The URL can be used to link to this page

Home My WebLink About2005-04-05 - Agendas - Final Aldermen Mayor Dan Coady Ward I Position I - Robert Reynolds Ward 1 Position 2 - Brenda Thiel City Attorney Kit Williams C /'dam' T le Ward 2 Position 1 - Kyle t Cook U Ward 2 Position 2 - Don Marr Ward 3 Position I - Robert K. Rhoads City Clerk Sondra Smith TayveWard 3 Position 2 — Robert Ferrel I ARKANSAS Ward 4 Position 1 - Shirley Lucas Ward 4 Position 2 - Lioneld Jordan Final Agenda City of Fayetteville Arkansas City Council Meeting April 5, 2005 A meeting of the Fayetteville City Council will be held on April 5, 2005 at 6:00 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Nominating Committee Report — Public Library Board of Trustees: APPROVED. A. CONSENT: 1. Approval of the Minutes: Approval of the March 15, 2005 City Council meeting minutes. PULLED FROM AGENDA, 2. Skid Steer Loader Purchase: A resolution authorizing the use of funds budgeted in the 2005 In-House Pavement Improvements Project for the purchase of one ( 1 ) Skid Steer Loader with a Hydraulic Breaker Attachment, a 24" Hi-Flo Planer Attachment, and a Forklift Attachment in the amount of $48,012.41 for use by the Transportation Division. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 60-05, 3. SBC Web Hosting Contract: A resolution to approve a web hosting contract with Southwestern Bell Communications, Inc. in the amount of $ 14, 100.00 plus $2,820.00 contingency, plus tax annually for five years. PASSED AND SHALL BE RECORDED AS RESOLUTION NO, 61-05, 113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax) accessfayetteville.org 4. McClelland Consult• Engineers, Inc. Contract Renewal resolution to agree to extend for one year the existing contract with McClelland Consulting Engineers, Inc. pursuant to its option to renew provision. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 62-05, 5. Off Street Parking Development District No. 1 Lease Agreement: A resolution approving a one-year lease agreement with Off-Street Parking Development District No. 1 for the City of Fayetteville to operate certain off-street parking lots. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 63-05, 6. Home Rehabilitation Contract: A resolution to approve a contract between Erin Jenkins and Randy Evans for the rehabilitation on Erin Jenkins' home using Community Development Block Grant Funds in the amount of $24,070.00 with a contingency of $ 1 ,000.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO, 64-05. 7. Design Workshop, Inc. Contract: A resolution to approve a contract with Design Workshop, Inc. in the amount of $32,550.00 plus reimbursables not to exceed $6,000.00 and to approve a Budget Adjustment of $40,000.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 65-05, 8. McClelland Consulting Engineers, Inc. Task Order # 5: A resolution to approve Task Order #5 to the contract with McClelland Consulting Engineers, Inc. in the amount of $ 122,742.00 to produce an Airport Master Plan and to approve applications for grant funding from the FAA and Arkansas Department of Aeronautics to pay for this project, and to approve a budget adjustment of $ 122,750.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 66-05, 9. McClelland Consulting Engineers, Inc. Task Order # 6: A resolution to approve Task Order #6 to a contract with McClelland Consulting Engineers, Inc. in the amount of $99,850.00 to design and oversee the construction of a new west side general aviation apron and sewer line replacement, and to approve applications for funding from the FAA and Arkansas Department of Aeronautics to pay for this project, and to approve a budget adjustment of $ 1 ,079,316.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 67-05. 10. Community Development Block Grant Agreement: A resolution to approve the 2005 Community Development Block Grant Action Plan and the 2005 Funding Approval/Agreement and to authorize Mayor Coody to sign this Funding Approval/Agreement. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 68-05, 113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax) accessfayetteville.org B. UNFINISHED BUSINESS: • 1. ANX 05-1365 (Wilkins): An ordinance annexing that property described in annexation petition ANX 05- 1365 annexing to the City of Fayetteville, Arkansas, certain property located east of Salem Road, north of Crystal Springs Subdivision Phase I, containing approximately 10.00 acres. This item was left on the second reading at the Martie 15, 2005 City Council Meeting. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 4688, 2. RZN 05-1366 (Wilkins): An ordinance rezoning that property described in rezoning petition RZN 05- 1366 for property east of Salem Road, north of Crystal Springs Subdivision Phase I, containing approximately 10.00 acres from R-A, Residential Agricultural to RSF-4, Residential Single Family, Four Units per Acre. This item was left on the second reading at the March 15, 2005 City Council Meeting. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 4689, 3. ANX 05-1370 (Hall): An ordinance annexing that property described in annexation petition ANX 05- 1370 annexing to the City of Fayetteville, Arkansas, certain property located at 2577, 2216, 2844, 2822 Dead Horse Mountain Road, containing approximately 235 .38 acres. This item was left on the second reading at the March 15, 2005 City Council Meeting. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 4690. 4. RZN 05-1371 (Hall): An ordinance rezoning that property described in rezoning petition RZN 05-1371 for property located at 2577 Dead Horse Mountain Road, containing approximately 125 . 179 acres from R-A, Residential Agricultural to RSF-4, Residential Single Family, Four Units per Acre. This item was left on the second reading at the March 15, 2005 City Council Meeting. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 4691, 5. RZN 05-1378 (Goff/Hall): An ordinance rezoning that property described in rezoning petition RZN 05- 1378 for property located at the south side of Highway 16 East and west of Dead Horse Mountain Road, containing approximately 15 . 12 acres from R-A, Residential Agricultural to RSF-4, Residential Single Family, Four Units per Acre. This item was left on the second reading at the March 15, 2005 City Council Meeting. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 4692, C. NEW BUSINESS: 1 . Amend Chapter 96: Noise Control: An ordinance to add § 96.09 to the Code of Fayetteville to restrict the use of a compression release engine brake or "Jake Brake." THIS ITEM WAS LEFT ON THE FIRST READING OF THE ORDINANCE. 2. Waive Provisions of § 97.070, Recreational Activities at Lakes Fayetteville, Sequoyah and Wilson: An ordinance to waive various provisions of § 97.070 113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax) accessfayetteville.org Recreational Activities at Lakes Fayetteville, Sequoyah and Wilson to allow the Solar Splash International Boating Competition to be held on Lake Fayetteville in June 2006. PASSED AND SHALL BE RECORDED AS ORDINANCE NO, 4693, 3. Convert Certain Streets to Two-Way and Create Additional Parking: A resolution to convert St. Charles Avenue between Dickson Street and Watson Street to two way traffic; to convert Church Avenue between Center Street and Dickson Street to two way traffic; to convert Spring Street between East Street and School Street to two way traffic; and to add parking to the south side of Center Street between Locust Avenue and Church Avenue. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 69-05, 4. Water and Sewer Operations Evaluation: A resolution to approve an Engineering Services Contract with HDR/Economic and Engineering Services, Inc. in the amount of $60,636.00 with a contingency of $8,000.00 for evaluation and rate study of the City's Water and Wastewater Operations. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 70-05, 5. Water and Sewer Business Relationship Evaluation and Rate Study Audit: A resolution to approve an engineering services contract with HDR/Economic and Engineering Services, Inc. in the amount of $62,379.00 with a contingency of $ 14,000.00 for audit of the 2003 Rate Study, evaluation of Water and Wastewater business relationship with major customers and development of new contracts. PASSED AND SHALL BE RECORDED AS RESOLUTION NO, 71-05. 6. Northwest Arkansas Mall Time Limitation Waiver: An ordinance to waive the time limitation of subsection § 156.05(F) of the Unified Development Code for the variance granted to the Northwest Arkansas Mall. PASSED AND SHALL BE RECORDED AS ORDINANCE NO, 4694. D. PUBLIC HEARING : 1. Dynasty Cab Company Certificate of Public Convenience and Necessity: A resolution granting a Certificate of Public Convenience and Necessity to Dynasty Cab Company for the operation of two (2) to ten (10) taxicabs within the City of Fayetteville, Arkansas. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 72-05. E. INFORMATIONAL: Council Tour: None Meeting adjourned at 8:40 p.m. 113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax) accessfayetteville.org 4 �l ! � _4 o ,� "'\ � aur �.! - tt:] City Council Meeting April 5, 2005 �' Subject: at Motion To: Motion By: Seconded: Rhoads Ferrell Lucas Jordan V Reynolds ✓ Thiel Cook r Marr Mayor Coody Subject: "1 ► OM r% r )2QPGkt Motion To: Motion By: Seconded: Rhoads (� Ferrell Lucas � i� Jordan f Reynolds Thiel Cook ✓ Marr ✓ Mayor Coody City Council Meeting April 5, 2005 • • Subject: Motion To: Motion By: Seconded: Rhoads Ferrell Lucas Jordan Reynolds �� pp Thiel O 1000 Q� !, took ✓ F Marr g.05 Mayor Coody �u - �f -O Subject: Motion To: Motion By: O� Seconded: Rhoads n Ferrell -t/ t/ UA�iAis" Lucas ✓ �/ Jordan Reynolds ✓ P/ Thiel t/ ' A Cook lY ' Marr Woe Mayor Coody City Council Meeting April 5, 2005 • • Subject: Motion To: Ae , 4 (1 Motion By: / " �✓ Seconded: Rhoads � • Q� ' Ferrell V Lucas Jordan Reynolds ✓ t/ Thiel ✓ Cook IOC/ Marr ✓ Mayor Coody Subject: J� D Motion To: 3 n,q' Motion By: Seconded: Rhoads Ferrell ✓ 1/ R , Lucas ✓ N Jordan ✓ �/ �A Reynolds Thiel Cook �i Marr �� D Mayor Coody City Council Meeting April 5, 2005 • • Subject: R Z tj 37 41 Motion To: 3 � Q QuC QA�� Motion By: LK�� Seconded: A&*w & Rhoads ✓ ��JtJ1 1/ • � • Ferrell ✓ t/ LucasaklJ ' ✓ _ VV Jordan ✓ Al Reynolds ✓ ✓ Thiel ✓ &/ Cook ✓ Al / ( � I Marr /t✓ "( Mayor Coody Subject: OV vr Motion To: �JiGQ _ I • ' Motion By: G(� Seconded : Rhoads ✓ v R � tj • Ferrell 1� Lucas Al Jordan ✓ P1�_ .