases 30,000.00 34,771 .89 (41771 .89) - Other Income 500.00 22,519.21 (221019.21 ) 4,375.21 Sales Tax Expense (1 ,071 .30) (1 ,071 .30) - Less Returns & Allowances (23289.41 ) 2,289.41 Total Revenues 304, 123.27 344,823.58 (40,700.31 ) 26,259. 12 General Expenditures General Expenditures (See Schedule) 378,285.31 388,975.17 (10,689.86) 30,530.64 Capital Outlay Other Revenues (Expenditures) Interest Income - Checking 269.69 183.96 85.73 17.69 Transfers From Other Funds 73,892.35 50,000.00 23,892.35 Total Other Revenues (Expenditures) 74, 162.04 50, 183.96 231978.08 17.69 Excess Revenues Over Expenditures (Deficit) $ 0.00 $ 6,032.37 $ (61032.37) $ (4 ,253.83) See Accountants' Compilation Report. PH Fayetteville Town Center • Schedule of General Expenditures Actual vs Budget Twelve Months Ending December 31 , 2004 2004 Month of 2004 Year to Date December 2004 Budget Actual Remaining Actual General Expenditures Salaries & Wages $ 165,271 .00 $ 157,769.51 $ 7,501 .49 $ 190311 .79 Outside Services - 141 .60 (141 .60) 141 .60 Payroll Tax Expense 20, 138.06 16,338.00 37800.06 1 ,649.76 Insurance 21 ,250.00 16,203.70 51046.30 - 408(p) Company Match 4,602. 15 21604.65 1 ,997.50 203 .62 Commissions 25,583. 18 21 ,518.18 4,065.00 11295.74 Materials and Supplies 61000.00 41423.34 1 ,576.66 173.96 Credit Card Discounts 500.00 918.42 (418.42) 89.21 Public Notification 100.00 - 100.00 - Publications & Dues 250.00 455. 10 (205. 10) Postage - 185.58 (185.58) Post Office Box Rent 125.00 126.00 (1 .00) Water 72234.65 5,560.41 1 ,674.24 - Gas 91786.70 91645.33 141 .37 11204. 12 Electricity 56,480.90 47,727.90 8,753.00 3,540.95 Cable 914. 10 951 .65 (37.55) Telephone 80549.20 7,531 .31 1 ,017.89 36.60 Insurance - Building 7,500.00 51769.00 10731 .00 141 .00 Taxes and Licenses 21500.00 11535.00 965.00 35.00 Linens 11 ,250.37 12,577.95 (1 ,327.58) 115.80 Repairs and Maintenance 25,000.00 37, 179.52 ( 12, 179.52) 588.07 Special Projects 21500.00 17,535.25 (152035.25) 412.57 Advertising and Marketing 21500.00 31109.84 (609.84) - Travel and Training 250.00 77.72 172.28 Depreciation Expense 19,090.21 _ (19,090.21 ) 1 ,590.85 Total General Expenditures $ 378,285.31 $ 388,975. 17 $ (10,689.86) $ 30,530.64 See Accountants' Compilation Report. Pl2 Fayetteville Town Center Statement of Revenues and Expenditures Six Months Ending June 30, 2005 Month of 2005 2004 2005 June 30, 2005 Year to Date Year to Date Budget Actual Actual Actual Revenue Rental Income $ 325, 172.00 $ 24,484.96 $ 164,775.46 $ 142,491 .94 Daily Parking 5,000.00 517.00 2,626.00 2,562.00 Parking Leases 35,000.00 0.00 20,325.46 16,937.00 Other Income 0.00 0.00 54.00 6,380.00 Special Projects 40,000.00 0.00 773.94 0.00 Sales Tax Expense 0.00 0.00 ( 1 ,552.00) 0.00 Less Returns & Allowances -- 0.00 (210 00) (380,00) (1 .264 41 ) Total Revenue _ 405.172.00 24,791 .96 186.622.86 167.106.53 a General Expenditures See Schedule _ 405 372.31 41 ,015.23 210.664.43 184.479 99 Other Revenue (Expenditures) Interest Income - Checking 200.00 15.07 96.01 74.70 Transfers From Other Funds 0.00 0.00 0.00 50.000.00 Total Other Revenues (Expenditures) 200.00 15.07 96.01 50,074.70 Excess of Revenues Over (Under) Expenditures $ (0.31 ) $ (16208.20) $ ( 23,945.56) $ 32,701 .24 - a - Fayetteville Town Center • Schedule of General Expenditures Six Months Ending June 30, 2005 Month of 2005 2004 2005 June 30, 2005 Year to Date Year to Date Budget Actual Actual Actual General Expenditures Salaries 8 Wages $ 165,557.00 $ 14,108.90 $ 80,819.06 $ 75,599.40 Outside Services 0.00 Payroll Taxes Expense 0.00 82.60 0.00 Insurance 20,550.00 1 ,321 .97 9,204. 