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HomeMy WebLinkAbout2005-08-25 - Agendas - Final Aldermen Ward 1 Position I - Robert Reynolds Mayor Dan Coady Ward 1 Position 2 - Brenda Thiel J'� e;lle Ward 2 Position 1 - KylRob t Cook City Attorney Kit Williams ijl,,r/i, Ward 2 Position 2 - Don Marr Ward 3 Position I - Roben K. Rhoads City Clerk Sondra Smith TayvWard 3 Position 2 — Bobby Ferrel I ARKANSAS Ward 4 Position I - Shirley Lucas Ward 4 Position 2 - Lioneld Jordan Final Agenda Special City Council Meeting August 25, 2005 A Special meeting of the Fayetteville City Council will be held on August 25, 2005 at 4:45 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance A. New Business: 1. Mid-America Environmental Solutions Remediation Services Contract: An ordinance waiving competitive bidding, increasing the amount authorized for clean- up costs to $270,000.00, approving a Contract/Work Plan Agreement not to exceed $270,000.00 with Mid-America Environmental Solutions, Inc., and approving a budget adjustment of $225,000.00. PASSED AND SHALL BE RECORDED AS ODINANCE NO, 4746. MEETING ADJOURNED AT 5:05 P.M. 113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax) accessfayetteville.org Special City Council Meeting Auguss*5, 2005 • Subject: 14 Motion To: Motion By: Seconded: Jordan ✓ Reynolds Thiel Cook vlor Marr Rhoads Ferrell Lucas ✓ Mayor Coody Subject: Motion To: �1 i (] _ _ , ,/J W " Motion By: O Seconded: �IQ Jordan rb CO Reynolds Thiel Cook Marr Rhoads _ �+ Ferrell Lucas Mayor Coody ad� sc s ; o5 Aldermen Ward I Position I - Robert Reynolds Mayor Dan Coody Ward I Position 2 - Brenda Thiel Ci Attorney Kit Williams Ward 2 Position I - Kyle B. Cook N Y Ward 2 Position 2 - Don Marr eTayvle Ward 3 Position 1 - Robert K. Rhoads City Clerk Sondra Smith Ward 3 Position 2 — bobby Ferrell ARKANSAS Ward 4 Position 1 - Shirley Lucas Ward 4 Position 2 - Lioneld Jordan Final Agenda Special City Council Meeting August 25, 2005 A Special meeting of the Fayetteville City Council will be held on August 25, 2005 at 4:45 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance A. New Business: 1 . Mid-America Environmental Solutions Remediation Services Contract: An ordinance waiving competitive bidding, increasing the amount authorized for clean- up costs to $270,000.00, approving a Contract Work Plan Agreement not to exceed $270,000.00 with Mid-America Environmental Solutions, Inc., and approving a budget adjustment of $225,000.00. 113 West Mountain 72701 (479) 521 -7700 (479) 575-8257 (Fax) accessfayetievi lle.org i ORDINANCE NO. AN ORDINANCE WAIVING COMPETITIVE BIDDING, INCREASING THE AMOUNT AUTHORIZED FOR CLEAN-UP COSTS TO $270,000.00, APPROVING A CONTRACT/WORK PLAN AGREEMENT NOT TO EXCEED $270,000.00 WITH MID-AMERICA ENVIRONMENTAL SOLUTIONS, INC. PLUS A CONTINGENCY OF $55,000.00, AND APPROVING A BUDGET ADJUSTMENT OF $ 255,000.00 WHEREAS, upon further analysis by the Arkansas Department of Environmental Quality, Mid-America Environmental Solutions, Inc., and the City of Fayetteville, the hazardous material cleanup, remediation and underground storage tank removal costs will substantially exceed the initial estimate approved by the city Council in Ordinance No. 4730; and WHEREAS, it is imperative that Mid-America Environmental Solutions, Inc. continue to work on this hazardous waste clean-up. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1 : That the City Council of the City of Fayetteville, Arkansas hereby determines that the immediate and vital continuing clean-up of these hazardous materials is an exceptional situation in which formal competitive bidding is not feasible or practical and therefore waives the requirements of formal competitive bidding and approves the increased contract/work plan agreement with Mid-America Environmental Solutions, Inc. in the not to exceed amount of $270,000.00 (which includes the previously approved $70,000.00), plus a contingency amount of $55,000.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves the attached budget adjustment of $255,000.00 for this project. PASSED and APPROVED this 25 s day of August, 2005. APPROVED: By: DAN COODY, Mayor ATTEST: By: SONDRA SMITH, City Clerk A. 1 Mid-America Environmental Solutions Remediation Services Contract City Council Meeting of August 25, 2005 Page 1 of 15 CITY COUNCIL AGENDA MEMO To: City Council Thru: Mayor Dan Coody From: David Jurgens, Water/Wastewater Director, Interim I Date: August 23, 2005 Subject: Approval of a $270,000 for Mid-America Environmental Solutions, plus a project contingency of $55,000, for environmental remediation of lift station underground storage tanks RECOMMENDATION Fayetteville City Administration recommends approval of a time and materials contract not to exceed $270,000.00 with Mid-America Environmental Solutions, for hazardous material cleanup and remediation and underground storage tank removal, plus approval of a project contingency in the amount of $55,000.00. This is a total amount, and includes the $70,000 previously approved by the City Council in Ordinance No. 4730 on 19 July 2005. BACKGROUND The cleanup on this site has been positively determined by ADEQ to be a hazardous materials cleanup. The initial City Council approval of $70,000 was developed before the determination was made by ADEQ that this was in fact a hazardous materials spill. The material is being removed, hauled by HAZMAT operators to a Hazardous Material landfill in Peoria, Illinois. Much of the material has been removed, but Mid-America has reached the previously approved funding approval limit. Limited stream sampling has been performed, and indicates the possiblity, but not the probability, that there may be a small amount of ground water contamination. DISCUSSION This approval is expected to cover the maximum anticipated amount of work that is required for site remediation at this lift station, based on what has been seen thus far. The project contingency approval is requested in the event additional unanticipated contamination is discovered, and if ADEQ requires ground water sampling, stream sampling, or other work that is outside the scope of the specific site remediation. BUDGETIMPACT A budget adjustment is attached. Attachments: Fact Sheet Dated August 23, 2005 Time and Materials Agreement with Work Plan work plan (Appendix A) and expected scope of work with prices (Appendix B) Mid-AmcricaGreggHazrnatCCMcmoAug05 A. 1 Mid-America Environmental Solutions Remediation Services Contract Gregg Avenue Lift Station Ferrous Chloride Cleanup Paye 2 or 15 Fact Sheet August 23, 2005 Work to remove the underground storage tank (UST) at the Gregg Street sewer lift station began on June 30, 2005; the tank was removed from the excavation on August 1 , 2005. The tank was used to store ferrous chloride, which was pumped into the wastewater at this lift station for odor and corrosion control. Ferrous chloride is listed as a hazardous waste with a code of K062, unless it is used as a product in the waste treatment process. The Arkansas Department of Environmental Quality (ADEQ) has stated that when this material leaks from the tank, it and any material that comes in contact with it must be considered hazardous waste and must be handled as such. This material would not have been considered hazardous waste if the tank had not failed. During tank removal, gravel backfill from around the tank was removed and placed in six roll-off storage containers at the site. Each of the six roll-off containers represented approximately 1 .5 to 2 feet of the gravel backfill. Visually impacted gravel backfill was observed near the top, sides and bottom of the tank. There were three separate visible cracks in the tank. Samples were collected from the gravel backfill and submitted to a laboratory and analyzed for iron, and chloride as required by ADEQ. The analytical results showed chloride concentrations from the background were higher than the backfill samples, therefore the results cannot be used as a hazardous waste indicator. As a result, pH was used to indicate whether the backfill was indeed contaminated. Field pH testing indicated that stained gravel backfill in four of the six containers exhibited a pH of 1 to 3, which unquestionably indicated contamination from this product. These four containers have been removed for proper disposal. ADEQ also requested that six water samples be collected and analyzed to ascertain if any groundwater impacted by the escaped product was entering the creek. The results of this water sampling indicate the presence of chlorides at 32 mg/l. Even though this level is not of great concern, it exceeds the Arkansas State standard of 20 mg/I for the Illinois River Basin. Based on these results, ADEQ stated that a groundwater investigation at the site will likely be required. It is not certain at this time whether or not the groundwater impacted with chlorides is entering the creek, or whether the elevated chlorides (if they exist) are related to a release from the UST. Additionally it should be noted that the presence of chlorides in excess of the standard on a single day does not mean that the State level has been violated and additional sampling of the stream will be required. It is also likely that regardless of this additional sampling that a groundwater investigation including ground well installations and groundwater and stream sampling will be required by the ADEQ. From visual observation, additional soil removal is warranted from the base of the UST excavation. A revised sampling and analysis plan should be prepared and submitted to ADEQ to establish an agreement on criteria to determine impacted materials. The revised sampling and analysis plan will likely be based on the pH of the material. A series of background measurements will be collected to document natural soil p}I in the area and at the site. This revision is based on a review of sampling and analysis at similar sites where a release of the same material has occurred. At this point it appears that obviously stained material is primarily in the base of the UST excavation and little or no lateral migration has occurred. There is, however, a concrete pad in the base of the UST excavation that makes observation of any additional contaminated material impossible at this time. Based on the depth to groundwater, soil instability, the presence to the lift station structure, and the belief that the majority of the chemical migrated down with minimal lateral migration, an estimate of no more than 400 additional tons of soil may need to be removed. A. 1 Mid-America Environmental Solutions Remediation Services Contract Page 3 of 15 ORDINANCE NO. AN ORDINANCE WAIVING COMPETITIVE BIDDING, INCREASING THE AMOUNT AUTHORIZED FOR CLEAN-UP COSTS TO $270,000.00, APPROVING A CONTRACTIWORK PLAN AGREEMENT NOT TO EXCEED $270,000.00 WITH MID-AMERICA ENVIRONMENTAL SOLUTIONS, INC., AND APPROVING A BUDGET ADJUSTMENT OF $ 25500.00 WHEREAS, upon further analysis by the Arkansas Department of Environmental Quality, Mid-America Environmental Solutions, Inc., and the City of Fayetteville, the hazardous material cleanup, remediation and underground storage tank removal costs will substantially exceed the initial estimate approved by the city Council in Ordinance No. 4730; and WHEREAS, it is imperative that Mid-America Environmental Solutions, Inc. continue to work on this hazardous waste clean-up. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1 : That the City Council of the City of Fayetteville, Arkansas hereby determines that the immediate and vital continuing clean-up of these hazardous materials is an exceptional situation in which formal competitive bidding is not feasible or practical and therefore waives the requirements of formal competitive bidding and approves the increased contract/work plan agreement with Mid-America Environmental Solutions, Inc. in the not to exceed amount of $270,000.00 (which includes the previously approved $70,000.00). Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves the attached budget adjustment of $255,000.00 for this project. PASSED and APPROVED this 25d' day of August, 2005. APPROVED: By: DAN COODY, Mayor ATTEST: By: SONDRA SMITH, City Clerk A. 1 Mid-America Environmental Solutions Remediation Services Contract Page 4 of 15 MDAmenca P.O. Box 737 P.O. Box 414 Environmental Solutions Canha9e, Mo 64036 Pagers, AR 72757 Ph: 417-3583599 Ph: 479-621-5405 Fax: 417-3588332 We agm e b execute the cls wp of the Gregg Avenue Lin Station site in acwrdance with the ADEO approved work plan (Appendix A) an a dme and material ba9'a, not to exceed E270.OBD. Und prices and maximum expected work am identified o1 Appendix B. MDdifK26ons to the work plan, as required by ADEO, do not modify this base agreement- Sigrobxe: Dale: 823105 Donunk Motley President A. 1 Mid-America Environmental Solutions Remediation Services Contract Page 5 of 15 MiDmAmenca Page 1 of 7 Environmental Solutions WORK PLAN FOR REMOVAL OF FERROUS CHLORIDE UST AT CITY OF FAYETTEVILLE GREGG STREET LIFT STATION 3896 N. GREGG AVE. FAYETTEVILLE , AR 72704 FACILITY ID# 72001731 1.0 GENERAL SITE INFORMATION 1.1 FACILITY INFORMATION Gregg Street Lift Station # 5 3896 N. Gregg Avenue Fayetteville, AR 72704 FaciGtyID# 72001731 1.2 OWNER INFORMATION City of Fayetteville 1400 N. Fox Hunter Rd. Fayetteville, AR 72701 Ph: (479) 443-3292 (David Loenneke) Ph: (479) 575-8330 (Bob Davis, P.$) 1.3 CONSULTANT/CONTRACTOR INFORMATION MiD-America Environmental Solutions P.O. Box 737 Carthage, MO 64836 Ph: (417) 358-3599 Fax: (417) 358-8332 Contact: Dominic Whitley, Consultant or Dan Ross, Consultant Company License UST License No. 000542 Individual UST License No.: D. Whitley 001285, D. Ross 000542 Gregg SL Lift Station Closure Plan April 27, 2005 A. 1 Mid-America Environmental Solutions Remediation Services Contract Page 6 of 15 MiDmAmenca Page 2 of 7 Environmental Solutions 2.0 SUMMARY On or about April 13, 2005 the City of Fayetteville discovered the loss of an estimated amount of 4,200 gallons of ferrous chloride from their fiberglass underground storage tank (UST) located at the Gregg Street Lift Station 3896 N. Gregg Ave., Fayetteville, Arkansas (herein after referred to as the site). The tank was found to be empty of all product when ONE personnel, attempted to measure the level of ferrous chloride within the tank. OMI is the wastewater operations contractor for the City of Fayetteville. The fennuus chloride is used as pre-treatment in the sewage system handling process and is dripped into the system The UST system is a suction system with the suction line being located roughly 14" from the base of the UST. The tank being void of ferrous chloride was thought to indicate tank failure or theft. Theft has been ruled out as the facility is fenced and locked. Handling of ferrous chloride would require a special pump, hoses, and storage vessels. Due to restricted access and the material nature theft does not appear probable. Furthermore, soils around the UST have subsided. An approximate 18" depression is present over a significant porion of the south side of the UST. Physical evidence suggests that the subsidence of the soil has occurred recently. Based on these factors it was determined by the client and MAES that the failed tank should be removed and subsurface conditions be evaluated and dealt with as needed. It should be noted that it is unknown how much if any ferrous chloride has been released from the UST as the amount used in normal operations is recorded but can vary and inaccuracies in the amount utilized is possible. On April 14, 2005, at the request of the Arkansas Department of Environmental Quality Regulated Storage Tank Division (ADEQ RST), a 30-Day UST Closure Notice and preliminary work plan was faxed and mailed to the ADEQ. On April 15, 2005, the ADEQ RST requested that a site Health and Safety Plan (HASP) be submitted prior to approving closure. MMES provided a site specific HASP to the ADEQ the afternoon of April 15, 2005. Upon receiving the HASP the ADEQ RST responded to MAES with notification that the ferrous chloride was in fact "spent pickle liquor" derived from the process for pickling steel. As such when found as a waste product is considered a listed waste with a waste code of K062. The ADEQ RST Division also involved the Hazardous Waste Division in the review and planning process in the event the ferrous chloride was lost into the environment. This waste determination by the ADEQ resulted in the scheduling of a site meeting between ADEQ personnel, the generator, and MAES. On April 20, 2005, personnel from the ADEQ RST Division and Hazardous Waste met with the City of Fayetteville, OMI, and MAES at the site. Upon a discussion of events leading up to discovery and a review of site conditions, the RST Division indicated a tightness test should be performed to confirm that a release had occurred. In the interim the ADEQ was working on the development of a Sampling and Analysis Plan for the tank removal and assessment process. RST personnel also indicated the need for stream samples from Mud Creek and identified six (6) locations for sample collection. On April 21, 2005, OMI had the UST tightness tested by Compliance Management, Inc. The results of the tightness test indicated tank system failure. Also on this date the ADEQ provided an analytical and sampling strategy for the project. Gregg St. Lift Station Closure Plan April 27, 2005 A. 1 Mid-America Environmental Solutions Remediation Services Contract MM America Page 3 of 7 Page 7 of 15 Environmental Solutions Specific tank information is provided below in Table 1 . Table 1 Gregg Street Lift Station # 5 Tank Information Summary ME 1 8,DW GALLONS FRP FERROUS 7/11199/ UTILDED FORSEWAGE CHLORIDE PRETREATMEW 2 3W GALLONS STEEL DIESEL - 1111981 FUEL FOR BACK-UP GENERATOR (PERMANE W LY CLOSED) 3.0 PROPOSED FIELD ACTIVITIES 3.1 INITIAL MOBILIZATION AND MATERIAL STORAGE It is intended that fencing around the area be dismantled and removed to allow adequate access to the tank for removal activities. Also some level of clearing and grubbing will be necessary. The tank system will be de-energized and excavation will begin. Roll-off containers will be set near the lift station to accept excavated material and the storage tank until waste analytical and disposal facility approval is granted. These containers will be lined with 12 mil HDPE liners prior to placement of materials to prevent any liquids present from leaving the container and to ensure no contact with any ferrous chloride and the steel roll off containers occur. These containers will be covered at the end of each day to prevent intrusion of rainwater. These coverings will be left in place until the containers are loaded for transportation ' to the disposal facility. The fiberglass UST will be carefully excavated utilizing an excavator of adequate size. The UST will be lifted from the ground and placed in a storage container. The UST may currently be damaged to the extent that removal intact is impossible. 3.2 FIELD SCREENING METHODS It is expected that some of the material beneath the UST will display obvious impact. The soil and/or water will likely have a greenish discoloration. Other soiland or groundwater may not be so obviously impacted. Soils will be field screened utilizing two (2) methods. 1. Specific Conductivity and pH — a pH and specific conductivity meter will be utilized to measure for the presence of impact. For screening soil approximately 100 grams of sampled material will be mixed with the volumetric equivalent of deionized water. The mixtm will be shaken vigorously for thirty seconds and then evaluated with the meter. Three (3) samples from uncontaminated areas will be taken prior to field assessment to establish site background levels for pH and specific conductivity. Field sample results deviating from the established background levels will be assumed to indicate material impact. Gregg St. Lift Station Closure Plan April 27, 2005 A. 1 Mid-America Environmental Solutions Remediation Services Contract MM America Page 4 of 7 Page 8 of 15 Environmental Solutions 2. Chloride Test Strips — chloride test strips will be utilized for measuring for the presence of chloride in the sample media. The colorimetric test is performed in the same manner as the pH and Specific Conductivity field analysis. The test strips when introduced into the prepared sample provide a chloride result in the 30-600 PPM range. For this field analysis, as well, three (3) samples from uncontaminated areas will be taken prior to field assessment to establish site background levels. 3.3 HAZARDOUS WASTE HANDLING & DISPOSAL The disposal facility chosen for treating and disposing of the impacted materials from the site is the Peoria Disposal Company (PDC) RCRA Landfill in Peoria, Illinois (EPA ID# ILD000805812). This facility is capable of handling the impacted soils for RCRA direct disposal and handling impacted liquids via stabilization/solidification and disposal. PDC is also the proposed hazardous waste transporter for this project Prior to final acceptance into the PDC landfill the impacted material must be analyzed by the PDC laboratory to confirm disposal method and/or waste treatability. This profiling and waste acceptance process will likely take 1 to 2 weeks. It is unknown if all of the impacted material can be removed during the initial UST removal and excavation. Remediation activities done during the initial mobilization may be limited by-the size of the site. Additional mobilizations are expected once final waste approval is granted. Excavated materials and the storage tank will be secured as described previously in the work plan. The site will be secured with temporary fencing. Signage will be established around the work areas delineating the site as a hazardous waste site with entrance by authorized persons only. Once final disposal approval has been obtained. The project will likely be operated as a dig and load. Excavated or removed materials will be loaded directly into lined trailers or liquid into portable vessels and hauled directly to the landfill for disposal. Hazardous waste manifests will accompany each load from the site to the landfill. The generator or generator's representative will be required to sign each manifest. The diner of the waste transport will be required to sign the manifest, and the disposal facility will finally sign the manifest when received at the disposal facility. Pill material removed on the upper portions of the excavation may not be impacted with the lost ferrous chloride product. The material will be stockpiled in separate storage containers and sampled and analyzed for a determination of impact. The material will be composite sampled at a rate of one 4 part composite sample for every 50 cubic yards, or one sample per container. If no impact is found via laboratory analysis the material is expected to be considered reusable as clean fill. If impact is present the material will be disposed of as a hazardous waste as previously described. 3.4 SAMPLING AND ANALYSIS PLAN The sampling plan for this project is to sample in accordance with the ADEQ UST sampling protocol. At a minimum one soil sample will be collected from each Gregg St Lift Station Closure Plan April 277 2005 A. 1 Mid-America Environmental Solutions Remediation Services Contract MiDmAmerica Page 5 of 7 Page 9 of 15 Environmental Solutions sidewall of the excavation and one from the floor for a total of five (5) soil samples. ADEQ personnel are expected to be on site for direction for further sampling requirements. All soil samples will be collected in clean laboratory supplied 9 ounce soil jars, water samples will be collected in clean laboratory supplied 250 mil containers. Each container is to be filled with minimal headspace with no preservative. Upon collection sample containers are to be labeled with sample identity, depth (if applicable), site name or project number, date, and time of collection. The containers should be immediately placed in a cooler with crushed ice. Sample temperature should be kept at or below 38 OF while on site and transit to the analyzing laboratory. Samples are to be shipped with chain-of-custody forms to the analyzing laboratory via overnight courier. The analyzing laboratory should be notified in advance of sample shipment. The analysis to be requested of all soil and water samples is Chlorides analysis via Method 9251 and Iron via EPA 200.7 or SW846 6010. The leaching method should be specified as Synthetic Precipitation Leaching Procedure [SPIT (Method 1312)]. Three (3) day turn around time should be requested on each chain-of-custody. See Table 2 below for a sunumry of analytical methods, containers, and handling. Soil and/or water samples will be submitted to PDC Laboratories, Inc. an Arkansas and NELAC accredited laboratory for analysis. Three (3) background samples will be collected and submitted for comparison analytical. Table 2 Analytical Summary IRON SPLP (METHOD 1312) EPA 200.7 OR 1 9 OUNCE 1250 MIL BOTTLE COOL TO 38 OF 72 HR SW8466010 JAR CHLORIDE SPLP (METHOD 1312) 9251 9 OUNCE 250 MIL BOTTLE COOL TO 38 wF. 72 HR JAR Six (6) water samples are to be collected of Mud Creek in areas delineated by the ADEQ RST Division during the April 20, 2005 site meeting. One sample is to be collected as background and the remaining five in distinct locations along the south bank of Mud Creek These samples are to be analyzed for Iron, chlorides, pH, dissolved oxygen, and alkalinity. 3.5 SITE SAFETY OVERVIEW PPE selected for this activity is modified level D (chemical protective gloves and Tyvek) to Level C. Air monitoring will be done utilizing Hydrogen gas (0.2-20/o) and Hydrochloric Acid Drager tubes. If air testing indicates during the course of excavation activities that hydrogen gas or chlorine gas are present in ambient air PPE will be raised from modified level D to level C. Refer to the site Health & Safety Plan for more information on PPE and monitoring activities. A portable eye wash and decontamination shower will be present at the site for any employee or project person that may come in contact with the removed material. Gregg St. Lift Station Closure Plan April 27, 2005 1 t A. 1 Mid-America Environmental Solutions Remediation Services Contract Page 10 o115 MiD=America Page 6 of 7 Environmental Solutions Equipment such as excavator buckets, loader buckets, shovels, etc., will be decontaminated over an open-top storage vessel with potable water. Decontamination fluids will be managed and disposed of as hazardous wastes. Gregg St Lift Station Closure Plan April 27, 2005 A. 1 Mid-America Environmental Solutions Remediation Services Contract MiDmAmerica Page 7 of 7 Page 11 of 15 Environmental Solutions 4.0 REPORTING A permanent closure report and change of service will follow within 20-30 days of closure complete with project photographs, site plan, analytical results and chain-of-custody fomes, analytical QA/QC data packages, and disposal documentation. The objective of this action is L15T removal, the removal and proper disposal of grossly impacted materials, and site assessment. Additional assessment or remediation activity may be wan-anted based on field observations and analytical results. Gregg St Lift Station Closure Plan April 279 2005 A. 1 Mid-America Environmental Solutions Remediation Services Contract Page 12 of 15 Great! Avenue Lift Station Ferrous Chloride Cleanup Mid-America Environmental Solutions TASK PROJECT TO DATE POTENTIAL COSTS DESCRIPTION UNITCOST UNIT COST UNIT COST TOTAL REQUIRED PROJECT COORDINATION $75.00 MOUR 25.53 $1,914.75 25 $1,875.00 $3,789.75 INITIAL MOBILIZATION $750.00 LUMP SUM 1 $750.00 $0.00 $0.00 $750.00 SUBSEQUENT MOBILIZATION $375.00 PER EVENT 2 $750.00 2 $750.00 $1,500.00 LINE LOCATE REQUEST $25.01) PER EVENT 2 $50.00 2 $50.00 $100.00 EXCAVATOR $1,500.00 PER DAY 6 $9,000.00 9 $13,500.00 $22,500.00 BACKHOE $600.00 PER DAY 5 $3,000.00 9 $5,400.00 $8,400.00 BOBCAT $360.00 PER DAY 5 $1,800.00 9 $3,240.00 $5,040.00 DUMPSTER SET FEE $450.00 IDUMPSTER 7 1 $3,150.00 0 $0.00 $3,150.00 R MONITORING INSTRUMENTS $600.00 LUMP SUM 1 $600.00 0 $0.00 S600.DD FIELD SCREEN INSTRUMENTS $125.00 PER DAY 0 $0.00 4 $500.00 $500.00 HW LANDFILL ANALYTICAL $78500 LUMP SUM 0 $0.00 1 $785.00 $785.00 PROCESSING HW LANDFILL DISPOSAL $110.00 PER TON 90 $9,900.00 408 $44,880.00 $54,780.00 TRANSPORTATION TO LANDFILL $120.00 PER TON 90 $10,800.00 408 $48,960.00 $59,760.00 12 MIL HDPE LINERS $0.85 /SQ FOOT 1176 $999.60 1200 $1,020.00 $2,196.00 ASSESSMENT ANALYTICAL $120.00 /SAMPLE 15 $1,800.00 25 $3,000.00 $4,800.00 STREAM ASSESSMENT ANALYTICAL 30$155.00 /SAMPLE 6 $9 .00 15 .$2,325.00 $3,255.00 GEOLOGIST $95.00 /HOUR 21.5 $2,042.50 120 $11,400.00 $13,442.50 UST LICENSED CONSULTANT $75.00 /HOUR 36.5 $2,737.50 124 $9,300.00 $12,037.50 O HOUR TRAINED S45.00 /HOUR 292 $13,140.00 600 $27,000.00 $40,140.00 ENVIRONMENTAL TECH. HOTEL 8 PER DIEM $105.00IM/WDAY 16 $1,680.00 49 $5,145.00 $6,825.00 VEHICLES $85.00 /VEHICLE/DAY 22 $1,870.00 45 $3,825.00 55,695.00 POLY SHEETING 6 MIL $195.00 MOLL 4 $780.00 8 $1,560.00 $2,340.00 TEMPORARY FENCING $50.00 MOLL 0 $0.00 6 $300.00 $300.00 PHOTOGRAPHS $75.00 LUMP SUM 0 $0.00 1 $75.00 $75.00 LEVEL C PPE $50.00 /ENSEMBLE 0 $0.00 12 $600.00 $600.00 LEVEL B PPE $185.00 /ENSEMBLE 0 $0.00 12 $2,220.00 $2,220.00 DECON SHOWER UNIT $500.00 LUMP SUM 1 $500.00 0 $0.00 $500.00 REPORT DEVELOPMENT $60.00 /HOUR 30 $1,800.00 45 $2,700.00 $4,500.00 FINAL DEMOBILIZATION $500.00 LUMP SUM 0 $0.00 1 $500.00 8501).00 TOTALS $69,991.35 $180,910.00 $260,904.35 MidAmerica Gregg LS Cleanup Sept05 • 9 A. 1 City of Fayetteville, Arkansas Mid-America Environmental Solutions Budget Adjustment Form Remediation Se PContract ct Page 13 Budget Year Department: Water & Wastewater Date Requested Adjustment Number 2005 Division: Water & Sewer Maintenance 8/23/2005 Program: Sewer Mains Construction Project or Item Added/increased: Project or Item Deleted/Reduced: $255,000 in the Professional Services account None; $255,000 is proposed to come from Fund Balance. Justification of this Increase: Justification of this Decrease: Funds are required for emergency hazardous material Sufficient funds remain within Fund Balance to meet City remediation work for a ferrous chloride leak from the policies. underground storage tank at the Gregg Avenue sewer lift station, and for related work. Increase Expense Budget (Decrease Revenue.Budget) Account Name Account Number Amount Project Number Professional services 5400 5700 5314 00 2559000 05044 1 Decrease Expense Budget (Increase Revenue Budget) Account Name Account Number Amount Project Number Use of fund balance 5400 0940 4999 99 255,000 Approval Signatures Budget Office Use Only Type: A B C D E Requested By Date Date of Approval u anger Date Initial Date Z3 A 5 Posted to General Ledger Dep n t D' for Date Initial Date 7Posted to Project Accounting Finan Internal Services Director Date Initial Date Entered in Category Log Mayor Date Initial Date A. 1 Mid-America Environmental Solutions Remediation Services Contract Page 14 of 15 ORDINANCE NO. 4730 AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND ENGAGING MID-AMERICA ENVIRONMENTAL SOLUTIONS FOR THE AMOUNT OF $70,000.00 TO PROVIDE EMERGENCY ENVIRONMENTAL REMEDIATION SERVICES FOR A FERROUS CHLORIDE DISCHARGE; APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $70,000.00; AND DECLARING AN EMERGENCY. WHEREAS, the underground storage tank at the Gregg Avenue Lift Station was discovered to have leaked approximately 4,200 gallons of ferrous chloride, and; WHEREAS, the Arkansas Department of Environmental Quality has generated and approved a Work Plan and a site-specific Health and Safety Plan, and; WHEREAS, Mid-America Environmental Solutions is qualified, and properly licensed to conduct the required remediation. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1 . That the City Council of the City of Fayetteville, Arkansas hereby finds that such circumstances constitute an exceptional situation where competitive bidding is not feasible or practical, and waives the requirements of formal competitive bidding and engages Mid-America Environmental Solutions for the amount of$70,000.00 to provide Emergency Environmental Remediation Services for a ferrous chloride discharge. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a Budget Adjustment in the amount of $70,000.00. Section 3. Emergency Clause. That the City Council of the City of Fayetteville, Arkansas, hereby finds the immediate environmental remediation of a ferrous chloride discharge to be necessary to preserve the health and safety of the citizens of Fayetteville, and because of such, an emergency is hereby declared to exist and this ordinance shall be in full force and effect from the date of its passage and approval. PASSED and APPROVED this 19th day of July 2005. APPROVED: c : FAYETTEVILLE : :� By: gd 9jKANSP�0 DAN COODY, Mayor ATTEST S . J anon By: S NDRA SMITH, City Clerk A. 1 Mid-America Environmental Solutions City of Fayetteville Remediation Services Contract Staff Review Form Page 15 of 15 City Council Agenda Items or Contracts 8/25/2005 City Council Meeting Date David Jurgens WaterMastewater Water/Wastewater Submitted By Division Department Action Required: Approval of a time and materials contract not to exceed $270,000.00 with Mid-America Environmental Solutions, for hazardous material cleanup and remediation and underground storage tank removal, plus approval of a project contingency in the amount of $55,000.00. This is a total amount, and includes the $70,000 previously approved by the City Council in Ordinance No. 4730 on 19 July 2005. A budget attachment for this additional funding is attached. $ 255,000.00 $ 7059894.00 — " H $� L, 0- s off. Cost of this request Category I Project Budget Program Category I Project Name `•` 5400.5700.5314.00 $ 576,777.66 Water/Sewer Services Capital Account Number Funds Used to Date Program I Project Category Name 05044 $ 129,116.34 Water/Sewer Project Number Remaining Balance Fund Name Budgeted Item Budget Adjustment Attached Previous Ordinance or Resolution # Depa nt Dir ctor Date Original Contract Date: COriginal Contract Number: City Atto ey Date Received in City Clerk's Office Fina cea d Intemal Service Director Date Received in Mayor's Office 8 g3 1N3 Mayor ' Dale Comments: ArkansaoDemocrat V 4lazette worrthwea Arrksutsasj, most Wider Rea4d NeWYP4Pelr" AFFIDAVIT OF PUBLICATION I , Erin Emis. do solemnly swear that I am the Legal Clerk of the Arkansas Democrat-Gazette/Northwest Arkansas Times newspaper, printed and published in Lowell , Arkansas, and that from my own personal knowledge and reference to the files of said publication , that advertisement of: C was inserted in the regular editions on Innc i PO# '* Publication Charge : $ S Subscribed and sworn to before me this day of 12005. RECEIVED AUG 2 9 2005 Notary Public " CITY OFFAYETTEVILLE Sharlene D. Williams CITY CLERKPSOFFICE My Commission Expirotary Publi ^ My Commission Expires -- October 18, 2014 Real aEarpa ** Please do not pay from Affidavit. 9o.el,laroCaraell "�"�, :`Si+} aWuaC II008 An InVOICe will be Sent. n's ung of me Fa ane ne sly sound �n A� � A 1� ��� p�P� he held on August 25. 2005 et445 �.m In Roan 219w": 5 1 I of( City Admhlstration Butldmglocate0 et 113 West', nom' ,gyARKANSAS } - Mountan Street, FayettevtAe, Arkans`a5. ' - t` Call ro :Order •. Roll Call ' P'; lof Allplarrea 4 4'. • �4.Naw'Biulries'at '1. Mla-Amarlea EnWrwrmmntal 8elutlona RamsAlatlon Sem& a Cwft a An ogjj,.rn wtivrg compatlthre b; ng, ncreasing the emaunt authonzed for Caen up costs to $270 000.00, roving a : Con tractNJOM+ Plan Agreement*not��ot exceed '$2]0,000'OO;�vnttt tlAinerlI iramerrtal Sdulions, Inc., and approWV A buE9et atl{utment of $225,000 W z ..... P.O. BOX 1607 • 212 N. EAST AVENUE • FAYETTEVILLE, ARKANSAS 72701 479-571 -6470 FAYETTEVILLE THE CITY OF FAYEITEVILLF. ARKANSAS KIT WILLIAMS, CITY ATTORNEY DAVID WHITAKER, ASST, CITY ATTORNEY DEPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT TO: Dan Coody, Mayor THRU: Sondra Smith, City Clerk FROM: Kit Williams, City Attorney DATE: August 26, 2005 RE: Passed Ordinance from Special City Council meeting of August 16, 2005 I . Mid-America Environmental Solutions, Inc. contract: Ordinance waiving competitive bidding, increasing amount authorized for clean-up costs to $270,000.00, approving contract/work plan agreement not to exceed $270,000.00 with Mid-America Environmental Solutions, Inc. plus a contingency of $55,000.00 and approving budget adjustment of $255,000.00.