Loading...
HomeMy WebLinkAbout2004-02-17 - Agendas - Final Final Agenda City Council Meeting February 17, 2004 A meeting of the Fayetteville City Council will be held on February 17, 2004 at 6:00 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. State of the City Address — Mayor Coody A. CONSENT: 1 . Approval Of The Minutes: Approval of the February 3, 2004 meeting minutes. APPROVED. 2. Waste Hauler Contracts: A resolution authorizing the Mayor to execute contracts with Waste Management of Arkansas, Ozark Sanitation, and Roll-Off Services, Inc. to collect and transport specific types of solid waste within the city limits of Fayetteville. PULLED FROM CONSENT AGENDA FOR DISCUSSION. 3. Tennant Power Sweeper Purchase: A resolution to approve the purchase of a street sweeper for the Parking Division in the amount of $26,708. 12 and a budget adjustment in the amount of $26,709.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO, 23-04. 4. Bucket Truck and Brush Chipper Purchase: A resolution to approve the purchase of a 60 foot aerial bucket truck from Altec Industries in the amount of $86,900.00 and a brush chipper from Vermeer Sales and Service in the amount of $20,566. 88 and to approve a budget adjustment in the amount of $ 108,602.00. PULLED FROM CONSENT AGENDA FOR DISCUSSION. 5. Arkansas Department of Aeronautics T-Hangar Construction Grant: A resolution authorizing the Fayetteville Municipal Airport Staff to apply for and accept a grant in the amount of $ 100,000.00 from the Arkansas Department of Aeronautics for the construction of a new T-Hangar. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 24-04. • 6. McClelland Engineers 8-Bay T-Hangar: A resolution approving Task Order No. 3 with McClelland Consulting Engineers in the amount of $29,500.00 for engineering design and construction oversight for the construction of an 8-Bay T-Hangar. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 25-04, 7. Waive Building Permit Fees for South Fayetteville Community Development Corporation : A resolution to waive the building permit fee and other developmental fees for South Fayetteville Community Development Corporation. PASSED AND SHALL BE RECORDED AS RESOLUTION NO, 26-04, ITEMS PULLED FROM CONSENT: 1 . Waste Hauler Contracts: A resolution authorizing the Mayor to execute contracts with Waste Management of Arkansas, Ozark Sanitation, and Roll-Off Services, Inc. to collect and transport specific types of solid waste within the city limits of Fayetteville. TABLED TO MARCH 2, 2004 MEETING. 2. Bucket Truck and Brush Chipper Purchase: A resolution to approve the purchase of a 60 foot aerial bucket truck from Altec Industries in the amount of $86,900.00 and a brush chipper from Vermeer Sales and Service in the amount of $20,566. 88 and to approve a budget adjustment in the amount of $ 108,602.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 27-04, B. OLD BUSINESS: 1 . Impact Fees for Road, Police and Fire Improvements: An ordinance waiving the requirements of competitive bidding and approving a contract with Duncan and Associates to calculate Impact Fees for Road, Police and Fire Improvements in the amount of $ 19,890.00 with a contingency amount of $ 1 ,500.00 and approving a Budget Adjustment of $21 ,390.00. This Ordinance was left on the Second Reading at the February 3, 2004 City Council meeting. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 4541 , 2. WIV-Fayetteville Cost-Share: An ordinance waiving the requirements of formal competitive bidding and approving a cost-share agreement with WIV-Fayetteville, LLC in an amount of $25,512.00 plus a contingency of $3,826.00 for a total of $29,338.00 for the construction of 350 feet of 8-inch water main. This ordinance was left on the third reading at the February 3, 2004 City Council meeting. This Ordinance was tabled at the February 3, 2004 City Council meeting until the February 17, 2004 City Council meeting. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 4542. 3, R-PZD 04-1 .00 — Southern View II : An ordinance establishing a Residential Planned "Zoning District titled (R-PZD 04- 1 .00) located on Futrall Drive and Old Farmington Road east of 1-540 containing 6.713 acres, more or less; amending the official Zoning Map of the City of Fayetteville; and adopting the Associated Residential Development Plan as approved by the Planning Commission. This Ordinance was Left on the First Reading at the February 3, 2004 City Council meeting. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 4543, 4. Southern View Phase II, Money in Lieu of Land: A resolution accepting the Parks and Recreation Advisory Board's recommendation to accept $40,086.00 cash in lieu of the required park land dedication for Southern View Phase 11 . This Ordinance was Tabled at the February 3, 2004 City Council meeting until the February 17, 2004 City Council meeting. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 28-04. 5. Attendance Requirements for Planning Commissioners and Parks and Recreation Advisory Board Members: An ordinance to repeal §33 . 111 of the Fayetteville Code and enacting a replacement §33 . 111 attendance requirement for members of the Parks and Recreation Advisory Board and Planning Commission. This Ordinance was Left on the First Reading at the February 3, 2004 City Council meeting. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 4544, C. NEW BUSINESS: 1 . Hiring of a Building Services Full Time Employee: A resolution authorizing the hiring of one ( 1 ) full-time employee (janitor) in the Building Services Division; and approving a budget adjustment in the amount of 25 ,732.00 for same. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 29-04, 2. Amend Chapter 166 of the UDC: An ordinance amending the Unified Development Code (UDC), Chapter 166: Development, Code of Fayetteville to exempt lots dedicated as Park Land from the bulk/area requirements of the Zoning Ordinance. PASSED AND SHALL BE RECORDFI) AS ORDINANCE NO. 4545, D. INFORMATIONAL: Presidents Day Holiday: February 16, 2004 Meeting adjourned at 8:09 p.m. 6ca -� Fayetteville City Council ,Meeting February 17, 2004 • - Subject: Motion To: Motion By: Seconded : Reynolds 'I'hiel Cook Marr Rhoads ✓ Davis ✓ Lucas ✓ Jordan Mayor Coody Subject: Motion To: Motion By: QN S Seconded : d� /Q.o2 Reynolds l� 'I•hiel ✓ We Cook ,n, j � ee� U/st�w Marr Rhoads Davis Lucas 4� Jordan ✓ ✓ Mayor Coody �-rems P., r4d fan ConRn '� ��� Fayetteville City Council Meetinglf February 17, 2004 Subject : Al"tv Motion To: C?G / Motion By: Seconded: Reynolds Thiel Cook � �✓^ , Marr 12i �pG Rhoads Davis Lucas Jordan Mayor Coody Subject: Motion To: (Pula Motion By: /79 VLj �w.ae Seconded: Puy" b4 Reynolds / Gluu a &do''`t Thiel Cook ✓ � ' �i;lO Marr / / / del Rhoads r/ Davis �$ Lucas Jordan Mayor Coody Fayetteville City Council Meeting February 17, 2004 • Subject: Motion To: Motion By: �l Seconded: Reynolds ,/ J Ad Thiel ✓ ✓ �/ Cook ✓ ✓ ✓ Marr ✓ ✓ �/ Rhoads ✓ �/ �/ � 5 � I Davis ✓ J r/ Jordan '� ✓ J Mayor Coody Subject: Motion To: Motion By: Seconded : Reynolds d/�y',"A Thiel "' Mmwr Cook Marr ^ Rhoads Davis i O\ Lucas Jordan Mayor Coody Fayetteville City Council Meeting* February 17, 2004 • Subject: / — �Z_ O� — /• 00 ��u � I/, eaJL Motion To: Motion By: /% Seconded: �✓ ' I Reynolds ✓ ✓ // � � �M "Thiel ✓ ✓ ✓ Cook � ✓ ✓ ! J ?