12 8580.52 408(P) Company Match 15,692.00 1 ,326.77 ,8,297.37 9,179.22 4,606.71 226.26 1 ,327.56 1 ,502.93 Commissions 32,517.25 11916.50 13,721 .85 Materials and Supplies 4,000.00 369.02 20185.63 7,315. 18 Office Supplies/Printing 0.00 0.00 1 ,473.06 Credit Card Discounts 1 ,500.00 507.06 1 ,225.31 Publications 8 Dues 18.69 356.76 458.46 Postage 500.00 0.00 0.00 455. 10 Post Office Box Rent 325.00 0.00 126.00 185.58 Water 0.00 0.00 0.00 126.00 Gas 6,846.00 672.98 3,558.51 2,939.05 12,003.99 Electricity 12,003.99 9,156.33 7,763.70 Cable 51 , 124.00 4,935.75 24,426.33 23, 107.09 Telephone 1 ,029.36 81 .51 570.69 461 .64 Long Distance Telephone 8,632.00 607.63 4,378.91 4,021 . 17 Insurance - Vehicles 0.00 73.77 164.96 758.27 Taxes and Licenses 5,750.00 0.00 0.00 0.00 Linens 11500.00 500.00 1 ,500.00 1 ,500.00 19,811 .00 1 ,248.25 8,694.66 6,221 . 19 Miscellaneous Expense 0.00 3.00 Repairs and Maintenance 38,178 00 3.00 0.00 Special Projects 10,572.04 27,625.41 14,938.32 12,000.00 900.00 3,422.00 Advertising and Marketing 3,000.00 5,671 . 13 Travel and Training 250.00 75.00 543.00 2,024.84 Depreciation Expense 0.00 0.00 27,72 0 00 1 ,665.50 9,992.42 9545 11 Total General Expenditures $ 405,372.31 $ 41 ,015.23 $ 210,664.43 $ 184,479.99 P15 Sondra Smith - Annual Report to City _Cour2il _ Page 1 From: 'Willistine Smith" <wsmith@twncenter.com> To: <ssmith@ci.fayetteville.ar.us> Date: 8/22/05 9:52AM Subject: Annual Report to City Council Sondra, per our conversation I will present the Fayetteville Town Center Annual Report at the September 20, 2005 City Council Meeting. I believe I remember correctly that I should be there around 5:30 pm. I will deliver the reports to you this week. Again, thank you for your assistance. Willistine Smith Facilities Manager c C oas� r 6ddt) a-4- A. 6 '7/1 Williams Williams Tractor LB75B Backhoe City of Fayetteville Purchase for Transportationgo 1 Page Staff Review Form City Council Agenda Items or Contracts 9/20/2005 City Council Meeting Date David Bragg Fleet Operations Operations Submitted By Division Department Action Required: Approval of purchase of one expansion Backhoe for Transportation Division for the Trails Program from Williams Tractor Co., and approval of the budget adjustment to move funds to Fleet Expense account $ 52,999.00 $ 388,495.00 Backhoes/Loaders Cost of this request Category / Project Budget Program Category / Project Name 9700.1920.5802.00 _ $ 3411495.00 Vehicles and Equipment Account Number Funds Used to Date Program ! Project Category Name 02076.1 $ 470000.00 Shop Project Number Remaining Balance Fund Name Budgeted Item Budget Adjustment Attached OX Previous Ordinance or Resolution # Department Director i Date Original Contract Date: Original Contract Number: City Attorney Date Received in City Clerk's Office FinancLyand Internal Service Director Date C n Received in Mayor's Office A� /� BtTFItID Mayor Date Comments: