HomeMy WebLinkAbout2004-09-07 - Agendas - Final • Final Agenda •
City Council Meeting
September 7, 2004
A meeting of the Fayetteville City Council will be held on September 7, 2004 at 6:00 p.m. in
Room 219 of the City Administration Building located at 113 West Mountain Street,
Fayetteville, Arkansas.
A. CONSENT:
1 . Approval of the Minutes: Approval of the July 27, 2004 Public Hearing and the August
3 , 2004 meeting minutes.
APPROVED.
2. Mailco USA, Inc. Contract: A resolution to approve the low bid for a mail processing
contract from Mailco, USA, Inc. for an estimated amount of $261 ,670.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 127-04,
3. Department of Homeland Security Fire Prevention Grant: A resolution authorizing
the Fayetteville Fire Department to apply for a Department of Homeland Security Fire
Prevention and Safety Grant in an amount of approximately $200,000.00 for enhanced
fire prevention programs.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO, 128-04.
4. Amber Drive Drainage Improvements Contract with Cando, Inc.: A resolution to
approve a construction contract with Cando, Inc. for Amber Drive drainage
improvements in the amount of $71 ,703 .40, plus a contingency of $ 15 ,755 .51 .
PASSED AND SHALL BE RECORDED AS RESOLUTION NO, 129-04,
5. Purchase of One 4x2 Crew Cab Truck for Parks: A resolution approving the purchase
of one ( 1 ) 4x2 Crew Cab Truck with dump body from North Point Ford of North Little
Rock in the amount of $36,292.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 130-04,
6. Purchase of One F-550 4x4 Truck with Crane for Water & Sewer: A resolution
approving the purchase of an F-550 Extended Cab 4x4 Truck from Ron Blackwell Ford
in the amount of $45,904.50.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 131 -04,
7. Purchase of One Extended Cab 4x4 Truck with Utility Body for Water & Sewer: A
resolution approving the purchase of one ( 1 ) Extended Cab 4x4 Truck with utility body
from Ron Blackwell Ford in the amount of $39, 105.42.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 132-04.
8. Purchase of One4?X4 Truck with Van Body for Wat•& Sewer: A resolution
approving the purchase of one ( 1 ) 4x4 Truck with Van Body and Television Sewer Line
Inspection Equipment from SWECO in the amount of $ 169,450.00; and approving a
budget adjustment in the amount of $ 116,000.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 133-04,
9. Purchase of Two 4x2 Crew Cab Trucks with Dump Bodies for Transportation: A
resolution approving the purchase of two (2) 4x2 Crew Cab Truck with dump bodies
from North Point Ford of North Little Rock in the amount of $72,584.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 134-04,
10. Ramsey, Krug, Farrell & Lensing Contract: A resolution approving a contract with
Ramsey, Krug, Farrell & Lensing, in an amount not to exceed $29,280.00 to provide
insurance brokerage services to the City of Fayetteville.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 135-04,
11 . Laureate Fields Subdivision Park Land Dedication Waiver: A resolution to approve
an agreement to accept lesser dedication of park land from Old Towne LLC in lieu of its
development of its dedicated three acre Neighborhood Park.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 136-04,
B. OLD BUSINESS:
1 . Arkansas Highway & Transportation Department Highway 265 Improvements: A
resolution expressing the intent of the Fayetteville City Council to participate with the
Arkansas Highway and Transportation Department on improvements to Highway 265
from Highway 45 to the northern City limits.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 137-04,
C. NEW BUSINESS:
1 . SouthPass Development Company Purchase Option Transfer: A resolution
authorizing the Mayor to execute an agreement with South-Pass Development Company
to accept 200 acres of park land, a 10 acre water tank site, one million dollars for park
land development and other consideration for the City's acceptance of ownership of a 33
acre landfill.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 138-04,
2. Neighborhood Elementary School City Council Support: A resolution to express the
City Council 's support for the established Neighborhood Elementary Schools in
Fayetteville.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 139-04.
3. Downtown Master Plan Adoption: A resolution to adopt the Downtown Master Plan
completed by Dover, Kohl & Partners.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 140-04.
4. Purchase 2.44 Acres from Fay Jones Trust: A resolution approving an offer and
acceptance contract between the City of Fayetteville and the Fay Jones Trust for the
purchase of approximately 2.44 acres of land located between West and Gregg Avenues
for the amount of $ 100,000.00 plus associated closing costs.
THIS ITEM WAS TABLED TO SEPTEMBER 21 , 2004 CITY COUNCIL
MEETING.
5. Newspaper Advertising Bid: A resolution awarding Bid k04-53 to The Morning News
for legal and display advertisements; to the Arkansas Democrat-Gazette for federally
funded project advertisements; and authorizing the placement of items of particular
public interest in any newspaper as needed.
THIS ITEM WAS TABLED INDEFINITELY.
D. INFORMATIONAL:
Council Tour: Friday, September 3, 2004 — 4:30 p.m.
Labor Day Holiday: September 6, 2004
Meeting adjourned at 10:20 p.m.
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City Council Meeting SeptembeT,
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Mayor Coody ✓
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City Council Meeting September, 2004
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Final Agenda
• City Council Meeting
September 7, 2004
A meeting of the Fayetteville City Council will be held on September 7, 2004 at 6:00 p.m. in
Room 219 of the City Administration Building located at 113 West Mountain Street,
Fayetteville, Arkansas.
A. CONSENT:
1. Approval of the Minutes: Approval of the July 27, 2004 Public Hearing and the August
3, 2004 meeting minutes.
2. Mailco USA, Inc. Contract: A resolution to approve the low bid for a mail processing
contract from Mailco, USA, Inc. for an estimated amount of $261 ,670.00.
3. Department of Homeland Security Fire Prevention Grant: A resolution authorizing
the Fayetteville Fire Department to apply for a Department of Homeland Security Fire
Prevention and Safety Grant in an amount of approximately $200,000.00 for enhanced
fire prevention programs.
4. Amber Drive Drainage Improvements Contract with Cando, Inc.: A resolution to
• approve a construction contract with Cando, Inc. for Amber Drive drainage
improvements in the amount of $71 ,703.40, plus a contingency of $ 15,755.51 .
5. Purchase of One 4x2 Crew Cab Truck for Parks: A resolution approving the purchase
of one ( 1 ) 4x2 Crew Cab Truck with dump body from North Point Ford of North Little
Rock in the amount of $36,292.00.
6. Purchase of One F-550 4x4 Truck with Crane for Water & Sewer: A resolution
approving the purchase of an F-550 Extended Cab 4x4 Truck from Ron Blackwell Ford
in the amount of $45,904.50.
7. Purchase of One Extended Cab 4x4 Truck with Utility Body for Water & Sewer. A
resolution approving the purchase of one ( 1 ) Extended Cab 4x4 Truck with utility body
from Ron Blackwell Ford in the amount of $39, 105.42.
8. Purchase of One 4x4 Truck with Van Body for Water & Sewer. A resolution
approving the purchase of one ( l ) 4x4 Truck with Van Body and Television Sewer Line
Inspection Equipment from SWECO in the amount of $ 169,450.00; and approving a
budget adjustment in the amount of $ 1169000.00.
9. Purchase of Two 4x2 Crew Cab Trucks with Dump Bodies for Transportation: A
resolution approving the purchase of two (2) 4x2 Crew Cab Truck with dump bodies
from North Point Ford of North Little Rock in the amount of $72,584.00.
• 10. Ramsey, Krug, Farrell & Lensing Contract: A resolution approving a contract with
Ramsey, Krug, Farrell & Lensing, in an amount not to exceed $29,280.00 to provide
insurance brokerage services to the City of Fayetteville.
1
11. Laureate Fields Subdivision Park Land Dedication Waiver. A resolution to approve •
an agreement to accept lesser dedication of park land from Old Towne LLC in lieu of its
development of its dedicated three acre Neighborhood Park.
B. OLD BUSINESS:
1. Arkansas Highway & Transportation Department Highway 265 Improvements: A
resolution expressing the intent of the Fayetteville City Council to participate with the
Arkansas Highway and Transportation Department on improvements to Highway 265
from Highway 45 to the northern City limits.
C. NEW BUSINESS:
1. SouthPass Development Company Purchase Option Transfer. A resolution
authorizing the Mayor to execute an agreement with SouthPass Development Company
to accept 200 acres of park land, a 10 acre water tank site, one million dollars for park
land development and other consideration for the City's acceptance of ownership of a 33
acre landfill.
2. Neighborhood Elementary School City Council Support: A resolution to express the
City Council's support for the established Neighborhood Elementary Schools in
Fayetteville.
3. Downtown Master Plan Adoption: A resolution to adopt the Downtown Master Plan •
completed by Dover, Kohl & Partners.
4. Purchase 2.44 Acres from Fay Jones Trust: A resolution approving an offer and
acceptance contract between the City of Fayetteville and the Fay Jones Trust for the
purchase of approximately 2.44 acres of land located between West and Gregg Avenues
for the amount of $100,000.00 plus associated closing costs.
5. Newspaper Advertising Bid: A resolution awarding Bid #04-53 to The Morning News
for legal and display advertisements; to the Arkansas Democrat-Gazette for federally
funded project advertisements; and authorizing the placement of items of particular
public interest in any newspaper as needed.
D. INFORMATIONAL:
Council Tour: Friday, September 3, 2004 — 4:30 PM
Labor Day Holiday: September 6, 2004
•
�- FIstIet< .
Arqo
City Council Meeting of September 7, 2004 '&Sac ,,t-
• CITY COUNCIL AGENDA REQUEST'
To: Mayor and City Council
Thru: Hugh Earnest, Chief Administrative Officer
From: Tim Conklin, Community Planning and Engineering Services Director 1. -
Date: August 30, 2004
Subject: 1 . Approval of a resolution awarding the construction contract in the amount of
$71 ,703.40 with Cando, Inc. for the construction of Amber Drive Drainage
Improvements. 2. Approval of a project contingency in the amount of $ 15,755.51 which
includes $ 10,755.51 ( 15%) for unforeseen project expenditures and variations in final
quantities; and $5,000 for materials testing, in-house management & inspection.
RECOMMENDATION
Staff recommends approval of the resolution awarding the contract to Cando, Inc. in the
amount of $71 ,703.40 and establishing a project contingency of $ 15,755.51 .
• BACKGROUND
This drainage improvement project replaces existing undersized drainage infrastructure
located near the corner of Old Wire Road and Amber Drive. This project is the result of
Council's decision to address the drainage problems experienced by the neighborhood on
three occasions this year which resulted in floodwater overtopping Amber Drive and
flooding a house and shed located at 1312 Amber Drive.
A conceptual design plan and estimate was presented to City Council on July 13, 2004.
At that meeting council approved a budget adjustment to allocate $ 100,000 toward the
project based on the concept presented on staffs estimate of costs.
Bids were opened on August 30, 2004. One contractor submitted a bid in the amount of
$71 ,703.40.
DISCUSSION
Bids were opened on August 30, 2004. One contractor submitted a bid in the amount of
$71 ,703 .40.The project engineer has reviewed the bids and recommends awarding the
contract to Cando, Inc., in the amount of $71 ,703.40 (see the attached bid tabulation
sheet). The estimated total project costs including the project contingency for unforeseen
project expenditures are as follows:
•
1
City Council Meeting of September 7, 2004
Contractor Bid Amount $ 71,703.40 •
Materials Testing $ 31500.00
In-house Management & Inspection $ 1,500.00
15% Contingency S 10.755.51
TOTAL $ 87,458.91
BUDGETIMPACT
Funds of $ 100,000 are available as this project was budgeted through a budget
adjustment approved July 13, 2004.
•
•
2
• RESOLUTION NO.
A RESOLUTION TO APPROVE A CONSTRUCTION
CONTRACT WITH CANDO, INC. FOR AMBER DRIVE
DRAINAGE IMPROVEMENTS IN THE AMOUNT OF
$71 ,703 .40, PLUS A CONTINGENCY OF $ 15,755 .51
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYET-FEVILLE, ARKANSAS:
Section 1 : That the City Council of the City of Fayetteville, Arkansas hereby
approves the contract attached as Exhibit "A" with Cando, Inc. for Amber Drive drainage
improvements in the amount of$71 ,703.40, plus a project contingency of $ 15,755.51 .
PASSED and APPROVED this 7 " day of September, 2004.
APPROVED:
• By:
DAN COODY, Mayor
ATTEST:
By:
SONDRA SMITH, City Clerk
•
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RESOLUTION NO. 114 - 04
A RESOLUTION TO APPROVE. A BUDGET ADJUSTMENT
OF $ 100,000.00 TO FINANCE DRAINAGE IMPROVEMENTS
FOR AMBER DRIVE
BE IT RESOLVED BY THE CITY COUNCIL. OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1 : That the City Council of the City of Fayetteville, Arkansas hereby
approves a budget adjustment of $ 100,000.00 to finance drainage improvements for
Amber Drive.
PASSED and APPROVED this 20" Jay of July, 2004.
APPROVED:
,G, J
• 8
; FAYETTEVILLE • By.
• D GOODY, Mayor
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ATTEST: "ee,1',S,000A N;;P�J�'
By: ��/Lr1,r aJ
SONDRA SMITH, City Clerk
•
City or Fayetteville, Arkansas
_ Budget Adjustment Form
i
Budget Year Department: Sales Tax Capital Improvements Date Requested Adjustment Number •
2004 Division:
Program: 7/20/2004
Project or Item Requested: Project or Item Deleted: -
$100,000 in the Amber Drive Drainage Improvements $100,000 from the Stormwater Drainage Study capital
capital project. project.
Justification of this Increase: Justification of this Decrease:
Sufficient funding remains to complete 2004 objectives.
Increase Budget (Decrease Revenue) •
Account Name Account Number Amount Project Number
Bridge.& drainage improve 4470 9470 5817. 00 1007000 04037 1
Decrease Budget (Increase Revenue) -
Account Name Account Number Amount Project Number
Bridge & drainage improve 4470 . 9470 5817 00 98,718 02097 1
Professional services 4470 9470 5314 00 10282 02097 1
Approval Signatures Budget Office Use Only
Type: A B C'
eDent
Date
7, 7,z /Jy Date of Approval
er Date Initial Date
Posted to General Ledger
ir tor. ID �Initial Date
Posted to Project Accounting •
Finance & Internal ices Dir for Date Initial Date
_ Entered in Category Log
Mayorl r D . Initial Date .
STAFF REVIEW FORM - FINANCIAL OBLIGATION
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of : September 7, 2004
FROM:
Michael Rozelle Engineering Comm. Planning & Engineering Svcs.
Name Division Department
ACTION REQUIRED : 1 . Approval of a resolution awarding the construction contract in the amount of
$71 ,703.40 with Cando, Inc. for the construction of Amber Drive Drainage Improvements. 2. Approval of a
project contingency in the amount of $15,755. 51 which includes $10,755.51 (15%) for unforseen project
expenditures and variations in final quantities; and $5,000.00 for materials testing, in-house management and
inspection. Bid opening was Monday August 30, 2004.
COST TO CITY :
$ 87 , 458 . 91 $ 1000000 . 00 Amber Drive Drainage Improvements
Cost of this request Category/ Project nudget Program Category / Project Name
4470 . 9470 . 5817 . 00 $ - Bridge 6 Drainage Improvements
Account Number Funds Used to Date Program / Project Category Name -
04037 $ 100 , 000 . 00 Sales Tax Capital Improvements
Project Number Remaining Balance Fund Name
!7—
T REVIEW : _( Budgeted item x Budget Adjustment Attached
d„ 3/ 'd/
udget Manager Date
CONTRACT/GRANT/LEASE REVIEW :
1 �I
Ac nti Ha ger � InL46rnal Ir
itor Dl dCe
• g 3l/a
Cit ney Date Purchasing Manager Date
STAFF RECOMMENDATION : Staff recommends approval of resolution and project Contingency.
Received in Mayor ' e Office
Division Head Date Date
�- 4/_ o Crgss F €t:esenq-e.;
Department Dire toz Date
I / Previous Ord/Rest♦ : 114 - 04
Finance & Intern l Services Dir . Date Orig . Contract: Date :
A 0 Orig . Contract Number :
Chief Admini . ative Officer Date
New Item : Yes -1L No
Mayor Uatc
O
y ��d �
City Council Meeting of September 7, 2004
• Agenda Item Number
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council
Thru: Tim Conklin, Community Planning and Engineering Services
Director
From: Leif Olson, Associate Planner
Date: August 20, 2004
Subject: Approval of a contract to purchase 2.44 acres for $ 100,000 from the
Fay Jones Trust.
RECOMMENDATION
Tree and Trails Task Force recommends approval of a resolution to allocate funds
from the Tree and Trails Task Force for the purchase of 2.44 acres located along
West Ave. west of the new City Library.
BACKGROUND
• ,I'he Settlement Agreement in the case of League of Women Voters of Washington
County and the Ozark Headwaters Groun of the Arkansas Chapter of the Sierra
Club, Inc. v. City of Fayetteville and City of Fayetteville Planning_Commission, the
City of Fayetteville agreed to contribute $225,000 in 2001 and $225,000 in 2002 for
the acquisition by the City of trails rights-of-way, conservation easements, and fee
simple estates. These funds have been deposited in a Trce and Trail Fund and used
to preserve trees, environmentally sensitive lands, or lands with significant
environmental amenities or for additions to the city's existing system of multi-use
and walking trails.
DISCUSSION
This property was identified in the Downtown Master Plan, developed by Dover,
Kohl and Partners in conjunction with the city and the citizens of Fayetteville, to be
used as a trail corridor for the Center Prairie Trail, and for additional trail
connectivity to the new City Library.
BUDGETIMPACT
The Task Force recommends that Council appropriate $50, 123. 10 to the purchase of
Mr. Jones' property located on West Ave., with the balance of the funds needed to
complete this purchase to be determined by the City Council.
•
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City Council Meeting of September 7, 2004
CI'CY COUNCIL AGENDA REQUEST
To: Mayor and City Council
Thru: Hugh Earnest, Chief Administrative Officer
From: Tim Conklin, Community Planning and Engineering Services Director�t! -
Date: August 30, 2004
Subject: 1 . Approval of a resolution awarding the construction contract in the amount of
$71 ,703 .40 with Cando, Inc. for the construction of Amber Drive Drainage
Improvements. 2. Approval of a project contingency in the amount of $ 15,755.51 which
includes $ 10,755.51 ( 15%) for unforeseen project expenditures and variations in final
quantities; and $5,000 for materials testing, in-house management & inspection.
RECOMMENDATION
Staff recommends approval of the resolution awarding the contract to Cando, Inc. in the
amount of $71 ,703.40 and establishing a project contingency of $ 15,755.51 .
BACKGROUND
This drainage improvement project replaces existing undersized drainage infrastructure
located near the comer of Old Wire Road and Amber Drive. This project is the result of
Council 's decision to address the drainage problems experienced by the neighborhood on
three occasions this year which resulted in floodwater overtopping Amber Drive and
Flooding a house and shed located at 1312 Amber Drive.
A conceptual design plan and estimate was presented to City Council on July 13, 2004.
At that meeting council approved a budget adjustment to allocate $ 100,000 toward the
project based on the concept presented on staffs estimate of costs.
Bids were opened on August 30, 2004. One contractor submitted a bid in the amount of
$71 ,703 .40.
DISCUSSION
Bids were opened on August 30, 2004. One contractor submitted a bid in the amount of
$71 ,703 .40.Thc project engineer has reviewed the bids and recommends awarding the
contract to Cando, Inc., in the amount of $71 ,703.40 (see the attached bid tabulation
sheet). The estimated total project costs including the project contingency for unforeseen
project expenditures arc as follows:
City Council Meeting of September 7, 2004
Contractor Bid Amount $ 71,703.40 .
Materials Testing $ 31500.00
In-house Management & Inspection $ 1,500.00
15% Contingency $ 10.755.51
TOTAL. $ 87,458.91
BUDGET IMPACT
Funds of $100,000 are available as this project was budgeted through a budget
adjustment approved July 13, 2004.
2
RESOLUTION NO.
A RESOLUTION TO APPROVE A CONSTRUCTION
CONTRACT WITH CANDO, INC. FOR AMBER DRIVE
DRAINAGE IMPROVEMENTS IN THE AMOUNT OF
$71 ,703 .40, PLUS A CONTINGENCY OF $ 155755.51
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1 : That the City Council of the City of Fayetteville, Arkansas hereby
approves the contract attached as Exhibit "A" with Cando, Inc. for Amber Drive drainage
improvements in the amount of $71 ,703.40, plus a project contingency of $ 15,755.51 .
PASSED and APPROVED this 7t° day of September, 2004.
APPROVED:
By:
DAN COODY, Mayor
ATTEST:
By:
SONDRA SMITH, City Clerk
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RESOLUTION NO. 1 14 - 04
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT
OF $ 100,000.00 'fO FINANCE DRAINAGE IMPROVEMENTS
FOR AMBER DRIVE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE. ARKANSAS:
Section 1 : That the City Council of the City of Fayetteville, Arkansas hereby
approves a budget adjustment of $ 100,000.00 to finance drainage improvements for
Amber Drive.
PASSED and APPROVED this 200' Jay of July, 2004.
APPROVED:
amm�un„
AX, 0 '�\ZY p�-.G�
=U • A3 By.
; FAYEITEVILLE ; _ D COODY, Mayor
ATTEST: �'o� y00KAN00ed
P�J=�
l
By: rkc
ONDRA SMITH, City Clerk .
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year Department: Sales Tax CapitalImprovements Date Requested Adjustment Number
2004 Division:
Program: 7/20/2004
Project or Item Requested: - Project or Item Deleted: -
$100,000 in the Amber Drive Drainage Improvements $100,000 from the Stormwater Drainage Study capital
capital project. project.
Justification of this Increase: Justification of this Decrease:
Sufficient funding remains to complete 2004 objectives.
Increase Budget (Decrease Revenue) .
Account Name Account Number Amount . Project Number
Bridge.& drainage improve 4470 9470 5817. 00 100,OW 04037 1 '
Decrease Budget (Increase Revenue)
Account Name Account Number ' - Amount Project Number
Bridge & drainage improve' 44;70 , 9470 5817 00. 98,718 L02007 1. L '
Professional services 4470 9470 5314 00 1,282 02097 1
Approval Signatures Budget Office Use Only
Type A B C O �� ..
Requested B -Date -
7� ZZ rJ / Date of Approval
_ et Mana er - Date Initial Date
. Posted to General I:edger
De ent Dir tor. Date - Initial Date
Posted to Project Accounting )
Finance & Internal ices D"r for Date Initial Date
Entered in Category Log
Mayor / _ Initial Date .
S'T'AFF REVIEW FORM - FINANCIAL OBLIGATION
X AGENDA REQUEST
X CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of : September 7, 2004
FROM :
Michael Rozelle Engineering Comm. Planning & Engineering Svcs.
Name Division Department
ACTION REQUIRED : 1 . Approval of a resolution awarding tfle construction contract in the amount of
$71 ,703.40 with Cando, Inc. for the construction of Amber Drive Drainage Improvements. 2. Approval of a
project contingency in the amount of $15,755.51 which includes $10,755.51 (15%) for unforseen project
expenditures and variations in final quantities; and $5,000.00 for materials testing, in-house management and
inspection. Bid opening was Monday August 30, 2004.
COST TO CITY :
$ 87 , 458 . 91 $ 100 , 000 . 00 Amber Drive Drainage Improvements
Cost of this request Category/ Project Budget Program Category / Project Name -
4470 . 9470 . 5817 . 00 $ - Bridge 6 Drainage Improvements
Account Number Funds Used to Date Program / Project Category Name
04037 $ 100 , 000 . 00 Sales Tax Capital Improvements
Project Number Remaining Balance Fund Name
BUDGET REVIEW: _X Budgeted Item X Budget Adjustment Attached
,�!! S, �/ 'J/
Budget Manager Date
CONTRACT7G ANT/LEASE REVIEW:
Ac nti Ma ger 9K?
Int rnal ditor ' Date
8131161
Cit ney Date Purchasing Manager Date
STAFF RECOMMENDATION : Staff recommends approval of resolution and project contingency.
Received in Mayor ' s Office
Division Bead Date
Date
. — -3�- O Gross Reference_
Department Dice for Date
Previous Ord/Rest : 114 - 04
i
Finance t Tnterndl Services Dir . 7n(, Date Orig . Contract Date :
!/ vv-o Orig . Contract Number :
Chief Aclmini alive Officer Dale
New Item : Yes No
Mayor Date
$
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City Council Meeting of September 7, 2004
Agenda Item Number
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council
Thru: Tim Conklin, Community Planning and Engineering Services
Director
From: Lcif Olson, Associate Planner
Date: August 20, 2004
Subject: Approval of a contract to purchase 2.44 acres for $ 100,000 from the
Fay Jones Trust.
RECOMMENDATION
Tree and Trails Task Force recommends approval of a resolution to allocate funds
from the Tree and Trails Task Force for the purchase of 2.44 acres located along
West Ave. west of the new City Library.
BACKGROUND
The Settlement Agreement in the case of League of Women Voters of Washington
County and the Ozark Headwaters Group of the Arkansas Chapter of the Sierra
Club. Inc. v. City of Fayetteville and City of Fayetteville Planning Commission, the
City of Fayetteville agreed to contribute $225,000 in 2001 and $225,000 in 2002 for
the acquisition by the City of trails rights-of-way, conservation easements, and fee
simple estates. These funds have been deposited in a Tree and Trail Fund and used
to preserve trees, environmentally sensitive lands, or lands with significant
environmental amenities or for additions to the city's existing system of multi-use
and walking trails.
DISCUSSION
This property was identified in the Downtown Master Plan, developed by Dover,
Kohl and Partners in conjunction with the city and the citizens of Fayetteville, to be
used as a trail corridor for the Center Prairie Trail, and for additional trail
connectivity to the new City Library.
BUDGETIMPACT
The Task Force recommends that Council appropriate $50, 123. 10 to the purchase of
Mr. Jones' property located on West Ave., with the balance of the funds needed to
complete this purchase to be determined by the City Council.
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