� Marr (� S � J Rhoads ✓ Davis QfiSu t ci?tuinU `/ ✓ Lucas ✓ ✓ Jordan ✓ r/ ✓ Mayor Coody Subject: tliezu Pk4aL . Motion To: Motion By: Seconded : t eynolds 10 Thiel t/ / Cook ✓ Marr ✓ l/ I Rhoads Davis Lucas ✓ Jordan ✓ Mayor Coody Fayetteville City Council Mectin�f February 17, 2004 • Subject : N , Motion To: 6q 4Q Si Motion By: AA 6iAry Maw Seconded : Reynolds Thiel Cook t/ ✓ �/ Marr ,/ ✓ r/ (� Rhoads t/ ✓ ✓ Davis ,/ ✓ r/ ' f 5 Lucas ,/ ✓ ✓ / j Jordan ✓ ,/ Mayor Coody Subject: ( Motion To: Motion By: S� Seconded: Reynolds ✓ � Thiel �/ ✓ (A"A,^� Cook t/ ✓ Marr ✓ ✓ Rhoads ✓ i/ ✓ 1 Davis t/ ✓ Lucas t/ ✓ Jordan t� ✓ Mayor Coody Fayetteville City Council Meeting I February 17, 2004 Subject : , a�l/.L.�,CP �i DC Motion To: Jnr^/ JuAjt Motion By: A awL Dow f�s Seconded: ag Reynolds i Thiel Alt*) Cook �/ ✓ �/ j� Marr Rhoads t✓ ✓ r/ Davis ,/ ✓ ✓ Lucas �/ ✓ Jordan ✓ ✓ Mayor Coody Subject : Motion To: Motion By: Seconded: Reynolds Thiel Cook Marr Rhoads Davis Lucas Jordan Mayor Coody STIM of THE CITY, 2004 " Getting Th Ings Done " DmA Goody, Mayor February 17, 200q r The year 2003 was another very busy year for Fayetteville. We accomplished many high-priority projects and began others, further increased productivity and efficiency, and improved service to our citizens. We have resolved several outstanding issues, addressed the immediate needs of the present, and focused on what we want to become, and where we need to improve in the future. We have made progress with a commitment to quality and balance. We have improved many development processes, and we are seeing better, more innovative projects that enhance our built environment. We are working with our business and development community to help their projects become more profitable and more attractive. At the same time we have secured over 250 acres of land with significant features and important view sheds to protect our natural environment for future generations. We are strengthening our economic health by using the energy of growth to enhance Fayetteville 's livability. We are achieving unprecedented productivity while our sales tax revenue grows at only 3% and our employee base grows at half the rate of the population. We have been able to increase efficiency to this extent for two reasons. The first is new management that adheres to the philosophy that the citizens of Fayetteville deserve swift action, respect, and fiscal responsibility. The second is the organizational restructuring we put in place a year ago. We combined related departments, built new working groups, and recognized the necessity for government to operate as a cohesive team. would like to share with you some of the successes in our more high-profile departments, followed by a discussion of our tax structure, our local and regional economy, the General Fund balance, Fayetteville 's role in the state, recognition of Fayetteville by national, state, and local organizations, and our prospects for 2004 and beyond. Program Improvements by Department • Library • Parks • Transportation • Fleet Planning, Engineering, and Code Compliance • Fire • Police • Water and Wastewater • Solid Waste • Airport • City Attorney's Office The Fayetteville Public Library continues to see sharp increases in the number of visitors, cardholders, program attendees, and in circulation. The opening of the new Fayetteville Public Library this fall will be an enormous event for our city. Our new library is the first " Leading Energy Efficient Design " certified building in the state. I _ i • The Parks Department has also had a very busy year. • Parks staff reviewed 345 plats, received over $ 405,000 in parkland dedication fees and acquired 54 acres of new park land . • The parks system was awarded over $ 71 ,000 in grants from the state Highway and Transportation Department and Urban Forestry Commission. • The Forestry grant helped us distribute and plant over 1 , 700 trees. • We opened the Fayetteville Senior Center at Walker Park and it has been embraced warmly as a great place to visit, exercise, eat, and take classes. • The spectacular Fayetteville Boys and Girls Club opened and has been an enormous success. All the partners that helped make this facility possible are very pleased with the outcome. • We opened the Grinder's Skate Park, the largest and best park of its kind in the state. In conjunction with the University of Arkansas, the Bryce Davis Wetlands Observation Deck opened with the honoring of the father and family of Alderman Bob Davis. We had ribbon-cuttings for several major park improvements at Bundrick Park, Bayard Park, Walker Park North, and Veteran 's Park. • The Alternative Transportation and Trail Master Plan was completed and adopted. • When the West Mud Creek Trail construction bid came in at $ 1 . 1 million, we canceled the years-old contract with the outside engineer and redesigned it in- house. The new bid came in at about $400,000. The $ 700.000 savings will be used to build other trails in the area. West Mud Creek Trail and the Walker Park Trail are under construction . Center/Prairie Trail will be underway this spring. • Working with a private owner we secured almost 40 acres of Clabber Creek and trail corridor at no cost to the taxpayers. • Thanks to the Tree and Trails Task Force we acquired the wooded 22 acre "Gateway" property helping preserve the visual beauty of Fayetteville as drivers on 1- 540 approach from the south. • With help from the Fayetteville Natural Heritage Association, we were able to acquire and protect the famed Mt. Sequoyah woods. This important purchase demonstrates what is possible when the community and its leadership work together toward a common goal. The Transportation Department has had a remarkable year also, thanks to new management and our reorganization. • Working toward a "clean and green" Fayetteville, we initiated an anti-litter program and collected 58 tons of litter from roadsides and public areas, but we still have a very long way to go. • In an effort to improve the appearance of our city we trimmed and mowed over 1 , 500 miles of right-of-way. • We saw a 24% improvement in the street overlay program increasing paving from 8.9 miles in 2002, to over I 1 miles in 2003 . With new paving equipment and better training, we also saw a marked increase In the quality of workmanship, equipment care, and maintenance. 2 • We had a dramatic increase in sidewalk construction. Focusing on the routes of school children, we increased productivity from 3, 174 linear feet of new and repaired sidewalk in 2002 to 14,218 feet in 2003, a whopping 348% increase. This year we expect to build 20,000 linear feet of new and repaired sidewalk. The Fleet Division has seen improvements in both city-wide service and internal management. • To sell obsolete equipment, we converted from sealed bids to a professional public auction process resulting in an increase from ten bidders in 2002 to more than two hundred bidders in 2003, and an average equipment sale price increase of 57%. • We received $ 268,000 from one sale and reduced staff time by 50%. • Despite an aging fleet, our repair backlog was reduced significantly, resulting in much better equipment availability. • We have standardized specification and bidding processes and increased use of standing state government contracts to save time and money in our Fleet program. The Planning and Engineering Services Department continues to perform under increasing pressure. In 2003, we broke all previous records for building activity in Fayetteville. • In my opinion, the most important project undertaken by this administration and planning staff was initiating the Downtown Master Plan process. The firm of Dover, Kohl and Associates did an outstanding job of giving form to our future. And just as I knew would happen, Fayetteville impressed Dover/Kohl as much as they impressed us. Here are some reasons that planning for our future is crucial for Fayetteville. • We almost doubled the number of new dwelling units approved this year with an increase from 1 ,039 new units in 2002 to 1 , 870 units in 2003 . • We set a new record with 61 1 Single Family Homes ( an increase of 156% over 2002 ) . • We added 124 new apartment buildings and 31 new commercial buildings. • We issued 8, 500 construction permits (a 30% increase over 2002 ) , and added over $ 300 million of public and private building value to Fayetteville. • After decades of struggling with an outdated zoning map, we officially adopted an up-to-date, accurate zoning map. • We amended our Code to give code enforcement officers citation authority and cut red tape to solve long-standing problems in our city. • We developed and implemented impact fees for water and wastewater so growth can begin to help pay for itself. • We completed Rupple Road south to the Boys and Girls Club, as well as Cleveland Street improvements. • Completion of Dickson Street improvements was welcomed by all, especially Ron Petrie in Engineering and the Dickson Street merchants. • The improvements on Old Missouri Road and Sang/Hollywood are scheduled for completion in the next two months. • We designed in-house and bid out improvements to Broyles road. Code Compliance and Raze and Remove efforts are paying off. 3 • We have begun moving aggressively to improve blighted areas. Pictured here are some of the examples of the buildings that we have had removed to safeguard and clean up our City. While none of us like having to make people remove dangerous, dilapidated, and unsightly buildings, we know that it is important to the community to do so. • Our Compliance Program received almost 1 , 300 requests for code enforcement assistance in 2003 and successfully resolved more than 90% of the complaints. Our Fire Department continues to improve its operations. • The new Comprehensive Apparatus Replacement Program allows the department to maintain an up-to-date, uniform Fleet while saving money. We have added good business principles in the improvement of our fire safety program by financing the equipment at 2 . 7% interest while collecting 4. 5% interest on the City's investments. • We will be adding the first new additional station to the system in 27 years and we are phasing in 12 new fire fighters to man the new station within the existing 2004 budget. While the west side station # 7 is under construction, we will start the evaluation process for locating the next station on the east side. • We received a $ 132,000 Fire Act grant to enhance fire fighter health and safety. Our Police Department is the most progressive and highly respected in the state. As our reputation grows, we are seeing more highly qualified candidates apply for positions in the department. • We established a Problem Oriented Policing unit that works with neighborhood organizations and other citizens to solve problems early on. • The department has taken a lead role in our in a multi-faceted approach to litter enforcement. • We began using the new paperless automated case entry system that allows officers to file reports from the field, saving time and increasing police presence in key areas. • We have organized an employee-driven awards and recognition program . • We have graduated officers from the FBI National Academy and the state School of Law Enforcement Supervision. • Two officers, Sgt. Tim Franklin and Officer Travis Lee, received state-wide recognition for outstanding performance. • And, very importantly, we used a Federal grant to help install Mobile Video Recording units in our patrol cars, making sure that all interactions with the public are recorded for everyone's benefit. Our Water and Wastewater Department is also making significant strides. • The new Water and Wastewater Operations Center due for completion this fall will replace the inadequate facility at Razorback and Cato Springs Road and free up about 20 acres for more appropriate redevelopment near the new Research and Technology Park. • For environmental reasons, we have ceased applying sludge to the land at the Noland Wastewater plant. The cessation was scheduled for 2006 but we enacted it in 2003 to protect the quality of the White River. 4 • We have prioritized and accelerated the $ 1 . 5 million Water Main Replacement Program to more quickly repair our deteriorating water supply infrastructure. Because of our aging water system and corrosive soils, we had been seeing steady increases in lost water percentages. With our accelerated repair program we began to see improvements in 2003 . In 2002 we saw a 22 .6% loss, in 2003 we reduced losses to 19. 5% and we expect further reductions. • We awarded a $ 933,000 contract to continue the rehabilitation of our aging sewer lines to reduce wet weather infiltration and sewer overflows. • In 2003 the department repaired 696 water line leaks, cleaned 162 miles of sanitary sewer lines and built 10,461 feet of new water and sewer mains. • Our new wastewater treatment system is moving along. We will approve 12 contracts with a value of $66 million this year. The new plant is due to be complete in the fall of 2006. • By rethinking our plans for construction of Broyles Road to access our new wastewater treatment plant and coordinating with private developers we should save about $ 1 . 4 million. • We concluded the Facilities Planning phase which revealed the possibility of a $ 3.2 million savings by eliminating an outfall line. • Working with our Washington, D.C. delegation, we secured almost $ 1 . 1 million in EPA funds for our sewer rehab work. • Between rethinking the Broyles Road plan, re-examining the outfall line plan, and acquiring Federal appropriations, we should see a $ 5 . 7 million benefit to Fayetteville's taxpayers. We will continue to look for ways to accomplish our goals and save money at the same time. The Solid Waste Department has expanded its service to customers and increased its productivity. • The most significant action was the conversion to the Pay-As-You-Throw Automated Cart program. • New management and improved morale has dramatically reduced our employee turnover rate from an incredible 93% in 1999 to 8% in 2003. This fact, combined with our new safety program, has reduced accidents in both number and severity. • We conducted 14 Ward and Creek Clean-ups collecting 911 tons of waste and recycling 113 tons of scrap metal. • Updating the Curb-The-Clutter program, we added nine new participating groups and collected of over 25 tons of trash from city streets. • We collected 11 ,400 tons of waste in our residential program and 4,907 torts of recyclable material. • We collected 27, 500 tons of commercial waste. Our drop box program revenue grew from $ 113,000 in 2002 to $211 ,000 in 2003, an increase of 63%. • Our composting program was expanded and improved. With our subscription-free paper bag program in place we are handling much more green waste. Using new screening equipment we now remove foreign material and produce a finer, much more consistent product. Our compost is certified by the Rodale Organic Gardening Institute. Fayetteville's Municipal Airport continues to take off. 5 • For the last three years our operations and fuel sales have grown steadily as these graphs show. • We have added new hangars for commercial and private use, and we have waiting lists for more space. • We saw the groundbreaking of the U . S. Forest Service tanker base. • The very successful Airfest of 2003 brought record numbers of visitors to the airport and air museum and we opened the military museum . Our City Attorney's Office continues to successfully defend the City when necessary. • The City of Fayetteville suffered no civil litigation defeats and has not had to pay anything to settle any litigation in 2002 or 2003 . Now I want to discuss our city's regional status as it relates to our tax structure, the local economy, and our general fund balance. Fayetteville's Tax Structure Looking at the tax structure for Fayetteville, here are some important facts to remember. In 2001 we lowered our sales tax rate from 2% to 1 . 75%. The other cities of NWA collect 2%. Our property tax rate is 1 . 8 mils, all going to fire and police pensions and library with none to city operations. The next lowest property tax rate is 4. 8 mils collected by Rogers. These rates make Fayetteville 's general tax burden (except for restaurants) the lowest of any city in Northwest Arkansas. We have had fair growth in our city sales tax revenue, but our expenses have grown due to the higher costs of things such as materials and insurance and our efforts to provide our employees with competitive wages and benefits. In light of the fact Fayetteville has the lowest general tax burden, it is gratifying to see increased productivity, improved citizen services, better responsiveness, improved employee morale and workmanship. While most local and state governments are facing financial crises because of rising costs and tightening revenue, Fayetteville is doing better than projected. Local and Regional Economy The last few years were difficult economic times for our state and our nation. Northwest Arkansas, on the other hand, has seen steady growth because of the phenomenal success of the world 's largest companies in their fields, J . B. Hunt, Tyson Foods, and Wal-Mart, all headquartered in our sister cities to the north. The economic impact of these companies and the relocation of the Regional Airport to Benton County in 1999 has positioned our neighbors to have a serious impact on our sales tax base. Until the late 1990's, Northwest Arkansas shopped in Fayetteville. The citizens of Fayetteville were subsidized by out of town shoppers pouring revenue into our general fund. This allowed Fayetteville to rely on sales tax to fund our operations and needed improvements. With the coming of age of our sister cities and the increase of shopping opportunities available there, we are losing that advantage. It is imperative that we strengthen our economic foundation. 6 If we are going to hold our own in the marketplace with the other cities in Northwest Arkansas, especially when they all collect higher general sales and property taxes than Fayetteville collects, then we must be more entrepreneurial in our thinking about how we do the public 's business. If we are to compete, we need to apply sound, basic business principles for the benefit of our citizens whenever we can . But again, it is vitally important to have balance in our progress. Every financial decision we make must be measured by its effect on Fayetteville's quality of life, which is our most important asset. Our General Fund Balance Now for the bottom line. In 2001 we charted a course to achieve a "good- government" rule-of-thumb fund balance of about 20% of the annual general fund expenses, or about $ 4 million. In 2002 the Council made a formal budget policy decision to maintain this balance. Because of very good financial management, at the end of 2004 we would have had $ 5 . 7 million in the general fund, not just $ 4 million. But with an increase of revenue of $650,000, operational savings of $ 800,000, and the proceeds from the sale of Wilson Springs at $ 5 .2 million, we should see a fund balance at the end of 2004 of about $ 12 . 3 million instead of the $ 4 million we anticipated January 2001 . With good asset management and an entrepreneurial approach to the city's business, we will continue to see increased productivity, solid economic growth, and enhanced quality of life for Fayetteville. Fayetteville's Role in the State It is important to note that we are working not only within our borders to improve our place in the world. Fayetteville is helping influence state issues that directly affect us as well as other Arkansas cities. We played an important role in resolving the decades-old dispute between Arkansas and Oklahoma concerning point and non-point source effluent standards. Our efforts resulted in an agreement that kept the two states from returning to federal court thereby avoiding serious complications with our permitting process for our new wastewater system project. We initiated discussions with the Arkansas Municipal League, state agencies, and state-wide, non-profit organizations, and introduced legislation to reduce litter on our highways and roadsides, making our city and the entire state more appealing. Our efforts have led to the organization of a group appointed by the Director of the Arkansas Highway and Transportation Department, Dan Flowers, consisting of several state agencies with one city, Fayetteville, at the table representing all the major cities of Northwest Arkansas. We sponsored new legislation that allows Arkansas cities to take advantage of the Design/Build/Operate concept for major infrastructure facilities. It was too late for Fayetteville to be able to use the program, but other Arkansas cities and regions will be able to save significant time and money on their most expensive projects. National, State, and Local Recognition 7 Fayetteville was recognized with many state and national awards in 2003, such as: • The Milken Institute recognition of the Fayetteville MSA as the best place in the United States for career and job growth. • Sports Illustrated "Top Sports Town " in Arkansas for our parks programs. The U .S. Specialty Sports Association 's " Top Sports Complex" award for a six state region. • The American Cancer Society "Community of Excellence " award. • The Arkansas Business Journal recognized our AccessFayetteville site as the " Best Government and Politics Web Site" in the state. • AARP crowned us the 5th best place in the U . S. to re-invent your life. • Fayetteville was recognized as one of "America 's Most Livable Cities" by the Partners for Livable Communities. • We received the "Government Recycler of the Year" award from the Arkansas Recycling Coalition. • The Fayetteville Natural Heritage Association honored us their first "Golden Acorn " award for preserving unique and threatened woodlands for future generations. • Fayetteville Public Library was given the Altrusa International Environmental Award for the new Blair Library building This Year's Prospects This year will bring significant improvements to our community. • The opening of the new Public Library will be a once-in-a-lifetime event for Fayetteville, adding to the city's profile in many ways. • We will be inspired by the Dover/Kohl Downtown Master Plan when they return with a completed urban design program. This citizen-driven plan will guide our growth and help Fayetteville achieve outstanding economic and quality of life success. With a plan for development as a livable, pedestrian-friendly community, we can use the free market, the increasing momentum of high-quality growth, and our community's vitality to help us achieve our enormous potential. • The opening of the Innovations Center and additions to the Genesis campus will improve our viability in our quest to form a technology and research center for Arkansas. • The additions of the Springwoods and Southern View mixed-use developments, a stadium-seating theatre, and an Audubon Nature Center will be examples of the improvements we look forward to. • The expansion and construction programs of the university will help drive our economy and elevate our status as a great university city. As we continue to accomplish our goals, we need to look for ways to do better. 1 will touch on some points we need to consider this year. To enhance our quality of life and stimulate our local economy, we need to look into an effective, self-funding events and cultural tourism program for Fayetteville. While we have the Advertising and Promotion Commission, the Convention and Visitor's Bureau, the University of Arkansas, the Chamber of Commerce, Downtown/Dickson 8 Enhancement group, the City of Fayetteville, the Center for Continuing Education, and community volunteers all putting out various levels of effort, real success remains elusive. We need to focus aggressively on our development as the weekend destination that we should be, adding to the revenues of our local businesses and providing entertainment opportunities for our citizens that are unavailable today. In 2004 we will be able to focus more on affordable housing. Too much of our housing market is priced out of reach for many of our residents. Our city has taken the lead in sponsoring the Fayetteville Attainable Housing Partnership. Representatives from all interested parties have been attending organizational meetings and we look forward to bringing a comprehensive program forward this year. One crucial need is improved access into our commercial business center, CMN Business Park. While existing businesses are doing well and new businesses are on the way, we need to solve this long-standing problem . We must remove impediments to traffic Flow into and through this district that is so important to our economic base. We have asked our Federal delegation and the Arkansas Highway Department for assistance in this area . Another issue we must address is our need for a large, multi-use community park. We have scattered, heavily-used sports fields for our softball, baseball, and soccer programs but we need a park that will provide a central location for many activities at once, including appropriate outdoor music events. A major sports complex would serve our community very well and become an important economic tool. For example, over a four day period the Snickers Soccer competition brought an estimated $ 8 million to North Little Rock. We are investigating a location on the south side of town. The purchase and development of such a park becomes much more realistic when considering the benefits of a public-private partnership. We have to consider refurbishing the Fayetteville Square. The years have taken their toll and our city's crown jewel needs a plan for repair. This year we will see much- needed improvements to parts of College Avenue with anticipation of more improvements to come. Our Future We are just now seeing the benefits of the changes we have made in Fayetteville 's government. We will continue implementing improvements to provide superior municipal services for our citizens. This would not be possible without our excellent staff and the involvement of each member of the City Council. The year 2003 has been the best year yet for getting a lot of work done on behalf of our citizens. 2004 looks even better. The more thoughtful we are in our dialogue, the more balance we use in our approach, the more creatively we address our challenges, the better the city we will build. I look forward with enthusiasm to the year at hand and working with everyone to make Fayetteville the best city it can be. 9 City Council Metlmg Minutes Fchmary 3. 21XN Page I of Is City Council Meeting Minutes February 3, 2004 A meeting of the Fayetteville City Council was held on February 3, 2004 at 6:00 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. PRESENT: Alderman Reynolds, Thiel, Cook, Marr, Rhoads, Davis, Lucas, Jordan, Mayor Coody, City Attorney Kit Williams, City Clerk Sondra Smith, Staff, Press, and Audience Alderman Davis was absent until 8:00 PM The meeting was called to order by Mayor Coody. Mayor Coody: Before we start the Consent Agenda, I would ask that we add a change in the Fayetteville Water Rate Schedule to the agenda. Alderman Cook moved to add the Favetteville Water Rate Schedule, Customer Service Charge Revision to the agenda. Alderman Jordan seconded. Upon roll call the motion passed 7-0. Alderman Davis was absent. CONSENT: Approval Of The Minutes : Approval of the January 20, 2004 meeting minutes. Telecommunications 'task Force: A resolution to establish a Task Force to recommend a plan and an implementation strategy for a Telecommunications Policy and Infrastructure Development. Resolution 12-04 as Recorded in the Office of the City Clerk. ADEA Post Closure Trust Fund : A resolution authorizing the Fayetteville Parks & Recreation Division to apply for a Post Closure Trust Fund Grant from the Arkansas Department of Environmental Quality (ADEQ) for the C & L Landfill study and remediation. Resolution 13-04 as Recorded in the Office of the City Clerk. Wastequip May Fab Bid Award: A resolution approving the purchase of 2 to 8 yard trash containers from Wastequip in an amount not to exceed S63 ,000.00 to service multi-family and commercial solid waste customers. Resolution 14-04 as Recorded in the Office of the City Clerk. Bes-Pac Bid Award: A resolution approving the purchase of trash compactors and roll-off container/compactors in an amount not to exceed $85,859.00 from Bes-Pac, Inc., and Downing Sales, Inc. City Council Mming Mimic; Febmap 3, 2004 Page 2 of IR Resolution 15-04 as Recorded in the Office of the City Clerk. ESRI 2004 Service and Maintenance Fees : A resolution approving the annual maintenance agreement in the amount of $20,692 . 30 with ESRI, Inc. for Geographic Information System (GIS) software maintenance and upgrades. Resolution 16-04 as Recorded in the Office of the City Clerk. Hansen 2004 Service and Maintenance Fees: A resolution approving a purchase request to Hansen Technology, Inc. in the amount of $44,852 . 10 for software service and maintenance fees. Resolution 17-04 as Recorded in the Office of the City Clerk. Van Scoyoc Associates : A resolution approving a memorandum of agreement with Van Scoyoc Associates and a budget adjustment in the amount of $85,000.00 to provide consulting legislative services in the amount of S75,000.00, plus expenses up to $ 10,000.00. Removed from the Consent Agenda and moved to New Business, Item Number 1 . Rules of Order and Procedure - Handbook Arkansas Municipal Officials: A resolution to clarify that the Rules of Order and Procedure of the Fayetteville Mayor/City Council should follow the "Procedural Rules for Municipal Officials" by the Arkansas Municipal League. Resolution 18-04 as Recorded in the Office of the City Clerk. Rules of Order and Procedure — Voting: A resolution to modify Section 13.4. Votin on the Rules of Order and Procedure of the Fayetteville Mayor/City Council. Resolution 19-04 as Recorded in the Office of the City Clerk. Alderman Lucas asked that item number 8, Van Scoyoc Associates be pulled from the Consent Agenda and added to new business. Alderman .lordan moved to approve the consent as read with Consent Item Number 8 Van Scoyoc Associates removed. Alderman Marr seconded. Upon roll call the motion to approve the consent passed 7-0. Alderman Davis was absent. Mayor Coody: Do we need to wait and discuss the item pulled from consent or can we discuss it now? Kit Williams : We can discuss it now if you want to. Alderman Lucas: I noticed on the memorandum of agreement that it says they agree to expenses exclusive of out of town travel . What we received from the city states the travel will be included in the S 101000. Will it be S 10,000 or S 10,000 plus travel? City Council Mmling Minu16 Fchluary 3, 2001 Pagc 3 of 18 Mayor Coody: 1 sec the conflict there. We have a university representative here that can probably give us insight. The university has never spent that much including travel . Alderman Marr: Mayor, 1 have a Point of' Order question. Has this been pulled tom the consent agenda or are we answering questions to see if it stays on consent and if it has been pulled from consent is it going under New Business, Old Business or before either New or Old Business? Mayor Coody: It was pulled from the Consent Agenda. Kit Williams : It is at your pleasure, if you want to put it in New Business, you can certainly do that. Alderman Marr. So we can place it anywhere on the agenda? Kit Williams: Basically it is your agenda. Procedurally it is normally moved to New Business, if there was just a question or two sometimes you handle that without formally moving it, but if the City Council wants to put it in New Business then we should wait and put it at the end of New Business. Alderman Lucas: Let's put it in New Business then. Alderman Marr: I am not opposed to it if we have someone waiting, my point is what we do in these occurrences, then we have people throw those up in the future when we pull things off consent and why do we put some pulled items at the end and some at the beginning. I would just like us to be consistent. The Consent item that was pulled was moved to New Business, Item 1 . OLD BUSINESS : Impact Fees for Road, Police and Fire Improvements : An ordinance waiving the requirements of competitive bidding and approving a contract with Duncan and Associates to calculate Impact Fees for Road, Police and Fire Improvements in the amount of' S25,890.00 with a contingency amount of S 1 ,500.00 and approving a Budget Adjustment of $27,390.00. This Ordinance was left on the first reading at the January 6, 2004 City Council meeting. This Ordinance was tabled at the January 6, 2004 City Council meeting until the February 3, 2004 City Council meeting. Staff asked to table this to the February 17, 2004 City Council meeting. Kit Williams: I might suggest that we put it on the second reading and then not advance it i1' that is what staff wants, there is no reason to table it, it will come up automatically on the next agenda. Alderman Jordan moved to suspend the rules and go to the second reading. Alderman Cook seconded. Upon roll call the motion passed 7-0. Alderman Davis was absent. Ciry Cuum 0 ML"ing Morula Febmm 3. 2004 Page 4 of IS Mr. Williams read the ordinance. The Ordinance was left on the Second Reading. R-PZD 03-6.00; Benton Ridge, Long, LLC : An ordinance establishing a Residential Planned Zoning District titled (R-PZD 03 -6.00) located on the east side of Crossover Road north of Huntsville Road and south of Wyman Road containing 8.34 acres, more or less; amending the official zoning map of the City of Fayetteville; and adopting the Associated Residential Development Plan as approved by the Planning Commission. This ordinance was left on the first reading at the January 6, 2004 City Council meeting. This ordinance was left on the second reading at the January 20, 2004 City Council meeting. Alderman Reynolds moved to suspend the rules and go to the third and final reading. Alderman Marr seconded. Upon roll call the motion passed 7-0. Alderman Davis was absent. Mr. Williams read the ordinance. Alderman Thiel: For the record would the developer state the changes. The people that are concerned about this 1 want to reassure them that this is the way that it will be, according to the changes. Julie Zimmerman, Crafton, Tull and Associates : I would like to hand out a drawing showing the changes. Originally there were 43 units proposed, lots 1 and 2 were multi-family which limited two units per lot and then lots 3-20 were two family and lots 21 -33 were single family. January 26, 2004 a meeting was held with the adjacent property owners, since that meeting the following changes were made: lots 7, 8, ) and 10 were changed to single family lots, lot 13 was changed to a single story duplex, and lot 22 was changed to a duplex lot. These changes brought us down to 40 units which lowered the density to 4.8 units per acre. We put single family next to existing single family lots which was a concern and we put single story units next to the property owners that were concerned about having two story units next to their property. Alderman Thiel : 1 am really pleased that we were able to get back with the neighborhood and pretty much satisfy them. 1 will approve this now. Alderman Reynolds: You all were great to work with and 1 want to thank you very much for showing up at the Ward 1 meeting and for helping to solve the problems associated with this development. Kit Williams : 1 would recommend that we do an amendment to the ordinance to add in the title as amended by the City Council with agreement of the applicant and on Section 11 where it says as approved by the Planning Commission on December 8, 2003 and further amended by the City Council on February 3 , 2004. Alderman Thiel moved to amend the ordinance to add as amended by the City Council in the title and in Section 11 add and further amended by the City Council on February 3, City Cowxil Mecring Minutes February 3, 2004 Page 5 of 18 2004. Alderman Reynolds seconded. Upon roll call the amendment to the ordinance passed 7-0. Alderman Davis was absent. Alderman Cook: I appreciate Alderman Thiel and Reynolds work and the developers desire to meet the goals of the neighborhood. I am still struggling with the density and the fact that the people that live around this neighborhood have bought into these houses and expect a single family neighborhood. I struggle with the fact that we are dropping in some multi-family in there. While I am for infill and higher density within our city boundaries and I appreciate their desire to create more green space within this area but the density issue, while it is better 1 still struggle with that. There have been other examples within the City of Fayetteville where we put higher density within single family and to me it doesn't work very well . You put that in an urban environment and it works, I don't have a problem with that but out here on the edges where it is expected to be single family I have a problem with that . 1 have trouble supporting this. While I appreciate the efforts that have been done up to this point 1 still struggle with the density issue. Alderman Lucas : I feel the same way that Alderman Cook does; 1 appreciate all the work that you did. There are two things we are doing here, we are waiving on the length of the cul-de-sac and we are also rezoning from a single family to a multi-family. Alderman Thiel : I did question Tim about this on the council tour, if these lots that have been changed now to single family, if those lots would always be single family even though we are zoning this as a PZD and Tim assured me that they would. Alderman Cook: I have supported higher density in certain areas of town. This is a RSF-4, R- 1 by right and to me that changes my attitude with what this project is. Alderman Marr: Did the changes that were made truly satisfy the existing residents. Do they consider this to now be compatible with their neighborhood? Alderman Reynolds: At the Ward I meeting after we talked with the developer 1 asked for a show of hands and the neighborhood all raised their hands that they were satisfied with this final package. We told them when we left there that we were going to vote for this and they said that was fine. There is not anyone here tonight from that neighborhood, 1 think they are very satisfied with this. Alderman Marr: Do you mind sharing with us how many people were at your meeting. Alderman Thiel: All the people that live along the cast side of this property. Mayor Coody asked shall the amended ordinance pass. Upon roll call the amended ordinance passed 5-2. Alderman Jordan, Reynolds, Thiel, Marr, Rhoads voting yes. Alderman Cook and Lucas voting no. Alderman Davis was absent. R-PZD 03-7.00; Brophy Condominiums, Ralph Brophy: An ordinance establishing a Residential Planned Zoning District titled (R-PZD 03-7.00) located cast of College Avenue, north of Township on Brophy Circle containing 6.01 acres, more or less; amending the official • City Council Meeting Minutes Fcbnury 1, 2041 Page hof Ig zoning map of the City of Fayetteville; and adopting the Associated Residential Development Plan as approved by the Planning Commission. This ordinance was left on the first reading at the January 6, 2004 City Council meeting. This ordinance waN left on the second reading at the January 20, 2004 City Council meeting. Alderman Jordan moved to suspend the rules and go to the third and final reading. Alderman Marr seconded. Upon roll call the motion passed 7-0. Alderman Davis was absent. Mr. Williams read the ordinance. Alderman Thiel : 1 would like to ask our landscape administrator a couple of questions. In this planting schedule that we have been given, do any of these coniferous trees replace the existing residous trees'? Craig Carnagey, Landscape Administrator: No madam, I think what you are looking at the applicant has essentially provided a blanket of an evergreen screen. I think we should understand this to be more of intent to provide whatever screen is necessary on the site; however a degree of ground trooping is going to be required to find the exact location of where these trees need to be planted. There is a 15 to 20 foot buffer of deciduous trees mixed with other coniferous in there and in order to find where this screen is going to go 1 think the applicant needs to be out there and determine exactly where those trees will be planted. 1 would propose that 1 be there when the applicant actually does that and we can determine the best spaces for these trees. Alderman Thiel: Is this going to actually screen that much, has he got enough room there to plant enough trees? Craig Carnagey: That is a subjective judgment call, my answer to that, 1 went out to the site today, 1 looked at the screen, and I think the individual impact to the sight would be no greater than what you see currently at Brophy Circle, the development to the south of this proposal. Alderman Thiel: From down on North College'? Craig Carnagey: Right. Alderman Thiel: Except this goes further on up the hill. Craig Carnagey: Actually further on up the hill there is more of kind of a buffer, the majority of that is a tree preservation area. The area of concern is on that western edge and 1 believe that Brophy Condominiums actually has a larger buffer of deciduous trees, plus with this evergreen screen that they are proposing there will actually be more of a buffer than what is existing currently at that development directly to the south. Plus the grade is a little bit lower than that development to the south so my assessment is that the visual impact will be no greater than what currently exists as far as the homes you see off of College right now. City Council Mccling Minutes rtinuary 3, 2061 Page 7 of 18 Mayor Coady: When I look at this map, the tree buffer on the west side, 1 know some of that is utility easement, how much, there is no tree planting shown in the utility easement. Craig Carnagey: No sir, no tree planting in the casement, the buffer that 1 am referring to is outside of the easement . The map that you have in front of you, the scale is a little bit deceiving, it does not show that actual buffer being there but 1 do have the large scale drawings and t think if you take a look there, 1 measured it this afternoon, this smallest sliver of tree buffer that exists is approximately 15 feet and it is well treed . There arc gaps in there where I can see some evergreen trees being placed, both within the buffer and right adjacent to the buffer on either side cast or west. "(here are a lot of young trees in there and I think in the summer time you won't see much of this development at all . During the leaf off period, you may see some of the roof lines from the other buildings. Mayor Coody: Does that say 30 foot spacing or 30 inch spacing? Craig Carnagey : 30 foot, however like I said 1 would request that there be some ground trooping to this plan. I think it needs to be walked and those spaces need to be identified, even staked out within that buffer. Right now he' s just showing a blanket, we are going to put whatever trees you want wherever you want them on this western edge is essentially what he is saying with this plan. I think you have, along with that plan plus the Bill of Assurance, 1 think you have a pretty good guarantee that we will get a screen there one way or another. Plus their mitigation dollars that the applicant is submitting certainly can go back in that area if you find some problem areas and fill in those holes with those mitigation dollars. Alderman Thiel : 1 want to really be clear that this Phase III is already pretty much buffered, the upper part. Craig Carnagey: Right. Alderman Jordan : On the street, docs the city maintain that street or does the owner maintain that street? Bill Rudasill with WBR Engineering: Which street, are we talking about the existing one that is currently there? Alderman Jordan : Yes. Bill Rudasill: No that is currently a private drive. The owner, Mr. Brophy maintains that street. Alderman Jordan : I also noticed that there is a five foot casement around each of the buildings is that correct? Bill Rudasill: Yes. Alderman Jordan : That basically means the ground will not be disturbed within the five feet? City Council Mming Minutes Rtimary 3. 2(M Pagc 8 of 18 Bill Rudasill: Outside those five feet the ground will not be disturbed . That' s for digging the basement, porches coming off the back of• the building and stuff like that . Alderman Jordan : If part of the tree canopy gets into that five foot buffer will that tree be preserved. Bill Rudasill: No, it has not been counted as preserved. Let me qualify that statement, if you do not disturb more than 20% of the canopy a tree can be counted as preserved, if it is more than 20% it cannot be counted as preserved. Mayor Coody: There was a question earlier about fill to bring these lots up to a level to build on is there a concern about that, is there a problem with grade? Alderman Cook: Especially unit 15, 16, 27 and 28, you have given us these cross sections of driveways and there is a big gully through there and it has been filled in to the development up to this point, but you are talking about filling in more to finish this development too and I certainly have some concerns with that. If you go out there now and you see what 's been built, these houses arc built into the hillside and it 's either you cut into it or you till it up to be able to build in this space. My personal opinion in the long run is that is not good, that is just the way I see it and I struggle with that. Bill Rudasill: The intent here is to dig into the hill, build a basement into the hill, a lower level into the hill. Where we are on the up hill side of• the down slope the fronts will be brought to the front of the building and then a retaining wall will be placed and it will go back down to natural grade for the stem wall and footing system around the building. The ground past the front of the building will not be disturbed other than to dig the footing and put the building in place and it will stay within that five toot region that we have shown around each one of• those buildings. Alderman Jordan : How tall will your tallest retaining wall be? Bill Rudasill : The tallest retaining wall between the buildings I am not actually sure exactly the height but the majority of them will be three to four feet tall at the front and then it will go down to ground. The building heights on those specific buildings there should be nothing more than six foot below the first floor, four to six feet is what they typically are. Alderman Jordan : So that would give us a finish out at the peak at about 27 feet. Bill Rudasill : Somewhere in that neighborhood. That is from the first floor up. Alderman Jordan: That ' s right and that doesn' t include the retaining wall right? Bill Rudasill: Right. Alderman Lucas: 1 am concerned about the way it is going to look when you look up and the green space. 1 still have the struggle with the traffic going down that private drive and then trying to get on College and then the increased traffic on Township. 1 just worry about traffic City Council Mining Minutes February 3. 2004 Page of 18 satety there. 1 don 't know how that can be addressed; it is really going to throw a lot out on Township. Kit Williams : I wanted to ask the developer, do you now have a signed Bill of Assurance. Bill Rudasill: Yes sir. Alderman Jordan : I have some concerns about this development. There are three things that 1 have a problem with, one is the traffic I think that is going to be too much traffic being put down on North College, there is no way you can make a left turn down there. That is a real concern of mine. The way it looks from the road, if you have a building that is 27 feet tall that is one thing but when you put a four feet retaining wall and you are driving below and looking up it actually looks taller than what it is so you will really pick those up from the road. I also have a concern about the existing sewer lines that we have in there when we bring in a lot of heavy machinery and things there is a good possibly we will damage a lot of those sewer lines and 1 do not know to what extent it could but we certainly could. 1 have some problems with this development; I will be honest with you. I agree with Alderman Cook' s comments that we have all kinds of development all over town that is slipping off into the canyon because we built on the sides of hills and being in the building profession I do have problems with that. That' s my concern. Mayor Coody asked shall the ordinance pass. Upon roll call the ordinance failed 1-6. Alderman Rhoads voting yes. Alderman Jordan, Reynolds, Thiel, Cook, Marr, and Lucas voting no. Alderman Davis was absent. The Ordinance Failed. WIV-Fayetteville Cost-Share: An ordinance waiving the requirements of formal competitive bidding and approving a cost-share agreement with WIV-Fayetteville, LLC in an amount of $25,512.00 plus a contingency of $3,826.00 for a total of $29,338.00 for the construction of 350 feet of 8-inch water main. This ordinance was fejt on the second reading at the ./anuary 20, 1004 city Council meeting. Alderman Lucas moved to suspend the rules and go to the third and final reading. Alderman Marr seconded. Upon roll call the motion passed 7-0. Alderman Davis was absent. Mr. Williams read the ordinance. Alderman Thiel: Did staff get an opportunity to speak to the mall about cost sharing? Tim Conklin, Planning: I have had several conversations with Alice Church, the mall manager. She has been in contact with her corporate offices; 1 still do not have a definite answer whether or not they will participate in this project. At this time I do not have a definite answer yes or no. Mayor Coody: One thing that I might add is once that 1 found out that Mrs. Church had not had much luck, I found out the gentleman that she has been contacting and 1 left a voice mail for him this afternoon, he was out of the office but 1 fully expect to hear from him or the president of the City Council Meeting Minora February 3, 2004 Page 10 of 18 company tomorrow, I will be talking to them, so if this is approved I will still be asking them to contribute if they can. I didn' t realize that Alice Church had not had any luck talking with the mall people until this afternoon. Alderman Thiel : If we approve this there will be no point in them bothering. Mayor Coody: There is some merit to that argument. Alderman Thiel : I kind of regret that this was not discussed with them before hand really. Alderman Rhoads : Is there an urgency to approve it tonight. Tim Conklin : I don' t believe two additional weeks is going to be a problem. 1 would like to say that as a policy we do try to create these looped systems and have redundancy in our system. There are other property owners and other cost shares that we have done where we haven't tried to recoup the cost based on existing development . The mall was built in 1972, went through a major expansion in the mid 90's, this is something we are trying to complete as part of our water system to have reliable service. I am hopeful there is an opportunity to have them participate even if they don ' t participate it is something that we should do to make sure we do have a very good reliable water system in probably one of the most important regional commercial areas in the City of Fayetteville. Alderman Lucas: How much are we talking about that they would possibly cost share with us? Tim Conklin : 'rhe discussions I ' ve had with Alice Church are a 50/50 cost share. Mayor Coody: It would be about $ 15,000. If it is not an emergency, 1 was asked to let them try to go through their channels. 1 just found out today that that was not working very well, so if you would like to postpone this until the next meeting, 1 will get more involved and start from the top (town and not try to wait on the channels from the bottom up. Alderman Thiel: 1 would appreciate that, Mayor. Alderman Reynolds: 1 would like to see it happen. Alderman Rhoads moved to table the ordinance until the next City Council meeting. Alderman Jordan seconded. Upon roll call the motion to table passed 7-0. Alderman Davis was absent. The Ordinance was tabled until the February 17, 2004 City Council meeting, Mount Sequoyah Woods Conservation Easement: A resolution to reaffirm its commitment to sell most of its development rights to the Fayetteville Natural Heritage Association, Inc. on the 67 acres of Mount Sequoyah Woods purchased by the City of Fayetteville pursuant to Resolution No. 46-03 . This resolution was tabled at the January 10, 2004 City Council meeting.