—" J Reynolds ✓ Thiel ✓ t/ Cook ✓ Al Marr /V !-f U/ Mayor Coody City Council Meeting April 5, 2005 • • Subject: A/ Motion To: Motion By: Seconded: Rhoads 6010 Ferrell /QV -d Lucas %L7��t Otw Jordan Reynolds Thiel Cook Marr Mayor Coody Subject: Ql.0-t. - ✓/LOOv` / (. 070 /CQ iU�t<i Motion To: N� / �' !1q O&e� Q.de. Motion By: U U12 Seconded: LwtA Rhoads 1/ ✓ ti � • I , , ' Ferrell ✓ ✓ 1/ Lucas ✓ ✓ LJ�;Mdr Jordan i/ t/ P� Reynolds 1/ t/ v O Thiel ✓ t/ 1/ /�� Cook too/ � "(il ' Marr ✓ Mayor Coody 8 .0 City Council Meeting April 5, 2005 • • Subject: 414o &�jj / Motion To: w4t, 0 Motion By: Seconded: NQ Rhoads C . 3 • Ferrell IV kwo Lucas iatm Od Jordan C14C, Reynolds Thiel Q , Cook Marr Mayor Coody Subject: Motion To: 6L� 67 Motion By: V IkPhi^� Seconded: Rhoads Ferrell �� '� Lucas QQ 1J0"" � � Jordan 0 Reynolds ' I � Thiel P� Cook Marr Mayor Coody 6q ,o5 City Council Meeting April 5, 2005 • • Subject: Motion To: r`AµWA Motion By: Seconded: Rhoads t/ �� Ferrell &/ / r //�� ' " � Lucas r/ r/ Jordan s/ ✓ Reynolds Thiel �/ ✓ � �►�"'- Cook ✓ !/ Marr Mayor Coody Subject: lNlO/" f �Fitrtlth, �1� 0/Y1-� l2Q.C ,, Motion To: IQ "�� qv Motion By: Seconded: 09AAr�"' Rhoads ✓ Ferrell ✓ Lucas / Jordan � Reynolds ✓ 1 of Thiel ✓ Cook ✓ Marr Mayor Coody City Council Meeting April 5, 2005 • • J i Subject: N (i() rk s A . 1e r itt Motion To: �/yf M��,��(�Q me" Motion By: l� Seconded: Rhoads Ferrell ✓ Nn Lucas pv �lli Jordan t/ NNN " Reynolds Thiel Cook Marr ✓ Mayor Coody Subject: N (N Wim ' Aatf � /i��lAl.,(� �1�1a7�� Ar✓ Motion To: � ~ W Motion By: Seconded: Rhoads f Ferrell �/ ✓ Lucas ✓ t/ ✓ p _ 6MA4 � Jordan ✓ t/ ✓ �AJJJ Reynolds Thiel t/ Cook ✓ ✓/ Marr ✓ �/ Mayor Coody City Council Meeting April 5, 2005 • • Subject: R4. S n - Motion To: �e�•r �• . . l�/tW Motion By: Seconded: 1 Rhoads 1/ Ferrell Lucas ✓ Jordan v Reynolds J P� Thiel t/ CJ Cook Marr Mayor Coody g' Subject: Motion To: Motion By: Seconded: Rhoads Ferrell Lucas Jordan Reynolds Thiel Cook Marr Mayor Coady Aldermen Ward I Position I - Robert Reynolds Mayor Dan Coody Ward I Position 2 - Brenda Thiel aYCI Cit Attorney Kit Williams yWard 2 Position I - Kyle B. Cook y y � f) Ward 2 Position 2 - Don Mart Ward 3 Position I - Robert K. Rho City Clerk Sondra Smith T*v Ward 3 Position 2 — Bobby Ferrell ids ARKANSAS Ward 4 Position I - Shirley Lucas Ward 4 Position 2 - Lioneld Jordan Final Agenda City of Fayetteville Arkansas City Council Meeting April 5, 2005 A meeting of the Fayetteville City Council will be held on April 5, 2005 at 6:00 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Nominating Committee Report — Public Library Board of Trustees A. CONSENT: 1 . Approval of the Minutes: Approval of the March 15, 2005 City Council meeting minutes. 2. Skid Steer Loader Purchase: A resolution authorizing the use of funds budgeted in the 2005 In-House Pavement Improvements Project for the purchase of one ( 1 ) Skid Steer Loader with a Hydraulic Breaker Attachment, a 24" Hi-Flo Planer Attachment, and a Forklift Attachment in the amount of $48,012.41 for use by the Transportation Division. 3. SBC Web Hosting Contract: A resolution to approve a web hosting contract with Southwestern Bell Communications, Inc. in the amount of $ 14, 100.00 plus $2,820.00 contingency, plus tax annually for five years. 4. McClelland Consulting Engineers, Inc. Contract Renewal: A resolution to agree to extend for one year the existing contract with McClelland Consulting Engineers, Inc. pursuant to its option to renew provision. 5. Off Street Parking Development District No. I Lease Agreement: A resolution approving a one-year lease agreement with Off-Street Parking Development District No. 1 for the City of Fayetteville to operate certain off-street parking lots. 113 West Mountain 72701 (479) 521 -7700 (479) 575-8257 (Fax) accessfayetievil I e.o rg 6. Home Rehabilitation Contract: A resolution to approve a contract between Erin Jenkins and Randy Evans for the rehabilitation on Erin Jenkins' home using Community Development Block Grant Funds in the amount of $24,070.00 with a contingency of $ 1 ,000.00. 7. Design Workshop, Inc. Contract: A resolution to approve a contract with Design Workshop, Inc. in the amount of $32,550.00 plus reimbursables not to exceed $6,000.00 and to approve a Budget Adjustment of $40,000.00. 8. McClelland Consulting Engineers, Inc. Task Order # 5: A resolution to approve Task Order #5 to the contract with McClelland Consulting Engineers, Inc. in the amount of $ 122,742.00 to produce an Airport Master Plan and to approve applications for grant funding from the FAA and Arkansas Department of Aeronautics to pay for this project, and to approve a budget adjustment of $ 122,750.00. 9. McClelland Consulting Engineers, Inc. Task Order # 6: A resolution to approve Task Order #6 to a contract with McClelland Consulting Engineers, Inc. in the amount of $99,850.00 to design and oversee the construction of a new west side general aviation apron and sewer line replacement, and to approve applications for funding from the FAA and Arkansas Department of Aeronautics to pay for this project, and to approve a budget adjustment of $1 ,079,316.00. 10. Community Development Block Grant Agreement: A resolution to approve the 2005 Community Development Block Grant Action Plan and the 2005 Funding Approval/Agreement and to authorize Mayor Coody to sign this Funding Approval/Agreement. B. UNFINISHED BUSINESS: 1 . ANX 05-1365 (Wilkins): An ordinance annexing that property described in annexation petition ANX 05- 1365 annexing to the City of Fayetteville, Arkansas, certain property located east of Salem Road, north of Crystal Springs Subdivision Phase I, containing approximately 10.00 acres. This item was left on the second reading at the March 15, 2005 City Council Meeting. 2. RZN 05-1366 (Wilkins): An ordinance rezoning that property described in rezoning petition RZN 05- 1366 for property east of Salem Road, north of Crystal Springs Subdivision Phase I. containing approximately 10.00 acres from R-A, Residential Agricultural to RSF-4, Residential Single Family, Four Units per Acre. This item was left on the second reading at the March 15, 2005 City Council Meeting. 3. ANX 05-1370 (Hall): An ordinance annexing that property described in annexation petition ANX 05- 1370 annexing to the City of Fayetteville, Arkansas, certain property located at 2577, 2216, 2844, 2822 Dead Horse Mountain Road, containing approximately 235.38 acres. This item was left on the second reading at the March 15, 2005 City Council Meeting. 113 West Mountain 72701 (479) 521 -7700 (479) 575-8257 (Fax) accessfayetieville.org 4. RZN 05-1371 (Hall): An ordinance rezoning that property described in rezoning petition RZN 05- 1371 for property located at 2577 Dead Horse Mountain Road, containing approximately 125. 179 acres from R-A, Residential Agricultural to RSF-4, Residential Single Family, Four Units per Acre. This item was left on the second reading at the March 15, 2005 City Council Meeting. 5. RZN 05- 1378 (Goff/Hall) : An ordinance rezoning that property described in rezoning petition RZN 05- 1378 for property located at the south side of Highway 16 East and west of Dead Horse Mountain Road, containing approximately 15. 12 acres from R-A, Residential Agricultural to RSF-4, Residential Single Family, Four Units per Acre. This item was left on the second reading at the March 15, 2005 City Council Meeting. C. NEW BUSINESS: 1 . Amend Chapter 96: Noise Control: An ordinance to add §96.09 to the Code of Fayetteville to restrict the use of a compression release engine brake or "Jake Brake." 2. Waive Provisions of §97.070, Recreational Activities at Lakes Fayetteville, Sequoyah and Wilson: An ordinance to waive various provisions of §97.070 Recreational Activities at Lakes Fayetteville, Sequoyah and Wilson to allow the Solar Splash International Boating Competition to be held on Lake Fayetteville in June 2006. 3. Convert Certain Streets to Two-Way and Create Additional Parking: A resolution to convert St. Charles Avenue between Dickson Street and Watson Street to two way traffic; to convert Church Avenue between Center Street and Dickson Street to two way traffic; to convert Spring Street between East Street and School Street to two way traffic; and to add parking to the south side of Center Street between Locust Avenue and Church Avenue. 4. Water and Sewer Operations Evaluation: A resolution to approve an Engineering Services Contract with HDR/Economic and Engineering Services, Inc. in the amount of $60,636.00 with a contingency of $8,000.00 for evaluation and rate study of the City' s Water and Wastewater Operations. 5. Water and Sewer Business Relationship Evaluation and Rate Study Audit: A resolution to approve an engineering services contract with HDR/Economic and Engineering Services, Inc. in the amount of $62,379.00 with a contingency of $ 14,000.00 for audit of the 2003 Rate Study, evaluation of Water and Wastewater business relationship with major customers and development of new contracts. 6. Northwest Arkansas Mall Time Limitation Waiver: An ordinance to waive the time limitation of subsection § 156.05(F) of the Unified Development Code for the variance granted to the Northwest Arkansas Mall. D. PUBLIC HEARING: 1 . Dynasty Cab Company Certificate of Public Convenience and Necessity: A resolution granting a Certificate of Public Convenience and Necessity to Dynasty Cab Company for the operation of two (2) to ten ( 10) taxicabs within the City of Fayetteville, Arkansas. 113 West Mounlain 72701 (479) 521 -7700 (479) 575-8257 (Fax) accessfayetlevil le.o rg E. INFORMATIONAL: Council Tour: None 113 West Mountain 72701 (479) 521 -7700 (479) 575-8257 (Fax) accessfayetteville.org McClelland Consulting Engineers, Inc. Task Order #6 City Council Meeting of April 5, 2005 Page t of s Agenda Item Number: CITY COUNCIL AGENDA MEMO TO: Mayor and City Council THRU: Staff/Contract Review Committe': FROM: Ray M. Boudreaux, Director, Aviation and Eco ogkic Development DATE: March 16, 2005 SUBJECT: Approval of Task Order #6 with McClelland Consulting Engineers, Inc. for services to design and construct the West Side General Aviation Apron and directing Airport Staff to apply for and accept FAA and Arkansas Department of Aeronautics grant funding to cover the total costs of the project. Total project cost including engineering and construction oversight and a 5% contingency fee estimated to be $1,079,316.00. A budget adjustment is required. The Airport Board approved the project at their March 11, 2005 meeting. RECOMMENDATION: Approve and execute by signature of the Mayor, Task Order #6 with McClelland Consulting Engineers, Inc. for services in conjunction with a new West Side General Aviation Apron and a budget adjustment in the amount of $1,079,316.00. Direct Airport Staff to apply for and receive FAA and the State of Arkansas Department of Aeronautics grant funding to complete the project. The Airport Board approved the project at their March 11, 2005 meeting. BACKGROUND: The project will increase the available ramp for aircraft parking and will develop sites for future hangar development to support general aviation aircraft maintenance, storage and specialty businesses. The site is particularly suitable for the project as it is located on South School with easy access for customers, owners and crews. The project will be totally funded through FAA AIP and Arkansas Department of Aeronautics grant programs. DISCUSSION: There are many instances during the year when Fayetteville Municipal Airport, Drake Field runs out of aircraft parking space. Due to the alignment of the runway, it is difficult to find space on which to increase general aviation parking. This space will allow the construction of an additional 9400 square yards of parking ramp. The new ramp will include development of building sites for new hangars to accommodate the growth anticipated as executive and corporate air travel continues to increase. There are three companies looking for building sites on Aviation and Ecotronuc Development Department Fayetteville Municipal Airport, Drake Field 4.500 South School Avenue, Suite F - Fayetteville, Arkansas 72701 Ray M. Boudreaux, Director the airport that coulobe accommodated on this new ram McClelland Consulting Engineers, Inc. Task Order #6 Page 2 of 6 BUDGET IMPACT: The project is totally funded by the FAA and the State of Arkansas. FAA provided 95% which will come from our entitlement funding and discretionary funding. The State will cover the 5% matching funds. When approved by the City Council, we will prepare applications for the grants. Funding has been pre-coordinated with the FAA to include $99,850 for engineering and $979,466 for construction for a total project cost of $1,079,316.00. A budget adjustment is attached. Attachments: Staff Review Form Task Order #6, Scope of Work Budget Adjustment Aviation and Economic Development Department Fayetteville Municipal Airport, Drake Field 4500 South School Avenue, Suite F Fayetteville, Arkansas 72701 Ray M. Boudreaux, Director • • A. 9 McClelland Consulting Engineers, Inc. Task Order #6 Page 3 of 6 J RESOLUTION NO. A RESOLUTION TO APPROVE TASK ORDER #6 TO A CONTRACT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE AMOUNT OF $99,850.00 TO DESIGN AND OVERSEE THE CONSTRUCTION OF A NEW WEST SIDE GENERAL AVIATION APRON AND SEWER LINE REPLACEMENT, AND TO APPROVE APPLICATIONS FOR FUNDING FROM THE FAA AND ARKANSAS DEPARTMENT OF AERONAUTICS TO PAY FOR THIS PROJECT AND TO APPROVE A BUDGET . ADJUSTMENT IN THE AMOUNT OF $ 1 ,079,316.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1 : That the City Council of the City of Fayetteville, Arkansas hereby approves Task Order #6 to a contract with McClelland Consulting Engineers, Inc. in the amount of $99,850.00 to design and oversee the construction of a new west side general aviation apron and sewer line replacement. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves applications for funding from the FAA and Arkansas Department of Aeronautics to pay for this project. Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of $1 ,079,316.00. PASSED and APPROVED this 51hday of April, 2005. APPROVED: , p. I •. D By: DAN COODY, Mayor ATTEST: By: SONDRA SMITH, City Clerk • __. _ • . . A. 9 McClelland Consulting Engineers, Inc. Task Order #6 Page 4 of 6 O -1 3 w O L r.a n 7 CL m D mInd 3. CD m v o a m m D Kf D ,oto "y ' � •`a �. v Fy H o v' o by m 3 m c c T m Q » n ro 5 > ». `< w Qac m 5' HH � m d g o D y 3 L' .mom < a A H m yyn � � m m o ? a " 3 2. to c N Cr m o n I» 3 0 CD 3 < (D CL n oo ' dorm. E+ O o 0 m 01 10 o $ m m r CD n 0 c8m � nn(� x N n N 4' V >7 C fD 0 0 (D O N 2 d v 3 rt z :E a y0 Cpv < IX m m w 0 m 4 m m � m DT � m a 0 < ns 3g 1D N3 � 0 oF_• 3' o a � o � ° rd 0m x m 0• Ep 3 " D o `am y my row m gm o. _03 mm a to n 8 m c m °, y m O i WD C" v tom O - O R. Z) m d m m. .m.. m O� to A CA omF m ^� x ^ CD f m o 3 X o m e M gCD d (cpm N o y • H A P o �r.06 m o CD d J I » w m m a my cn m 9 0 a crL 00 m 3 = w A D O D 3 f m m <. m cIx n. O d m m v °, m a a <. 0 0 S m n� m m Si a 3 ro n x n N m m < w O O m 3 S a C m N N O — A 00 • 10 A. 9 McClelland Consulting Engineers, Inc. Task Order #6 W W W W W W N N N � N N N N U A W N O �O Oo J O D\ �/. A W O A O '� O GON n O .oo IrCO, r n 5. C 5' wp n Gwy 5' a oo ppo 1� m 5f S N O p 0 IS, p F3 6n Ix a J Vn U (T pOp O O q`qt A K' W iA D\ J E ^ C o O A A N n P. $ - n CD tri 0 n » EA kp .n til N co H N n �j rop O w y W w T O r p ^ LG N Oa 69 { o � O sv v' c Go w ~ N � rA 4A fA EA GA f9 EA di fA fA di fA (A N Y. N 0 zOz N O CD O O A 0o p CD 0 A. 9 McClelland Consulting Engineers, Inc. Task Order #6 Page 6 of 6 City of Fayetteville Staff Review Form City Council Agenda Items Contracts 5-Apr City Council Meeting Date Ray M. Boudreaux Aviation & Economic Development General Government Submitted By Division Department Action Required: Approve Task Order #6 to Contract #917 McClelland Consulting. Engineers, Inc:, PO Box 1229, Fayetteville, AR, 72702-1229, Wayne Jones P.E., Vice President, 479-443-2377 office, 479-443-9241 fax, wjones@mcclelland- engrs.com, in the amount of $99,850. $99,850.00 Is 110799316.00 West Side GA Apron Improvements Cost of this request Catego /Project Budget Program Category / Project Name 5550.3960.7820.34 $ Airport Capital Improvements Account Number Funds Used to Date Pro ram / Project Category Name 05034.1 $ 1 ,079,316.00 General Fund / Airport Project Number Remaining Balance Fund Name Budgeted Item Budget Adjustment Attached 9, Previous Ordinance or Resolution # De artment Director P Original Contract Date: 4/30/2003 Original Contract Number. # 917 city Aftemey- Received in City Clerk's Office Finance and Internal Service Director Date Received in Mayor's Office Mayor Date Comments: DOT/FAA, Airport Improvement Project (AIP) funding for a portion of the project Is tentatively approved. Additional funding approval from DOT/FAA in FY 2006 will be required to complete the project. C. 1 Amend Chapter 96: Noise Control Page t of 2 ORDINANCE NO, AN ORDINANCE TO ADD §96.09 TO THE CODE OF FAYETTEVILLE TO RESTRICT THE USE OF A COMPRESSION RELEASE ENGINE BRAKE OR "JAKE BRAKE" WHEREAS, the use of compression release engine brakes, also knows as "jake brakes" within the city limits disturbs citizens and constitutes a nuisance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1 : That the City Council of the City of Fayetteville, Arkansas hereby amends Chapter 96: Noise Control by enacting and adding a new section as shown below: "96.09 Compression Release Engine Brake or `Jake Brake' (A) "A compression release engine brake or `jake brake' or other hydraulically operated device that converts a power producing diesel or gas engine into a power absorbing retarding mechanism with a correspondingly increased amount of noise emission shall not be engaged or used within the city limits of Fayetteville except in the case of failure of the service brake system, adverse weather conditions, or other emergency necessitating the compression release engine brake's use." (B) Fire trucks are exempted from the requirements of this section. PASSED and APPROVED this 5th day of April, 2005. APPROVED: G� By: DAN COODY, Mayor ATTEST: By: SONDRA SMITH, City Clerk • • C. 1 Amend Chapter 96: Noise Control Page 2 of 2 C. 4 Water and Sewer Operations Evaluation Page 1 of 26 J AGREEMENT For PROFESSIONAL ENGINEERING SERVICES Between CITY OF FAYETTEVILLE, ARKANSAS And HDR ENGINEERING, INC. THIS AGREEMENT is made as of , 20_, by and between City of Fayetteville, Arkansas, acting by and through its Mayor (hereinafter called CITY OF FAYETTEVILLE) and HDR ENGINEERING, INC. with offices located at 500 108211 Avenue N.E., Suite 1200, Bellevue, Washington 98004 (hereinafter called HDR). CITY OF FAYETTEVILLE from time to time requires professional engineering services in connection with the 2005 Water & Sewer System Operations Study. Therefore, CITY OF FAYETTEVILLE and HDR in consideration of their mutual covenants agree as follows: HDR shall serve as CITY OF FAYETTEVILLE's professional engineering consultant in those assignments to which this Agreement applies, and shall give consultation and advice to CITY OF FAYETTEVILLE during the performance of HDR's services. All services shall be performed under the direction of a professional engineer registered in the State of Arkansas and qualified in the particular field. SECTION 1 - AUTHORIZATION OF SERVICES 1 . 1 Services on any assignment shall be undertaken only upon written Authorization of CITY OF FAYETTEVILLE and agreement of HDR 1 .2 Changes, modifications or amendments in scope, price or fees to this contract shall not be allowed without a formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, costs, fees, or delivery schedule. SECTION 2 - BASIC SERVICES OF Report on Operations of the Water & Sewer System Initial Meeting and Data Collection 1 C. 4 Water and Sewer Operations Evaluation Page 2 of 26 2. 1 The initial project component includes preparation of a data request and a meeting with City representatives to identify and discuss key project objectives and major points of interest and concern, collect and discuss data pertinent to the study, and schedule interviews and on-site surveys. Specific tasks anticipated are: 2.2 Prepare and submit an initial request for financial and operational data needed for the study. 2.3 Meet with City representatives to identify major items of interest and concern and to discuss principal objectives and policies. 2.4 Obtain and review financial and operational data and information. 2.5 Prepare instructions and provide assistance to appropriate City data processing, billing, and accounting personnel for the development of historical tabulations of customers' bills for water and sewer service. Summarize the bill and usage distributions for use in forecasting revenues under existing and proposed rates. 2.6 Identify personnel to be interviewed and facilities to be observed, and establish schedules for interviews and onsite observational tours. Engineering Evaluation 2.7 The engineering evaluation will include interviews of key water and wastewater utility personnel, observational tours of selected major water and wastewater system facilities, review of operation and maintenance policies and procedures, and review of major capital improvement programs. 2.8 The wastewater treatment plant and major lift stations are operated under contract, the City will elicit the contractor's cooperation for interviews and observational tours. Specific tasks to be performed are: 2.9 Conduct interviews with key water and wastewater utility personnel regarding policies and procedures utilized to achieve safe, efficient and economical operation. 2.10 Review operation and maintenance record keeping practices, records and techniques to evaluate the impact on facility performance, maintenance, and reliability. 2. 11 Review operation and maintenance techniques and policies regarding scheduled maintenance, emergency maintenance, adequacy of staffing and equipment, adequacy of funds, and availability of spare parts and replacement items. 2 r C. 4 Water and Sewer Operations Evaluation Page 3 of 26 2. 12 Conduct onsite observational tours of selected above ground or readily observable water and wastewater facilities to detemfine the general condition of structures, improvements and equipment; and the adequacy of maintenance policy and procedures. 2. 13 Review the major capital improvement programs for the water and wastewater utilities to evaluate the adequacy of planned future facilities to meet projected service requirements. Financial Analysis 2. 14 The objective of this project component is to forecast revenue and revenue needs for the water and sanitary sewer utilities based upon existing rates and fee schedules. The adequacy of each utility's forecasted revenues to meet future revenue requirements shall be analyzed to determine the level of revenue adjustments and debt financing, if either is required, to meet forecasted revenue requirements on a sound utility financial basis. This study component shall include the following subtasks prepared for a five year study period separately for each utility: 2. 15 Forecasts of accounts and billed volumes will be made for the study period by considering historical growth trends, climatological patterns, local economic conditions, the potential for adding/losing major utility customers, and changes in customer class usage patterns over time. The volume projections will be made based on projected number of utility accounts and a usage per account analysis to differentiate the historical effects of account growth and increased (decreased) usage by existing customers. 2. 16 Forecasts of utility revenues under existing rates for the study period will he developed recognizing projected accounts, volumes, and usage patterns by customer class. Future revenues from miscellaneous sources such as interest earnings, service installation charges, late payment penalties, and service initiation fees will also be projected. 2. 17 Study period revenue requirements will be developed based on an analysis of historical, currently budgeted, and projected needs. The revenue requirements will be projected on a yearly basis, taking into account expected operational changes, changes in staffing or operating expenditures for new facilities, system growth by new development, anticipated extraordinary expenses, and allowances for inflation. Revenue requirements will include: • Operation and maintenance expenses, including purchased water and contract operations of the wastewater treatment plant. • Outlays for routine annual capital additions and replacements. • Debt service and reserve requirements on existing and proposed bond issues • Transfers for major capital improvements financing. 3 C. 4 Water and Sewer Operations Evaluation Page 4 of 26 • Other cash requirements. 2.18 Forecasts of revenues and revenue requirements will be summarized into five- year cash flow analyses for determination of revenue adequacy on an annual basis. The cash flow analyses will identify annual revisions of water and sewer utility revenues necessary to comply with bond covenant requirements, good utility practice, or sound utility financing considerations recognizing current City policy and planning. Bond Ordinance ConWiiance 2. 19 Concurrent with the engineering evaluation and financial analysis, Consultant will evaluate the utilities' compliance with certain provisions of the Bond Ordinance No. 3638, No. 3829, No. 4159, and No. 4381 , which places certain conditions and requirements on the water and sewer utilities and which are designed to protect the interest of the bond holders. Consultant will: 2.20 Verify that the following required funds have been established and that fund balances and reserves are in compliance with bond covenants: • Revenue Fund • Operation and Maintenance Fund • Bond Fund • Renewal and Replacement Fund • Debt Service Reserve Fund • Construction Fund 2.21 Review insurance coverage of the water and sewer utilities. 2.22 Verify that required debt service coverage tests are being met. 2.23 Review other practices and procedures for compliance with the bond covenants. Items to be reviewed will include, but will not necessarily be limited to, the following: • Required levels of bond payments are made through the designated Paying Agent on a timely basis. • Systems are operated on a fiscal year beginning January 1 . • Systems are maintained in good condition and operated in an efficient manner at reasonable cost. • No free water service is provided. • The City has not mortgaged or disposed of any substantial portion of the systems. • Required budgets have been prepared. • No action has been taken to cause the interest on the bonds to be subject to federal income taxes. 4 C. 4 Water and Sewer Operations Evaluation Page 5 of 26 • Improvements authorized by the Bond Ordinances are being or have been constructed. Reports and Meetings 2.24 Communication with the client is essential during all aspects of the study. Consultant will: • Maintain ongoing dialogue with City representatives concerning study progress and policy issues through written and telephone communications and periodic meetings. • Prepare a draft Report on Operations of the Water & Sewer Systems incor- porating the findings, conclusions, and recommendations of all facets of the study and submit 5 copies of the report for review by City representatives. • Prepare a final Report on Operations of the Water & Sewer Systems incor- porating any revisions agreed upon as a result of the City's review of the draft report, and submit 25 copies to the City. • Present a presentation of study findings to Fayetteville Water & Sewer Committee, Fayetteville City Council, Elkins Water & Sewer Committee, Elkins Council, Farmington Water & Sewer Committee, Farmington Council, Greenland Water & Sewer Committee and Greenland Council. • Develop a project schedule which includes, the steps and milestone dates to be undertaken in the completion of this project. Nonconformance with this schedule by Consultant and its subconsultants may result in the assessment of damages payable to the CITY OF FAYETTEVILLE. The maximum cost liability of Consultant shall be limited to the total gross amount payable to the Consultant authorized under this agreement, including amendments thereto. • Render monthly Work progress reports to CITY OF FAYETTEVILLE project manager. • Attend Fayetteville Water and Sewer Committee meeting and the ensuing City Council meeting to recommend action by the respective bodies. Prepare and present a recommendation complete with such supporting information as necessary for the bodies to make an informed decision on the action recommended. 5